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HomeMy WebLinkAbout05-02-2000 Adopted CC MinutesREGULAR MEETING - May 2, 2000 A regular meeting of the Dublin City Council was held on Tuesday, May 2, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 5:00 p.m., by Mayor Pro Tempore Lockhart. ROLL CALL PRESENT: ABSENT: Councilmembers McCormick, Zika, and Mayor Pro Tempore Lockhart. Mayor Houston & Cm. Howard. PLEDGE OF ALLEGIANCE ~ Mayor Pro Tempore Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. Mayor Pro Tempore Lockhart announced Mayor Houston was not at the City Council meeting as he was representing the City at the grand opening at the IMAX Theatre. CONSENT CALENDAR 5:01 p.m. Items 4.1 through 4.8. Item 4. 7 was pulled at the request o£Bill Za$otta. On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote (Mayor Houston & Cm. Howard absent), the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of April 18, 2000; Accepted (4.2 150-70) donation of $125 for Drug Education program from Kenneth Linvill and directed Staff to prepare formal acknowledgement to donor; CITY couNcIL MINUTES VOLUME 19 REGULAR MEETING May 2, 2000 PAGE Accepted (4.3 600-35) improvements for Downtown Street Light Additions (Contract 00~01) and authorized payment to contractor in the amount of $44,888.50, less retention to be paid in 35 days if no claims are received; Adopted (4.4 600-35) RESOLUTION NO. 59 - 00 AWARDING CONTRACT NO. 00-04 1999-00 ANNUAL OVERLAY PROJECT TO EL CAMINO PAVING, INC ($546,689.94) and approved a net budget increase of $30,366 from Unallocated Reserves; Adopted (4.5 600-60 & 410-50) RESOLUTION NO. 60 - 00 and APPROVING FINAL MAP FOR TRACT 6959 (DUBLIN RANCH - NEIGHBORHOOD L-4) RESOLUTION NO. 61 - 00 ACCEPTANCE OF PARKLAND DEDICATION IN-LIEU FEES FOR FINAL TRACT MAP 6959 Approved (4.6 0600~30) Second Amendment to Agreement for Legal Services with Meyers, Nave, Riback, Silver & Wilson and authorized the Mayor to execute the agreement; Approved (4.8 300-40) the Warrant Register in the amount of $688,015.37. Bill Zagotta, 5155 Lillian C~ Livermore, requested that Item 4. 7 be pulled for cEscussion. He felt there was a misunderstanding about the Open Space Initiative. This was a local control issue. Dublin's planning and annexation area would not be impacted by this initiative. They were seela'ng cooperation of all involved Theirpurpose was to draw a smaller urban limit boundary than the 2010 Initiative or the East County Area Plan. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING Nlay 2, 2000 PAGE 194 Dublin would not be bound by the County's urban limit. He urged the Council to give them a chance to talk to them more about their initiative. Cm. Zika stated he did not like the initiative as draged Dublin would not be able to plan what is in their sphere of intluenoe. He was against the initiative. Cm. McCormick asked to hear from Edch'e Peabody, Community Development Director. Adr. Peabody incEcated the language proposed specific areas beyond east and west Dublin to be declared part of the urban grov~h area. It would make it difficult for the City to annex other areas if the areas were part of the urban limit boundary. Mr. Ambrose stated there had been sec~'ons that supported Eastern Dublin that were struck from the document. Mr. Zagotta indicated he had a copy of the full inih'ative. He felt the question of urban growth was difficult. Dublin had profited because his group had met at E~k~s Deli to work on the initiative. The main arguments centered in Livermore. They were simply trsdng to get the County out of the urban gro~vth business. The idea was not to stop growth in North Livermore~ not prevent annexation~ but let it be subject to a referendum. Let it be a City referendum~ not a County referendum. He urged the City to study it more. Tom Harper, Vasco Rd~ Livermore~ handed out an Editorial from the Tri- Valley Herald dated November $~ 1584. He indicated he wanted to echo the concerns of the previous sneaker. He wanted to restrict the County and promote the City as center of development. He felt the Council was premature in rejecting their initiative. Mayor Pro Tempore Lockhart indicated there had been a through discussion at the last City Council meeting by ail Councilmembers. She was concerned about the special interest nature of this iniB'ative. She felt it had been ~u~tten with one particular region