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HomeMy WebLinkAboutPC Minutes 06-04-1990 ~ ~ ~ Regular Meetinq - June 4, 1990 A regular meeting of the City of Dublin Planning Commission was held on June 4, 1990, in the Dublin Civic Center Council Chambers. The meeting was called to order at 7:35 p.m. by Commissioner Burnham, Chairperson. * * * * ROLL CALL Present: Commissioners Barnes, Burnham, Okun and Zika; Laurence L. Tong, Planning Director; Maureen O'Halloran, Senior Planner; Dave Choy, Associate Planner; Lee Thompson, Public Works Director, and Gail Adams, Planning Secretary. * * * * PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Burnham led the Commission, Staff, and those present in the pledge of allegiance to the flag. ADDITIONS OR REVISIONS TO THE AGENDA None MINUTES OF PREVIOUS MEETING The minutes of May 21, 1990 were approved. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None PUBLIC HEARINGS SUBJECT: PA90-034 Goodwill Trailer Conditional Use Permit Renewal request to allow the location of a temporary donation trailer at the north end of the Shamrock Villaqe Shoppinq Center parkinq lot located at 7767 Amador Valley Boulevard Cm. Burnham opened the public hearing and asked for the staff report. Regular Meeting PCM-1990-50 June 4, 1990 [6-4min] ~ ~ Mr. Dave Choy presented the staff report to the Commission regarding the renewal of an existing Conditional Use Permit for a temporary donation trailer located at the Shamrock Village Shopping Center. Cm. Zika asked if the tenants of the shopping center had been notified of the renewal request. Mr. Choy indicated that property owners within a 300' radius of the parcel had been notified which is required by State law. Cm. Zika indicated that at the previous meeting when the item had been approved, there was a lot of controversy from the tenants. He indicated that he would like the tenants of the shopping center to be notified of the pending use permit approval. Art Collins, Goodwill Industries, Applicant, indicated that the donation trailer has been very successful and the merchandise was in good condition. He indicated that he would comply with Staff's recommended conditions of approval. Cm. Zika asked the Applicant if he had received any complaints regarding the donation trailer. Mr. Collins indicated that a truck was dispatched to the site on a daily basis to pick up merchandise. The larger items (appliances, mattresses, etc.) were being stored inside the Goodwill store. The attendant of the trailer was working together with the store manager and there have been no complaints or problems. Cm. Burnham closed the public hearing. On motion from Cm. Barnes, seconded by Cm. Okun, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-024 APPROVING PA 90-034 GOODWILL INDUSTRIES DONATION STATION CONDITIONAL USE PERMIT RENEWAL FOR A 25 FOOT LONG TRUCK TRAILER LOCATED IN THE NORTHEASTERN PORTION OF SHAMROCK VILLAGE SHOPPING CENTER PARKING LOT NEAR GOODWILL STORE, 7767 AMADOR VALLEY BOULEVARD SUBJECT: PA 90-015 B.F. Oil Co. Site Development Review request for the reconstruction of a service station and signage mounted on a new canopy and Conditional Use Permit request to allow the expansion of the use from a 4-pump station to a 10-pump station with a new rollover car wash located at 6400 Dublin Boulevard Cm. Burnham opened the public hearing and asked for the staff report. Regular Meeting PCM-1990-51 June 4, 1990 [6-4min] ~ ~ Mr. Choy presented the staff report to the Commission regarding the reconstruction of a service station, new signage, gas pump expansion and car wash addition located at 6400 Dublin Boulevard. Cm. Zika indicated that the mound of dirt associated with replacing the underground tanks seems to sit for a long period of time. Can a condition of approval be added to require the dirt/tank work to be completed within a certain time period? Mr. Choy indicated that the Alameda County Health Department requires that the soils be tested for contamination and, if necessary, aerated. Cm. Zika indicated he preferred. a set time period or require the dirt to be removed. Mr. Tong indicated that the Planning Department would work with the other departments to have the dirt removed as soon as possible and would work with the Applicant to fence and/or scre~n the property. However, it would be difficult to pinpoint a time limit. There are legal requirements for soil contamination and it is out of our jurisdiction. Cm. Okun asked Staff if Attachment #6 (Landscape Maintenance Agreement) is incorporated into the conditions of approval. Mr. Choy indicated that Condition #30 of the resolution of approval required the Landscape Maintenance Agreement to be signed and submitted to the Planning Department. Brian Duffy, representative of B.P. Oil Company, Applicant, asked the Commission if there were any questions or concerns. Cm. Barnes asked the Applicant to clarify where the adjoining streets were on the site plan. Mr. Duffy stated from the wall map that Dublin Boulevard ran southwest to northeast and that a driveway would be eliminated on Dublin Boulevard. Both driveways