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HomeMy WebLinkAboutPC Minutes 07-05-1988 S~ • . ~ i Regular Meeting - July 5, 1988 A regular meeting of the City of Dublin Planning Commission was held on July 5, 1988, in the Meeting Room, Dublin Library. The meeting was called ta order at 7,40 p.m, by Cm. Barnes, Chairman. ~ ~ ~ ~ ROLL CALL PRESENT: Commis~ioners Barnes, Burnham, Mack, Tempel, and Zika, Laurence L. Tong, Planning Directar, Rod Barger, Seniar Planner, Maureen 0'Halloran, Senior Planner and Gail Adams, Planning Secretary. >e~~~ PLEDGE ~F ALLEGIANCE TO THE FZAG Cm. Barnes led the Commission, Staff, and those present in the pledge of allegiance to the f1ag, x~c~~~ ADDITIONS OR REVISIONS TO THE AGENDA None ~ X~ X >F' X' . MINUTES OF PREVIdUS MEETING The minutes of the meeting af June 20, 198$ we~`e appraved, as corrected. ~~~e~ ORAL COMMiINIGATIONS None ~c ~4 ~F WRITTEN COMMUNICATIONS Mr. Tong advised that the Commissron had received 17 action letters. Regular Meeting PCM-13-1 July 5, 1988 - ' , • • ~ ~ ~ti ~ PUBLIC HEARINGS SUBJECT: PA 88-023 Liquor Barn Site Development Review Appeal of the Planning Director's Action Approving a Site Development Review Re uest ta Remodel Portions of the Exteripr Facade of the Existing Liquor Barn at 6633 Dublin Boulevard (cantinued from meeting of June 6, 1988 and June 20, 19887 Cm. Barnes opened the Public Hearing and called far the Staff Report. Mr. Barger indicated that this application had b~en appealed by the Applicant and had been contiinuad from the June 6 and June 20 meetings beeause additional information was needed in order for the Cammission to make a decfsion on the appeal. Mr. Barger indicated that the Applicant has withdrawn his appeal and will comply with all Conditions of Approval of PA 88-023. On rnotion from Cm. Burnham, seconded by Cm. Mack, with a vote of 5-0, the Planning Commission accepted the withdrawal of appeal for PA 88-~23. Cm. Zika asked if this action would be without prejudice. Mr. Barger indicated that the Planning Director's approval of PA 88-023 was still effective. T~te Applicant rnay now apply for buil.ding permits and the action would stand as is. SUBJECT: PA 8$-015 Kaufman & Broad Conditional Use Permit for a S ecial Easement Sign at 6379 Clark Avenue (cantinuad from meeting of June 6, 1988 and June 20, 19$8) Cm. Barnes opened the Public Hearing and called for the Staff Report. Mr. Barger indicated that Kaufman & Braad was requesting a ConditionaZ Use Permit for a Low Profile Special Easement Sign to identify Kaufman & Broad's Administrative Offices. Mr. Barger indicated that this application has been continued from the June 6 and June 20 ~neetings because the Applicant needed to provide Staff with evidence of an existing easement. He indicated that on June 23, 1988, Staff received a recorded parcel map showing the location of an easement. Mr. Barger indicated that the Applieant's current signage is located off the subject site at 6375 Clark Avenue. It has been identified as an illegal sign and the Applicant is attempting to legalize the sign through this application. Regular Meeting pGM_13~2 ~~~-y 5i ~-gg~ ' • • Mr. Barger indicated that special easements signs are designated to advertise businesses without access or frontage on an impraved right-of-way and the sign must be located on a recorded access eas~ment. Mr. Barger indicated that tha recorded parcel map provided by the Applicant shows a 50-foot easement serving 6375 and 6379 Clark Avenue. However, it is a PG&E easement and not a non-exclusive, non-revacable access easement. Mr. Barger indicated that S~aff has included a Condition of Approval in ~he Draft Resolution requiring that the Applieant provide a recently completed title report showing the existing non-revocable non-exclusive access easement. He indicated that once this was clarified, the existing sign would be required to move onto the easement as shown on Attachment 2. Mr. Barger indicated that if a non-exclusive, non-revocable access easement does not exist, then this sign would have to be removed imrnediateLy. Mr. Barger