HomeMy WebLinkAboutReso 65-11 All American City DonateRESOLUTION NO. 65-11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ACCEPTING THE DONATIONS FOR THE ALL-AMERICA CITY AWARDS COMPETITION
AND AUTHORIZING CITY TRAVEL EXPENSES AND TRAVEL OUT OF STATE BY CITY
OFFICIALS, STAFF, AND COMMUNITY MEMBERS TO REPRESENT THE CITY OF DUBLIN
AT THE ALL-AMERICA CITY AWARDS
WHEREAS, the City of Dublin has been named a finalist for the 2011 All-America City
Awards Competition; and
WHEREAS, the City of Dublin wishes to compete for the title as a 2011 All-America City
and must send a delegation to Kansas City, MO in June 2011; and
WHEREAS, participation in the All-America City competition will benefit the City by
raising the community's profile nationwide and, if successful, could result in additional
investment and economic benefit to the City by attracting new development, businesses and
residents; and
WHEREAS, the Delegation Committee, comprised of Mayor Sbranti and Councilmember
Hildenbrand, have been leading the efforts to raise private funds to send a delegation; and
WHEREAS, through their efforts and the efforts of other City Council members,
approximately $60,000 has been raised to fund the travel and expenses of an approximate 25-
member delegation, comprised of City officials, City staff and community members; and
WHEREAS, the City Council recognizes that the City will incur expenses and provide
legitimate expense payments for community members, selected by the Delegation Committee,
who are not City Officials or employed as City Staff; and
WHEREAS, under Resolution 231-05, the City Council established the City's policy for
official business travel and reimbursement expenses, including a section of the Policy that
allows the City Council to authorize "Other Expenses" not otherwise described in the Policy,
provided that action is taken in advance of incurring the expense; and
WHEREAS, the City Council desires to establish a procedure for the processing of
expense payments and reimbursements incurred by community members representing the City
as part of the All America Cities delegation; and
WHEREAS, City officials and City staff attending the event in Kansas City, MO will be .
subject to the City Policy as described in Resolution 231-05.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Dublin does
hereby accept the donations for the All-America City Awards competition.
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BE IT FURTHER RESOLVED, that except as provided below with respect to meal
reimbursements for community members, the City Council authorizes the use of funds donated
for the All-America City Awards competition to pay for travel expenses, including out of state
travel, incurred by City Staff, City Councilmembers and community members to represent the
City of Dublin at the All-America City Awards, in a manner consistent with Resolution 231-05.
BE IT FURTHER RESOLVED, that the City Council approves of the following
procedures for the payment of travel expenses for community members traveling as part of the
2011 All-America Cities delegation:
1. Meal Reimbursements - In lieu of reimbursements, a per diem payment sha{I be
made in advance of the conference, payable to each community member
delegate.
a. The payment shall be calculated based on the Federal Government General
Service Administration (GSA) daily per diem rate for Kansas City.
b. Said rate will be adjusted for certain City sponsored meals that are pre-
scheduled for the participant to attend. The amount of the adjustment shall be
based upon the GSA rate for that particular meal. For example if the daily rate
for Kansas City is $61 per day of which $10 is allocated to breakfast and the
City sponsors a scheduled breakfast, the amount of per-diem for that day
would be reduced $51.
c. Additional documentation shall not be required for the per-diem amounts
disbursed to community members.
2. Prohibitions: Consistent with Resolution 231-05, community members shall not be
reimbursed for any of the prohibited expenditures contained in Section 13 of
Resolution 231-05, such as alcoholic beverages, spouse or family meals,
entertainment expenses such as: movie rental fees, theater tickets, or sporting
event fees; and fines for parking citations.
PASSED, APPROVED AND ADOPTED this 7th day of June 2011 by the following vote:
AYES: Councilmembers Biddle, Hart, Swalwell, and Mayor Sbranti
NOES: None
ABSENT: Councilmember Hildenbrand
ABSTAIN: None ~
~J ~
Mayor
ATTEST:
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~ ~ City Clerk
Reso No. 65-11, Adopted 6-7-11, Item 4.10 Page 2 of 2