on Dougherty Road would be kept. He handed out more site plans to the Commission and Staff. Mr. Duffy described his project to the Commission. He indicated that British Petroleum had purchased the Mobile Company in 1989 and all existing stations were painted within 6 months. A study was done indicating which stations should be upgraded. The station now under review would be one of the upgraded stations. The colors of the stations have been in existence since 1912. Mr. Duffy indicated that he has been working with Dave Choy and would like to thank him for his efforts. He indicated that the Commission, Staff and community members were very professional and he enjoyed working on this project. Regular Meeting PCM-1990-52 June 4, 1990 [6-4minJ ~ ~ • " Cm. Okun asked if there was full service for handicapped individuals. Mr. Duffy indicated that the interior island was a full service section, with some stations open 24 hours. The qas would be pumped by an attendant at any time and self-service prices would be charged to the customer. Handicapped individuals were accommodated as much as possible. Dawn Elsone, asked the Applicant if all of the environmental issues regarding the project had been looked into, especially the fiberglass underground gasoline containers. Can the Applicant guarantee that these tanks will not leak? Mr. Duffy indicated that the installation of the tanks was regulated by the State under strict guidelines. The fiberglass material that is now being used is much safer than the earlier "metal" tanks. Nobody can give a 100% guarantee for no leakage, however there are more safety measures in use now than there were back in 1971. Dawn Elsone indicated she was concerned with the health of citizens and environmental damages regarding the removal of the underground tanks. Mr. Choy indicated that he had spoken with the Alameda County Health department regarding tank replacement. There was a program in effect to replace old tanks (metal) with new tanks (double walled fiberglass) by 1995. Cm. Burnham asked the Applicant if he was involved with all of the "B.P." stations currently operating in Dublin. Mr. Duffy indicated that he was responsible for the use permit requirements only. There were some stations that were owned by independent business men (franchise). Cm. Burnham closed the public hearing. On motion from Cm. Barnes, seconded by Cm. Zika, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-024 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA90-015 BP OIL COMPANY CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW, 6400 DUBLIN BOULEVARD On motion from Cm. Okun, seconded by Cm. Zika, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-025 APPROVING PA90-015 BP OIL COMPANY SERVICE STATION/CONVENIENCE MART/CAR WASH CONDITIONAL USE PERMIT AT 6400 DUBLIN BOULEVARD Regular Meeting PCM-1990-53 June 4, 199D [6-4min] ~ ~ , w On motion from Cm. Zika, seconded by Cm. Barnes, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-026 APPROVING PA90-015 BP OIL COMPANY SERVICE STATION/CONVENIENCE MART/CAR WASH SITE DEVELOPMENT REVIEW INCLUDING SIGNS AT 6400 DUBLIN BOULEVARD SUBJECT: PA 89-125 Donlan Canyon Planned Development Prezoning, Tentative Map and Annexation request to allow 300 multi-family condominiums/apartments on 16+ acres, 17 sinqle family lots (custom home sites) on 10+ acres and 170+ acres of open space/parkland located at the western terminus of Dublin Boulevard Cm. Burnham opened the public hearing and asked for the staff report. Ms. O'Halloran gave a brief description of the Donlan Canyon project which proposed 300 multi-family units on 16+ acres, 17 single family lots on 10+ acres and approximately 170 acres of open space/parkland. She discussed the City Council adoption of the General Plan Amendment and Environmental Impact Report for the project back in August of 1989. Ms. O'Halloran indicated that the Environmental Review, Planned Development Prezoning, Tentative Map and Annexatian issues were being discussed at tonight's meeting. 5taff recommended that the Planning Commission review each segment of the project separately and make their recommendations at the end of each particular issue. The Planning Commission agreed with Staff's recommendation to review each segment separately. Cm. Okun asked what were the City's option in accepting the open space area of the site. Ms. O'Halloran indicated that there were several options for accepting the open space and this issue was more appropriately ' discussed at the tentative map stage. She indicated that the City cannot require the development to dedicate the open space to the City beyond what would be required by the park dedication provisions of the subdivision ordinance. ' Cm. Okun asked for clarification on the Silvergate/Dublin Boulevard road improvements. Mr. Lee Thompson, Public Works Director, indicated that the preliminary design and cost estimates have been reviewed; however ntil the West Dublin ro'ect the improvements were not needed u p J was initiated. Regular Meeting PCM-1990-54 June 4, 1990 [6-4min] • ~ . Cm. Okun was concerned about