HomeMy WebLinkAbout4.07 Alamo Canal Trail ExpenditureOF Dp���G
F/I ;� 82 STAFF REPORT CITY CLERK
DUBLIN CITY COUNCIL File # ❑® 3❑ D❑-3❑M
O`ILIFOR��
DATE: April 19, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJEC .. Approval of a Budget Change Revising the Funding Source to be used for Fiscal
Year 2010/2011 Alamo Canal Trail Project Expenditures
Prepared By. Ferd Del Rosario, Senior Civil Engineer
EXECUTIVE SUMMARY:
The City of Dublin is the lead agency responsible for the construction of the Alamo Canal Trail I-
580 Undercrossing Project. The project is to be funded from a combination of grants. Based
on the project timing and grant funding agreements that are in place, it is appropriate to adopt
an adjustment to the appropriated project funding
FINANCIAL IMPACT:
The East Bay Regional Park District is in the process of acquiring project specific approvals
from the Federal Highway Administration. Once the TIGER II funding is approved, it will be
integrated into the project budget along with other programmed funds.
RECOMMENDATION:
It is recommended that the City Council authorize a budget change to appropriate $28,893 in
Measure B grant funding for the current year project expenses.
Submitted By
Public Works Director
Reviewed By
Administrative Services Director
Assistant City Manager
Page 1 of 2 ITEM NO. 4- 7
DESCRIPTION:
The City of Dublin is working jointly with the City of Pleasanton, the East Bay Regional Park
District (EBRPD), Caltrans and Zone 7 in constructing a trail underneath I-580 that will connect
the Alamo Canal Trail north of the freeway (adjacent to the City of Dublin Library) with the
Pleasanton trail south of the freeway to transform it to a regional trail.
At the City Council meeting on February 1, 2011, the City Council received an update on the
project and its potential to receive additional Federal funding (National Infrastructure
lnvestments Discretionary Grant Program funds -"TIGER II"). Staff is still working with the
sponsoring agencies to coordinate the environmental review and other tasks necessary to
prepare the project for public bidding.
The City has an approved funding agreement with ACTC for the project expenditures incurred
in the current Fiscal Year. The adopted Budget and Capital Improvement Program was based
on the project construction having already begun, and anticipated utilizing EBRPD Measure
WW funds in Fiscal Year 2010/2011.
Staff has prepared a Budget Change (Attachment 1). Since Measure 1NW and the Federal
funds still require grant funding agreements, and the funding may change when the new
Federal grant is finalized, it is necessary to amend the funding source in the approved project
budget for Fiscal Year 2010/2011. The Budget Change will: 1) Appropriate Measure B Funds to
cover current Fiscal Year 2010/2011 expenditures; and 2) reduce the current year funding
based on the delay in construction. The funding for the future construction will be allocated as
part of the update to the Five Year Capital Improvement Program.
The Total Project .is projected to cost $2,628,233, which will be incurred over multiple years.
The table below shows the changes in the funding for the current Fiscal Year based on the
Budget Change presented. The reduction of $1~,059,681 from the current year will be shown in
the update to the Capital Improvement Program for future year appropriations, along with other
grant funds secured for the project.