in mind Her residents ced not want her supporting the initiative. The other initiatives took in the owners interest. She felt the Sierra Club ~tes initiatives and then says this is what we meant. She felt it should not be what you meant but what you said The language bothers her. Cra, McCormick asked if the item could be brought back? A/Ir. Ambrose responded if it was brought bac~ what would the action be? Ms. Silver, City Attorney, stated the item could be continued CITY COUNCIL MINUTES VOLUME 19 REGULAI~ MEETING May 2, 2000 PAGE 195 Cm. McCormick stated she did not want to continue it. Cm. Zika indicated the Council would be voting on the drag they saw and he called for the question. On motion of Cm. Zika, seconded by Mayor Pro Tempore Lockhart, and by unanimous vote (Mayor Houston & Cm. Howard absent, the Council adopted (4.7 06130~$0) RESOLUTION NO. 62 - 00 OPPOSITION TO THE PROPOSED "SAVE AGRICULTURE AND OPEN SPACE" INITIATIVE and authorized Mayor to sign the letter to Richard Schneider. CIVIC CENTER LIBRARY DESIGN REFINEMENTS PRESENTATION 5:20 p.m. 7.1 (0940-60) Herma Lichtenstein, Parks & Facilities Development Manager, presented the Staff Report and advised that City Council direction from the March 21, 2000 meeting on softening the feeling of the building, opening up the corners to reduce the scale of the central entry area, and keeping the shape as a rotunda have been addressed in the design refinements. The central rotunda has been lowered. The building size on the sides of the entry have been reduced. The front arcade has been redesigned to utilize a round column form and a wider spacing between columns to allow for a more inviting entry. The roof matches the roof of the Civic Center. Mayor Pro Tempore Lockhart stated it was beautiful and felt the changes made a world of difference. Cm. Zika asked about the mechanical systems? Ms. Lichtenstein indicated they had been moved to the roof. On motion of Cm. McCormick, seconded by Cm. Zika, and by unanimously vote (Mayor Houston & Cm. Howard absent), the Council approved the architectural schematic design as proposed. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING May 2, 2000 PAGE 196 ALAMEDA COUNTY SOURCE REDUCTION & RECYCLING BOARD DESIGNATED AS THE LOCAL TASK FORCE 5:24 p.m. 8.1 (0810-60) Jason Behrmann, Management Assistant, presented the Staff Report and advised that the Local Task Force (LTD was established in 1990 by the Alameda County Waste Management Authority (ACWNLA) to provide advice in connection with planning issues relating to the Alameda County Integrated Waste Management Plan. In April 1999, the Recycling Board requested that the Board of Supervisors designate the Recycling Board as the LTL Following the Recycling Board's request, the ACWMA discussed the most effective use of the LTF and voted to recommend keeping the existing LTF. If the Recycling Board is designated as the LTF, the elected officials on the Recycling Board would essentially be advising themselves because they serve on both Boards. The Authority further argues that the current LTF members represent a wide range of solid waste and recycling interests and that the dismissal of the existing LTF would result in the loss of valuable expertise. Mayor Pro Tempore Lockhart indicated the Recycling Board consists of both appointed members and elected officials. There was a split vote to eliminate LTF. She felt you can never have too much information and wants to leave LTF in place and add more members. There may be some duplication, but it allows more opportunity for input. Cm. Zika asked if the LTF comes up with a plan, does it go to the Recycling Board? Mayor Pro Tempore Lockhart indicated that every 4 to 5 years a plan is written. The first step to getting the plan written starts at the LTL She felt it gave too much power to elected officials who vote on the issue more than once. The LTF members get no stipend. They volunteer their time. The meetings are open to the public so they are not eliminating anyone. ACWMA is not asking for more staff. On motion by Cm. Zika, seconded by Cm. McCormick, and by unanimous vote (Mayor Houston & Cm. Howard absent), the Council directed Staff to draft a letter for the Mayor's signature to the ACWMA indicating the City's position of retaining the existing Local Task Force. