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Home My WebLink About6.2 Tr7067 Annex/MAD99-1 CITY CLERK file# 0360-20 AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 18, 2000 SUBJECT: Public Hearing: Annexation of Tract 7067 and 2000-2001 Levy of Assessments - Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch) Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Resolution Confmning Report, Ordering Annexation, and Levying Assessment for Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch) 2) Engineer's Report RECOMMENDATION: 1) - 5) Open public hearing Receive Staffpresemation and public commem Question Staff and the public CloSe public hearing and deliberate C6ntinue to meeting of August 1, 2000 FINANCIAL STATEMENT: The proposed assessment for Fiscal Year 2000-2001 is $11,525.76 or $13.34 per single family lot. 'This proposed assessment includes the use of existing reserves to offset a part of the estimated 2000-2001 maintenance cost and is therefore less than the 1999-2000 assessment. The proposed annexation area, Tract 7067, is included in the above figure and at the same rate as the lots in the existing District. Based o.n the projected'total number of lights in Dublin Ranch Phase I plus Tract 7067, the proposed assessment for the ultimate improvement is $29,566, or $34.22 per single family lot (subject to inflationary and utility rate increases). DESCRIPTION: Background: This is the second year ofassessmems for Street Lighting Maintenance Assedsment District 99-1 (Dublin Ranch Phase I). At the May 16th meeting; the City Council received a petition from TaylOr-Woodrow Homes, the developer of Tract 7067, Clifden Parc, requesting annexation to this assessment district. Tract 7067 was originally proposed to be annexed as Zone II, with funds and assessments calculated independently of Zone I; however, after reviewing the budget figures and the effect of the addition of only I3 lights and 17 lots on both the total and per-lot assessments, Staff is recommending that Tract 7067 simply be anneXed into the District, and the creation of the separate zone is not necessary. -Under Proposition 218, the annexation o£an additional area requires a 45-day hearing notice and holding a public meeting and a public hearing prior to the levy of assessments. COPIES TO: ITEM NO. g:~assessdls699-1L2OOOa~stannex&levy As indicated in the description below, as well as in the Engineer's Report itself, the assessment for the existing District is not proposed to increase beyond the limits set up in the original Engineer's Report. Annexation to Assessment District: As with formation of a new assessment district, annexation to an existing District requires the following actions: 1) Adoption of a resolution initiating proceedings. The City Council adopted a resolution initiating proceedings at the May 16, 2000, meeting. 2) Approval of Preliminary Engineer's Report. The City Council adopted Resolution No. 84-00 at the June 6, 2000, City Council meeting. 3) Adoption ora Resolution of Intention The City Council adopted Resolution No. 85-00 at the June 6, 2000, City Council meeting. 4) Adoption ora Resolution Ordering the Improvements and Formation of the District, Approving the Final Engineer's Report, and Confirming the Assessment and Diagram. The draft resolution is Attachment I of this agenda statement. This resolution can be adopted following a public meeting (tonight's agenda) and ~ublic hearing, which is s_cheduled for the August is~ meeting. Engineer's Report and Calculation of Prop0sed Assessment: As noted in the Financial Statement above, Staffhas calculated the proposed assessment based on the preliminary budget for Fiscal Year 2000-2001. This budget assumes the acceptance ora total of 288 lights among the several Dublin Ranch subdivisions, plus Tract 7067. The addition of the 13 lights and 17 lots in Tract 7067 does not have an appreciable effect on the per-lot assessment. Given that recordkeeping for a separate zone would add to the Staffcost, it is now recommended that Tract 7067be annexed into the existing District without creating the separate zone. At the time the budgeting was done for this District for Fiscal Year 1999-2000, it was assumed that several of the Dublin Ranch subdivisions would be accepted and maintained during the course of Fiscal Year 1999-2000. This did not occur, and