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HomeMy WebLinkAbout02-26-2011 Adopted CC Min~ O~' DU~ MINUTES OF THE CITY COUNCIL ~~~`, OF THE CITY OF DUBLIN ~ ~ ~ ~~$~ ADJOURNED REGULAR MEETING - FEBRUARY 26 2011 ,C~/1 , ~ .i~ An adjourned regular meeting of the Dublin City Council, Heritage & Cultural Arts Commission, Parks & Community Services Commission, and Planning Commission was held on Saturday, ~ebruary 26, 2011, in the Dublin Library Community Room. The meeting was called to order at 9:03:17 AM, by Mayor Sbranti. ~i' PLEDGE OF ALLEGIANCE ROLL CALL PRESENT: Counci{members Biddle, Hildenbrand, Swalwell, and Mayor Sbranti Planning Commissioners, Brown, Bhuthimethee, Schaub, and Wehrenberg Heritage & Cultural Arts Commissioners Minniear, Carr, Tutino, King, Sr., Halket, and Hernandez Parks & Community Services Commissioners Boboc, Elias, Mack, and Totaro ABSENT: Vm. Hart, Commissioners Jones, Reinemann, Vonheeder-Leopold, O' Keefe ~i' 1. PUBLIC COMMENT 9:07:39 AM ~ None. 2. JOINT WORKSHOP 9:07:48 AM Mayor Sbranti welcomed those in attendance and asked for self-introductions of the Commissions and Staff. He stated that this meeting format had changed from previous years and turned the meeting over to Strategic Planning Consultant Sherry Lund. Strategic Planning Consultant Sherry Lund presented the Staff Report and advised that the City Council, Heritage & Cultural Arts Commission, Parks & Community Services Commission, and Planning Commission would participate in a joint workshop to discuss proposed changes to the Strategic Plan, changes to the Strategic Plan process, and the DUBLtN CITY COUNCIL MINUTES 1 VOLUME 30 G~~OF DUB~y ADJOURNED REGULAR MEETING n~ ~ ~~~ FEBRUARY 26, 2011 '`~~~~~~ C''1LItY~R~~` Roles and Scope of the City Council, Staff and the three Commissions. Ms. Lund reviewed the City's Mission, Vision and Values and Strategic drivers and major sustaining goals and objectives. City Manager Pattillo reviewed the goals and objectives and the historical perspective of the mission, vision and values and the strategic plan process and the changes currently in place. She stated that, with diminishing resources, it was critical to move forward cautiously while supporting major sustaining goals and objectives. City Manager Pattillo reviewed the strategic plan, the budget process and highlighted the changes. Major changes in the process were the implementation of input received and information provided to the City Council and to the public in the form of an Annual Report outlining the City's accomplishments. Mayor Sbranti asked if there were any questions from the Commissions regarding the review of the Strategic Plan. Commissioner Alan Brown asked the City Manager if there was a detailed process in place as to the accountability of objectives by department. City Manager Pattillo explained there was a work plan detailing all of the objectives out of the normal scope of daily operations which had been put into place this year. In addition there were regular status updates to the City Council on all objectives. Commissioner Carr commented that the City Manager's description of process changes was in line with what was done in the private sector. Based on her experience it was a workable process. Ms. Lund commented the components of the Strategic Plan had remained the same. However, it was the sequence that was restructured to make more sense. In the past the entire process started with the Goals and Objectives and the work plan detail. The strategies came afterward which was counterintuitive. ~th the new process, the City Council and Commissions could implement the Strategies and Vision, aNowing for the focus of the City's financial and human resources. Commissioner Totaro asked how Objectives were removed from the Strategic Plan. City Manager Pattillo explained that, once the Objectives for a specific Strategic Goal have been completed, they were removed. However, in order to provide the Commissions the historical data, the completed items remained on the list. Mayor Sbranti added that, as an example, there was a Strategic Goal for Transportation in 2005 which detailed needed infrastructure such as extension of Dublin Boulevard to Fallon Road, the Rapid Transit Bus route and the West Dublin BART Station. Since all of these had been completed this item would be removed. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 30 `~oFDU~ ADJOURNED REGULAR MEETING ru ~ FEBRUARY 26, 2011 '~~~~~~ ~''~GIFOR~S Commissioner Totaro stated, as an internal document, that seemed appropriate. But as a public document perhaps highlighting the items the City wanted to accomplish might be more effective as opposed to listing all of the items that had been completed. City Manager Pattillo further explained that the City Council reviewed this document on an annual basis and a way to accomplish a presentation to the public would be to create a Annual Report. Commissioner Schaub asked how the Commission could place items on or remove items from the Goals and Objectives listing. City Manager Pattillo clarified the new process would enable the Commissions to initiate the placement or removal of objectives to support the Strategic drivers. Ms. Lund reviewed the roles of the City Council, Staff, Commissions, and Commission Chairs, and reviewed the City organizational chart. City Manager Pattillo discussed the City Council and City Manager form of government, roles, responsibilities, and authority of both. This review of roles was suggested by City Council and, while was not new information, it was a reminder of how alignment of the roles allowed for a focused approach on execution of the City's Mission, Vision and Strategic process. City Manager Pattillo stated it was the City Council's desire to review the code of conduct, which had already been reviewed by Staff with all of the individual Commissions. Mayor Sbranti elaborated on the importance of the review of the code of conduct, which he stated was a good reminder of the responsibility that accompanied the role of Councilmember or Commissioner, not only when seated at the dais but at all times when out in the public. Mayor Sbranti called for a short recess at 9:58 a.m RECESS 9:58 AM to . 10:07 AM The meeting reconvened with all City Councilmembers and Commissioners present. Ms. Lund reviewed the City's Vision Statement, Mission Statement and Values statements. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 30 ~oF bUS ADJOURNED REGULAR MEETING rn~ ~ u~ FEBRUARY 26, 2011 '`\~~~%l C',~~~R~S Mayor Sbranti pointed out that the first City Value, Buildinq Communitv, was to "Promote locations and events that bring people of all ages together" was an example clearly demonstrated with the upcoming Farmer's Market event. Ms. Lund reviewed the Fiscal Year 2011-2012 Preliminary Update of the Ten Year Strategic Plan and reviewed the five Strategies. Mayor Sbranti stated a high priority was set by the City Council regarding Strategy #1, "Pursue economic development initiatives that attract new businesses while strengthening existing business." The City Council felt that both new and existing businesses were equally important. Cm. Swalwell stated his support for the level of priority set by the City Council for new businesses as well as providing support to existing businesses with the various City incentive programs. Commissioner Mack asked for clarification of Strategic Goal #1A, No. 6, "Execute Business Visitation Program". Cm. Biddle explained that he and the Mayor were on the Economic Development Committee which participated in scheduled visits with various local businesses to enhance public relations and receive feedback from businesses to bring back to the City Council. Commissioner Totaro asked for a comparison on how the City ranked among the surrounding cities in regards to being a desired business location. Mayor Sbranti emphasized the many incentive programs offered by the City and maintained relationships with the developer and business community to continue to allow the City of Dublin to have a competitive edge over the surrounding cities. City Manager Pattillo stated the feedback from residential and commercial brokers was that Dublin was the City that they want to work with due to the business receptive processes in place that are being continuously improved. Ms. Lund continued with the review of Strategy #2, "Continue to strengthen the identity and aesthetic appeal of the downtown" and Strategy #3, "Create a community that supports environmental sustainability and provides an open space network that ensures environmental protection and provides public access where appropriate". Commissioner Wehrenberg commented on Strategic Goal #3D.1, "Partner with schools to do outreach related to waste management with the students and teachers", and #3D. 14, "Conduct a