indicated that St~ff is requiring, as a condition of approval of the ResoZution, accurately drawn scaled plans of the sign no later than August 15, 1988. Mr. Barger indicated that Staff had recently approved a Site Development Review for Kaufman & Broad for another freestanding sign which is located on Kaufman & Broad's p~operty. He indicated that the sign regulations only allow one freestanding sign per parcel. Staff is requiring as a Conditian of Approval of the Resolution that Raufman & Broad decide which sign they are going to keep. Mr. Barger indicated that Staf£ is recommending the Planning Commission adapt the Draft Resolutian conditionally approving Kaufman & Broad's request for a Low Profile Special Easernent Sign. Cm. Barnes asked if the Commission had any questions for the Staff or if the Applicant had any comments. Mr. Barger indicated that the Applicant was not present, hawever, the Applicant was aware of the Canditions of Approval. Cm. Barnes closed the Public Hearing. Cm. Zika asked if Kaufman & Broad had to decide which sign they were going to keep and which sign was gaing to be removed by August 15, 1988. Mr. Barger stated that yes, the Conditians o£ Approval required Kaufman & Broad to make that choice by August 15, 1988. On motion from Cm, Tempel, secanded by Cm. Burnham, with a vote of 5-0, the Planning Commission approved PA $8-015 KAU~MAN & BR4AD'S GONDITIONAL USB PERMIT F~R A LOW PROFILE SPECIAL EASEMENT SIGN TO IbENTIFY KAUFMAN & BROAD'S A~MINISTRATIVE dFFICES LOCATED ~T b375 CI.ARK AVENUE Regular Meeting FCM-13-3 July 5, 1988 , • • SUBJECT: PA $$-038 Federal Sign Site Develapment Review and Conditianal Use Permit at 6805 Sierra Court Cm. Barnes opened the public hearing and called for the Staff Report. Ms. 0'Halloran stated that Federal Sign's was requesting a Conditional Use Permit and Site Development Review to erect a 10 foot chain fence enclosure for use as outdaor storage. She indica~ed that tha Applicant would be enclosing a 4,736 square faot area adjacent to the rear building elevation and a 368 square faot area adjacent to the eastern property line. Ms. 0'Halloran indicated that the referenced site was initially approved with 108 on-site parking spaces and approval of the Applicant`s request would reduce the on-site parking to 80. She summarized the parking ratio in regards to type of use, square fnntage ~nd parking requirements. She indicated that the required parking sgaces was 61 and that the application was in confarmance with parlcing requirements. Ms. 0'Halloran indicated that ingress artd egress was pravided via two driveways, one along Trinity Court and the other on Sierra Trinity Park. She indicated that the application would reduce the drive aisle width to 20 feet between the two fenced enclosures. She indicated that the Applicant's proposal is in campliance with circulation requirements, however a condition had been included requiring ~he cirive aisle be posted as a no-parking zone. Ms. 0'Halloran indicated that the proposed fence enclosure is within 3 feet of the loading door for Davidson Supply. She indicated that 20-35 foot trucks would need a 45-foot rurning radius and 55-24 foot vans need a 2$-foot turning radius. She indicated that a candition was included in the Resalution of Approval requiring a reduction in the fence enclosure area to accommadate the turning radius of a 20-35 foot truck. Ms. 0'Halloran indicated that there was a condition in the Resolution of Approval requiring a reduced f~nce enclosure area so ta not interfere with the sight distance for adjacent parking spaces. Ms. 0'Halloran indicated that Staff recammends the adoption af the Resolutions approving Federal Sign's Conditional Use Permit and Site Development Review. Cm. Mack stated that on page 2 of the Staff Report there was reference of Exhibit C having attachmen.ts; however, there were no attachments enclosed. Ms. 0'Hallloran stated that yes, they were not attached; however, these were standard conditions and that she would make sure the Applieant received copies. Jim Chappel, District