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING May 2, 2000 PAGE 197 FREEWAY UNDERPASS ART PROIECT 5:35 p.m. 8.2 (0900~50) Bonnie Leonard, Recreation Supervisor, presented the Staff Report and advised that at the 2000-2001 Goals & Objectives Study Session, the City Council rated "Fund Freeway Underpass Art at Dublin Boulevard and Amador Valley Boulevard" as a high priority. The Council referred the goal to the Heritage & Cultural Arts Commission to determine the scope of the project and provide input for the budgeting process. At its April 13, 2000 meeting, the Heritage & Cultural Arts Commission discussed possible media to be used in the project, considered whether the project should have community involvement, developed possible subjects for the artwork, and discussed the possibility of using one artist per underpass or a combination of artists. The Heritage & Cultural Arts Commission recommended the following. Artwork be applied to both the approaches and the underpass. The artwork should be a variety of mixed media to include paint, painted design, tile and molded concrete. The approximate proportions of media would be Va of the total area in painted design, 1/8 of the area in tile, 1/8 of the area in molded concrete, and the remaining surface area to be painted without design. Each underpass should be treated as a separate artwork. Each underpass project should be headed by a separate artist or artist team. The community should be actively involved in each of the projects. The artwork should reflect Dublin's history and its place as the crossroads throughout history. California freeway projects are subject to Caltrans Transportation Art Program regulations. A proposed project must be submitted to the Caltrans Transportation Art Review Committee for review and permitting. The permitting review process could take up to 6 months to complete. Cm. Zika asked if we had information on upkeep of paint versus tile7 Ms. leonard indicated it would cost approximately $4,000 per year plus cost per graffiti occurrence. Cm. Zika asked about the combination of tile and paint concept in one of the attachments? Ms. Leonard responded that there was no tile in the picture questioned. There was not a picture which used all four media. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING May 2, 2000 PAGE 19s Cm. Zika felt the cost would be reduced to $1007000 if the tile was taken out. He wondered if the cost could be reduced by using community involvement. Cm. McCormick complimented the Commission on the thorough work and study they had done. In Sacramento she has seen pedestrian walkways that use most of these media and had an historical element so she knows it can be done. They will create something Dublin can be proud of. Mayor Pro Tempore Lockhart indicated she might throw in a small monkeywrench. Yesterday at the LAVTA meeting, they discussed an item which worked with the community to provide artwork in bus shelters. She saw some wonderful examples of art in bus shelters in Tucson. She will be going to Tucson to see how SunTrans has created their program. She is excited by the Commission's work but would like to see this item tabled for a month. She felt Amador Valley Boulevard seemed the ideal location for a mural - what Dublin was like in the 1800's. Mr. Thompson suggested using something not as distracting on Dublin Boulevard due to the volume of traffic. Cm. Zika commented with traffic on Dublin Boulevard they would have time to enjoy the art. He suggested Ms. Leonard contact Dublin Fine Arts Foundation. Mr. Ambrose indicated Staff thought the Council wanted the Commission to present a conceptual idea and then a CIP would need to be done by May. Cm. Zika suggested putting $100,000 as a placeholder in the budget. Then the Council can give additional guidance after Mayor Pro Tempore Lockhart returns from Tucson. Mr. Ambrose indicated Staff needed a realistic number to put in the budget. Mayor Pro Tempore Lockhart asked about widening the sidewalks and landscaping the area. Mr. Thompson indicated there were already three sets of lights under there, but they were not very bright. A higher wattage bulb could be used, but this was lighting for the street not the walls. Ms. Leonard stated the tile piece did have lighting. CITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING May 2, 2000 PAGE Mr. Ambrose indicated the City would have to work through CalTrans and the project will not be owned by