volunteer clean-up day in the fall", and stated she was pleased with the working relationships with the schools. DUBLIN CtTY COUNCIL MINUTES 4 VOLUME 30 G~,~oFOOB~ ADJOURNED REGULAR MEETING a'~~~~~ FEBRUARY 26, 2011 ~~ ~ ~~ ~'~IFOR~~ Ms. Lund reviewed Strategy #4, "Develop dynamic and unique community recreational and cultural opportunities in the region". Commissioner Minniear commented on the differentiation of art in the parks as opposed to art in streets and how was it integrated with the cultural aspect of Dublin. Mayor Sbranti clarified that the art in the Streetscape Master Plan was approved by the Planning Commission, in order to create uniformity along with uniqueness on Dublin Boulevard, yet there was a desire to differentiate from the art that was in parks, and in the heritage district. Cm. Hildenbrand stated that there was a time when the Dublin Fine Arts organization was the lead organization on the various art projects throughout the City, while the art seen on the corridor was implemented based on grant funds received for affordable housing. She also stated that, when a piece of art is selected, it is specific to the area in which it will be located. Commissioner Boboc asked for an overview of Strategic Goal #4C.1, "Complete U.S. Army Reserve Camp Parks General Plan and Specific Plan Amendments". Mayor Sbranti stated the overall plan, managed by developer Argent Management Co., would be required to do improvements on the base equivalent to the land exchange value for the 180 acre site. Once final negotiations are completed between the U.S. Army and Argent Management, the City would be involved in the planning process of the proposed site. Commissioner Totaro asked why Fallon Sports Park and the completion of the other half of the Dublin Sports Grounds were not listed as specific goals on the Strategic Plan. Cm. Hildenbrand responded that the City was able to construct the first phase of Fallon Sports Park , which had been completed based on construction of residential units in the near future. The future phases will be built by development impact fee revenues from future development . Mayor Sbranti also stated that if development had not occurred then that also meant fees would not be collected to fund subsequent phases which added to this challenge. However, the importance of additional phases to the Fallon Sports Park remained a high priority and it seemed like a good idea to place this objective back on the Strategic Plan. City Manager Pattillo cautioned that maintenance of effort was the major driving factor of continued phases of Fallon Sports Park. Expenditures were estimated at $450K annually just for phase one. DUBLIN CITY COUNCIL MINUTES 5 VOLUME 30 `~OF DpB~ ADJOURNED REGULAR MEETING n; ~ ;~ FEBRUARY 26, 2011 '~`~~~~~ `1GIFpR~ Ms. Lund continued with review of Strategy #5, "Develop City-wide communication and outreach programs that provide connectivity with our residents and businesses across several media outlets". Commissioner Tutino asked how Strategy #5 could address the divide befinreen the east and west side of the City. Cm. Hildenbrand stated that this was a topic discussed at the recent Joint City Council and Dublin Unified School Board meeting to address the many issues that arose with this concern. Mayor Sbranti stated that Strategic Goal #5A.2, "Develop a Faith and Culture Based Network that will ~assist Dublin Police Services in bridging the gaps befinreen the Police and various faiths and cultures", assisted with this specific issue of the east and west division within the City. Ms. Lund concluded the Strategic Plan overview and thanked all of the Commissions for their participation. City Manager Pattillo thanked the City Council for their direction in restructuring the Joint City Council/Commission meeting, and thanked Ms. Lund and Staff for their work in implementation of the new meeting structure. 3. ADJOURNMENT 11:52:00 AM There being no further business, the meeting was adjourned at 11:52 a.m. to the Regular City Council meeting of March 1, 2011, at 7:00 p.m. in the Dublin Council Chambers located at 100 Civic Plaza, Dublin, California, in memory of Staff Sgt. Sean Diamond and our fallen troops. ~i Minutes prepared by Dora Ramirez, Deputy City Clerk. , ATT ST: ~ eputy City Clerk ~~, ~~a~ l~, Mayor DUBLIN CITY COUNCIL MINUTES 6 VOLUME 30 G~OFDpB~ ADJOURNED REGULAR MEETING a, ~ a~ FEBRUARY 26, 2011 '`~~~~~ ~`~GIFOR~~