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HomeMy WebLinkAboutPC Mtg Minutes 02-18-1986 , . " • ~ Regular Meeting - February 18, 1986 A regular meeting of the City of Dublin Planning Commission was held on February 18, 1986, in the Meeting Room, Dublin Library. The meeting was called to order at 7:34 p.m. by Cm. Mack, Chairperson. * * * * ROLL CALL PRESENT: Commissioners Barnes, Burnham, Petty, Mack, and Raley, Laurence L. Tong, Planning Director, Kevin J. Gailey, Senior Planner, and Maureen O'Halloran, Associate Planner. * * * * PLEDGE OF ALLEGIANCE Cm. Mack led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * MINUTES OF PREVIOUS MEETING The minutes of the regular meeting of February 3, 1986, were approved as submitted. * * * * ORAL COMMUNICATION None. * * * * WRITTEN COMMUNICATION Mr. Tong said that the Commissioners had been sent various appealable and final action letters. They were also provided with a copy of the letter from the National Food Processors Association's letter withdrawing its application for a food irradiation facility in Dublin. * * * * Regular Meeting PCM-6-18 February 18, 1986 • . PUBLIC HEARING SUBJECT: 7.1 PA 85-089 St. Raymond's School Conditional Use Permit and Site Development Review Ms. O'Halloran said an application had been received for a Conditional Use Permit and a Site Development Review to establish an elementary school, grades kindergarten through eighth. She said the initial facility is proposed to be located in portable buildings on a vacant portion of the existing church site at 11555 Shannon Avenue. Ms. O'Halloran reviewed the zoning history of the subject area, presented an analysis of the proposed use and site development, and stated that Staff recommended the Planning Commission adopt the draft Resolutions approving the Negative Declaration, the Conditional Use Permit, and the Site Development Review for subj ect proj ect. The public hearing was opened. Mr. Moses, representative for the applicant, introduced himself and Mr. Chester Bowles, architect for subject property. Mr. Moses said the applicant would like the proposed use of the school to be revised to a maximum enrollment of 350 students instead of 250-260. Mr. Moses also questioned the requirement which will necessitate an extension being granted at the end of one year. Regarding the Conditions of Approval, Mr. Moses and Mr. Bowles requested that item 4. of the section dealing with Architecture be deleted so that air conditioning units would not need to be screened. They also requested that Condition #9, under Landscape, be revised to permit a regular architect to sign landscape and irrigation plans. Mr. Tong said that it would be feasible to revise Condition #9 in accordance with the request. Mr. Bowles said he wasn't clear on how many fire hydrants were being required to be installed, and asked if it would be possible to limit the number required to the ones already existing on the subject property. Cm. Mack referred Mr. Bowles to the D.S.RS.D. Fire Department for a response to these questions. Cm. Raley suggested to the applicant that this subject be continued until Staff has had an opportunity to review the request for an additional 100 students. This would eliminate the necessity for going through the same process at the end of a year. Cm. Barnes moved and Cm. Petty seconded that the public hearing be closed. To permit the applicant an opportunity to respond to this suggestion, Cm. Barnes withdrew her motion to close the public hearing, and Cm. Petty withdrew his second. Regular Meeting PCM-6-19 , February 18, 1986 . ~ • • Mr. Moses and Mr. Bowles indicated they wanted to proceed with the application as presented. Cm. Mack requested that a statement be added to the Conditions of Approval to the effect that the Dublin Police Services Chi1d Abuse Program, or an equivalent program, be presented to the school staff and students a minimum of once a year. In response to a question from Cm. Raley, Mr. Tong said that a Conditional Use Permit could be submitted to request that enrollment be increased by 100 students at the end of the one- year period, and that a Site Development Review would not be necessary at that time unless there plans are made to add facilities on the site. Cm. Barnes moved, Cm. Petty seconded, and the motion carried, to close the public hearing. On motion by Cm. Raley, and seconded by Cm. Barnes, and by a unanimous voice vote, the Planning Commission adopted the Resolution for the project as presented in Exhibit C, approving a Conditional Use Permit Application to establish an elementary school in portable buildings on a vacant portion of the existing church site at 11555 Shannon Avenue and contingent upon the addition of a condition requiring yearly presentation of the Dublin Police Services Child Abuse Program, or an equivalent program. RESOLUTION NO. 86-006 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 85-089 ST. RAYMOND'"S SCHOOL CONDITIONAL USE PERMIT APPLICATION TO ESTABLISH AN ELEMENTARY SCHOOL (GRADES K THROUGH EIGHTH) IN PORTABLE BUILDINGS ON A VACANT PORTION OF THE EXISTING CHURCH SITE AT 11555 SHANNON AVENUE On motion by Cm. Barnes, seconded by Cm. Raley, and by a unanimous voice vote, the Planning Commisison adopted the Resolution