Manager of Federal Signs, inclicated that he had read the conditions of agproval. He indicated ~hat his company was expanding quickly and that he was strapped for space; his company may have been a little over zealous in design regarding the adjacent door, however, he would conform to the conditions ana was hoping for a f~varable vote. Regular Meeting PCM-13-4 July 5, 1988 ~ ~ • i Cm. Barnes clased the Puhlic Hearing. Cm. Zika asked if the surra~nding tenants of the area had been natified. Ms. O'Halloran indicated that the surrounding property awnera were notified and that the property owner's representative was in the audience. Sharon Slater of Bedford Froperties i~d~cated that she foresaw no problems with the Conditions of Approval except far the setback distance of Davidson Supply. Ms. 0'Halloran indicated thaC measurements had been taken. Ms. Slater indicated that the enclosure looks good and that she had no objections. On~motion from Cm. Mack, seconded by Cm. Zika, with a vate of 5-0, the Planning Commission approved PA $$-038 FEDERAL SIGN CON~ITIONAL USE PERMIT TO ESTABLISH AN OUTDOOR S~ORAGE AREA WITHiN A 10 FQOT TALL FENCE ENCLOSURE AT 6$05 5IERRA COURT On motion from Cm. Tempel, seconded by Cm. Burnham, with a vote of 5-0, the Planning Commission approved PA 88-038 FEDERAL SIGN SITE DEVELOPMENT REViEW REQUEST T4 CONSTRUCT A 10 FC}OT TALL FENCE ENCLOSURE FOR OUTDddR STORAGE AT 6845 SZERRA COURT The Planning Commissian took a break. SUBJECT: PA 8$-055 Zoning C~rdinance Amendment - Sign Ordinance - Second Freestandin~ Sign PA $8-056 Zaning Ordinance Amendment - Si~n drdinance - Service Station Price Signs Cm. Barnes ogened tha Public Eieari.ng ancl asked for the Sta.ff Report. Ms. 0'Halloran stated that this was a City Council initiated applieation originating from the AppeaZ of PA 87-13$ Shell Service Station Price Sign Variance and the Appeal of PA 88-017 Howard 3ohnsan Hotel Sign Conditional Use Permit and Variance. She indicated that the Council adopted resolutions initiating zoning ordinance amendments to provide for increased sign area for service station price signs where faur or more fuel products are offered and provisions for second freestanding signs. Ms. 0`Halloran indicated that in canjunction with the City Council's zoning ordinance amendments, Staff is recommending arnendments to existing sections of the Sign Ordinance including clarification and reformating of the sectians. Regular Meeting PCM-13-5 July 5, 1988 ~ ~ • i Ms. 0'Halloran indicated that the current sign ordinance restriets the sign area on Service Statian Price Signs to I6 square feet for single faced signs or 32 square feet for double faced signs. She indicated tha~ the draft ordinance would increase the sign area £or service stations selling four or more fuel products for an increase to 24 square feet for single faced signs and 48 square feet for double faced signs. Ms. 0'Halloran indicated the the current sign ordinance permits two freestanding signs an parcels faur acres ar greater adjacent to I-580 or I-b80. She indicated that the pravisians far freestanding signs are overly restrictive for properties adjacent to the fload control channel. She indicated that the draft ordinance would aliow the flood control channel property line adjacent to the freeway right-of-way to be used as a reference point for calculating sign restrictions of second £reastanding signs. She indicated that the proposed amendment identifies the specific provisions applicable to second freestanding signs rather than referencing the section number. Ms. 0'Halloran indicated that the format af the existing sign ordinance was difficult to understand and Staff recammends changing the numbering system in a way that is more easily unders~.ood. Ms. 0'Halloran indicated that Staff recommends amending three sections of the ordinance for aggregate allowable sign area to indicate that the allowable sign area is based upon a percentage of the building frontage. Ms. 0'Halloran indicated that Staff recommends the ordinance should specifically indicate that the corner par~ion of