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HomeMy WebLinkAbout8.4 Winter 2011 Quarterly RptAGENDA STATEMENT PARKS AND COMMUNITY SERVICES COMMISSION MEETING DATE: April 18, 2011 SUBJECT: Winter 2011 Quarterly Report Report by: Paul McCreary, Assistant Director of Parks and Community Services ATTACHMENTS: 1. Recreational Activities Registration Report 2. Senior Center Attendance Report RECOMMENDATION: Receive report FINANCIAL STATEMENT: None DESCRIPTION: The Parks and Community Services Department develops and implements quality programs that strengthen community image, provide recreational experiences, encourage healthy lifestyles and preserve the City's heritage. This is accomplished by providing innovative recreational and social programs. Following is a summary of the programs and events held during the winter quarter. RECREATIONAL ACTIVITIES Recreational Activities provide positive recreational experiences and opportunities to enhance health, well being and create balance in life. The classes are taught by contracted instructors as well as commercial recreational providers in the area. Following is a summary of registration. Leisure Classes Winter Resident Non-Resident 335 63 291 48 193 33 329 73 436 60 Total Registration 398 339 231 402 496 Courses Held 63 48 31 45 58 Avg. Registration/Class 6.3 7.1 7.5 8.9 8.6 Classes Offered 102 97 69 61 82 Cancellation Rate 38% 51% 55% 26% 29% There was a 17% increase in registration and a lower rate of cancellation of classes. The increase is primarily attributable to the addition of many new activities this year at the Shannon Community Center, COPIES TO: ITEM NO.: 8.4 GAPARKS COMM IS SION\AGNDSTMT\201 1\4-18 Item 8.4 Winter 2011 Quarterly Report.doc as well as an increase in registration for health and fitness classes, in particular Zumba which had 57 participants registered for the session. In addition to Zumba, popular classes during the winter quarter included Ice Skating, Jujitsu, Gymnastics, Tumbling, Pee Wee Playtime, Yoga and Meditation, Pilates, Aikido, and the Ladies New Years Resolution Boot Camp. Attachment 1 is a detailed registration report. SENIOR CENTER The Dublin Senior Center provides diverse activities that strengthen participants' physical, cognitive and mental wellness. The Senior Center features a variety of activities that challenge the mind, body and spirit of participants. The following is the summary of attendance during the winter quarter. Senior Center Winter Attendance Drop-In 1,960 1,060 972 906 960 Programs & Activities 9,465 10,255 8,861 8,570 7,985 Total Attendance 11,425 11,315 9,833 9,476 8,945 Avg. Daily Attendance 204 192 182 175 149 Total Volunteer Hours 3,231 3,012 2,806 2,390 2,345 Attachment 2 is a detailed attendance report. The overall attendance at the Senior Center grew slightly despite significant decreases in attendance at the lunch program, cancellation of the Las Positas Quest Classes, and the cancellation of the Trips and Tours program. Volunteer hours have increased by 7% due to the addition of several new volunteer positions, and ongoing volunteer recruitment. New activities this winter included the Music and Piano Jam, Blankets for Veterans, Saturday Art Classes, Traditional Tai Chi, Zumba and Chair Yoga. Popular activities during the winter quarter included Line Dance, Food Distribution, Bridge, Lunch, Bingo, Ping Pong, Trail Trekkers and Path Wanderers, the Special Luncheons, Computer Training, Watercolor, Social Dances and the Art Studio. DUBLIN PRESCHOOL The Dublin Preschool is a recreation-based preschool program that provides the opportunity for social and educational development under the instruction of qualified early childhood educators. Children in this program participate in activities such as games and learning activities, outdoor play, arts and crafts, music, story time and circle time. Classes were offered at two locations including the Emerald Glen Activity Center and the Shannon Community Center. Classes are offered in two-day and three-day combinations both in the morning and afternoon. There is also a four day per week option for the Junior Kindergarten program. There were a total of 305 registrations for Session II, which was a 3% increase compared to