FUNDING SOURCE Fiscal Year Grant Budget Revised
2010 / 2011 Agreement Adjustment FY 2010/11
Current FY 2010/11 Budget
Bud et
Federal Safetea-Lu $ 900,000 No ($900,000) 0
Grant Fund # 2202
ACTA Measure B 2,874 Yes +26,019 $28,893
Fund #2205
EBRPD Measure W1N 185,700 No ($185,700) 0
Fund # 2402
TOTAL $1,088,574 $1,059,681 $ 28,893
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS: 1. Budget Change
Page 2 of 2
~~~~ ~~ ~~~~.~~ ~f ~
FY 2010 - 2011 ~UDGET CH~4NGE FOR~iI
New ~4ppropriations (City Council Approval Required):
~ From Unappropriated Reserves
X From New Revenues* ,
*fli ia tn rialav in Alamn ('.anal Prniact nn r.hanna rani ~iretl
CHANGE FORM #
Frorri Budgeted Contingent Reserve
(1001.1901-81101)
Within Same Department Activity
Between Departments (City Council Approval Reqd)
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Name: EXPENSE - SAFETEA-LU ~ ~ Name: EXPENDITURE: Measure B
Fund - Improvements not Bldgs Bike/Ped FUNDS - Staff Salary &
Alamo Canal Trail Under I-580 Benefits Alamo Canal Trail I-580
Project # 960008.9400.9d01.2202 Project # 960008.9100.9101.2205
GL Account #: 3600.9601.73103 $900,000 GL Account #: 3600.9601.51101 $21,036
Name: EXPENSE - EBRPD Meas Name: EXPENDITURE: Measure B
WW Fund - Staff Time -Alamo Canal Bike/Ped FUNDS - Filing Fees
Trail Under I-580 Alamo Canal Trail Under I-580
Project # 960008.9100.9101.2402 Project # 96008.9500.9502.2205
GL Account #: 3600.9601.51101 $130,700 GL Account #: 3600.9601.61114 $4,483
Name: EXPENSE - EBRPD Meas Name: EXPENDITURE: Measure B
VWI/ Fund - Contract Svcs-Testing Bike/Ped FUNDS - Postage ~
Alamo Canal Trail Under I-580 Alamo Canal Trail Under I-580
Project # 960008.9200.9206.2402 Project # 96008.9500.9505.2205
GL Account #: 3600.9601.64091 $5,000 GL Account #: 3600.9601.61102 $500
Name: EXPENSE - EBRPD Meas Name: REVENUE - Measure B
W1N Fund - Postage Alamo Canal Bike/Ped FUNDS
Trail Under I-580
Project # 960008.9500.9505.2402 $1,000 GL Account #: 2402.0000.47301 . $26,019
GL Account #: 3600.9601.61102
Name: EXPENSE - EBRPD Meas
1NW Fund - Printing Alamo Canal Trail _
Under I-580
Project # 960008.9500.9503.2402 $3,000
GL Account #: 3600.9601.61116
Name: EXPENSE - EBRPD Meas
WW Fund - Filing Fees
Alamo Canal Trail Under I-580
Project # 960008.9500.9502.2402
GL Account #: 3600.9601.61114 $46,000
~ ~ ~ ~ ~ r
EBRPD Measure WW Fund Name: Measure B Bike/Ped FUNDS
GL Account #: 2402.0000.47301 $185,700 GL Account #: 2402.0000.47301 $26,019 .
Name: REVENUE - SAFETEA-LU
GL Account #: 2402.0000.47301 $900,000
Transfer Out: Reduction Transfer Out: Additional
SAFETEA-LU # 2202.1901.89101 $900,000 Measure B- Bike / Ped #2205.1901.89101 $26,019
EBRPD Meas WW #2402.1901.89101 $185,700
Transfer In: Transfer In:
Streets CIP: #3600.9601.49999 $1,085,700 Streets CIP: #3600.9601.49999 - $26,019
ASD/Fin Mgr
, "---
Signature
,
Page 1 of 2
Budget Transfers:
Date ~ $ I (
~,7 `~~I q'-11
ATTACHMENT 1
~.
IRE~4SON FOR ~UD('sET CHA9~C~E EN'~RY: The work on the Alamo Canal Train Under I-5
project funded by EBRPD and SAFETEA-LU will be delayed. Expenditures incurred to date wili be
funded by Measure B- Bike / Pedestrian funds. This budget change wili remove the FY2010-201.1
EBRPD and SAFETEA-LU revenues and appropriations associated with the project and appropriate
Measure B- Bike and Pedestrian Funds for FY2010-2011 project activity. Future project costs will
be included in the Update to the Five Year Capital Improvement Program and the Fiscal Year
2011/2012 Bud et. ' ~
City Manager:
Mayor:
Posted By:
Date ' -
.~ ~G~~~s.~.~'' t
~ ~
Signature , ~ ~
As approved at the City Council Meeting on: Date 4/19/2011
Date
Signature ~
Date
Signature
Page 2 of 2 ATTACHMENT 1