the traffic impacts at the intersection of Silvergate and Dublin Boulevard. Mr. Thompson indicated that were speeding problems in that area and drivers needed to slow down. The improvements should force people to slow down. Ms. O'Halloran discussed the initial environmental review for the project. The EIR was adopted in August of 1989 and the mitigation monitoring program was established at that time. Staff recommended the Planning Commission recommend the City Council adopt the Negative Declaration. Cm. Okun questioned if the City Council had previously adopted the EIR and asked if traffic issues had been addressed. Ms. O'Halloran indicated yes. The Dublin Boulevard and Silvergate Drive intersection would be widened with a turning lane constructed. Cm. Okun asked if the road would be widened to four lanes. Ms. O'Halloran indicated that Dublin Boulevard would be two lanes until you reached Silvergate Drive. Mike Gleason, Property Owner/Applicant, discussed the background of his project, including the adoption of the EIR, traffic issues, road improvements and costs involved. George Thomas, Co-Applicant, indicated that they had a presentation ready for the Planning Commission's review, however would like to make his presentation at a later time. Kristen Donlan, Mills Associates, representative for Dublin San Ramon Services District (DSRSD) indicated that this project is required to be annexed to DSRSD and the Applicant must submit plans to the district for water and sewer improvements. The Applicant is also required to include two reservoirs, one to service zone 3 and one to service zone 4 and one pump station. These improvements have been discussed with the developer. Cm. Burnham closed the public hearing on the environmental segment. On motion from Cm. Zika, seconded by Cm. Barnes, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-025 RECOMMENDING THE CITY COUNCIL ADOPT A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE FOR PA 89-125 DONLAN CANYON Ms. O'Halloran continued the staff presentation regarding the Planned Development Prezoning section of the project. She Regular Meeting PCM-1990-55 June 4, 1990 [6-4minJ . ~ discussed the visual impacts and analysis, building envelopes, clear and level areas, decking, tree preservation, parking spaces, minimum lot sizes, recreation buildings and disposal units. Cm. Zika asked what a building envelope was. Ms. O'Halloran referred Cm. Zika to Exhibit A and discussed the maximum building heights shown on the plans established by the visual analysis. Mr. Tong stated that the Applicant's presentation would clarify the development of the site. Cm. Okun asked what the street size requirements were. Ms. O'Halloran referred Cm. Okun to Attachment C-3 and indicated that tentative map conditions require standard street dimensions. Cm. Burnham asked what the required driveway width would be and indicated that the Kildara project seemed to have substandard driveways. Ms. O'Halloran indicated that driveway dimensions were reviewed at the site development review stage. The dimensions were to follow condominium standard requirements. Mr. Tong stated that Staff would pay close attention to the review of the driveway dimensions. Mr. Gleason indicated that there were standard driveway/street dimensions that he would be following. He discussed tree preservation and indicated that unhealthy and hazardous trees would be removed, and thriving trees would be preserved. He discussed the maximum building heights and indicated that the lots were quite large. Cm. Zika asked the Applicant if they were building units on the lots or selling the lots themselves. Mr. Gleason indicated that they would be building custom homes. Mr. Thomas indicated that the multi-family units would need to comply with standard regulations. Noah Kennedy, CADP, indicated that he had been contracted by the Applicant to do a computer visual analysis of the project site. He presented his visual program which showed the visual impact of the development as well as the topography, alignment, grading, and landscaping of the proposed project. He indicated that the landscaping shown on the screen was a 3-5 year growth pattern which would be approximately 400 of the mature plants. Regular Meeting PCM-1990-56 June 4, 1990 [6-4min] r i Cm. Burnham asked if the Applicant/Consultant could show on the visual screen where the 17 homes were to be developed. The consultant pointed to the location of the proposed 17 home development and indicated that the homes could nat be seen over the ridgeline and noted the tank location. He referred to Exhibit A for the questioned area. Cm. Burnham had concerns regarding the visual impact of the water tank. Mr. Thomas indicated that the water tank would hold 300,000 gallons of water and was required by DSRSD. The Applicant and DSRSD would be working together on the installation of the tank. Ms. O'Halloran indicated that Condition #19 of Planned Development resolution discussed the water tank requirements. The water tank would also be reviewed through the site development review process. Mr. Gleason indicated