the prior year, and at full capacity. The three year old classes had 108 registrations. There were 175 registrations for the four year old classes, and the Junior Kindergarten program had 22 registrations. There were 118 people on the waiting list, of which 89 were Dublin residents. Following is a summary of registration for the winter session. Preschool Session 11 Resident Non-Resident 269 36 237 60 125 12 88 1 80 10 Total Registration 305 297 137 89 90 2 of 6 FAMILY SERVICES After School Recreation During the winter quarter, Session I of After School Recreation continued, which was reported on in the fall 2010 quarterly report. Session II began in February, which the Commission will receive a report in the spring 2011 quarterly report. Youth Fee Assistance Program This scholarship program for youth from financially challenged families in Dublin is solely funded through donations and fundraising. This promotes access to City recreation services for youth regardless of economic ability. Applicants must meet certain HUD income level eligibility requirements for Alameda County. Scholarships are awarded for up to 75% of the registration fee for any Department program and can total up to $200 per youth in a twelve-month period. Currently all of the available funding for fee assistance has been fully encumbered. Therefore Staff is not accepting applications until more funding becomes available. Staff hopes to raise $5,000 in May and June through the Preschool Walk-A-Thon and the annual Community Golf Tournament. Following is a summary of the program participation for the winter quarter. Youth Fee Assistance Program Participation - Winter New Applications Received 11 10 Youth Receiving Assistance 16 8 Amount of Scholarships $1,794 $620 TEEN PROGRAMS Student Union During the winter quarter, Session I of Student Union continued, which was reported in the fall 2010 quarterly report. Teen Events The Department offers a variety of teen events to provide teens in the community specific activities for their age group. Three events were offered, but the Improvisation Show had to be rescheduled due to a school conflict (rescheduled for June 2011). The two events that were held included a Middle School Dance and the Tri-Valley Teen Career Development Day. Following is a summary of participation in teen events. Registration Type 2010 009 200: 00 Paintball Trip - - 6 - Youth Music Showcase - - 148 - Boomers Blast - - - 13 Capture the Creature - - 52 46 Middle School Dance 50 - 102 145 Tri-Valley Career Fair 335 - - - Total Attendance 385 0 308 204 SPORTS Adult Basketball League Two leagues (Men's 5-on-5 "C & D") were conducted during the winter quarter. The leagues began in January and ended in April. Games were held on Sundays at Stager Community Gym. The leagues had a total of 16 teams this season. This was four teams below last year's all time high. A second gym was required on two dates to accommodate the number of teams. 3 of 6 Winter Adult Basketball Team Men's 5-on-5 C & D Leagues 16 20 it 12 16 Total Teams 16 20 11 12 16 Contracted Sports Programs Each quarter the City offers several sports programs by utilizing contracted instructors. Contracted classes offered during the winter included Arora Tennis, Kidz Love Soccer and Wee Hoop. All three contractors showed large increases in registration over last year. Registration for contracted sports programs increased 67% from the previous year and set an all time high. Factors contributing to this increase were the use of Fallon Sports Park for Kidz Love Soccer and Wee Hoop and the use of Stager Gym for indoor tennis. Contracted Sports Registration Comparison ?Irogram 2011 Zulu Z009 Z11JA_ 7_1XL_ Arora Tennis (adult) 14 3 Arora Tennis (youth) 54 14 Arora Indoor Tennis (youth) 12 - - - - KLS (Parent) 12 9 8 14 16 KLS (Tot) 19 9 4 5 16 KLS (Pre-Soccer) 28 is 21 23 17 KLS(Soccer 1) 38 32 17 32 29 KLS (Skills & Scrimmages) 21 - - - - KLS (Soccer 2) - 5* 13 4 18 KLS (Soccer 3) - 1* 5 7 8 Make Me a Pro - 24 34 - - Velocity - 15 - 11 Wee Hoop 24 6 - - Total Registration 222 133 102 96 104 *Prior to 2011, KLS Soccer 2 & 3 were offered instead of Skills & Scrimmages Youth Basketball League The Junior Warriors Youth Basketball League is for boys in