HomeMy WebLinkAbout6.1 Amendments to Fee Reso
AGENDA STATEMENT
PARKS AND COMMUNITY SERVICES COMMISSION
SPECIAL MEETING DATE: February 23, 2011
SUBJECT: PUBLIC HEARING: Amendments to Fee Resolution
Report prepared by Paul McCreary, Assistant Director of Parks and
Community Services
ATTACHMENTS: 1. Resolution Adopting a Master Fee Schedule for Parks and
Community Services Department Programs and Services
RECOMMENDATION: 1. Receive Staff Presentation
2. Open Public Hearing
3. Receive Public Testimony
4. Close Public Hearing and Deliberate
5. Adopt Resolution or Provide Alternate Recommendation
FINANCIAL STATEMENT: None
DESCRIPTION: On an annual basis, Staff undertakes a review of the expenditures
and revenues related to various Department programs and recommends fee adjustments as necessary.
Staff also reviews the fees charged by other local agencies to determine if the proposed fees are
comparable to the market average. Non-resident fees are 15% higher than resident fees, except for drop-
in programs, in which the fees are the same for residents and non-residents alike.
Staff is preparing to publish the summer 2011 activity guide, which will include registration information
for preschool and after school recreation programs during the 2011-2012 school year. Therefore, Staff is
requesting the Commission to amend the Master Fee Resolution for the Dublin Preschool, After School
Recreation and Student Union programs. Fees for the remainder of the Department's programs in Fiscal
Year 2011-2012 will be considered by the Commission in July 2011.
The proposed amendments to the Master Fee Resolution were prepared using the City's new Pricing
Policy, which was adopted by the City Council in September 2010. This included analyzing the cost
recovery rate, applying the guidelines for using price break levels, and increasing the surcharge for non-
residents from 15% to 20%. Following is a summary of the proposed modifications.
COPIES TO: None
ITEM NO.: 6.1
G:\PARKS COMMISSIOMAGNDSTW2011\2-23 Item 6.1 Amendments to Fee Resolutions.doc
PRESCHOOL PROGRAMS
The Dublin Preschool program offers three class levels at two campuses in Dublin. The program
currently serves over 300 students. Dublin Preschool is a co-op program in which parents are required to
either volunteer in the classroom several times each session or pay a higher registration fee in lieu of
fulfilling their volunteer requirement. If a parent is unable to volunteer in the classroom, they pay the
higher fee so that a Preschool Aide can be scheduled in the parent's place. The co-op format helps to
reduce staffing costs and maintain affordable registration fees. Currently approximately 90% of parents
volunteer in the classroom while the remaining 10% opt-out and pay the additional co-op fee.
Staff proposes increasing fees for the Dublin Preschool an average of 1% to help offset anticipated
increases in facility and supply costs. Following is a summary of the proposed fee modifications.
PROPOSED PRESCHOOL FEE MODIFICAITONS CURRENT PROPOSED
Description Dublin
Resident Non-
Resident Dublin
Resident Non-
Resident
Dublin Preschool Co-Op - 2 days/week (12 weeks) $330.00 $380.00 $334.00 $401.00
Dublin Preschool Co-Op - 3 days/week (12 weeks) $495.00 $569.00 $499.00 $599.00
Dublin Preschool Co-Op - 4 days/week (12 weeks) $740.00 $851.00 $749.00 $899.00
Dublin Preschool - 2 days/week (12 weeks) $420.00 $483.00 $424.00 $509.00
Dublin Preschool - 3 days/week (12 weeks) $630.00 $725.00 $639.00 $767.00
Dublin Preschool - 4 days/week (12 weeks) $940.00 $1,081.00 $949.00 $1,139.00
As part of the new Pricing Policy, the Dublin Preschool program was classified as a Category 2 -
Important Service. The minimum cost recovery rate for Category 2 services is 30%, meaning that at least
30% of the total program costs must be generated in revenue. The proposed fees for the Dublin Preschool
program are estimated to generate a cost recovery rate of 98% of total program costs.
Although this exceeds the minimum cost recovery rate for a Category 2 service, Staff still recommends
the slight fee increase as the program will remain one of the most affordable in the Tri-Valley.
Additionally Staff slightly adjusted the 1% increase for some fees to utilize the recommended pricing
strategies of only changing one number, and ending the price in a four or nine.
FAMILY SERVICES PROGRAMS
Family Services Programs support positive youth development and strong families. Programs include Fun
in the Sun, Nature Day Camp, After School Recreation, Student Union and Family Events. Staff
proposes increasing fees for the After School Recreation and Student Union programs an average of 2%.
Despite the fee increase the programs continue to be an excellent value compared to the market average
for after school programs. The following table summarizes the proposed fee modifications.
PROPOSED FEE MODIFICATIONS CURRENT FEES PROPOSED FEES
Description Resident Non-Resident Resident Non-Resident
After School Recreation / Student Union
Full Session $523.00 $601.00 $529.00 $635.00
20-Day Pass $146.00 $168.00 $149.00 $179.00
After School Recreation and the Student Union programs are Category 2 - Important Services. The
minimum cost recovery rate for Category 2 services is 30%. The proposed fees for the After School
Recreation program are estimated to generate a cost recovery rate of 69% of total program costs, while the
Student Union would have a cost recovery rate of 34%. The reason the cost recovery rate is lower for the
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Student Union is due to the fact that a credentialed teacher is scheduled at each site to assist with
homework, while for After School Recreation the Recreation Leaders assist with homework. The salary
costs are higher for the credentialed teachers versus the Recreation Leaders.
RECOMMENDATION: Staff recommends that the Parks and Community Services
Commission receive the Staff presentation, open the Public Hearing, receive public testimony, close the
Public Hearing, deliberate and adopt the Resolution, or provide alternate direction.
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