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HomeMy WebLinkAbout4.4 Dublin High Football FieldCITY OF DUBLIN (Q Q~ - 3 c''~. AGENDA STATEMENT CITY COUNCIL MEETING DATE: January 23, 1989 SUBJECT . Landscape Architectural Services for the Renovation of Shannon Park - Report Prepared by Diane Lowart, Recreation Director EXHIBITS ATTACHED . Excerpts from Proposal for Landscape Architectural Services submitted by Beals/Lechner Associates, Inc. RECOMMENDATION . 1. Retain the firm of Beals/Lechner j~ Associates, Inc. to provide ~ landscape architectural services for the renovation of Shannon Park 2. Direct staff to prepare the documents necessary to execute the contract agreement at a cost not to exceed $54,300. FINANCIAL STATEMENT : $934,325 is avaiiable in the 1988-93 Capital Improvement Program for the proj ect DESCRIPTION . At the October 24, 1988 meeting of the Dublin City Council, the Council approved a Request For Proposals for landscape architectural services for the renovation of Shannon Park and authorized staff to advertise for consultants. Six firms submitted proposals by the~November 21, 1988 closing date. Interviews were conducted with the six firms by an interview panel consisting of the City Manager, Public Works Director, Maintenance Superintendent and Recreation Director. Firms were ranked according to the following criteria: 1. Understanding of the proj ect 2. Experience on similar projects 3. Experience of key personnel 4. Proposed schedule and fee After a thorough review of the proposals and based on the results of the interviews and reference checks, staff recommends that the contract be awarded to Beals/Lechner Associates, Inc. of San Jose. Beals/Lechner Associates, Zncm has had extensive experience in the design of public park proj ects as well as the renovation of existing ~arks. An excerpt of the proposal submitted by Beals/Lechner is attached. The budget for the Shannon Park Renovation as adopted in the 1988-93 Capital Improvement Program is as follows: Preliminary Engineering/Topographic 5urvey $ 1,600 Design/Inspection 114,545 Improvements 818,180 TOTAL $934,325 The proposed fee of $54,300 submitted by Beals/Lechner for design development, construction documents and construction services is within the allowable budget. Therefore it is recommended that the City Council take the following action: 1. Retain the firm of Beals/Lechner Associates, Inc. to provide landscape architectural services for the renovation of Shannon Park 2. Direct staff to prepare the documents necessary to execute the contract agreement at a cost not to exceed $54,300. ----------------------------------------------------------------- ITEM NO.~~ cc: Beals/Lechner Associates Inc. ~~~.~ // L~~~~~~ ~~~~~~~A.~~y 31 ~7~. November 18, 1988 Consultant Selection Committee City of Dublin 6500 Dublin Boulevard, Suite 205 Dublin, California 94568 Landscspe Arcllitecture ~ F'lanri»~~ 3031 TISCH ~V,~Y a SL~IT}; 1~0 • PL:1"L.a E:\Si' SA~ JOSc. CA 9~i?8 ~OS-2-il-8h(~i) ~ ~ RE: PROPOSAL FOR LANDSCAPE ARCHITEC7URAL SERVICES SHANNON PARK, DUBI.IN CALIFORNIA ~ . . . . Beals/Lechner Associates is pleased to have this opportunity to submit a ~ proposal for renovation design of Shannon Park. We have provided landscape architectural services for the renovation of more than twenty public parks ~ including Rengstorff and Klein Park in t~lountain View, Ponderosa Park in Sunnyvale, and Garfield and Delaveaga Parks in Santa Cruz. ~ Beals/Lechner Associates will provide design services and Associated Professions, Inc. will be providing engineering services, tJe feel that the ~ team is a tight one.• Beals/Lechner Associates brings our park renovation experience while API brings current knowledge of City processes and of Shannon Park. - - ~ The site presents an exciting challenge for any design professional and we are ready to meet that challenge. '~le look forward to the possibility of working with the City of Dublin on the renovation of Shannon Park. ~ Sincewely, ~ BEALS/LECHNER ASSOCIATES, INC. %'i~ William Beals, III, ASLA • California Lic. P~o. 1534 4JJ6/kt/1015/2.3:5 ,~ TT~`f~~T THE PROJECT PROJECT UNDERSTANDING The project is the renovation of a ten acre park located at Shannon Avenue and San Ramon Valley Road in Dublin. The objective for the renovation design is to expand the recreational potential of the site while retaining the character of the existing park. The existing park is pastoral consisting of large open turf areas with a small play and picnic area. The existing parking lot, located in the southeast quadrant accommodates approximately 60 cars. The site is bordered along the north and west by single-family homes. Large Eucalyptus trees line the west edge of the park. 7he majority of the developed site is open turf which has been bermed to rolling hills and is consistent with the foothill setting and with the desire for a passive park. The undeveloped portion is along the northern border of the site on a sloping hillside with small Oaks. Shannon Community Center is located at the base of this hillside in the northeastern quadrant of the park. This center was constructed in 1973 and is currently undergoing architectural renovation design to meet current needs. Coopman Creek bisects the park below the community center. Mature Oak trees