for the project as presented in Exhibit B, adopting a Negative Declaration for PA 85-089 St. Raymond's School Conditional Use permit application. RESOLUTION NO. 86-005 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN ADOPTING A NEGATIVE DECLARATION FOR PA 85-089 ST. RAYMOND'S SCHOOL CONDITIONAL USE PERMIT APPLICATION TO OPERATE AN ELEMENTARY SCHOOL AT 11555 SHANNON AVENUE Regular Meeting PCM-6-20 February 18, 1986 . • ~ Cm. Raley moved, Cm. Barnes seconded, and by a unanimous voice vote, the Planning Commisison approved the Resolution for the project as presented in Exhibit D, approving the Site Development Review for PA 85-089 St. Raymond's School, contingent upon the addition of the words "or architect" in the Landscape Section, item 1 0. SUBJECT: 7.2 PA 86-004 Valley Lutheran School/St. Philip Lutheran Church Pre-school and Elementary School Conditional Use Permit Ms. O'Halloran said a Conditional Use Permit application had been received to allow the continued operation of a Pre-school and to expand the existing Elementary School to a maximum of 150 children within the existing facilities located at 8850 Davona Drive. She reviewed the zoning history of that area, and stated that Staff recommended the Planning Commission adopt the Resolution approving a Negative Declaration for subject project and a Resolution approving the Conditional Use Permit for the project. Ms. O'Halloran said the Conditional Use Permit would expire in 1989 instead of 1988. The public hearing was opened. Mr. Aschbrenner, applicant, said the enrollment referred to is on-site enrollment. He also said that the enrollment may be as many as 174 students, but the given number on campus on any day would only be 150. Cm. Raley moved, Cm. Barnes seconded, and the motion carried to close the public hearing. On motion by Cm. Petty, and seconded by Cm. Raley, and by a unanimous voice vote, a Resolution adopting a Negative Declaration for PA 86-004 Valley Lutheran School Conditional Use Permit application to operate a Pre-school and Elementary School at 8850 Davona Drive, was adopted. RESOLUTION N0. 86-008 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN ADOPTING A NEGATIVE DECLARATION FOR PA 86-D04, VALLEY LUTHERAN SCHOOL CONDITIONAL USE PERMIT APPLICATION, TO OPERATE A PRE- SCHOOL AND ELEMENTARY SCHOOL AT 8850 DAVONA DRIVE On motion by Cm. Barnes, and seconded by Cm. Petty, and by a unanimous voice vote, a Resolution approving PA 86-004, Valley Luthern School Conditional Use Permit application, was adopted, contingent upon item 8. being changed to extend the expiration date to July 31, 1989. Regular Meeting PCM-6-21 February 18, 1986 . ~ ~ RESOLUTION NO. 86-009 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING PA 86-004, VALLEY LUTHERAN SCHOOL CONDITIONAL USE PERMIT APPLICATION, TO OPERATE AN ELEMENTARY SCHOOL AND PRE-SCHOOL WITHIN EXISTING FACILITIES SUBJECT: 7.3 PA 85-041.1 &.2 Villages at Alamo Creek - Rafanelli ~ Nahas Real Estate Development Planned Development (PD) Rezoning and Subdivision Map (Tentative Map 5511) requests for a planned development with 1,165 proposed residential dwelling units, a convenience food store, a five-plus acre neighborhood park site and common open space parcels involving a 135+ acre property located along Dougherty Road in the northeast corner of the City of Dublin. Mr. Gailey said Commissioners were given the Expanded Initial Study for this project, which contains the framework of the majority of the conditions for the project, as well as project settings, project impacts, and a variety of other issues, at the previous Planning Commission meeting. Mr. Gailey said Sheila Brady, of Wagstaff and Brady, was in attendance and available to answer questions or comment on the Expanded Initial Study. Mr. Gailey gave a description of the project, reviewed the 12 areas of concern which were outlined in the Staff Report and which are listed below, and said the issue related to park dedication requirements will be discussed further after input has been received from the City Attorney. 1. General Plan/Land Use 2. Park Dedication Requirements 3. Overall Site Layout 4. Dimensional Design Criteria-Square Footage Area 5. Emergency Access 6. Dougherty Road Design Criteria 7. Convenience Store Site Plan Layout 8. Loop Trail System 9. Acccess-Circulation-Parking for Village I(3-bedroom multiple family dwelling units) 10. Dimensional Design Criteria - Multiple Family Residential Villages 11. Environmental Review 12. Architecture, Landscaping Architecture, and Grading The Commission recessed at 9:45 p.m. and reconvened at 9:55 p.m. Regular Meeting PCM-6-22 February 1$, 1986 _ ! • Mr. Nahas introduced himself and Mr. Rafanelli, developers of the subject project, gave a brief background of the partnership formed by Rafanelli and Nahas, their previous experience, and the general philosophy used in the design of the subject project. He also gave a slide presentation of projects similar in nature to the one submitted for approval. Mr. Nahas commented on the unresolved issues listed in the Staff Report as follows: A. GENERAL PLAN/LAND USE 1. Rafanelli and Nahas disagreed with this issue, and Mr. Nahas stated that the proposed convenience store would adequately serve the needs of residents in that area. He also said that no contract has been signed with the 7-11 Conveneince Food Store chain. In addition, he stated that he did not want to install a third access point, and thought this could be handled through a Site Development Review. 