Loading...
HomeMy WebLinkAboutPC Meeting Minutes 05-18-1987 , ~ ~ ~ Regular Meeting - May 18, 1987 A regular meeting of the City of Dublin Planning Commission was held on May 18, 1987, in the Meeting Room, Dublin Library. The meeting was called to order at 7:00 p.m. by Cm. Raley, Chairperson. ~ , ~ ~ ~ ~ ROLL CALL ~I PRESENT: Commissioners Burnham, Petty, Mack, and Raley, Laurence L. Tong, I Planning Director, and Kevin J. Gailey, Senior Planner. ABSENT: Commissioner Barnes. ~ ~c ~ ~ PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Raley led the Commission, Staff, and those present in the pledge of allegiance to the flag. ~ ~ ~ ~ ADDITIONS OR REVISIONS TO THE AGENDA Cm. Raley indicated that the Applicant for Item 8.1, PA 87-041 Diamond Signs/ Vista Green Conditional Use Permit request, had asked for a continuance. ~ ~ ~ ~ MINUTES OF PREVIOUS MEETING Mr. Tong advised that the minutes for the~meeting of May 4, 1987, were not available. They will be presented for action at the meeting of June 1, 1987. ~e~~~ ORAL COMMUNICATIONS None. ~ ~ ~ ~ WRITTEN COMMIJNICATIONS Mr. Tong advised that the Commissioners had received seven Action Letters either in their packets or distributed at the meeting for informational purposes. He distributed an agenda for the proposed Tri-Valley Planning Commissioners meeting regarding Tri-Valley transportation, and stated that this item will be discussed further under NEW OR UNFINISHED BUSINESS. Regular Meeting PCM-7-98 May 18, 1987 s • • ~ ~Y '~f' ~C ~C . . PUBLIC HEARINGS SUBJECT: PA $7-041 Diamond Signs/Vista Green Conditional Use Permit request. Mr. Tong advised that this item was originally continued to the May 4, 1987, Planning Commission meeting from the meeting of April 6, 1987, as the Applicant and Developer had not complied with a condition of approval for a previous Directional Tract Sign application prohibiting erection of the sign until the Vista Green Development received approval for a Temporary Sales Office and Model Home Complex. He indicated that the Developer was still working on providing a parking plan for the Sales Office/Model Home Complex, and had not yet complied with the referenced condition. As a result, Mr. Tong stated that the Applicant was requesting the itern be continued until the June 1, 1987, meeting. Mr. Tong stated that Staff was recoinmending the Commmission continue the itern until that meeting. He indicated that if the item is not ready to be heard at that time, Staff would recommend it be continued until the subject condition has been met and the item be re-noticed for the appropriate meeting. Cm. Raley opened the public hearing to provide members of the audience with an opportunity to speak in regards to this item. The Applicant was not present and there were no comments from the audience. By a unanimous consensus of the Cornmission (Cm. Barnes absent), Item 8.1, PA 87-041 Diamond Signs, Inc./Vista Green Directianal Tract Sign - Gonditional Use Permit Request, was continued until the meeting of June 1, 1987. ~ ~ ~~,~~~?J.~~, SUBJECT: PA ~+~~Dublin Townhouses - Village VII of the Villages at Alamo Creek - ~ Conditional Use Permit and Tentative Map requests. Cm. Raley opened the public hearing and called for the Staff Report. Mr. Gailey advised that this item was initially scheduled to be heard at the Planning Comrnission meeting of May 4, 1987, but that due to the length of time taken to consider items appearing on the agenda prior to the subject, it was continued until this meeting. He reviewed the general location of the entire li Villages at Alamo Creek project, as well as ~Che specific location of Village I VII. I I Mr. Gailey indicated that the necessity for the subject Conditional Use Permit and Tentative Map applications resulted from a proposed modification to the I original product type as well as modifications to the approved street layout , and density changes from the original Rezoning approval for the Villages at ~ Alamo Creeks project. He advised that the Commission's action would be final unless appealed, and that a Site Development Review application would have to be submitted for approval at the Staff level prior to project construction. He stated that the items which would be addrassed by the Site Develapment Review would be minor as a result of the detailed nature of the current application. Regular Meeting PCM-7-99 May 18, 1987 , • Mr. Gailey indicated that since the meeting of May 4, 1987, Staff's discussion with the Applicant's Representative, Michael Courtney, had