a negligible amount of the funds collected in 1999-2000 were actually spent. It is therefore recommended that $12,187 of the existing reserve be used to offset a part of the estimated cost for Fiscal Year 2000-2001. As noted in the Engineer's Report, funds are being set aside for future pole painting expenses. The reserve that is anticipated to remain in this District at the end of Fiscal Year 2000-2001 is allowable under Proposition 218. It is expected that the remainder of the Dublin Ranch Development (the Lin property) will be annexed to this District, possibly prior to establishing the 2001-2002 assessment. At that time, the method of spread to be applied to cohamercial and multiple residential properties will be determined. It should be noted that the requirement for the 45-day notice and two public hearings is technically related to the question of annexation of Tract 7067; the assessment amount itself is not being increased and would therefore require only one hearing. Staff recommends that the City Council conduct a public hearing, deliberate, and continue the item to the August 1 st agenda. Page 2 RESOLUTION NO. - O0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN RESOLUTION CONFIRMING REPORT, ORDERING ANNEXATION, AND LEVYING ASSESSMENT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) The City Council of the City of Dublin resolves: This City Council has taken a series of actions preliminary to ordering the annexation and improvements in Landscape Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067) and now makes the following findings and orders: 1. The City Council adopted its Resolution Initiating Proceedings for Annexation of Tract 7067, for the improvement described therein under the Landscaping and Lighting Act of 1972, and directed the City Engineer, as Engineer of Work for the' assessment district, to prepare the report required by Section 22565, and following, of the Streets and Highways Code. The improvemem is generally described as follows: The maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets wkhin the District Boundaries, as shown on the approved improvement plans for the existing tracts throughout the District as well as, the proposed annexation of Tract 7067, including, but not limited to, the lighting poles, fixtures, conduits, conductors, service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. 2. The Engineer of Work filed the report as directed, and the City Council adopted its Resolution of Intention calling a hearing on the report as required by Section 22587 of the Streets and Highways Code. Notice of the hearing was given by publication and by mailing to affected property owners, all according to the Landscaping and Lighting Act of 1972. Affida~ts of publication and mailing were filed with the City Clerk. 3. At the time and place for which notice was given, the City Council conducted a public hearing and gave every interested person an opportunity to object to the proposed improvement, the extent of the assessment district, or the proposed assessment. 4. The City Council finds that written protests against the proposed improvement have not been made by owners representing more than one half of the area of the land tO be assessed for the improvement. 5. The documents and events described in Paragraphs 1 to 4, inclusive, are stated herein tabular form, with their dates and, where appropriate, their numbers. All documents are now on file with the City Clerk. Document or Event Date Number a. Resolution Initiating Proceedings 5/16/00 70-00 b. Filing of Engineer's Report 6/1/00 N/A c. Resolution Preliminarily Approving Engineer's Report 6/6/00 84-00 c. Resolution of Intention 6/6/00 85-00 d. Certificate of Mailing Notice 6/16/00 N/A e. Affidavit of Publication of Notice 6/16 & 23/00 1825353 7118& f. Public hearings to be conducted 8/1/00 TBD 6. The City Council approves the Engineer's Report and each component part of it, including each exhibk incorporated by reference in the report. 7. The City Council finds that the Engineer of Work, in the Engineer's Report has fairly and properly apportioned the cost of the improvement to each parcel of land in the assessment district in proportion to the estimated benefits to be received by each parcel, respectively, from the improvement. The City Council hereby confirms and levies each individual assessment as stated in the Engineer's Report. 