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HomeMy WebLinkAbout4.01 Draft CC 01-21-2003 MinCLOSED SESSION None. A regular meeting of the Dublin City Council was held on Tuesday, January 21, 2003, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Pro Tempore McCormick. ROLL CALL PRESENT: Councilmembers Oravetz, Sbranti, Zika and Mayor Pro Tern McCormick. ABSENT: Mayor Lockhart PLEDGE OF ALLEGIANCE Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the flag. PRESENTATION BY ALAMEDA COUNTY FIRE DEPARTMENT ON ENHANCED SERVICE LEVELS 7:01 p.m. 3.1 (540-10) Deputy Fire Chief Sheldon Gilbert made a presentation and advised that the Alameda County Fire Department has been providing Fire and Emergency Services under contract to the City of Dublin since July 1, 1997. Over this period of time, the City and Fire Department have been proactive in dealing with a changing emergency response and risk environment. In response to growth that the City has experienced and the need to prepare for some new threats and challenges~ a number of service enhancements are in process or have been implemented. Station 17 is scheduled to be online by Fall 2003 and Station 18 is scheduled to be online by early Summer 2003 and when completed and staffed~ will represent a complete implementation of Fire and Emergency Services Plan approved by the City Council in CITY' COUNCIL M~N~2TES ¥©L{:ME 22 April of 1999. In addition, the City will be taking delivery of a new engine and patrol for Station 18. Deputy Chief Gilbert discussed service enhancements, which include: 1) Implementation of a consolidated dispatch center at the Lawrence Livermore Laboratory; 2) Implementation of a Heavy Rescue Unit that is available to the City of Dublin; $) Maintenance and expansion of a state-of~the~art Hazardous Materials Team with personnel and equipment capable of dealing with biological, chemical or nuclear incidents; and 4) Implementation of a Neighborhood Emergency Response Training Program. Cm. Zika asked about the location of the consolidated dispatch center at the Livermore Laboratory. Deputy Chief Gilbert said it is in a secure area. Cm. Sbranti asked how the consolidated dispatch center would actually work with other jurisdictions. Deputy Chief Gilbert explained that it is a shared model and will create some wonderful opportunities for economy of scale. The Weapons of Mass Destruction (WMD) programs were discussed. Fire Chief McCammon has taken a leadership role in developing a County WMD group. Deputy Chief Gilbert summarized that this is a very exciting time and there is a lot going on. Cm. Zika stated he felt the WMD program is a great idea. Any agency that can present a plan to the Federal Government is likely to receive funding. He asked if consideration is being given to looking at Firefighters from agencies that are cutting. Deputy Chief Gilbert stated to his knowledge no definitive decisions have been made by other city fire departments. No discussions have taken place. Cm. Sbranti asked how many work with the HazMat team. Deputy Chief Gilbert responded there are 40 members and 6 company officers take a leadership role. CITY C©UNCiL M'INUTES VOLUME 22 REGULAR MEET}lNG PAGE 24 Cm. Sbranti asked about the $12 million potentially coming down from the Federal Government for the WMD program. Deputy Chief Gilbert explained that this will be for capital purchases rather than personnel. Cm. Sbranti stated he felt they have a great comprehensive program and they're planning all facets for the worst. He asked if they coordinate with the Neighborhood Watch Program? Deputy Chief Gilbert stated they provide annual calendars to see if there is opportunity for integration and common collaboration. Assistant City Manager Joni pattillo stated they looked at resources to maximize usage wherever possible. Cm. Sbranti questioned when both fire stations are on line, what impact this will have on our general fund. City Manager Ambrose stated in this fiscal year we included for next fiscal year, about $1.2 5 million for operating expense. This may go up due to PEltS rate increases for Fire personnel with enhanced retirement benefits, as well as other salary and benefit increases which will apply to the next fiscal year. Staff is looking at this and will present a mid-year fiscal report to the City Council in February. The Governor is proposing cuts to this current budget as well as next year. Mayor Pro Tern McCormick thanked Deputy Chief Gilbert for the presentation, as well as services provided