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HomeMy WebLinkAboutPC Minutes 04-01-1991 i t ' ~ ~ ~ ~ 4~ Reqular Meetinq - April 1, 1991 A regular meeting of the City of Dublin Planning Commission was held on April 1, 1991, in the Dublin Civic Center Council Chambers. The meeting was called to order at 7:30 p.m. by Commissioner Burnham, Chairperson. * * * * ROLL CALL Present: Commissioners Barnes, Burnham, North and Rafanelli; Laurence L. Tong, Planning Director; Maureen O'Halloran, Senior Planner; Ralph Kachadourian, Assistant Planner; and Gail Adams, Planning Secretary Absent: Commissioner Zika * * * * PLEDGE OF ALLEGIANCE TO THE FLAG Cm. Burnham led the Commission, Staff, and those present in the pledge of allegiance to the flag. ADDITIONS OR REVISIONS TO THE AGENDA None MINUTES OF PREVIOUS MEETING The minutes of March 18, 1991 were approved. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None PUBLIC HEARINGS SUBJECT: PA 91-005 American City Truck Stop Conditional Use Permit to operate an existing truck stop, weiqh scale, long term storaqe of trucks and ancillary retail space located at 6310 Houston Place (continued from the March 18, 1991 Planning Commission Meeting) Cm. Burnham asked for the staff report. Mr. Ralph Kachadourian presented the staff report to the Commission. He described the landscaping options Staff was recommending to the Planning Commission on the overhead projector. Staff recommended approval of the Conditional Use Permit as shown on the draft resolution of approval attached as Exhibit B of the staff report. Regular Meeting PCM-1991-45 April 1, 1991 [4-lmin] ~ • ~ , Cm. North asked for clarification on Staff's recommended concrete curbing. Was 10-15 feet required? Mr. Kachadourian clarified that the curbing was required on the southeast portion of the property only. The trucks will be backing up against these wheel stops. The trailer will have an overhang and the curbing prevents the trailer from hitting the fence. Mr. Tong indicated that he had met with Mr Houston that afternoon. He had discussed and clarified the various issues of the application. Staff and Applicant were still in disagreement regarding the landscaping and paving repair issues (See Condition #2 and #5). Staff had visited the site and took pictures of the broken gutters and pavement. Staff has determined that the gutter and pavement repair was necessary and was the Applicant's responsibility. Cm. North asked for clarification on the double striping of the parking stalls. Mr. Kachadourian referred to the stalls using the overhead projection and indicated that the long-term parking stalls were 11 feet wide and required single striping. The auto parking stalls required double striping. Cm. Barnes referred to Option #2 of the landscaping plan. She requested that curb stops be installed. Mr. Kachadourian indicated that language requiring wheel stops could be added to Condition #2. Mr. Houston indicated that in addition to the field trip last Thursday, he had met with Mr. Tong this afternoon to go over some of the issues. Mr. Houston indicated that he had no problems with Condition No. 4 and would add the required striping. Mr. Houston felt that the landscaping required in Condition #2 was inappropriate and he could not understand what the benefit would be. He felt that the landscaping plan had been approved five years ago and additional landscaping was not needed. He requested that the Commission stick with the original landscaping plan. Mr. Houston referred to Condition #5 and indicated that the damage to the street could have been caused by many factors. He felt that the repairs needed for the gutters, sidewalks, and streets were the City's responsibility and should have been taken care of a long time ago. He would, however, fix everything on his property. Mr. Houston referred to Condition #6. He indicated that when the City repaired the asphalt it caused several different levels to occur. It was the City's responsibility to fix this problem. He reiterated that he would only fix what was on his property. Regular Meeting PCM-1991-46 April 1, 1991 [4-lmin) , ~ ~ ' Mr. Houston indicated that he had no problems with Conditions #7 through #12. Mr. Houston referred to Condition #13 and indicated that he would paint the weigh station. The building did not need to be painted. Mr. Houston asked for clarification on Condition No. 14 and 15. Mr. Tong referred to Condition #14 and indicated that a solid wall or fencing surrounding the property was required by City ordinance. However, if the Borchers Bros.' fence remained, this would satisfy the condition of approval. The Applicant could remove his fencing if the other fence remained. Mr. Houston indicated he had no problem with Condition #14. Mr. Tong referred to Condition #15 and indicated that the condition was self-explanatory. No outdoor storage of material or equipment was allowed, except for long-term truck storage. Mr. Houston indicated that the other property owners surrounding his site have outdoor storage. Mr. Tong indicated that if the Applicant wanted outdoor storage, he would need to request this in his application. The other property owners have use permits allowing outdoor storage. Mr. Houston indicated that he had no concerns with Conditions #16 through #22. He reiterated that he had concerns with the requirement to add landscaping and the repairing of City property. Cm. Burnham asked for clarification on the street repair. Mr. Tong indicated that the condition of approval was appropriate. It was Staff's position that the damage was caused by the truck stop. Cm. North