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Home My WebLink About05-24-2011 PC Minutesf m ~4 ~ ~ ;5. Planning Commission Minutes w Tuesday, May 24, 2011 CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday,. May 24, 2011, in the City Council Chambers located at 100 Civic Plaza. Chair Brown called the meeting to order at 7:01:44 PM Present: Chair Brown; Vice Chair Wehrenberg; Commissioners Schaub and Bhuthimethee; Jeff Baker, Planning Manager; Marnie Waffle, Senior Planner; and Taryn Bozzo, Recording Secretary. Absent: Commissioner O'Keefe ADDITIONS OR REVISIONS TO THE AGENDA -NONE MINUTES OF PREVIOUS MEETINGS - Cm. Schaub stated that he would like to amend the third paragraph on page 75 of the Minutes stating that he had "researched code in 80 different areas of the country..." He stated that he would like to omit "80." Chair Brown stated that he would like to amend the second paragraph on page 76 of the Minutes to read, "Chair Brown hopes that if there were a similar project, the .Planning Department would be proactive in having apower/energy study done by Staff/Consultant." Cm. Bhuthimethee stated that she would like to amend the eighth paragraph on page 77 to read, "Cm. Bhuthimethee felt that the Commission would indeed like to see an updated sign. She felt that the Commission would like to work with the Applicant but felt that putting -the Commission on the spot was unproductive with such an absolute product." Cm. Bhuthimethee stated that she would also like to amend the tenth paragraph on page 77 to read, "Cm. Bhuthimethee felt putting the Commission on the spot was not consensus-building and that there could be a middle road for the project." On a motion by Cm. Schaub, seconded by Cm. Bhuthimethee the minutes of the April 26, 2011 meeting were approved as amended. ORAL COMMUNICATIONS -NONE CONSENT CALENDAR -NONE WRITTEN COMMUNICATIONS -NONE ~1'~aaznin~~i ~'" ~iCa 2*~, Zt)1 Z PUBLIC HEARINGS - 8.1 PLPA-2011-00016 Crossroads Office Center Site Development Review for facade and landscape modifications. Chair Brown opened the public hearing. Marnie Waffle, Senior Planner, presented the project as outlined in the Staff Report. Ms. Waffle stated that the Staff Report indicated that the existing metal roof would be painted to match the new metal entry features, however, the Staff Report should have stated the reverse as the new metal entry features will be painted to match the existing metal roof. Vice Chair Wehrenberg expressed concern regarding the phasing of the Project. She asked if parking would be a problem if all three buildings are being modified at the same time. Ms. Waffle stated that the Applicant can address that concern. Cm. Bhuthimethee asked why more extensive landscaping is not being proposed. She expressed concern that bare grounds would still be visible with the proposed landscaping. She stated that more landscaping would enhance the new buildings even further. Ms. Waffle replied that the landscaping proposal includes infilling the bare areas with new landscaping. Chair Brown and Jeff Baker, Planning Manager, confirmed that Cm. Bhuthimethee would like to see more landscaping in the areas where the Applicant is proposing new landscaping. Lisa Sinkevich-Williams, representing Sleepy Hollow Investment Company, spoke in support of the project, stating that a lot of work has been done over the years to bring the three buildings up to Building Code. She stated that the building owners now feel it is time to modify the exterior of the buildings as they are very outdated. She further stated that a lot of attention will be paid to the landscaping to ensure that all landscaping areas match the beauty of the buildings. Ms. Sinkevich-Williams stated that the plan is modify all three buildings at once, however, that could change. She stated that they have been issued three separate Building Permits (one for each building) so it is possible to modify one building at a time. Ms. Sinkevich-Williams confirmed that she does not feel parking will be a problem if all three buildings are modified at the same time. She stated that the building owners' main concern is the tenants and if anything becomes a problem during construction, it will be addressed immediately. Cm. Schaub asked if the roof of the existing building will be painted. ~l'lanning ~ommzssion stay 24, 2011 I~guCar:lfeeting $Q Dave Johnson, Architect, thanked Staff for being so great to work with. He stated that, in regards to painting the roof, there was a budget for the project and painting the roof would be