that the water tank was required for all surrounding developments (i.e, Hansen Hill). Cm. Burnham closed the public hearing. On motion from Cm. Barnes, seconded by Cm. Zika, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-029 RECOMMENDING CITY COUNCIL APPROVAL AND ESTABLISHING FINDINGS AND GENERAL PROVISIONS FOR A PLANNED DEVELOPMENT (PD) PREZONING CONCERNING PA 89-125 DONLAN CANYON The Planning Commission took a break. Ms. O'Halloran presented the tentative map section of the staff report to the Commission, which includes specific information regarding the physical layout of the project (i.e, location and dimension of lots and streets, easements, on/off-site improvements, etc). Ms. O'Halloran discussed the requirements for an all weather road accessing to the existing Ranch Road; the 5 foot wide curb gutter and sidewalk along Dublin Boulevard and the phased final map. Ms. O'Halloran discussed the dedication of 2.887 acres of parkland for the proposed project or payment of in-lieu fees or a combination of both. Cm. Okun asked what would happen if the land was not offered far dedication to the City. Ms. O'Halloran indicated that ~he land could be dedicated to another agency acceptable to the City, or put in a land trust. Regular Meeting PCM-1990-57 June 4, 1990 [6-4min] • • : • Ms. O'Halloran indicated that Staff recommended a condition be added to the tentative map resolution directinq Staff to work with the Applicant on acquisition of the one acre parcel shown as Parcel C. Ms. O'Halloran indicated that Staff recommended the Planning Commission recommend the City Council approve Exhibit D, Tentative Map. Cm. Zika asked who would be liable for the open space if the land was not dedicated. Who finances the land trust? Mr. Gleason stated that he has been in contact with the East Bay Regional Park District. The land trust has been discussed, however there are no final decisions yet. There was a possibility of donations from interested parties that could finance the land trust. A proposal will be made to the Staff. Cm. Zika asked if the land trust needed to be set up before the building permits were issued. Ms. O'Halloran indicated yes. Mr. Thomas discussed the multi-family aspect of the proposed project which included the architecture and safety issues. Cm. Okun asked what the average rental cost for the multi-family - units would likely be. Mr. Thomas indicated that the rentals could range from $600-900 a month. Cm. Okun asked if the Applicant had plans on selling the condominiums. Mr. Thomas indicated no. The Commission and Applicant discussed the parking ratio requirements. Cm. Zika asked if this project would need to contribute to the low and moderate income housing. Ms. O'Halloran indicated that the Housing Element would need be adopted first before it would become a requirement for the developer to contribute to the lower income housing group. Mr. Tong indicated that provisions for lower income housing in the Draft Housing Element do not apply to this project; however there are handicap provisions in place. Cm. Burnham closed the public hearing. Regular Meeting PCM-1990-58 June 4, 1990 [6-4min] . ~ , On motion from Cm. Zika (directing Staff to include Condition #103 requiring the Parcel C acquisition), seconded by Cm. Okun, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-030 RECOMMENDING CITY COUNCIL APPROVAL OF TENTATIVE MAP 5962 CONCERNING PA 89-125 DONLAN CANYON Ms. O'Halloran continued with the Annexation portion of the staff report. She indicated that Staff was recommending that the Planning Commission recommend that the City Council adopt a resolution of Application to LAFCO. On mation from Cm. Barnes, seconded by Cm. Okun, and with a vote of 4-0, the Planning Commission adopted RESOLUTION NO. 90-031 RECOMMENDING THE CITY COUNCIL DIRECT CITY OF DUBLIN STAFF TO MAKE APPLICATION TO THE ALAMEDA COUNTY LOCAL AGENCY FORMATION COMMISSION (LAFCO) FOR APPROXIMATELY 196+ ACRES GENERALLY LOCATED WEST OF THE CITY OF DUBLIN INVOLVED IN THE PLANNED DEVELOPMENT (PD) PREZONING REQUEST FILED UNDER PA 89-125 DONLAN CANYON NEW OR UNFINISHED BUSINESS Mr. Tong indicated that the City Council would be discussing the Housing Element at the June llth meeting. OTHER BUSINESS None PLANNING COMMISSIONERS' CONCERNS Cm. Barnes stated that this meeting was conducted in a very professional manner and appreciated the staff's thorough presentations. Cm. Burnham asked what the status was in appointing a new Planning Commission member. Mr. Tong indicated that interested parties have submitted their names to Councilmember Vonheeder. A decision has not been made yet and there is no formal deadline. It is a very important position and the review process takes awhile. The Commission indicated that there were no vacations plans in the near future. ADJOURNMENT There being no further business, the meeting was adjourned at 10:15 p.m. Regular Meeting PCM-1990-59 June 4, 1990 [6-4min] ~ ~ , , . k ' ~ ~ • Respectively submitted, ~ ~ ~ ~ Planning Commis ion Ch irperson Laurence L. Tong Planning Director Regular Meeting PCM-1990-60 June 4, 1990 (6-4min]