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HomeMy WebLinkAbout04-18-2011 Approved PCSC MinutesPARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN April 18, 2011 The April 18, 2011 Regular Meeting of the Parks & Community Services Commission was called to order at 7:05 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chair Totaro. PLEDGE OF ALLEGIANCE Vice Chair Totaro led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Boboc, Jones, Mack, Totaro Commissioners Absent: Elias, Reinemann ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Lee Sandeman reported that the Advisory Committee received a presentation on the fall 2010 Quarterly Report, discussed ideas for increasing participation in the Senior Center Lunch program, conducted outreach efforts at The Groves in Dublin to promote Senior Center activities, and received an update on the planning and preparation for the Intergenerational Car Show on April 23, 2011. Ms. Sandeman reminded the Commission to RSVP for the Volunteer Appreciation Luncheon. Youth Advisorv Committee - None 3.2 PUBLIC COMMENTS Mr. Tim Sbranti, resident, informed the Commission that Dublin has a new women's professional soccer team called Bay Area Breeze. APPROVAL OF MINUTES - March 21, 2011 On a motion by Cm. Jones, seconded by Cm. Mack, and by a vote of 4-0-0, the Commission voted to approve the March 21, 2011 minutes as presented. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None 7.1 DAY ON THE GLEN REPLACEMENT FESTIVAL Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Mack stated that she likes the idea of an international themed festival. She suggested that the festival offer a reasonably priced platter that contains a variety of international foods. She also suggested P&CSC Meeting Minutes -April 18, 2011 including an exercise or physical activity program, and having local bands and rides for children at the festival. Cm. Boboc stated that he likes the idea of a pasta and wine festival. Cm. Jones stated that he likes the idea of an international festival geared around a pasta and wine theme. He suggested including a biking event as part of the festival. Vice Chair Totaro stated that he likes the idea of a pasta festival with an international component. He stated that a pasta festival would be family-friendly and could have pasta making activities for children. On a motion by Vice Chair Totaro, seconded by Cm. Boboc, and by a vote of 4-0-0, the Commission voted to recommend to the City Council the concept of a pasta and wine festival. NEW BUSINESS 8.1 POSITANO DEVELOPMENT NEIGHBORHOOD PARK PUBLIC DESIGN WORKSHOP Ms. Rosemary Alex, Parks and Facilities Development Coordinator, presented the specifics of the item as outlined in the Staff Report. Presenting with Ms. Alex were two representatives from MPA Design, the City's Landscape Architect for the project. Ms. Alex, along with the MPA Design representatives, Mr. Dick Alcina and Mr. Simon Kenney, reviewed the conceptual designs for the project in further detail using poster boards. Vice Chair Totaro paused the meeting at 8:00 p.m. to allow the Commission and members of the public to review the poster boards showing the conceptual designs for the project. Vice Chair Totaro reconvened the meeting at 8:10 p.m. Cm. Mack asked about the viewing capacity of the miracle binoculars element. Mr. Alcina stated that the view through the binoculars would be of the park and would not have magnifying capabilities. Cm. Boboc asked about the playground surface area. Ms. Alex stated that Staff is proposing that the playground surface areas be resilient surfacing comprised of wood fiber materials. Vice Chair Totaro asked about the maturity of the trees that would be placed in the park. Ms. Alex stated that the typical maturity of trees placed in new parks is 15-gallon and 24-inch box trees, which have a starting height of 8 to 12 feet. Vice Chair Totaro opened the floor to Public Comments. A Dublin resident stated that he would like the park to contain elements that are designed for children aged two to five years. A Dublin resident stated that he would like the park to have a water element for children. A Dublin child stated that she would like the park to have more elements designed for older children. A Dublin child stated that he likes that the park is different from other parks. A Dublin resident asked about the small pond located behind the park. Ms. Alex explained that depending on how the park is graded, a barrier will probably be placed between the park boundary and the edge of the pond. The resident asked why park construction would not begin until 2012. Ms. Alex P&CSC Meeting Minutes -April 18, 2011 explained that Staff is moving as quickly as possible to start park construction; however, there are steps involved in the process that require a period of time, which places the start of construction in 2012. A Dublin