to the community. PRESENTA~ON BY CITY OF SAN RAMON STAFF ON THE 1-680/ALCOSTA BOULEVARD INTERCHANGE IMPROVEMENT PROJECT 7:24 p.m. 3.2 (420- 50) Senior Civil Engineer Ferd Del Rosario advised that the City of San Ramon is proposing to improve the 1-680/Alcosta Boulevard Interchange and has been working with Caltrans and Dublin Staff to prepare project contract documents. City of San Ramon Staff members Stanley Fong and Chris Low explained that the purpose of the project is to improve the traffic operation of the interchange and provide traffic mitigation for the Dougherty Valley development. They then discussed major components of the project, which include: 1) Replace existing southbound off-ramp with a new southbound hook off-ramp located approximately 950 feet north of the Alcosta Boulevard/San Ramon Valley Boulevard intersection. 2) Construct an additional southbound on-ramp north of the Alcosta Boulevard/San Ramon Valley Boulevard intersection. 3) Widen northbound off~ramp to two lanes to provide additional storage for right~turn movements onto eastbound Alcosta Boulevard. 4) Widen northbound on-ramp to two lanes to accommodate ramp metering and an HOV bypass lane. The total project cost is $14.9 million and there is no cost to the City of Dublin. Cm. Zika stated he was told there was some Tri~Valley Transportation funds involved, $1.6 million. Mr. Fong confirmed there is, but they aren't sure how much. On motion of Cm. Oravetz, seconded by Cm. Sbranti, and by unanimous vote (Mayor Lockhart absent), the Council adopted RESOLUTION NO. 3- 03 APPROVAL OF THE N680/ALCOSTA BOULEVARD ~NTERCHANGE ~MPROVE~ENT PROJECT MAYOWS APPOINTMENTS TO CITY'S OVERSIZED VEHICLE PARKING COMMITI~E 7:$4 p.m. $.$ (110~$0) Assistant City Manager Joni Pattillo presented the Staff Report. Eight applications were received by the deadline from individuals interested in serving on the City's Oversized Vehicle Parking Committee. Applicants include: Bob Abbey, Robert Branaugh, Gaylene Burkett, Bill Burnham, Beth Howard, Chris Moiler, Lisa Trujillo and Samuel B. Wills. V©LL%4E 22 REGULAR MEET~iNG PAGE 26 Mayor Lockhart has recommended that in order to get a good cross-section of input, that each of the applicants be appointed to the Committee which will work with City Staff from Police Services, Traffic Engineering and Code Enforcement to develop recommendations to the City Council concerning the issues surrounding on-street parking of oversized vehicles. Appointees Sam Wills and Lisa Trujillo were present in the audience. On motion of Cm. Oravetz, seconded by Cm. Zika, and by unanimous vote (Mayor Lockhart absent), the Council confirmed the Mayor's appointments to the Oversized Vehicle Parking Committee and directed Staff to coordinate meetings of the Committee. INTRODUCTION OF NEW EMPLOYEES 7:36 p.m. $.4 (700-10) New employee Laura Denham, Senior Office Assistant in the Building Division of the Community Development Department, was introduced. APPOINTMENT OF DUBLIN MEMBER AND ALTERNATE TO LAVTA'S WHEELS ACCESSIBLE ADVISORY COMMITrEE (WAAC) 7:37 p.m. 3.5 (110~30) City Manager Richard Ambrose presented the Staff Report and advised that the WHEELS Accessible Advisory Committee (WAAC) is an advisory committee to the Livermore Amador Valley Transit Authority (LAVTA) Board of Directors on matters regarding the usability of the WHEELS bus system. Each member agency appoints two regular members and one alternate to this committee. Steven Souja was appointed as one of the City's members in January, 2000. At this time, the Mayor recommends the appointment of Stephen Miller as the City's second representative and the appointment of Shawn Costello as alternate. On motion of Cm. Sbranti, seconded by Cm. Zika, and by unanimous vote (Mayor Lockhart absent), the Council confirmed the appointment of Stephen Miller as member and Shawn Costello as alternate on the WAAC. CiTY COUNCIL MINUTES VOLUME 22 REGULAR MEETING J~.u~ry 2~, 2©@3 PAGE 27 CONSENT CALENDAR 7:39 p.m. Items 4.1 through 4.5 On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote (Mayor Lockhart absen0, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of January 7, 2003; Adopted (4.2 600~60) RESOLUTION NO. 4 - 03 ACCEPTANCE OF ~MPROVE~ENTS FOR TF~ACT 6959 (DUBLIN RANCH NEIGHBORHOOD L-4) AND APPROVING REGULATORY TRAFFIC CONTROL DEVICES Adopted (4.3 600~35) RESOLUTION NO. 5- 03 AWARDING CONTRACT STREET L~GHT POLE REPLACEMENT PHASE TO STEINY & CO. ($56,000) Authorized (4.4 600~30) Staff to distribute RFP's for Kolb Park Play Area