the City. It will be owned by CalTrans. Cleaning up the area will be a separate project as well as the landscaping. Staff will look into lighting. On motion by Cm. McCormick, seconded by Cm. Zika, and by unanimous vote (Mayor Houston & Cm. Howard absent), the Council approved conceptually the project as proposed by the Heritage and Cultural Arts Commission and directed Staff to prepare a CIP. OTHER BUSINESS 5:55 p.m. Informational & Committee Reports & Upcoming Meetings (610~05) Mr. Ambrose announced the next City Council meeting would be held tomorrow morning (May 3~a) at 9:00 a.m. in the Council Chambers. Mr. Ambrose announced a Liaison meeting with the City of San Ramon on May 9, 2000 at 4 p.m. in Dublin. Mr. Ambrose indicated a meeting was held with BART today. Everything was moving along and an item should be brought to the Council in June. Cm. McCormick announced she had gone to the National Ignition Facility and viewed an exciting project. Cm. McCormick announced that May 4, 2000 is National Day of Prayer. There would be events all day long from 7:30 a.m. to 8:30 p.m. at John Knox Presbyterian Church in Dublin. Cm. McCormick indicated a resident has asked about a stop sign at Elgin and Tamarack. Mayor Pro Tempore Lockhart stated she had received the 1998 Bay Area SMART Committee Progress Report and would like it placed on a future agenda discussing where we are from 1998 to now. cITY COUNCIL MINUTES VOLUME 19 REGULAR MEETING ~ay 2, 2000 PAGE 200 Mayor Pro Tempore Lockhart indicated Cm. McCormick and she had attended "Stretching Community Dollars" in Sacramento with members from Dublin Unified School District and Chabot College District. She would like to work with Chabot to gather stakeholders to create a technology center in Dublin. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 6:00 p.m. Minutes prepared by Sandie Hart, Secretary. ATTEST: Mayor CITY COUNCIL MINUTES VOLUME 19 ~REGULAR MEETING May 2, 2000 PAGE 20] ADJOURNED REGULAR MEETING - May 3, 2000 An Adjourned Regular meeting of the Dublin City Council was held on Wednesday, .May 3, 2000, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 9:09 a.m., by Mayor Houston. ROLL CALL PRESENT: ABSENT: Councilmembers Howard, McCormick, Zika, Vice Mayor Lockhart and Mayor Houston. None. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. DESIGNATION OF AGENCY LABOR NEGOTIATORS FOR CITY MANAGER 9:10 a.m. 8.1 (700-20) Two members of the City Council need to be designated as the City's representatives to discuss conditions of employment, including salary and fringe benefits for the City Manager. On motion by Mayor Houston, seconded by Vice Mayor Lockhart, and by unanimous vote, the Council chose Mayor Houston and Cm. Zika as the City's representatives to Ad Hoc Compensation Committee to negotiate with the City Manager. OTHER BUSINESS Transportation Committee of Contra Costa County (10¢0~40) Mr. Ambrose indicated the Transportation Committee of Contra Costa County was holding a meeting on Monday, May 8, 2000 at 1:30 p.m. Traffic Impact Fees for Dublin will be discussed. He felt the City needed to have Council representation at this meeting in Martinez. CITY COUNCIL MINUTES VOLUME 19 ADJOURNED REGULAR MEETING May 3, 2000 PAGE 202 Mayor Houston stated P G & E was also holding a public hearing at that time in Dublin. He felt this, too, was an important meeting. Mr. Ambrose indicated Dublin City Staff will be present at the P G & E meeting. Cm. Zika stated he could attend either meeting. Vice Mayor Lockhart asked if Council was being asked to speak at the meeting in Martinez or just have their presence there. Mayor Houston felt it was important for the Council to speak. He stated he would be at the P G & E meeting. Vice Mayor Lockhart and Cm. Zika can go to Martinez. Cm. Howard indicated she would be present at the P G & E meeting. CLOSED SESSION 9:16 a.m. 10.1 (640-30) The Council recessed to a closed session regarding Public Employee Performance Evaluation pursuant to Government Code Section 54957, Title: City Manager. REPORT ON CLOSED SESSION ACTION At 11:45 a.m., Mayor Houston reconvened the meeting and announced that no action was taken. ADJOURNMENT There being no further business to come before the Council~ the meeting was adjourned at 11:45 a.m. Minutes prepared by Sandie Hart, Secretary CITY COUNCIL MINUTES VOLUME 19 ADJOURNED REGULAR MEETING May 3, 2000 PAGE 2O3