resident asked about the picnic areas in the park. Ms. Diane Lowart, Parks and Community Services Director, stated that the picnic areas would be available for use on a first-come first-served basis, which is standard for all neighborhood parks in the City. Vice Chair Totaro asked about the potential for design elements for children ages two to five years, and for a water feature at the park. Ms. Alex stated that Staff does not recommend a water feature due to the costs associated with the construction and maintenance of a water feature. She stated that additional design elements for children ages two to five could be further considered. Cm. Boboc stated that he likes Option C with the option for the half-court basketball court. He stated that having picnic tables by the play area is important so that parents can keep an eye on their children. He stated that he likes the rolling hills feature, but is concerned about the inherent obscurity of the children playing in the hills. Cm. Jones stated that he likes the Preferred Conceptual Design selected at the public workshop by the neighboring residents. He asked if the basketball court would have lights, and Ms. Alex said no. He stated that he agrees there should be a barrier between the park and the pond so that the pond is inaccessible to the public. He stated that the lawn areas on the western and eastern side of the park should remain lawn game areas. Vice Chair Totaro stated that he likes Option C and prefers having swings in the park for the younger children. By majority vote, the Commission recommended including the following components in the design of the park: the Rope Bridge, the Climbing Rock, the Rock Log, and the Lawn Areas with a potential for swings. On a motion by Cm. Jones, seconded by Cm. Mack, and by a vote of 4-0-0, the Commission voted to recommend to the City Council the Preferred Conceptual Design. 8.2 POSITANO DEVELOPMENT PARK NAMES Ms. Diane Lowart, Parks and Community Services Director, asked the Commission if they would like to postpone this item to the next Commission meeting in May 2011. The Commission unanimously agreed to move the item to the Commission meeting in May 2011. 8.3 2011 ST. PATRICK'S DAY CELEBRATION RE-CAP Ms. Stephanie Mein, Recreation Coordinator, presented the specifics of the item as outlined in the Staff Report. Cms. Mack and Jones stated that they enjoyed the events and commended Staff on a job well done. Vice Chair Totaro asked about the financial outcome of event. Mr. Paul McCreary, Assistant Director of Parks and Community Services, stated that the event does not recover all of its costs; however, estimates for revenue were achieved. 8.4 WINTER 2011 QUARTERLY REPORT P&CSC Meeting Minutes — April 18, 21,11 Mr. Paul McCreary, Assistant Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked about the funding source for the Youth Fee Assistance Program. Mr. McCreary stated that the funds for the program are raised through monetary donations throughout the year. Cm. Boboc asked about the attendance capacity for the Preschool program. Mr. McCreary explained that existing facility space limits attendance to a maximum of 305 participants. Vice Chair Totaro asked if the Tri-Valley Career Fair was the most successful teen event offered by the City. Mr. McCreary said yes, and stated that the event is a partnership between the Tri-Valley cities and the Women's Club of Dublin and San Ramon. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Mack reminded the Commission of the Intergenerational Car Show being held at Fallon Sports Park on April 23, 2011. Cm. Totaro reported that he attended the Youth Sports Liaison Committee meeting. He suggested that Staff entertain the idea of working with the coaches at Dublin High School on creating a Lacrosse summer camp program. He asked for an update on City Council discussions regarding moving forward with future phases of Fallon Sports Park. Lastly, he stated his concerns about how the synthetic turf fields at Fallon Sports Park are being used by sports groups based outside of the City. He stated that he would like to revisit the Sports Fields Use Policy regarding Fallon Sports Park. Ms. Lowart explained that the City Council would be discussing the feasibility of moving forward with future phases of Fallon Sports Park at is April 19, 2011 meeting. She stated that a final decision regarding the study of future phases would not be made until June 2011, when the City Council adopts the budget. She stated that she would keep the Commission informed of decisions made regarding the project. Ms. Lowart stated that Staff would like to agendize the Sports Fields Use Policy after the policy has been in place for at least one full year. Ms. Lowart and Mr. McCreary provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 9:22 p.m. Respectfully submitted, Rhonda Franklin Administrative Technician Chairperson