8. The City Council orders the improvemem described in Paragraph 1, as detailed in the Engineer's Report, confirms the annexation of Tract 7067, and the levying of assessments for Fiscal Year 2000-01. PASSED, APPROVED AND ADOPTED this day of ., 2000. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk gSassessdistL09-1L2000 resolevy 2 ENGINEER'S REPORT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA AND TRACT 7067) (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) THE UNDERSIGNED RESPECTFULLY SUBMITS THE, ENCLOSED REPORT AS DIRECTED BY THE CITY COUNCIL ENGINEER OF W.~RK, ENGINEER'S REPORT STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA) Pursuant to the Landscaping and Lighting Act of 1972 LEE THOMPSON, City Engineer of the City of Dublin and Engineer of Work for Street Lighting Maintenance Assessment District No. 99-1 (Dublin Ranch Area and Tract 7067), City of Dublin, Alameda County, California, makes this report, as directed by the City Council, pursuant to Section 22585 of the Streets and Highways Code (Landscaping and Lighting Act of 1972). The total assessment district area is 225.5 acres as shown in Part A (the Assessment Diagram and Boundaries Map) of this report. The "ultimate improvements" consist of: The maintenance, operation, repair and replacement of all public street lighting facilities located within the public streets and within public easements within private streets within the District Boundaries, as shown on the approved improvement plans for the following Tracts: Final Maps 6925 and 6956 through 6964 and Tract 7067, including, but not limited, to, the lighting poles, fixtures, conduits, conductors, 'service boxes, controllers, and appurtenances, and the furnishing of power, together with all incidental expenses for the maintenance, operation, and repair of the street lighting system. This report consists of five parts as follows: Part A - Part B - Part C - Part D - Part E - An Assessment Diagram and Boundaries Map showing ali of the real property within the Assessment District. An estimate of the annual maintenance costs for the planned "ultimate improvements" to be maintained. An Assessment Roll detailing the estimated cost of the maintenance on each residential parcel within the Assessment District. A statement of the method by which the undersigned has determined the amount proposed to be assessed against each parcel. A list of the names and addresses of the owners of real property within this Assessment District, as shown on the last equalized assessment roll for taxe~, or as known to the Clerk. This District is being established to pay for maintenance, operation, and repair of the proposed street light fixtures, which differ from the City Standard. A special light fixture has been proposed to create a community element which is a benefit to the future homeowners within the proposed District boundary. Respectfully submitted, Page 2 PART A ASSESSMENT DIAGRAM AND BOUNDARIES MAP STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 PAGE I (DUBLIN RANCH AREA) PAGE 2 (TRACT 7067) SEE REDUCED COPY ON FOLLOWING PAGES Page 3 6§.00* flNDY. BNDY. 292.32' FUTURE TR. ~9~1j FUllJRF TR. '6gsFd -'--A=3§°35'1 I' R=$g$' L-I18.12" BNOY. N88'48'Og'W 264.4.3' ~DY. L=21.41' BNDY. / L=121.6~' 8NDY. ONDY. FLFPJRE TR. 6959i '~' N§9"33'I2'Yt 186.21' flROY. L~ 174.67' 8NOT. La318.45' 8NDY. 2000-200 1 L=221:18' 8NOY. LIT' 8NOT. L=221.14' BNDY, NORTH N~ ~ SCALE 54.66' 8NOY. R=tS~4' A=59' I 1'22' L=1605.36' 8NO¥. IR) 190.00' 8tiDY. 8HDY. FILED IN EE C~C[ OF ~IE COUNIY AUDITOR OF ~E COUNW OF ALAMEDA, STAIZ CF CAUFORNIA. 11'115 DAY ~ ASSESSUE:HT WAS LL'%lEO BY IHE 01Y COUNOL OF' 1HE OTY OF OUSUN. CAu.rORNIA, ON LOTS. PEC:[S. AND PARCELS OF LAND ~{OWl ON 11tts OIACRAM ON IIHE OAY OF BY ITS RESOLUllON NO. COUNTY AUDITOR ,fl. AUEDA COUNTT. CAUFORNIA FILED IN ~ OFF1CE OF' IHE OERK ,alt CLERK OF 1HE OTY OF OUBUX. CAUFORNI& QTY OF OU~UX 1HIS DAY ~F C~JNTY OF ALAUED,~ STALE OF CAUFONNIA ~ aT( CLERI( QIY OF DUBUN STATE OF CAUFORNIA - NUUBER _._~NpUB~R OF UGHTS reACT ~ OF UNITS PHASE 1 BUILDOUT 6925 0 65 65 6957 69 ]7 ]7 6958 86 28 31 696O 113 39 39 6962 ~111 40 40 6965 45 20 20 6964 123 31 31 6956 (FUTURE) 92 6959 (FUIURE) 91 36 6961 (FUllJRE) 117 37 TOTALS= 847 240 549 UGH'tiNG MAINTENANCE ASSESSMENT DISTRICT NO. 99-I (DUBLIN RANCH AREA) FOR THE FISCAL YEAR TRACT 8958 THROUGH TINCT 6983 CITY OF DUBLIN ,kl./LMF..DA COUNIY. C,~ORNU~ mACKAY & Seres JULY. 1999 £A£D iit TH~ O;'TI~£ OF TIlE ~,~TY AUOtTOR OF TH£ COUNTY OF AIA~IEOA. $TAI~ OF CAUFO~NIA. THIS .... BAY OF F~EO IH THE OFFI~ OF THE CLERK OF THE COUHTY OF INE Orr OF DUBLIN. CAI/FO~RIA. IHI$ ____ DAr OF ......... $1'A~ OF CAUEOR,'IIA AN ASSE$~£HT WAS LE~ED BY file OTY COUNCIl OF T~E OTY OF DUBI~. CAI~'ORNIA. 