revealed two areas of concern. Mr. Gailey referred to the City Engineer's memorandum of February 3, 1987, and advised that Mr. Courtney's first concern related to Items #1, #4, #9 and #10 of that memo. He indicated that the improvements called for in these items apply to the entire Villages at Alamo Creek project. He said Staff concurred with the Applicant's request that the recommended Conditions of Approval from the City Engineer's memorandum be modified to serve as notification to the Applicant that the requirements listed in the four items are in place and will need to be addressed with the development of the Villages at Alamo Creek pro~ect. Mr. Gailey advised that the second area of concern related to Staff's recommendation that common trash bin areas be developed and utilized rather than allowing the use of individual trash cans. He referred to the letter from Professional Management Associates (PMA), dated May 1, 1987, which indicates that individual trash can services utilized for a projeet which PMA manages in southern California, and which summarizes the advantages and disadvantages PMA sees with the use of individual trash can services versus use of common trash bin service. Mr. Gailey stated that Staff was continuing to recommend use of common trash bin areas and asked for Planning Commission direction on this item. Mr. Gailey said Staff was recommending the Planning Commission adopt the Resolution approving the Conditional Use Permit application and the Resolution approving the Tentative Map application. Mr. Tong indicated that an additional item to be addressed related to the project's Pedestrian Circulation Plan. In response to an inquiry by Cm. Petty, Mr. Gailey noted that the pedestrian access for the proposed project differed from typical multiple family residential projects in that the fronts of the units would be located opposite the garages. No sidewalks were being proposed along the interior drive aisle. Mr. Courtney, Applicant/Representative, and President of Standard Pacific, advised that he had agreed to remo~ve the northerly unit on Building Grouping #20 as required in Draft Condition #20 of the Conditional Use Permit. He indicated that there is no comparable product-type currently in the City of Dublin in that the pedestrian access and the vehicle access are not on the same side. He commented on the Conditions of Approval for the Conditional iJse Permit as indicated below: Condition #1: He asked for a copy of City Council Resolutions No. 31-86 and No. 32-86, which were referenced in this Condition. Condition #10: He requested £lexibility in the manner the design specifica- tions in this Condition are enforced in the event minor deviations from measurements cited need to occur. Condition #17: He asked that the format of the City/Developer Private Vehicle Accessway Agreement be consistent with the rules and regulations stipulated by the State of California Department of Real Estate, Regular Meeting PCM-7-I00 May 18, 1987 . • ~ Condition #21: He requested that the reference to the "project lake° be deleted from this Condition, which relates to occupancy, as it does not apply to Village VII. Condition #28: Mr. Courtney expressed his desire to utilize individual trash cans instead of trash bin enclosures. He referred to the letter from PMA. He said that common trash enclosure dumpsters create problems related to distance from the individual units, spilling over, and being unsightly. Mr. Courtnay indicated that he thought the individual trash cans were much more desirable and made the project more marketable. Regarding the Tentative Map application, Mr, Courtney stated that he thought Condition #14, which would require compliance with the Gity Engineer's requirements outlined in the memorandum dated February 3, 1987, should be replaced with Condition #25 of the Conditional Use Permit Conditions of Approval (which modifies the manner Items #1, #4, #9 and #10 of that memorandum apply to Village VII). Mr. Gailey responded to Mr. Courtney's concerns related to the Draft Conditions of Approval for the Conditional Use Permit application as follows: Condition #l: Mr. Gailey stated that the Resolutions referred to were established by the City Council for the Tentative Map and PD Rezoning for the entire Villages at Alamo Creek project. He said the City would make them available to Mr. Courtney. Condition #10; Mr. Gailey advised that Staff would not be opposed to adding a statement to the effect that during the Site Development Review process