Renovation; Approved (4.5 300~40) the Warrant Register in the amount of $2,169,352.55. CORRESPONDENCE FROM TN CATTLE CO. INC. REGARDING THE HISTORIC UNDERPASS MURAL 7:40 p.m. 5.1 (900-50) Heritage & Cultural Arts Supervisor Theresa Yvonne presented the Staff Report and advised that Roxanne Nielsen, on behalf of the TN Cattle Co., Inc., has requested that the City consider using their TN Cattle Co., Inc., brand (TN) on cattle depicted in the Historic Underpass Mural. C~TY C©UNC~L M~NUTES VOLUME 22 REGULAR P~iEET~NG PAGE 28 Roxanne Nielsen talked about the fact that they actually have their brand registered for use in several locations, including the right hip, the left hip, the right shoulder and the ribs. They most commonly use the hips. Cm. Zika stated he thought this was a great idea. Ms. Nielsen stated they do not have dairy cattle and there are some dairy cattle depicted in the mural. Also, the color of the brand is white. By a Consensus, the Council approved the request and directed Staff to provide this information to the artists. AUTHORIZATION OF ADDITIONAL IMPROVEMENTS FOR CONTRACT 02-10, TRAFFIC SIGNAL UPGRADE - VILLAGE PARKWAY/AMADOR VALLEY BOULEVARD 7:43 p.m. 7.1 (600-35) Public Works Director Lee Thompson presented the Staff Report and advised that this item authorizes constructing improvements to the southeast corner of the Village Parkway/Amador Valley Boulevard intersection as part of a current CIP project to upgrade the traffic signal at this intersection. City Staff proposes to expand the scope of work to add the elimination of the free right turn island at the southeast corner. The parcel adjacent to this corner (previously BP gas station) is currently vacant and available for future development, and this improvement would create an economic incentive, making the property more developable by extending the corner area toward the street to allow for such amenities as landscaping, seating areas, etc. Cm. Oravetz asked if the whole island will be removed. Mr. Thompson stated yes, motorists will have to stop and then make a right turn. It will also be safer for pedestrians crossing the street. Cm. Oravetz asked when the project will be done. Mr. Thompson stated we will get started in the Spring. C~7'~d C©UNC~L VOLUME 22 REGULAR ?~E~ ET~iNG PAGZ 29 City Manager Ambrose clarified that the City does not yet have a proposal for the property. It is more economical to make this change now with the signal modification project. On mofion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote (Mayor Lockhart absent), the Council adopted RESOLUTION NO. 6 - 03 AUTHORIZING AD[:)~T~ONAL ~MPROVE~ENTS FOR CONTRACT 02-10 TRAFFIC S~GNAL UPGRADE VI~LLAGE PARKWAYIM'~ADOR VALLEY BOULEVARD {EL~&~NATE FREE R~GHT TURN ~SLAND ON SOUTHEAST CORNER) and approved the Budget Change. REQUEST TO WAIVE COMPETITIVE BID PROCESS AND ESTABHSH CONTRACT CONSULTING SERVICES FOR GEOGRAPHIC INFORMATION SYSTEM (GIg) FROM VALUECAD 7:46 p.m. 8.1 (600-$0) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City has been actively engaged this past year in the development of a Geographic Information System (GIS) program that will serve the City of Dublin. As a collaborative effort, DSRSD has shared GIS data, which has allowed the City to advance its GIS program to the next level in a shorter time frame. Staff from DSRSD and the City have been in discussions in the hopes of developing a Memorandum of Understanding (MOU) on GIS data development and maintenance between the two agencies. The City recently released a request for RFQ's for a consuRing company skilled at building an intranet~ based GIS using Autodesk's MapGuide software. Ms. Pattillo discussed the technical nature of the GIS program and the provision in the City's Purchasing Ordinance whereby the City may undertake a review and comparison of features and base acceptance of certain services waiving the competitive bid process. The City issued 37 RFQ's and 13 firms responded. Staff reviewed the qualifications and performed reference checks on the top 3 vendors based on MapGuide experience and overall price. CITY C©UN'C~L .Mi[N~ITES V©LUME 22 REGULAR MEETING 3a~.