08 lOTS. PIECES. ANO PARCELS OF LANO ON [HIS fIACRA~I ON [~E DAY OF ....... RESOLUTION NO. COUNTY oF AlAmEDA I LOT 110 T~&CT~0.592§ B~Z~21~APS, P~.71 sc^ue ;'. ~o' LOT115 ~tl~CI'NO. 5926 ZONE 2 LIGHTING MAINTENANCE OF ASSESSMENT DIST No. 99-1 (Drmrm m ,4c xtm ) TRACT 7067 CLIFFDEN PARC CITY OF DUBLIN, AL.a. MEDA COUNTY, CALIFORNIA ooo ALIQUOT PLANNERS CIVIL ENGINEERS SURVEYURS / / ,/ ,/ / LOT 'E' LOt" BI(. 222 i~, PG. 71 111 120 PART B AN ESTIMATE OF THE ANNUAL MAINTENANCE COST OF THE ULTIMATE STREET LIGHTING IMPROVEMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Fiscal Year 2000-2001 street lights to be installed = 288 Total street lights estimated to be installed = 362 (ultimate improvements) Fiscal Year 2000- 2001 ENERGY COST Dublin Ranch Phase I (existing District) $8,280.00 Tract 7067 (annexation area) 360.00 $8,640.00 STANDARD MAINTENANCE Dublin Ranch Phase 1 (existing District) $~i~4.00 Tract 7067 (annexation area) 466.00 $10,300.00 ADMINISTRATIVE COSTS (for both areas) Engineer's Repor~ and cost of noticing $630 Annual Administrative Cost $498 $1,258.00 CAL-SLA Dues and Conference $130 Subtotal: $20,t98.00 FUND FOR FUTURE POLE PAINTING Dublin Ranch Phase 1 (existing District) $2,940.00 Tract 7067 (annexation area) .150.00 $3,O90.00 Subtotal: $23,288.00 Use of Existing Reserve to Offset Portion of Cost: $(12,187.00) Subtotal: $11,101.00 COUNTY COST OF COLLECTION AND DELINQUENCY Cost of collection @ 1.7% $424.76 Estimated delinquency (~ 2% - TOTAL FY 2000-2001 ASSESSMENT $11,525.76 + TOTAL OF 864 LOTS $13.34 per 10t Cash Balance Information: Beginning Fund Balance, July 1, 1999 $(128.00) Fiscal Year 1999-2000 Estimated RevenUe (assessment) $18,858.00 Fiscal Year 1999-2000 Estimated Interest Income $510.00 Fiscal Year 1999-2000 Estimated Expenditures $(851.00) Estimated Fund Balance, July 1, 2000 $18,389.00 Fiscal Year 2000-2001 Assessment: $11,525.76 Fiscal Year 2000-2001 Estimated Interest Income $830.00 Fiscal Year 2000-2001 Estimated Expenditures: $(20,198.00) Fiscal Year 2000-2001 Fund for Pole Painting ($3,090.00) Fiscal Year 2000-2001 Cost of Collection and Delinquency ($424.00) Estimated Fund Balance, July 1, 2001 $7,032.76 Page 4 Part B continued in addition to the increase in the annual maintenance cost as a result of additional lights, the annual maintenance cost shall be increased annually beginning July 1, 2000, by the percentage increase in the · Bay Area Urban Wage Earner Consumer Pdce Index ("Index") (applies to all costs except electricity), plus any actual increase in the cost of electricity. If the Bay Area Urban Wage Earner Consumer Pdce Index is unavailable or deemed by the City Council to be inappropriate, a comparable consumer price index, as approved by the City Council, shall be used to replace the Bay Area Urban Wage Earner Price Index, SAMPLE CALCULATION: Assume an increase in the index of 1% and a utility increase of 5%. ULTIMATE IMPROVEMENT COST LESS ENERGY COST (SUBJECT TO RATE INCREASE ONLY) ASSESSMENT SUBJECT TO INDEX INCREASE INDEX INCREASE (ASSUMED 1%) ~9,9~ x.Ol = 199 ENERGY COST 5% UTILITY RATE INCREASE 9,655x .05 = 483 NEW TOTAL MAINTENANCE COST $29,566 $(9,655) $19,911 $199 $9,655 $483 $30,248 Page 5 PART C ASSESSMENT ROLL STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 ZONE I Assessment No. Name of Property Number Annual Assessment Owner of Lots Fiscal Year 2000-2001 Ultimate Im ~rovements Per Lot Total Per Lot Total* Lots 1-69 MSSH Mayfield LLC Tract 6957 69 13.34 920.46 34.22 2,361.18 Lots 1-86 MSSH Mayfield LLC Tract 6958 86 13.34 1,147.24 34.22 2,942.92 Lots 1-45 Standard Pacific Tract 6963 Corp. 45 13.34 600.30 34.22 1,539.90 Lots 1-113 Centex Homes Tract 6960 113 13.34 1,507.42 34.22 3,866.86 Lots 114-116 of First American 'l-rUe Tract 6960 ~ Corp. 300 13.34 4,002.00 34.22 10,266.00 Future Tracts 6956, 6959, 6961 Lots 1-111 Standard Pacific '~' Tract 6962 Corp. 111 13.34 1,480.74 34.22 