virtually impossible with keeping it maintenance-free. He further stated that the intent was to have the two entry canopies match the current finish of the roof so that everything blends together. Mr. Johnson confirmed that the picture of the current building and the artist's rendering shown in Attachment 1 unfortunately do not depict the true color of the roof. Mr. Johnson stated that the finish on the current roof has oxidized so it is not as fresh as it was. He stated that painting the roof would be an added cost that the owners did not feel was necessary. Ms. Sinkevich-Williams stated that the building owners did consider painting the existing roof, however, they felt that an acceptable solution was provided by the architects in regards to having the modifications blend with the existing roof. Mr. Johnson stated that the Commission may be able to explore color options far the two entry canopies that they feel complement the existing roof but that also stands on its awn. Ms. Sinkevich-Williams clarified that the new modifications are adding dimension to the buildings and will give the buildings a new focus with a lot more detail. Mr. Baker confirmed that the Commission is concerned with the new entry canopies matching the color of the existing roof. He stated that one option is for the Commission to add. a Condition asking Staff and the Applicant to work together regarding the paint color for the new metal entry feature. Mr. Johnson stated that he would prefer to provide two or three different color options that he and Staff can look at for the entry canopy. He stated that there shouldri t be a struggle to get the entry canopy to look exactly the same as the existing roof because the existing roof is older and has been oxidized over time. He further stated that he believes an entry canopy color that respects the color of the existing roof but is also cohesive with the overall color scheme would be the most beneficial. Chair Brown asked if the entry gabling is the same height as the roof. Mr. Johnson replied yes. Chair Brown closed the public hearing. Chair Brown, Vice Chair Wehrenberg and Cm. Schaub agreed that the Project looks great, the color palette is nice, and did not feel it necessary to add a Condition asking Staff and the Applicant to work together to come up with a solution for the entry canopies to match the existing roof. Chair Brown stated that he appreciates the building owners taking initiative to update their buildings as it benefits their business as well as the community. ~'frzszning Crnrzmissirrrr moray 24, 2011 ~g~iar ~2eeting $1 Cm. Bhuthimethee stated that the buildings look great and the canopies do a lot to enhance the buildings. She encouraged the Applicant to explore adding more landscaping. to the areas where cobblestone is proposed. She stated that she is concerned about there not being enough infill to cover the bare areas and that the existing. landscaping is workable with the proposed landscaping, however, it is not as cohesive as it could be. Cm. Bhuthimethee confirmed that she is not suggesting adding a Condition, only encouraging the exploration of more extensive landscaping. On a motion by Cm. Schaub and seconded by Cm. Wehrenberg, on a vote of 4-0-1, with Cm. O'Keefe being absent, the Planning Commission unanimously adopted:. RESOLUTION NO. 11-16 A RESOLUTION OF THE PLANNING CQMMISSION OF THE CITY OF DUBLIN APPROVING A SITE DEVELOPMENT REVIEW PERMIT FOR FACADE AND LANDSCAPE MODIFICATIONS AT CROSSROADS OFFICE CENTER 6375-6379 CLARK AVENUE (APN 941-1401-016, 941-1401-017 & 941-1401-018) PLPA-2011-00016 NEW OR UNFINISHED BUSINESS -NONE OTHER BUSINESS - Cm. Schaub stated that he is very pleased with the Schaefer Ranch and Bright Horizons projects. He informed the Commission that Tralee has been sold. Mr. Baker clarified that Signature Properties has purchased the townhome portion of the Tralee Project. He further clarified that another investment company has purchased the podium portion of the project and is working with Signature Properties to finish the project. He stated that the podium portion, which was originally condominiums, is being amended to be offered as apartments. 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/ or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). ADTOURNMENT -The meeting was adjourned at 7:37 p.m. Respectfully submitted, ~ Alan Brown Chair Planning Commission ATTEST: ~_ Jeff Bak Planning Manager G: IMINUTESI20111PLANNING COMMISSION105.2411 FINAL PC Mi-rutes.doc Planning Commission ~Ytay 24, 2011 ~egu(ar Meeting g3