first through twelfth grades and girls in first through tenth grades. There were 559 participants on 58 teams. Games and practices were held weekly. There was a 9% decrease in registration from the last year's all time high. Staff recommends dropping leagues for high school ages next year and instead offering a kindergarten league similar to the summer youth basketball league. Following is a summary of registration for the league. Dublin /Junior Warriors Youth Basketball 1" Grade Boys 60 67 67 76 80 2nd Grade Boys 79 89 80 79 90 3rd Grade Boys 59 67 140* 120* 102* 4th Grade Boys 59 68 --- --- --- 5th & 6th Grade Boys 101 98 76 80 96 7th & 8th Grade Boys 50 57 51 60 60 `h `h 9 12 Grade Boys 20 30 33 20 29 1sc-3rd Grade Girls 49 58 65 61 39 4th - 6th Grade Girls 59 59 59 60 52 7th -10th Grade Girls 23 21 20 14 20 Total Participants 559 614 591 570 568 *Prior to 2010, Boys 3'd and Boys 4th grade leag ues were combined. 4of6 Youth Basketball Clinics The City offered two pre-season youth basketball clinic options with 94 children attending. A half-day clinic was offered featuring clinician Chris Meredith, a basketball coach at Dublin High School. Also, a skill building clinic held over four sessions was offered, which introduced a new skill each session. The skill building clinic was conducted by City Staff. There was a 22% decrease in registration from the prior year. Youth Basketball Clinics 1S`-4`"Grade (half-day) 39 40 47 60 30 1St-2ndGrade (multiple) 30 46 44 38 39 3`d-6`hGrade (multiple) 25 35 36 36 24 Total Participants 94 121 127 134 93 Private Basketball Training The City offered private and semi-private hour-long training sessions for players in first through tenth grades. There were 19 lessons (33 participants) scheduled to take advantage of this individualized training. The sessions began in September and continued through early December. The trainers were City Staff. The training sessions provided an opportunity for basketball players to improve their skills before the City basketball leagues began in December. The training sessions were held on Thursday evenings at Stager Community Gym. There was an overall 67% increase in lessons scheduled from the previous year setting a five year low. Staff recommends dropping this program next year. Private Basketball Private 5 47 37 50 50 Semi-Private 14 11 14 11 4 Total Number of Lessons 19 58 51 61 5 SPECIAL EVENTS Community Tree Lighting Ceremony The 27`" Annual Tree Lighting Ceremony took place at the Dublin Civic Center on Thursday, December 2nd from 7:00 to 8:00 p.m. The stage was set-up in the Fountain Plaza with entertainment provided by the Dublin Unified School District Choir. Santa joined everyone for hot chocolate and cookies which were served in the Regional Meeting Room. The attendance was estimated at 350 people. Breakfast with Santa Breakfast with Santa is a family-oriented special event co-sponsored with the Dublin High School Band Boosters. The event was held at the Shannon Community Center. The City provided the facility, decorations, novelty items, staffing, and promotions for the event. The Band Boosters provided a breakfast of pancakes, sausage, juice, fruit, milk and coffee. The band members were responsible for serving the breakfast and operating the "Photos with Santa" area. There were 523 participants this year, which was a 16% increase compared to last year. with Santa Dublin Residents Non Residents 407 116 380 71 361 47 352 50 328 51 Total Registration 523 451 408 402 379 5 of 6 Letters from Santa The "Letters from Santa" program was offered to parents who wanted their child to receive a personalized greeting from Santa. To receive a letter, an adult completed an application giving specific information about the recipient. A personalized letter was then prepared, printed on special Santa stationary, and mailed to each child. A nominal fee was charged to cover the cost of the stationary, postage and staff time. This year 87 letters were mailed, representing a 13% decrease from the previous year. Letters from Santa Resident 70 70 56 69 100 Non-Resident 17 30 39 24 24 Total Registration RECOMMENDATION receive the report. 87 100 95 93 124 Staff recommends the Parks and Community Services Commission 6 of 6