line both banks providing a serene character for both the creek and the park. There are some native grasses but the banks are primarily barren dirt. Though it is apparent that many.people walk along and through this area, there are no permanent pathways. In 1986, a' master plan for the renovation of Shannon Park was completed which recommends development of a major children's play facility and spray pool, enhancement of park identity through entry development, improvement to the parking area, revegetation of the creek, development of garden patios adjacent to the center, and the planting of demonstration gardens on the hillside along the northern edge of the site. Other possibilities for development include a small group picnic area for extended family use, an integrated circulation system with measurable distances which meander through the demonstration gardens and the creek, and a park lighting system consistent with the character of the park. tJe understand that the elements of the 1986 master plan have been approved, but that the layout may need revision. A preliminary plan must be approved by the Parks and Recreation Department and the public which incorporates the master plan elements. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning DESIGN CONSIDERATIONS Following review of the site we have made the following observations which should be considered during the design of the park. 1. Park identity must be~ developed through entry renovation. Shannon Community Center is the only community center in the City of Dublin. Therefore the park should become the focal point of the City and the entry should announce the center. Water features and bold planting statements at the entrance would achieve this effect. 2. Interface with the architect in charge of the community center renovation becomes important to ensure that the center, the adjacent courtyards, and the whole park maintain cohesiveness of design. Raised planters on the community center decking could be used to soften the edges of the building and refine the transition from the park into the community center. The Landscape Architect should also give consideration to the Day Care courtyard. Ideas for this area include a retractable cover, new play concepts, planting and wall murals. 3.. The parking area will require improvements with the new entrance design. Current y parents line up along the fire road at the day care center to pick-up and drop-off children. This area should be redesigned to accommodate a drop-off lane for this purpose. Also, the upper parking lot for the handicapped and staff needs expansion and redesign for better circulation. 4. The children's play area should be expanded and modernized. The current apparatus should be designed specifically for the three levels of creative play; toddler (2-4), tot (5-9), and older (9-12). 5. The picnic facilities should be expanded to provide space for small groups extended families). Fixtures including barbeque pits, tables, and trash containers should be added. 6. The creek banks are well traveled and revegetation may be fruitless without other controls. Permanent pathways with bridges should be added along the creek to discourage walking down into the creek and to prevent further erosion. Native grasses could then be introduced to bring back a natural feeling. 7. The hillside along the northern edge of the property is currently undeveloped. This area would lend itself favorably to the development of demonstration gardens. Planting with native vegetation would show residents with similiar property conditions how they can work with the hillside to create a beautiful garden atmosphere. The north face of the Community Center has several large windows which look into this hillside. Courtyards and proper hillside planting would draw the outdoor space into the building. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning 8. Pathways along the creek should branch out and meander through the park and the demonstration gardens. Measurable paths would encourage walking for exercise and would attract joggers. 9. The irrigation and lighting systems will need renovation. The irrigation system should be brought in line with current water conservation measures. Several of the existing park lights have been broken and never replaced. The new lighting fixtures should be vandal resistant and should be consistent with other park furnishings. 10. Other a. All park furniture including fixtures, drinking fountains, design character. benches, trash receptacles, lighting etc, should be consistent in their b. The park should be barrier-free to allow handicapped persons access to picnic tables, drinking fountains, and other park amenities. c. Existing Oak and Willow trees will need to be protected. d.~ Grading should be reviewed to provide positive drainage. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning STATEMENT OF QUALIFICATIONS Park renovation design involves special considerations which do not arise during the design of new parks. Existing conditions and elements dictate opportunities and constraints. Opportunities include existing mature trees, structures and a known user. Another advantage of renovation is the opportunity to see how the previous design has held-up over the test of time. Existing systems such . as circulation patterns (both vehicular and pedestrian), furnishings (lights, benches, etc.), plant material selection and grading have been tested. The success or failure of these systems provide insight for new design. There are also a lot of constraints. Some of them are visible such as trees, where care must be taken not to disturb roots or the grade at the base of the tree. Many, however, are not visible because these systems are buried. Examples include electrical supply lines, irrigation lines, storm and sanitary sewers and other utilities. Experience with this type of work helps the designer to anticipate the unexpected and results in the ability to utilize existing systems wherever possible thus reducing costs and future change orders. Beals/Lechner Associates recently completed a renovation design for Rengstorff Park in Mountain View. Like Shannon Park, Rengstorff contains a community center which became the focal point of the park. We redesigned the entry and parking to establish an identity for the park and to highlight the center. Other elements of our design at Rengstorff included expansion and upgrade of group and individual picnic areas, children's play equipment, and redesign of circulation and lighting systems to improved accessibility and security. As Shannon Center is also in the process of renovation, it will be necessary to integrate the new park design with the Center renovation. Beals/Lechner Associates will work closely with the center Architects to preserve the integrity of the design intent. Specific elements in the plan for Shannon Park include upgrade of children's play facilities and group picnic areas. In the early 1980's, Beals/Lechner Associates was an innovator in play apparatus design. Some of our early designs have been incorporated into the 'portfolios of leading play structure manufacturers. We have used our expertise in playground design at Garfield Park in Santa Cruz, Ponderosa Park in Sunnyvale, and at Castro School Park in Mountain View. In addition, our work on the renovation of Ponderosa Park involved redesign of group picnic facilities. Beals/Lechner Associates designed and detailed installation of new, individual picnic tables, barbeques, benches, and drinking fountains. In order to properly address the issues of security lighting and utilities, we have brought Associated Professions, Inc. aboard our team for their BEALS/ LECHNER ASSOCIATES, INC. Landscape Architecture • Pianning electrical and engineering capacity. Associated Professions, Inc, was in charge of the architectural design of the community center, and so is very familiar with the site. Beals/Lechner Associates is pleased to have this opportunity to present our abilities. We feel that our experience in park renovation design, picnic and playground design as well as our strong consultant team qualify us to provide exceptional services for the City of Dublin. 4Je look forward to the possibility of working with you towards the improvement of Shannon Park. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning PR0.IECT APPROACH Beals/Lechner Associates proposes the following project approach for the ~ development of Shannon Park. I. PROJECT STAR7-UP Following notice to proceed we will needed to write a program for design. A. Kick-offi meeting on-site between gather program data input. This roles and responsibilities, b maintenance considerations, etc. gather all relevant information This step includes: design team and City staff to will include identification of rainstorming of design goals, B. Beals/Lechner Associates will research and receive physical data from City relating to all existing physical conditions. This will include as-built plans of the projects, site boundaries and descriptions, easements, aerial and topographic survey, etc. C. The design team will get together to set goals and start program coordination to ensure cohesive design. D. Beals/Lechner Associates to meet with the Parks Maintenance personnel to review any specific maintenance requirements. E. Evaluation of previous master plan and review with the community (if required), Parks and Recreation Department, and Public Works Staff. II, ANALYSIS AND DESIGN In this step, Beals/Lechner Associates will refine the program and come up with a revised master plan for park improvements. A. Beals/Lechner Associates to write up design program criteria for City staff review and approval. B. Begin analysis of existing conditions against design program criteria. C. Prepare two conceptual plan alternatives with cost estimates identifying access points, location of proposed facilities, parking, and open space areas. D. Review the design alternatives and cost estimates with staff. E. Make revisions to the conceptual plans as determined by staff. BEALS/ LECHNER ASSOCIATES, INC. Landscape Architecture • Planning F. Develop final plan with construction budget and phasing alternatives, if required. G. Review final plan with City staff prior to public presentation. H. Present plan to Parks and Recreation Commission for final approval. I. Present plan to City Council. III. DESIGN DEVELOPMENT Following approval of the preliminary plan for Shannon Park, Beals/Lechner Associates will proceed with developing the design at a more detailed level. This Design