2. Mr. Nahas said Village I is 4.12 acres in size, and the intent is to build 14.56 units per acre on that site. He stated that he thought this meets the guidelines of the General Plan. 3. Mr. Nahas said he thought this item should be dealt with by Zone 7 and the City of Dublin, and is not one in which the developers should be involved. 4. Mr. Nahas stated that he believed the General Plan requirements were met. He asked the Planning Commission for a consensus on whether or not the lot size was a concern to them. Mr. Burnham referred to the R.V. Ordinance, and expressed concern that the lots may not be adequate for proper storage of vehicles of that type on the lots. Mr. Nahas responded that C,C. and R.'s would be developed to address this issue. 5. Mr. Nahas expressed a concern regarding this restriction, and said it may adversely impact the ability to finance the rental project. Cm. Raley said that before addressing the issues in question, he wanted to review concerns he had related to the Expanded Initial Study. Discussion was directed to Section 7, Traffic and Circulation, of the Expanded Initial Study. Cm. Raley stated that he was concerned because the School District does not anticipate the type of growth which would occur as a result of the subject project. Cm. Barnes said she was concerned about the distance of Frederiksen School from the project, and that students residing in the subject area may be required to attend Frederiksen. Cm. Raley requested that the Commission be provided with a sampling of other multi-family dwellings in the area, and in particular regarding the number of school-age children within each household. Regular Meeting PCM-6-23 February 1~, 1986 . ~ y ~ ` • ~ Regarding the commercial site, Cm. Raley said he felt there should be another exit on that property. Cm. Burnham agreed with Cm. Raley. Cm. Petty said he was concerned about one location consisting of only three-bedroom units. After discussion, the Commission reached a consensus that 11.66 dwelling units per acre met the intent of the General Plan. Cm. Raley said, if it is possible, he would like to see another access developed across the creek, linking either Villages 7 and 2, or Villages 2 and 4. Regarding item 4., Residential Density - Village VI, the consensus of the Commission was four to one that the proposal was consistent with the General Plan. Cm. Raley disagreed with the consensus. Cm. Petty asked for more input regarding the flood control access to the channel. He asked what were the requirements of the Alameda County Flood Control District. In addition, he inquired if there could be access to the entire creek area without a chainlink fence. Mr. Tong said this would raise questions regarding increased liability. Cm. Petty said he would like to have the City Manager's input regarding this item. Mr. Tong said the Commission can deliberate on this at the next meeting, and review the drawings for the fence. PA 85-041.1 and .2, Villages at Alamo Creek - Refanelli and Nahas Real Estate Development Planned Development Rezoning and Subdivision Map requests, were continued to the meeting of March 3, 1986. * * * * NEW BUSINESS None. * * * * UNFINISHED BUSINESS Cm. Barnes inquired about the possibility of beginning th.e Planning Commission meetings at 7:00 p.m.; this topic was discussed at a previous meeting. Mr. Tong said it had been agreed to delay further discussion regarding this until after the Conference in San Diego. Regular Meeting PCM-6-24 February 18. 1986 _ , , ~ ~ ~ - ~ ~ i i I I * * * * ' OTHER BUSINESS None. * * * * PLANNING COMMISSIONER'S CONCERNS Cm. Raley said a little girl had been hit in front of Nielsen School. He said previously he had spoken with Mr. Thompson about installing a stop sign in that area, and he thought this should be seriously considered. In addition, he stated that every effort should be made to complete the Silvergate extension in order to minimize the number of cars on the road by the School. Mr. Tong said that Kaufman and Broad must comply with the City's standards in completing that extension. He also said that people have a tendency to ignore stop signs, and when stop signs are present, school-age children are not as cautious in crossing streets as when stop signs are not present. Mr. Tong said he will ask the City Engineer to investigate this situation. Cm. Petty suggested that a stop sign be installed on the corner of Silvergate and Amarillo, on the southwest corner. Cm. Burnham asked if there was a reason why the crosswalk at Devona and Village Parkway had not been repainted, and why it was across the street. Mr. Gailey said this was a xesult of a traffic study performed by T.J.K.M. Mr. Tong said the there will be two Appeals and a Conditional Use Permit on the next agenda. ADJOURNMENT There being no further business, the meeting was adjourned at 1:00 a.m. Respectfu y submitted, ~ c P nnin ommission Chairperson f ~~.v-fJL... ~ Laurence L. Tong, Planning Director Regular Meeting PCM-6-25 February 18, 1986