the lat is considered the middle 1/3 of the street frontage. Ms. 0'Halloran indicated that Staff recommends that the minimurn nurnber of tenants required for shopping eenter mast~r identifications signs be shown as 10 in the chart of Alternate Types of Freestanding Signs for consistency with the text. She indicated that 5taff recornmends clarification of the existing section on Alternate Types of ~'reestanding Signs as shown on Attachment 1 of the draft ordinance. Ms. 0'Halloran indicated that Sta~f recommends clarification of Directional Tract Signs permitting a maximum of 64 square feet of sign area for double faced signage. Ms. 0'Halloran indicated that clarificatian is needed for Administrative Conditional Use Permits in regards to si.gns. Ms. 0'Halloran indicated that the variance findings need to be consistent with the zoning ordinance. Ms. 0'Halloran indicated that Staff recammends the preparation of a draft ordinance ineorporating the referenced amendments, keep the public hearing open for further discussion and continue the matter until the July 18, 1988 meeting. Cm. Tempel asked if these revisians wauld help in his con£usion over the Directional Tract Signs. Regular Meeting PCM-13-6 July S, 1988 ~ ~ ! • Mr. Tong indicated that these revisions would clarify copy on tract signs in conformance with the zoning ordinance. Cm. Burnham asked how would these revisions solve the problems with Shell Oii and Howard Johnson. Ms. 0'Halloran indicated that the idea was to allow for some flexibility. Mr. Tong indicated that Staff recognized that the zoning ordinance did not provide for each and every potential sign situations. He indicated that there was a means for change in the zoning ordinance if the signs were not effective and attractive. Cm. Mack asked whether th~re would be an onslaught of applications to have two freestanding signs? Mr. Tong indicated that there were only 13 properties affected by the two freestanding signs provision. Cm. Zika asked why the ordinance allowed for 10 tenants in regards to shopping center master identificatian signage. Ms. 0'Halloran indicated that it was a mimirnum of 10 tenants which allows available options. Cm. Zika asked how many shopping centers have less than 10 tenants, referencing San Ramon Road area. Mr. Tong indicated that very few have 10 or less tenants and would not be considered shopping centers, Cm. Barnes asked for clarification on service station price signs in regards to selling four products, Ms. 0'Halioran indicated that there had to be four fuel proflucts being sold; such as diesel, regular and fiwo unleadeds. Don Theobold indicated that he had no problems with conforming to the existing ordinance if he only had three fuels; however he had diesel. He indicated that he was very pleased with Staff's recommendation. The Planning Commission approved the eontinuation of this application. Cm. Zika asked if he could get a good copy of page 4 and 6 of the sign ordinance and requested a training session on the terminalogy of the sign ordinance. Mr. Tong indicated that he would arrange for a training session. Ms. 0'Halloran indicated that all alternate types of freestanding signs indicate building addresses and eomplex served. Cm. Barnes indicated her cnncern on how liberal the City should be and hoped that the City was not bending towards c~rporation's requests too easily. Regular Meeting PCM-13-7 July 5, 1988 ~ • ~ Ms. 0'Halloran indieated that all applications for second freestanding signs were still subject to a Canditional Use Permit. Cm. Burnham indicated that the standard sign used by Arco or Chevron might be larger than 48 square £eet. Mr. Tong indicated that nationwide businesses have met mare restrictive sign ordinances in other cities, and if Shell Oil can comply with the proposed sign regulations, then most others should also be able to cornply. Cm. Tempel indicated that he believed the sign ordinance was going in the right direction. ~~C T 7C NEW BUSINESS OR UNFINZSHED BU~TNESS Mr. Tong indicated that the City Ca~zncil approved Albertson's application, approved the