the exact nature of adjustments cited in this Condition could be determined, which would provide the Applicant with a certain degree of flexibility. Condition #17: Mr. Gailey stated that a Frivate Vehicle Accessway Agreement had been prepared for the Arbor Creek project which was acceptable to the Developers of the Village II of the Villages at Alamo Creek project. He said the City would provide Mr. Courtney with a copy of the document. Condition #21: Mr, Gailey concurred with the Applicant that reference to the "project lake" could be deleted from this Condition. Regarding Draft Condition #14 for the Tentative Map application, Mr. Gailey agreed that the language in this Condition should be replaced by the language in Draft Condition #25 for the Conditional Use Permit application. Cm. Raley closed the public hearing. In response to an inquiry by Cm. Petty, Mr. Tong advised that no complaints had been received by the City regarding the common trash enclosures utilized for the Arbor Creek project. Cm. Petty indicated that as a homeowner he would prefer to use individual trash can service. ~ Regular Meeting PCM-7-101 May ].8, 1987 • • Cm. Mack said she had seen trash enclosures in developments in the Los Angeles area and thought they were unsightly. She stated that she thought one of the main problems would be related to the overfilling of the dumpsters as a result of the number of families within the proposed project. She indicated her preference for individual trash can service. Cm. Raley inquired about the possibility of utilizing coordinated cans if individual trash can service is approved. Mr. Courtney responded that cans could be provided at the time of the sale of the units. It was the unanimous consensus of the Commission (Cm. Barnes absent) that indiviual trash can service could be utilized. Regarding the circulation pattern, Cm. Petty said that he thought the concept was a good one. Cm. Burnham agreed with Cm. Petty, but expressed concern about the possibility of bicycles and tricycles being left on the walkways or the driveways becoming a playground. Cm. Mack and Cm. Raley also agreed that the concept of separate vehicle and pedestrian access was a good one. On motion by Cm. Petty, seconded by Cm. Burnham, and by a unanimous vote (Cm. Barnes absent), a Resolution was adopted approving Gonditional Use Permit request PA 86-134.1, Standard Pacific of Northern California - Village VII of the Villages at Alamo Creek, with modifications to Conditions #10 and #21, and the elimination of Condition #2$. RESOLUTION N0, 87 - 033 APPROVING CONDITIONAL USE PERMIT REQUEST PA 86-134.1 STANDARD PACIFIC OF NORTHERN GALIFORNIA - VILLAGE VII OF THE VILLAGES AT ALAMO CREEK PROJECT FOR A PROPOSED MiJLTIPLE FAMILY RESIDENTIAL DEVELOPMENT OF 139 UNITS PROPOSED OVER A 16.3+ ACRE PROPERTY FRONTING ALONG THE 50UTH SIDE OF THE TERMINUS OF 5HADY CREEK ROAD On motion by Cm. Mack, seconded by Cm. Petty, and by a unanimous vote (Cm. Barnes absent), a Resolution was adopted approving Tentative Map 5780 concerning PA 86-134.2, Standard Pacific of Northern California - Village VII of the Villages at Alamo Creek, with modification to Condition #14. RESOLUTION N0. 87 - 034 APPROVING TENTATIVE MAP 5780 COIVCERNING PA $6-134.2 STANDARD PACIFIC OF NORTHERN CALIFORNIA - VILLAGE VII OF THE VILLAGES AT ALAMO CREEK PROJECT FOR A PROPOSED MULTIPLE FAMILY RESIDENTIAL D'EVELOPMENT OF 139 UNITS OF THE TERMINUS OF SFiADY CREEK ROAD ~t~*~ Regular Meeting PCM-7-102 May 18, 1987 , ~ • SUBJECT: PA 87-019.1, .2, .3 and .4 Douglas W. Bradford (Applicant)/Amador Valley Lanes (Owner) Conditional Use Permit, Site Development Review, Tentative Parcel Map, and Variance requests, 6000 Dougherty Road. Cm. Raley opened the public hearing and called for the Staff Report. Mr. Gailey advised that this item was initially heard at the Planning Commission meeting of May 4, 1987. Mr. Gailey indicated that the May 18, 1987, Staff Report identifies each Condition in question at the May 4th meeting, summarizes the issue involved, and details the Commission's direction on each item. In addition, he stated that the Applicant's response to the Commission's direction on each item is also indicated in the Staff Report. Mr. Gailey noted that Staff and the Applicant had met several times since the May 4th Planning Commission meeting and, as a result, several of the issues could be resolved through modifications to the proposed Conditions of Approval. Additionally, he stated that through the Conditions, better direction as