3,798.42 Lots 1-123 Standard Pacific Tract 6964 Corp. 123 13.34 1,640.82 34.22 4,209.06 Tract 7067 Taylor Woodrow (annex area) Homes 17 13.34 226.78 34.22 581.74 TOTAL: 864 13.34 11,525.76 34.22 29,566.08 *Subject to increases in index and actual utility cost. Page 6 PART D METHOD OF SPREAD OF ASSESSMENTS STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 DUBLIN RANCH AREA AND TRACT 7067 The maintenance of the street lighting within the boundaries of the Assessment District benefits each residential lot in the District in the same manner and to the same extent. Therefore, the Assessment has been equally apportioned over the proposed 864 planned single-family residential lots contained within the District. The per lot assessment will be $13.34 per lot for Fiscal Year 2000-2001, increasing to $34.22 (subject to inflatidiff'~and utility rate increases) at buildout for all residential lots within the boundaries of the Distdct on a per lot basis. All non-residential lots within the District have been excepted and will have a zero assessment since they receive no special benefit with regard to the .,, special light fixture proposed. The following Lots 114, 115, and 116 of Tract 6960 will be subdivided at a later date. The projected lot counts are: Tract 6960 Lot 114 - Lot 115 - Lot 116 - '92 lots (future Tract 6956) 91 lots (future Tract 6959) 117 lots (future Tract 6961 ) Until they are subdivided, the assessment for these lots shall be equal to the per-lot assessment each year times the number of proposed lots within each Tract listed above. With the recording of the future Tract maps, the new assessments will be reapportioned to each of the individual residential lots. As more street lights are installed each year, until all 349 are installed, the assessment each year will be based on the estimated cost of maintenance (using the numbers in Part B, adjusted for inflation as noted in Part B), divided by the number of lights to be installed that year, provided in no event will the per lot assessment be more than $33.59 (as adjusted for inflation). It should., be noted that future annexations to this District may affect the spread of assessments. It should be noted that future annexations to this Zone may affect the spread of assessments. Page 7 STREET LIGHTING PART E PROPERTY OWNER'S LIST MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 Assessment No. Name of Property Owner Lots 1-69 MSSH Mayfield, LLC Tract 6957 25 Metro Ddve Suite 300 San Jose, CA 95110 Lots 1-86 MSSH Mayfield, LLC Tract 6958 25 Metro Ddve Suite 300 San Jose, CA 95110 Lots 1-45 Standard Pacific Tract 6963 3825 Hopyard Road Suite 195 Pleasanton CA 94588 Lots 1-113 Centex Homes Tract 6960 1855 Gateway Blvd. Suite 650 Concord CA 94520 Lots 114-116 of Tract 6960 First Amedcan Title Co. Future Tracts (Under Holding Agreement) 6956, 6959, and 6961 6681 Owens Drive Pleasanton CA 94588 Lots 1-111 Standard Pacific Tract 6962 3825 Hopyard Road Suite 195 Pleasanton CA 94588 Lots 1-123 Standard Pacific Tract 6964 3825 Hopyard Road Suite 195 Pleasanton CA 94588 Lots 1-17 Taylor Woodrow Homes Tract 7067 467 Hamilton Parkway Novato CA 94949-5008 The above property owners and the City of Pleasanton and Dublin San Ramon Services District own additional non-residential properties such as community-owned open space parcels, proposed public facilities, and community owned recreation parcels, within the proposed Assessment District No. 99-1 boundaries, but they will have a zero assessment. Page 8 STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 (DUBLIN RANCH AREA AND TRACT' 7067) CERTIFICATES I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Part B, with the diagram thereto attached, was filed with me on June 1, 2000. I, the City Clerk of the City of Dublin, California, hereby certify that t egoing Engineer's Report, together with the Assessment and diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 84-00, duly adopted by said Council on June 6, 2000... ~~//~~_~,_ I, the City Clerk of the City of Dublin, California, hereby certify that~e foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. ***, duly adopted by said Council on *** I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment and diagram thereto attached, was filed in the office of the County Auditor of the County of Alameda, California, on ,2000. Page 9