~;~ry 2~ 2003 PAGE 30 ValueCAD was the least expensive bidder, meeting the technical requirements and demonstrating current and previous government experience for the proposed work. Cm. Zika stated he was glad to see we are cooperating with DSRSD so we don't duplicate services. Cm. Sbranti asked if we are using the same consultant as DSRSD. Ms. Pattillo stated DSRSD actually works with a different consultant, but this will not prevent the City from working with DSRSD to exchange information. Cm. Oravetz asked if any Dublin companies submitted proposals. Ms. Pattillo responded there were none that she recalled. On motion of Cm. Sbranti, seconded by Cm. Zika, and by unanimous vote (Mayor Lockhart absent), the Council adopted RESOLUTION NO. 7- 03 AUTHORIZgNG THE WAIVING OF THE COMPETiTiVE B~D PROCESS AND ESTABLiSHiNG CONTFLACT CONSULTING SERWCES FOR G ~ S SERVICES FROM VALUECAD AND AUTHORiZiNG THE C~TY MANAGER TO EXECUTE AN AGREEMENT W~TH VALUECAD (NOT TO EXCEED $:20,000) ST. PATRICK'S DAY PARADE FLOAT 7:50 p.m. 8.2 (950-40) Assistant to the City Manager Julie Carter presented the Staff Report, which offered several alternatives for Council consideration when planning their float entry in the 2003 St. Patrick's Day Parade which will be held on Saturday, March 16th. Options included: Antique Cars; Golf Carts; City Council Float; or Walking. Other alternatives may be feasible for the parade entry as well. Staff asked for direction with regard to the Council's desires. Cm. Zika stated he favors antique cars or golf carts. CITY COUNCIL R£GULA~( J~.~.~.ry 2 ~ 2003 Cm. Oravetz stated he liked what they did last year with the float with the big "20" on it, which almost fell on them. He stated he personally likes to walk the parade and hand candy to the kids. He also likes the idea of antique cars. Cm. Sbranti stated he likes the idea of a float, because it shows the City Council together. It would be fun driving around in a golf cart and weaving in and out. Walking is good, too. With a float, at any point, you could get off and walk a little. Mayor Pro Tern McCormick stated Mayor Lockhart left the message that she wants to be on a float. By Consensus, the Council determined that it would participate in the St. Patrick's Day parade with a float. AWARD OF BID, IRON HORSE TRAIL - WILDFLOWER PLANTING 7:54 p.m. 8.3 (600~$5) Public Works Director Lee Thompson presented the Staff Report and advised that this contract would hydroseed a wildflower annual seed mix along the City's Iron Horse Trail to beautify the trail setting. These flowers will bloom in the Spring, die back in the Summer, and reseed themselves for the next growing season. Mayor Pro Tern McCormick asked if they will get some special seeding around the kiosk at Dougherty Road. Mr. Thompson stated this is already landscaped and seeds probably wouldn't stick there. We will be discing before seeding. On motion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote (Mayor Lockhart absent), the Council awarded the bid to A1-Hydroseeding, Inc., as the lowest responsible bidder and authorized the City Manager to issue a purchase order in the amount of $7,200 and authorized Change Order(s) for watering, if needed, up to the remainder of the improvement budget. OTHER BUSINESS 7:57 p.m. City Manager Ambrose advised that the Draft Environmental Impact Statement and Environmental Impact Report for the Juvenile Justice Facility and East County Hall of C~TY CO'UNC~L M'~NUTES VOLUME 22 REGULAR MEETING PAGE 32 Justice was just released today. Staff received one copy only, and will try to get additional copies for review. Cm. Oravetz reported that the next East Bay Division meeting of the League of California Cities will be held in Dublin on February 20th at McNamaras. Cm. Zika advised that he attended a Mayors and Councilmembers Conference in Sacramento recently and got information on the State Budget. The State Budget is a moving target and they can take a bunch of money from us. Fortunately, the City Council and their predecessors in Dublin have planned very well. He stated he attended the Mayor's state of the city address last week and she did an excellent job. Lastly, he thanked Chief Thuman and Lt. Moon because he stated he saw absolutely no trucks on the streets this last weekend. Cm. Sbranti also complimented Mayor Lockhart on her state of the city address. He also reported on East Bay Division, LOCC meeting. The Dublin Pride Committee is meeting and he stated Assistant City Manager Joni Pattillo is doing an excellent job with this Committee. Mayor Pro Tem McCormick distributed to the Council suggested changes to the Heritage Tree Ordinance and stated she would like this to come back on a future agenda. The City Council agreed. ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned at 8:02 p.m. Mayor Pro Tern ATFEST: City Clerk CITY C©~iNCi~L M~NUTES REG~iLAR }5/~EETING