to the nature of the additional architectural detailing could be provided. On a point-by-point basis, Mr. Gailey reviewed the status of the following concerns: Condition #3 a, and b.: He advised that Staff continued to believe that a minimum setback of 30' should be required. He indicated that Staff has reviewed the Applicant's proposed modifications and that with slight adjustments to the footprint of proposed Shop Building A, it appeared the 20' minimum standard could be observed making the encroachment of the overhang reflective of that permitted by the Building Code and Zoning Ordinance requirements. Condition #3 c.: He indicated that no change had been made to this Draft Condition, but that the Applicant had made adjustments along the south side of proposed Shop Building C to make allowance for the 10'sideyard. Conditions #7 and #9: Mr. Gailey said that it was his understanding that the ` Applicant was receptive to the specific modifications outlined by Staff, which would include designing the two building elevations in question with a 2' overhang. Mr. Gailey displayed architectural drawings and noted that different stucco texturing on the fascia band would be utilized. Mr. Gailey indicated that the remaining concern was tied to a general design concept for the fascia band. He stated that the Applicant's original proposal was to use stucco surfacing with colored highlighted horizontal bands. He said that Staff's concern related to the length and height of the structures. He advised that Staff thought additional architectural detailing was necessary and suggested that tile bands be used as an alternate texturing treatment in lieu of horizontal stucco bands. Regarding the treatment of the two rear elevations along the service portion of Building B, Mr. Gailey said that the suggestion had been that some type of vertical architectural trim element be added to the roll-up doors. Regular Meeting PCM-7-103 May 18, 1987 ° ~ • Condition #28: Mr. Gailey advised that the Applicant had indicated he did not have a concern with the revised language of this Condition (relating to the retention of the trees along the west elevation of Building B). Condition #33: Mr. Gailey noted that the original Draft Condition #33, requiring the elimination of one parking space at the Sierra Lane Driveway, had been deleted as the Revised Site Plan of May 12, 1987, reflects the elimination of the one parking space and incorporation of that area in perimeter project landscaping. Condition #35: Mr. Gailey stated that the Applicant has agreed to comply with this requirement relating to project signage (renumbered as Draft Condition #32). Condition #36: Mr. Gailey indicated that this Condition was modified to allow the Applicant the option to use some combination of on-site and/or off-site landscaping in conjunction with fencing to provide screening of the rear of Building B. He advised that Staff would go on record as noting that fencing along the majority of the area in question would probably be required, but that the modified Condition would give the Applicant the flexibility to attempt to show how an alternate approach would work. Mr. Gailey stated that the Applicant had indicated a willingness to eliminate the Minor Subdivision Variances. said Staff was recommending the minimum lot size requirements for the M-1 District be observed. Mr. Gailey advised that Staff was recommending the Planning Commission take affirmative action on the Draft Resolutions for the Conditional Use Permit, Site Development Review and Tentative Map requests, and adopt the Draft Resolution denying the Variance requests. Doug Bradford, Applicant, 3180 Crow Canyon Place, San Ramon, indicated his concurrence with Mr. Gailey's presentation and said he had no further comments. Cm. Raley closed the public hearing. At Cm. Burnham's request, Frank Bryant, Project Architect, reviewed the exterior architectural plans for the project. He indicated that the columns are proposed to be constructed with a stucco exterior, the fascia bands to utilize tile trim, and that different stucco texturing and coloring would be utilized. In response to an inquiry by Cm. Petty, Mr. Bryant indicated that there would be vehicle access at the rear of Building B and that the existing large electrical box on the outside of that building would be removed. Cm. Burnharn expressed concern regarding the potential visibility of outside storage that may occur behind Building B, and said that he would prefer to have an agreement worked out with