Alameda County East Dublin Planning Studies Agreement and continued the gublic hearing on the para11e1 road issue ta July 25, 1988. Mr. Tong rerninded the Planning Commission of their training session scheduled for July 6, 19$8 at 7:00 p.m. at the City Offices. Mr. Tong indicated the City Gouncil would be reviewing the East Dublin Planning Study in regards to the Consultant Agreement on July ll, 1988. Mr. Tong indicated that there were unresolved issues in regards to the Library/Target access easement. Cm. Barnes asked if the problems assac~.ated with the easement had anything to do with the nursery that Target wanted to establish. Mr. Tong indicated that the Conditional Use Permit for the Target nursery had been appealed by the property owner, TDC, ~'ranspacific Development Campany. ~ ~ ~ ~ OTHER BUSINESS ~ ~ ~ ~ PLANNING COMMISSIONERS' CONCERNS Cm. Tempel asked about tl~e traf£ic signal projeet. Mr. Tong indica~ed that it was out-to~bid. Cm. Burnham had concerns about th~ street repair personnel not coordinating their projects with the schaol distriet. Regular Meeting PCM-13-8 July 5, 1988 . ' ~ ~ Mr. Tong indicated that the schoal district was added ta the mailing list and the Public Works Department tries to coordinate the projects, however, conflicts will occur. Cm. Burnham mentioned that last year the parade was interrupted by striping and couldn't there be more arganization so as to not be working while the parade was going on. Cm. Mack indicated that everyone involved should coordinate their plans; the school should natify the City and the City should notify the school. Cm. Barnes mentioned the fact the duri~g a Dublin High football game, there were planes overhead spraying the field with pestieides. Cm. Burnham asked if the proparty awners af Dublin and the City could address the water shortage problem, He indicated that he naticed over watering all over the City, especially on Amador Valley Boulevard and San Ramon Road. Mr. Tong indicated that he woulcl look into the problem at the two streets. Cm. Barnes asked about the post office probiem. Mr. Tong indicated that Staff had taiked with the postmaster and the postmaster had suggested a long-neck mailbox in the ivy area. The postmaster said that this would take some time td resolve. Cm. Mack mentionec~ vacation schedules. Cm. Burnham indicated he would nat be at the August lst meeting, Cm. Mack indicated she would not be at the August lst and 15th meeting. , Cm. Zika indicated that he might not be at the August lst and would have to confirm this at a later date, Cm. Barnes indicated that there could be a quorum problem on the August lst meeting. Mr. Tong indicated that the Planning Department would need to know 2 weeks I ahead of the August 1st meetir~g, on Monday, Ju1y 1$th, before noon for I noticing purposes. Cm. Zika indicated his appreciation on the slurry seal; howevar, there were holes that needed to be fixed, Cm. Zika indicated he was interested in the 90-gallon cans on wheels for garbage collection. Cm. Barnes asked who handles the garbage. Mr. Tong indicated that Livermore-Dublin Disposal Services was responsible. Cm. Burnham indicated that there were two drawbacks in using the cans. He indicated that all yau wauld see were cans lining tha streets and that they could blowover due to the winfl. Regular Meeting PCM-13-9 July S, 1988 . ~ ~ Cm. Barnes indicated that she liked the idea of having all the same color cans and having them uniform. Cm. Burnham asked if the City could pay for the garbage service through taxes. Mr. Tong indic~ted that he would check with the City Manager's office. Cm. Barnes indicated that this type of service was beneficial to the disposal service company; however landlords would not like the idea. Mr. Tong indicated that the City Council would need to initiate a study of the situation. ~ ~ ~ ~ I~ ADJOURNMENT There being no further business, the meeting was adjourned at 8:58 p.m. ~ ~ ~ ~ Respectfully submit ed, Planning Commissio air rson ~'9""• ~ Laurence L. Tong Planning Director ~ ~ ~ ~ Regular Meeting PCM-13-10 July 5, 1988