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HomeMy WebLinkAbout03-10-2011 Approved HCAC MinutesCITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION Minutes March 10. 2011 The March 10, 2011 meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Tutino. PLEDGE OF ALLEGIANCE Chair Tutino led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Tutino, Halket, Carr, Hernandez, King, Minniear, Vanderpool Commissioners Absent: None ORAL COMMUNICATIONS - None APPROVAL OF MINUTES On a motion by Cm. Minniear, seconded by Vice Chair Halket, and by a vote of 7-0-0, the Commission voted to approve the minutes of December 9, 2010; January 13, 2011; and February 10, 2011 as presented. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 HERITAGE PARK & MUSEUMS DEDICATION EVENT Ms. Elizabeth Isles, Heritage Center Director, presented the specifics of the item as outlined in the Staff Report. Cm. Minniear asked about the budget for the event. Mr. John Hartnett, Heritage and Cultural Arts Manager, stated that the budget for the event is approximately $5,500. Cm. Minniear asked if the City Historian would speak during the event. Mr. Hartnett stated that both the City Historian and Poet Laureate are scheduled to speak during the event. Cm. Minniear asked about handing out informational brochures highlighting the historic significance of the buildings at the event. Ms. Isles stated that Staff and volunteer docents are working on interpretive materials for the event. Cm. Minniear suggested including a walking tour of the site and incorporating the significance of the cemetery as part of the event. Cm. Carr asked if the Commission could see copies of the new book on the Kolb family. Ms. Isles explained that the book is currently in the review phase. Cm. Minniear asked about offering booth space to some of the local service organizations that assisted Staff with the event. Ms. Isles explained that Staff is working on a plaque that would recognize all of the H&CAC Minutes - March 10, 2011 Page 2 of 3 organizations that assisted with the event, as well as including a listing of the organizations on the interpretive handout. Cm. King asked about seating space in the School Barn. Mr. Hartnett stated that the School Barn can hold about 110 portable chairs. Cm. King asked about parking capacity for the event. Ms. Isles stated that since parking at the site is limited, she would ask neighboring business owners for the use of their parking lots for overflow parking. Vice Chair Halket stated that Staff has done a wonderful job of planning the project and the event, and the Commission agreed. Cm. Carr asked about the proposed donation plaque. Ms. Isles stated that the details regarding the plaque are still under consideration and have not been finalized. On a motion by Cm. Minniear, seconded by Cm. Vanderpool and by a vote of 7-0-0, the Commission voted to accept the report as received. 8.2 ORDINANCE TEMPORARILY SUSPENDING PUBLIC ART REQUIREMENT FOR RESIDENTIAL PROJECTS Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Vice Chair Halket asked if the Public Art Ordinance was really a deterring factor for residential developers. Ms. Georgean Vonheeder, City Historian, explained that yes, the Public Art Ordinance can be viewed by residential developers as a deterrent. Mr. Hartnett concurred with this statement. Cm. King questioned the City's need to encourage developers to build additional residential developments in the City. Mr. Hartnett explained that, within California, a public art requirement for residential developments is not common. Also, residential development brings much needed revenue to the City. Cm. Minniear asked about the use of the word `extinguished' in the Ordinance. Mr. Hartnett explained that the word indicates that the developer would not be required to install public art or pay an in-lieu fee as to a specific Site Development Review. Cm. Minniear asked about the City's use of the in-lieu fees. Mr. Hartnett explained that the in-lieu fees are placed in a Public Art Fund and can be used by the City for public art projects. Cm. Minniear stated that he is troubled by the precedent that the two-year extension of the Ordinance could set. He stated that he would prefer the Ordinance to provide an extension until better times instead of a set two-year period. Cm. Minniear stated that if very few on-site public art pieces in residential developments have been provided, then perhaps the impact of the recommended Ordinance will be less noticeable. The Commission discussed ideas for modifying the suspension of the in-lieu fee requirement. On a motion by Vice Chair Halket, seconded by Cm. King and by a vote of 7-0-0, the Commission voted to recommend to the City Council that the Ordinance be approved. The Commission also recommended H&CAC Minutes — March 10, 2011 Page 3 of 3 that developers be encouraged to make a contribution to the Public Art Fund due to the importance of the Fund to the community. OTHER BUSINESS 9.1 BRIEF INFORMATIONAL ONLY REPORTS FROM COMMISSIONERS AND/OR STAFF AND REPORTS BY COMMISSION RELATED TO MEETINGS ATTENDED AT CITY EXPENSE (AB1234). Chair Tutino and Cm. Minniear asked about utilizing the Public Art Fund for art projects at Dublin Unified School District schools. Mr. Hartnett explained that such a request would ultimately be forwarded to the City Council for consideration. Vice Chair Halket reported that the Dublin High School Band Program was invited to perform at Carnegie Hall next winter. Cm. Carr reported that the art pieces from the Dublin/San Ramon Women's Club Student Art Contest are now on exhibit at the Heritage Center. Cm. Minniear suggested amending the Heritage and Cultural Arts Commission Bylaws and Rules of Procedure as it relates to the General Responsibilities of the Commission to include the expansion of the Heritage Center. ADJOURNMENT Being no further business, the meeting was adjourned at 7:58 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician A PROVED: 'r ' / / / hai .t=i son