the adjoining property owner that would result in use of landscaping rather than a solid wall or fence. Regular Meeting PCM-7-104 May 18, 1987 ~ ~ Cm. Petty said he concurred with Cm. Burnham. In response to an inquiry by Cm. Raley, Mr. Gailey clarified the setback calculation of 20' and how it related to overhang encroachments. It was the consensus of the Commission that flexibility be given to the Developer to potentially utilize landscaing in lieu of fencing as stipulated in Draft Condition #48. Mr. Gailey emphasized that the bulk of the trees on the west property boundary may need to be removed. He indicated that currently the most effective screening of the building is provided by the trees which may need to be re~oved. Cm. Petty stated that he did not desire the installation of a six-foot fence along the west property line. Cm. Mack and Cm. Raley indicated their preference to have a masonry fence installed along the west property line. Mr. Tong indicated that Staff's reason for proposing the fence was ta provide some landscape buffer and to provide a visual screen for the adjoining office uses. A consensus was taken during which Cm. Mack and Cm. Raley expressed a desire for the installation of the proposed fence, and Cm. Burnham and Cm. Petty opposed the fence. Regarding Draft Conditions #6 and #7 of the Conditional Use Permit and Site Development Review applications, Mr. Gailey asked for the Commission's direction regarding the proposed language. He advised that the language could remain as presented, but that additional language was recommended to be added to Draft Condition #6 to the effect that an alternate design solution may be used if found acceptable by the Planning Director. It was the unanimous consensus of the Commission (Cm. Barnes absent), to modify Draft Conditions #6 and #7 as stated by Mr. Gailey. Cm. Petty stated that it was his preference that the setback requirement originally proposed by Staff at 30' should rema.in in effect. Mr. Gailey indicated that the existing structure adjoining proposed Shop Building C, which is a low block building, observes the 30' setback. In response to an inquiry by Cm. Raley, Mr. Bradford expressed his concern regarding the possibility of requiring the 30' setback since Staff had previously indicated their acceptance of a lesser setback. He stated that it was extremely critical to him that no additional time be lost as a result of another change in the setback requirement. Cm. Petty, Cm. Burnham and Cm. Mack stated their preference for the 20' setback. Cm. Raley stated his preference for the 30' setback. Regular Meeting PCM-7-105 May 18, 1987 . . . ~ Mr. Tong clarified that the setback requirement of 20' would allow up to a 2' encroachment for an overhang. He said Building A, as shown on the latest Site Plan, would actually be set back 23' to the building wall with a 5' overhang encroaching 2' into the required 20' setback. Building C would be set back 25' to the building wall. On motion by Cm. Petty, seconded by Cm. Mack, and by a unanimous vote (Cm. Barnes absent), a Resolution was approved adopting a Negative Declaration of Environmental Signficance for PA 87-019.1, .2, .3 and .4. RESOLUTION N0. 87 - 035 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 87-019.1, .2, .3 AND .4 DOUGLAS W. BRADFORD (APPLICANT)/AMADOR VALLEY LANES (OWNER) CONDITIONAL USE PERMIT, SITE DEVELOPMENT REVIEW, TENTATIVE PARCEL MAP, AND VARIANCE APPLICATIONS TO ESTABLISH A RETAIL AND AUTOMOTIVE CENTER AT 6000 DOUGHERTY ROAD Cm. Raley indicated that he would like to see the fence discussed within Draft Condition #45 included in the project. Cm. Petty recommended that the Commission concur with what the Applicant and Staff had agreed upon. Cm. Burnham said he would strongly recommend that additional landscaping be installed, but said he would concur with the Condition as drafted. On motion by Cm. Mack, seconded by Cm. Burnham, and by a unanimous vote (Cm. Barnes absent), a Resolution was adopted approving PA 87-019.1 and .2 Conditional Use Permit and Site Development Review applications, with modification to Condition #6 permitting an alternate design solution to be used related to architectural detailing if found acceptable by the Planning Director. RESOLUTION N0. 87 - 036 APPROVING PA 87-019.1 AND .2 DOUGLAS W. BRADFORD (APPLICANT~/ AMADOR VALLEY LANES (OWNERS) CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW APPLICATIONS TO ESTABLISH A RETAIL AND AUTOMOTIVE CENTER AT 6000 DOUGHERTY ROAD On motion by Cm. Petty, seconded by Cm. Burnham, and by a unanimous vote (Cm. Barnes absent), a Resolution was adopted approving PA 87-019.3 and .4 Tentative Parcel Map as presented. RESOLUTION N0. 