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HomeMy WebLinkAboutPC Minutes 02-05-1990 ~ ~ ~ Regular Meetinq - February 5, 1990 A regular meeting of the City of Dublin Planning Commission was held on February 5, 1990, in the Dublin Civic Center Council Chambers. The meeting was called to order at 7:40 p.m. by Chairman Burnham, Chairperson. * * * * ROLL CALL Present: Commissioners Burnham, Mack, and Zika; Laurence L. Tong, Planning Director; Maureen O'Halloran, Senior Planner; Bob Schubert, Contract Planner; and Gail Adams, Planning Secretary. ABSENT: Commissioners Barnes and Okun * * * * PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Burnham led the Commission, Staff, and those present in the pledge of allegiance to the flag. * * * * ADDITIONS OR REVISIONS TO THE AGENDA None MINUTES OF PREVIOUS MEETING The minutes of January 16, 1990 were approved. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS I None I PUBLIC HEARINGS SUBJECT: PA 90-003 Dublin San Ramon Services District I Conditional Use Permit and Site Development Review request to locate a 924 square foot office trailer within the rear portion of the site located at 7051 Dublin Boulevard I Cm. Burnham opened the public hearing and asked for the Staff I Report. I Regular Meeting PCM-1990-6 February 5, 1990 I~ [ping-05:2-5min] ~i , . . ~ ~ Ms. O'Halloran presented the Staff Report to the Commission indicating that the Conditional Use Permit request was for a two- year period and Staff was recommending approval. Emil Kattan, Applicant, was in agreement with Staff's recommendations. Cm. Zika asked if the office trailer was temporary. Mr. Kattan indicated that their office was overcrowded and the trailer would be accommodating their engineering staff. Cm. Zika asked what the Applicant's plans were after the two-year time period. Mr. Kattan indicated that he was unsure at the present time what the plans were. Ms. O'Halloran indicated that the Applicant had requested a two- year time frame, however, Staff did not require a time limit on the use permit. The Management Audit eliminated the time limit requirement. Mr. Tong explained that with the elimination of the time period requirement on conditional use permits, the City's code enforcement officer would be required on a yearly basis to make sure that the use was not in violation. Mr. Kattan explained that their billing system was now in-house and with the additional computer equipment, as well as additional staff, it was necessary to seek temporary quarters. Cm. Burnham closed the public hearing. Cm. Zika expressed his concerns and asked if any other commissioner would like to see a two-year time limit placed on the use permit. Cm. Mack and Burnham preferred the conditions of approval to stay as recommended by Staff. On motion from Cm. Zika seconded by Cm. Mack, and with a vote of 3-0 (two absent), the Commission adopted RESOLUTION NO. 90-003 APPROVING PA 90-003 DUBLIN SAN RAMON SERVICES DISTRICT OFFICE TRAILER CONDITIONAL USE PERMIT AND SITE DEVELOPMENT REVIEW TO LOCATE A TEMPORARY OFFICE TRAILER AT 7051 DUBLIN BOULEVARD NEW OR UNFINISHED BUSINESS Regular Meeting PCM-1990-7 February 5, 1990 [ping-05:2-5min] , . . . ~ ~ SUBJECT: Dublin Environmental Guidelines Mr. Tong introduced Bob Schubert, Contract Planner, and indicated that Mr. Schubert would present the Staff Report to the Planning Commission regarding the Dublin Environmental Guidelines. Mr. Schubert indicated that the State of California Public Resources Code Section 21082 requires that the City adopt specific procedures to administer its responsibilities under the California Environmental Quality Act (CEQA}. Mr. Schubert indicated that the attached draft guidelines had been prepared by the City Attorney. He explained the provisions that were contained in the guidelines. Mr. Schubert indicated that there was a change on page 14. Item F should state that the Planning Commission or City Council may hold the hearing. The Planning Staff would work with the City Attorney's office on the precise wording. Cm. Mack requested clarification on various items contained in the document. Cm. Mack indicated that there were various grammatical errors contained in the document and that she had discussed this with the Planning Secretary. Cm. Burnham indicated that the numbering system within the "Table of Contents" needed to be corrected. On motion from Cm. Mack {with the change on page 14, item F; and with various grammatical errors being corrected}, seconded by Cm. Zika, and with a vote of 3-0 (two absent), the Commission adopted RESOLUTION NO. 90-004 RECOMMENDING THE CITY COUNCIL ADOPT ENVIRONMENTAL GUIDELINES FOR THE CITY OF DUBLIN OTHER BUSINESS Mr. Tong indicated that the Housing Element of the General Plan needed to be updated. Bob Schubert and Maureen O'Halloran would be working on the data that would need to be revised and/or inputted. Mr. Tong indicated that the revised Housing Element needed to be adopted by July l, 1990. The Housing Element must include a description of how the City made a diligent effort to invalve all segments of the community in the preparation of the document. Mr. Tong and Mr. Schubert discussed with the Commission various ways to promote citizen interaction and input, such as public Regular Meeting PCM-1990-8 February 5, 1990 [ping-05:2-5min] ~ ~ , ~ ~ ~ notices in local newspapers, posting notices in various public buildings, mailing notices to various enterprises, including messages in utility billings, etc. Ms. O'Halloran discussed various ways for the citizen's to give their opinions and play an active role in addressing the various issues. The deadline for the revised document is July lst which means a written draft would need to be prepared by April. The Planning Commission decided the first meeting would be held March 5, 1990 at 6:30 p.m. (with the regular Planning Commission meeting starting at 7:30 p.m.) and then continuing the citizen's workshop to the next evening at 7:30 p.m. (Tuesday, March 6th). Mr. Tong indicated that the City Council would be discussing BART's proposals, the 1990-91 Community Development Block Grant Fund issues, the Tri-Valley Transportation Committee issues, and the APA Conference at the next meeting. Mr. Tong indicated that the Planning Department had hired three staff inembers - David Choy, Associate Planner; Carol Cirelli, Associate Planner and Dennis Carrington, Senior Planner. Mr. Tong discussed the upcoming Planning Commissioners' Institute seminar that would be from March 21-23 in San Diego. PLANNING COMMISSIONERS' CONCERNS None ADJOURNMENT There being no further business, the meeting was adjourned at 8:30 p.m. Respectively submitted, Planning Commissi n Chairperson ~ Laurence L. Tong Planning Director Regular Meeting PCM-1990-9 February 5, 1990 [ping-05:2-5min]