asked if this was Public Works' opinion as well. Mr. Tong indicated yes. The Planning Commission discussed the outdoor storage concern. Cm. North indicated that it was possible that a truck could be hauling a boat or an additional vehicle and he had no problem with this situation. The Commission discussed the possible repair of equipment on the site and asked the Applicant if this was being done. Mr. Houston indicated that some restoration of equipment had been done at the site. Mr. Tong indicated that outdoor repair of equipment was not allowed. Regular Meeting PCM-1991-47 April 1, 1991 [4-lmin] ~ ~ ~ ' Cm. North asked if the building needed to be painted with a matching color scheme. Mr. Tong indicated that the structures needed to be painted and in good repair. If touch-up paint or a washing would do the job, this was allowable. Cm. Burnham had concern with the repainting requirement. Mr. Tong indicated that the intent was to have properly maintained property. If the buildings only needed to be washed, this would be okay. Condition #13 could be rephrased to emphasize that the building needed to be in good repair. The Commission concurred that Condition #13 should be reworded requiring that the buildings be repaired up to City standards. Cm. North referred to the landscaping requirement and asked what options were available. Mr. Tong indicated that Staff was recommending either Option 1 or 2 shown on Exhibit A. The Commission would need to make a determination as to which option was preferred. Cm. Barnes asked if there was a time limit on the Conditional Use Permit. Mr. Tong indicated that time limits were not required on Conditional Use Permits. There would be a yearly review by the Zoning Investigator which would indicate if the Applicant was meeting the required conditions of approval. Cm. Rafanelli indicated that there seemed to be a litter problem on the site. If the fence was removed, it would be easier to take care of the property. He felt that the landscaping did not seem too practical. Cm. North felt that Option #1 was not practical. The trucks would crush the landscaping and there would be no space to unload the trucks. He preferred Option #2. Cm. Barnes preferred Option #2. She requested that the fence be removed. This would aid in keeping the litter down. The Commission asked for clarification on Condition #5. Mr. Tong indicated that Staff felt the damage had been caused by the weight of the trucks entering and exiting the facility. The trucks would cause the damage to the gutters and asphalt. Mr. Houston felt that this repair was the City's responsibility. The damage was caused by water undermining. Cm. Burnham asked if a trash dumpster and landscape lighting was reguired. Regular Meeting PCM-1991-48 April 1, 1991 [4-lmin] s , Mr. Tong indicated yes. Cm. Burnham indicated his preference for the Option #2 landscaping requirement. He requested that bigger truck bumpers be installed as well. Cm. Burnham closed the public hearing. Cm. Barnes preferred Option #2 with the larger wheel stops being required as well. Cm. North preferred Option #2 with the deletion of the middle landscaping strip. Mr. Tong indicated that corners were not useable space and were easy to landscape. Cm. Rafanelli preferred Option #2 with bigger wheel stops, and requested that the fence be removed. He did not feel strongly on the middle triangle of landscaping. Cm. Barnes felt that all of the landscaping should be installed as shown in Option #2. She suggested that the fence be removed. Mr. Tong indicated that Condition #14 would need to be reworded if the fence was to be removed. He reminded the Commission that if the adjacent property owner decided to remove his fence, the Applicant would need to install a new fence to meet the condition of approval. On motion from Cm. North with the following changes: 1) choosing Option #2 landscaping plan (Condition #2) with the deletion of the center corner landscaping requirement and adding the larger wheel stops; 2) with modifications to Condition #13 indicating that the structures shall be kept in good repair, and if necessary, repainted to City standards; and 3) modifications to Condition #15 clarifying that items being "trailed" by trucks was allowed), seconded by Cm. Barnes, the Commission adogted RESOLUTION NO. 91 - 022 APPROVING PA 91-005 AMERICAN CITY TRUCK STOP CONDITIONAL USE PERMIT TO OPERATE A TRUCK STOP, WEIGH SCALE, LONG TERM STORAGE OF TRUCKS AND ANCILLARY RETAIL SPACE AT 6810 HOUSTON PLACE NEW OR UNFINISHED BUSINESS None OTHER BUSINESS Mr. Tong indicated that the City Council would be reviewing the Chevron Conditional Use Permit/Site Development Review at their next meeting, however the Applicant has reguested a continuance of the application. They may also be reviewing consent items regarding the Donlan Canyon and Hansen Hill annexations. Regular Meeting PCM-1991-49 April 1, 1991 [4-lmin] ~ ~ y PLANNING COMMISSIONERS' CONCERNS Cm. Barnes thanked Mr. Tong for being a terrific host at the Planning Commissioners Institute. Cm. Rafanelli indicated that he would not be at the next Commission meeting. Cm. Burnham indicated that the library site was being overwatered and since there was a water shortage, this should be looked into. Mr. Tong indicated that he would mentioned the problem to the maintenance crew; however, the library was not on the City's water system. ADJOURNMENT There being no further business, the meeting was adjourned at 8:55 p.m. Respectively subm'tted, lanning Commission C irperson Laurence L. ong Planning Director Regular Meeting PCM-1991-50 April 1, 1991 [4-lminJ