87 - 037 APPROVING PA 87-019.3 DOUGLAS W. BRADFORD (APPLICANT)/AMADOR VALLEY LANES (OWNERS) TENTATIVE PARCEL MAP SUBDIVIDING 2.8+ ACRES INTO THREE PARCELS, 6000 DOUGHERTY ROAD On motion by Cm. Petty, seconded by Cm. Burnham, and by a unanimous vote (Cm. Barnes absent), a Resolution was adopted denying PA $7-019.4 Variance request. Reguiar Meeting PCM-7-106 May 18, 1987 ' i F • ~ RESOLUTION N0. 87 - 038 DENYING PA 87-019.4 DOUGLAS W. BRADFORD (APPLICANT)/AMADOR VALLEY LANES (OWNER) VARIANCE REQUESTS FROM THE M-1 DISTRICT STANDARDS (LOT SIZE, MEDIAN LOT WIDTH, FRONT YARD SETBACK, REAR YARD SETBACK AND SIDE YARD SETBACK} PROPOSED IN CONJUNCTION WITH CONCURRENT REQUESTS FOR SITE DEVELOPMENT REVIEW (PA 87-019.1), FOR CONDITIONAL USE PERMIT (PA 87-019.2), AND FOR A TENTATIVE MAP (PA 87-019.3), FOR A PROPOSED RETAIL AND AUTOMOTIVE CENTER AT 6000 DOUGHERTY ROAD ~ ~ ~ ~ NEW BUSINESS OR UNFINISHED BUSINESS Mr. Tong advised that since the previous City Council meeting had been interrupted by a power failure, the Draft Downtown Plan would be on the May 26, 1987, City Council meeting. He indicated that it had been intended for the City Council to provide input regarding the proposed Tri-Valley Transportation entity, but because of the power failure, they were not able to do so. He stated that the Enea Plaza Rezoning request would be on the agenda for the next City Council meeting, as would the General Plan Amendment Study request for Dublin Ranch and surrounding properties, and a Short Range Transportation Plan proposal from Wheels/LAVTA. Mr. Tong advised that the Tri-Valley Planning Commission's meeting would be held Thursday, May 21, 1987, at 7:00 p.m. in the Pleasanton City Council Chambers. He noted that Staff would recommend to the Commission that the respective City Councils should provide direction in regards to the proposed transportation entity. He indicated tha.t attendance at Thursday's meeting would be voluntary. Cm. Raley indicated that he would attend the meeting. Commissioners Burnham, Mack and Petty indicated that they would not attend. ~ ~ ~ ~ OTHER BUSINESS None. ~ ~ ~ ~ • PLANNING COMMISSIONERS' CONCERNS In response to an inquiry by Cm. Petty, Mr. Tong advised that the person who appealed the Commission's action regarding the Pulte Home project had stated a preference for Staff's Alternate Lotting Plan, and stated that she did not want flag lots to be permitted and desired more on-street parking. Cm. Mack inquired about the feasibility of conducting a survey which would verify that a large portion of traffic within the City of Dublin results from non-residents. Mr. Tong responded that an actual survey would not need to be performed as it has been established that peak hour traffic for the most part includes a great number of out-of-town shoppers. He indicated that through the Downtown Study, the City will need to accommodate the shoppers coming into the area for sales tax purposes. Regular Meeting PCM-7-107 May 18, 1987 , . i ~r Cm. Burnham asked if Mr. Tong was familiar with the operation of the generator which came on for only a few seconds when the power went off at the Library during the City Council meeting. Mr. Tong stated that he did not have any information regarding that generator, and knew only that a P.G. & E. transformer had malfunctioned. Cm. Mack inquired if anyone else was having difficulty with their Cable service. Cm. Petty indicated that he had. Cm. Raley asked about the status of the Target Store and inquired about access from the Library to the Gemco parking lot and from Gemco to Albertsons. Mr. Tong responded that only the demolition and interior work was being done. He stated that the Site Development Review for exterior modifications and the Conditional Use Permit for the nursery would be placed on a future Planning Commission agenda. He indicated that a condition requiring the access would probably be included in the proposed conditions of approval. Cm. Raley suggested that it may be feasible to require that the City pay a portion of the expenses incurred as a result of removing a portion of the Libary parking lot. ~ ~ ~ ~ ADJOURNMENT There being no further business, the meeting was adjourned at 9:03 p.m. ~ ~ ~ ~ Respectfully submitted, . ~GTf~J~- P anni Comraission Ghairpers Laurence L. Tong Planning Director ~ ~ ~ ~ Regular Meeting PCM-7-108 May 18, 1987