Development process will address the specifics of all elements within the project. It is in this stage where the majority of finite design and engineering is accomplished. When Design Development is. complete we will make our 50% submittal. The following are some of the major elements typically addressed in this step. 1. Vehicular/Pedestrian Circulation System"s 2. Site Utilities 3. Site Grading and Drainage 4. Site Lighting 5. Special Use Areas , 6. Planting Design - - 7. Irrigation Design 8. Special Area Details CONSTRUCTION DOCUMENTS Following approval of the 50% submittal, we will begin producing appropriate documents for communicating the final design to the contractors for project construction. The nature and extent of these documents depends a great deal on the final design of the project; nevertheless, the following is a general list of documents that we propose to provide. 1. Working Drawings a. Existing Conditions Plan. b. Demolition and Relocation Plan. c. Layout Plan. d. Materials Reference Plan. e. Utility Plan (including lighting). f. Grading and Drainage Plan. g. Irrigation Plan. h. Planting Plan. i. Construction Details. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning 2. Technical Specifications 3. Bid Documents 4. Contract Documents 5. Final Cost Estimate (for bid comparison) Construction documents will be submitted to the City for review when they are 90% and 100% complete. CONSTRUCTION SERVICES This final step of our process is essential to the successful implementation of the project. We propose that Beals/Lechner Associates act as an advisor to the City during the entire construction of the project. In this capacity, Beals/Lechner Associates can help ensure smooth and timely progress of work as well as evaluate the contractor's workmanship and conformance to the Construction Documents. Typical services performed in this phase include: 1. Assist the City in obtaining competitive bids. 2. Issue addenda to the construction documents. 3. Attend pre-bid conferences. ~ 4. Assist the City in awarding the construction contract. 5. Observe progress of work and report to the City on the conformance to Construction Documents. 6. Review and approve shop drawings, samples, and other submittals of the contractor. 7. Assist the City in preparing contract change orders. 8. Conduct preliminary and final inspections to determine the dates of substantial completion of construction. The following timeline outlines the schedule we propose to complete the above services. According to the timeline, the project will be bid before the beginning of Dublin's fiscal year. We have coordinated required meetings with the regulatory scheduled meeting dates of the various agencies. Beals/Lechner Associates is confident that we can meet the proposed timeline provided that all meeting dates and project milestones are agreed upon at the initial kick-off ineeting. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning THE TEAM We have composed this team of designers and engineers to combine the maximum park and park renovation experience with technical expertise to execute the design. Associated Professions, Inc, will provide engineering services on the project. We will use them as a technical resource to support our design. In order to maintain cohesiveness of design between the park and community center we intend to consult with the project architect at Associated Professions. We feel that Associated Professions provides the team with current knowledge of the City of Dublin, the Parks ~and Recreation Staff, and the community center structure. Below the roles and responsibilities of each team member are detailed. LANDSCAPE ARCHITECT--Beals/Lechner Associates, Inc. As prime consultant, Beals/Lechner Associates, Inc, will be in charge of project administration and overall design. We will be responsible for contract negotiations, consultant coordination, project scheduling, and project budgeting. We will also act as the project contact for any and all communications that arise during the project. As the lead design consultant, Beals/Lechner Associates will oversee all research and data collection, conduct all public meetins, and synthesize input from the community, the County, and our sub-consultants. We will coordinate design and will make presentations to the Parks and Recreation Commission and City Council. We will provide design services for planting, irrigation, grading, layout, materials reference, and demolition plans resulting in complete set working drawings. Staffing: Principal-in-Charge Ron Lechner Project Manager Gary Carlson Job Captain Rick Hornbeck ARCHITECTURE--Associated Professions, Inc. Beals/Lechner will retain Associated Professions, Inc. as a consultant through the design phase of the park. This coordination with Shannon Center designers will be imperative to maintaining design intent. Staffing: Project Architect Wynn E. Newton BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning ENGINEERING--Associated Professions, Inc. Associated Professions, Inc. will provide civil, structural, mechanical, and electrical engineering to support our designs. Each discipline will be responsible for the engineering of the following specific design elements. Civil Engineering - parking, driveways, and walkways. Structural