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HomeMy WebLinkAbout06-20-2011 Approved PCSC MinutesPARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN June 20, 2011 The June 20, 2011 Regular Meeting of the Parks & Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Elias. PLEDGE OF ALLEGIANCE Chair Elias led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Elias, Totaro, Boboc, Mack Commissioners Absent: Jones, Reinemann ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Sue Cervantes reported that the Picnic in the Park event at Emerald Glen Park was a success. She reported that at the Advisory Committee's last meeting, the Committee toured the new San Leandro Senior Center. She informed the Commission that there will be a fashion show on August 20, 2011 and a holiday craft boutique on November 19, 2011 at the Senior Center. Youth Advisory Committee - None 3.2 PUBLIC COMMENTS - None APPROVAL OF MINUTES - May 16, 2011 On a motion by Cm. Boboc, seconded by Cm. Mack, and by a vote of 4-0-0 with Cms. Jones and Reinemann absent, the Commission voted to approve the May 16, 2011 minutes with one minor amendment. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None 7.1 UPDATE ON THE DUBLIN DIRECT E-NEWSLETTERS Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. P&CSC Meeting Minutes - June 20, 2011 Cm. Boboc asked if there were plans for the Guide to be distributed electronically to residents as opposed to mailing paper copies. Mr. McCreary stated that the Guide would continue to be available on-line; however, Staff anticipates that each edition of the Guide would continue to be mailed to residents. Chair Elias suggested including multimedia in the e-Newsletters, such as links to videos and customer photos. Cm. Mack asked if interested persons could receive all of the e-Newsletter editions regardless of their assigned market segment. Mr. McCreary stated that interested persons would have the option to subscribe to all three of the e-Newsletters. He further stated that those receiving the e-Newsletter would be able to easily opt-out by using an unsubscribe link included at the bottom of each e-Newsletter. The Commission was pleased with the designs. NEW BUSINESS 8.1 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM, 2010-2015 Ms. Diane Lowart, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Chair Elias asked if the listing of the future park projects that are not adequately funded during the current CIP timeframe is in order of priority, and Ms. Lowart said no. Cm. Mack asked about the Schaefer Ranch Development agreement to dedicate park improvements to the City upon completion of the development. Ms. Lowart explained that the Schaefer Ranch Development is a unique situation in that it was approved by the City Council prior to the establishment of the Public Facility Fee program for park development. As a result, the Schaefer Ranch developer is required to dedicate the land and build the park in lieu of paying Public Facility Fees. However, in all other areas of the City, the developers are required to pay Public Facility Fees and/or dedicate park land, and the City constructs the park improvements. Vice Chair Totaro asked about the timeframe for the Emerald Glen Park Recreation and Aquatic Complex. Ms. Lowart explained that due to the complex scope of the project, the current timeline for completion of the project is four years. Vice Chair Totaro asked if all of the Measure WW funds had been utilized. Ms. Lowart explained that there may be funds leftover after the Dublin Sports Grounds renovation project has been completed. She stated that Staff would bring a report back to the Commission to seek input on how the leftover funds should be utilized. Vice Chair Totaro asked about the timing for the future Fallon Sports Park project. Ms. Lowart explained that, since the project is currently unfunded, the timing of the project will largely depend on the availability of future funding. Cm. Boboc asked how park projects are prioritized for funding. Ms. Lowart explained that there are a number of factors. For neighborhood parks, funding is contingent on the progression of adjacent development. For community parks, funding is contingent upon the need for the park, the availability of funding, and the ability to fund ongoing maintenance of the park. Vice Chair Totaro asked about cost savings that are generated from selected bids that are below anticipated costs. Ms. Lowart explained that actual costs savings could be used towards other projects. P&CSC Meeting Minutes — June 20, 2011 Vice Chair Totaro asked about the timeline for the public workshops for the Fallon Sports Park Master Plan Update. Ms. Lowart stated that the scope of work for the Update has not yet been finalized; however she anticipates that public workshops would be held in September and October of 2011. Chair Elias asked about the Emerald Glen Park Plaza Replacement. Ms. Lowart stated that the project is a high priority and that interim steps have been taken to remove potential tripping hazards. Chair Elias asked about the Public Facility Fee funding projections for 2012 — 2015. Ms. Lowart stated that based on information on future developments gathered by Staff, the City is comfortable with its funding projections. The Commissioners stated that they were in agreement with Staffs priorities for the Five -Year Capital Improvement Program, 2010-2015. On a motion by Cm. Boboc, seconded by Cm. Mack, and by a vote of 4-0-0 with Cms. Jones and Reinemann absent, the Commission voted to confirm project priorities as proposed by Staff for recommendation to the City Council. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Mack stated that she was happy to report that Dublin was named an All -America City. Chair Elias reported that he attended the Dublin Farmers' Market. He further asked about Staffs ability to partner with coaches at Dublin High School on providing sports camps. Mr. McCreary stated that Staff was able to partner with individual coaches on providing sports camps. He further stated that Staff has partnered with Dublin United Soccer League for soccer camps. Ms. Lowart and Mr. McCreary provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 7:55 p.m. Respectfully submitted, \i,A1a10' Rhonda Franklin Administrative Aide Chairperson