Engineering - bridges/crossings, retaining walls, and hard surface and architectural elements. Mechanical Engineering - spray pool, drinking fountains, sinks. Electrical Engineering - computer analysis to insure that lighting configuration complies with City illumination requirements. Staffing: Principal Engineer Earl E. Mason Project Manager Rodger Coupe Jr. Electrical Engineer Glenn Polzin BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning FIRM DESCRtPTION BEALS/LECHNER ASSOCIATES, INC. William (Jay) Beals and Ronald T. Lechner have practiced Landscape Architecture in the San Francisco Bay Area since 1973. In October, 1978, they established Beals/Lechner Associates, Inc. with the belief that project quality and principal involvement are of primary importance to the success of the projects and of the firm. These founding principles have enabled the firm to expand its clientele and increase its scope of services. Along with this expansion came an increase in staffing from two, to its present staff of nine. Since its inception, the firm has provided landscape architectural services on a wide variety of project types with the focus on recreational planning, public works and urban design. We offer the following complete scope of services to our clients: Program Development Site Planning Site Inventory & Analysis Construction Document Production Land Planning Cost Estimating Master Planning Construction Administration - This full service practice will satisfy project requirements ranging from site analysis, research and program development through all facets of design and construction administration. Beals/Lechner Associates is composed of two principals with a support staff of one licensed Landscape Architect, three job captains, two draftspersons, one Administrative Assistant, and one Secretary. Our organization and operation promote a carefully selected design team tailored to each project's individualized and varied needs. The members of this design team are`selected to best serve each project type by reviewing the project needs and the personal and professional qualities of the individuals. Each project team is headed by one of the principals. The principal works directly with the client(s) in determining and testing the program and takes the lead design role. When coupled with the qualified staff, this experience results in high quality design and construction documents. Depending on the scope and size of the project, additional personnel may be assigned. The team works in concert from project inception to completion. With extensive experience ranging from on-staff planner to planning consultant, our firm has a comprehensive understanding of community needs and desires, the inner workings of regulatory agencies and the planning process. This expertise affords the client confidence that each project will be run in an efficient, well coordinated, and timely manner. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture - Planning FIRM DESCRIPTION ASSOCIATED PROFESSIONS, INC. CORPORATE PROFILE Associated Professions, Inc. has helped plan the growth, prosperity and success of the Livermore, Amador and San Ramon Valleys. For over a quarter of a century, they have surveyed the tracts, planned the subdivisions and communities, and designed many of the commercial, industrial and residential buildings in this tri-valley area. API cares about the quality of life that the tri-valleys promise and knows the planning issues and what it takes to get approvals in this region. API services include assessment district engineering; planning and feasibility analysis; surveying; building design; and civil, structural, and electrical engineering. Their past clients include: Bank of America, Kaufman & Broad, Livermore School District, Lawrence Livermore National Laboratory, City of Livermore, and Diablo Ventures West. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Pl,anning PROFESSIONAL COMPENSATION Beals/Lechner Associates has carefully reviewed the site, the ~utline of work in the Request for Proposals, and the estimated project budget. As the scope of work and project budget have not yet been finalized, we are not able to give a detailed estimate of fees by task. Therefore, we propose that our fee will be 6-8 percent of the final construction budget. The exact percentage will depend upon the scope of work, and timeline agreed upon during contract negotiations. Under no circumstances will our fee exceed 8 percent of the construction budget. As an additional service, Associated Professions, Inc, and our team can provide spot checking of existing grades and utilities and construction staking services to ensure a clean transition from design to construction. Associated Professions, Inc, has provided construction staking at Dublin Sports Grounds and Central Park in San Ramon. Attached is a copy of our current charge rate schedule for your information. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning BEALS/LECHNER ASSOCIATES, INC. CHARGE RATE SCHEDULE PROFESSIONAL & OFFICE The following chart outlines the current charge rate for professional and office costs. Reimbursable ra tes and expenses are shown at the bottom. All hourly ra tes are subject to revision on the date not ed below. Principal $75.00 per hour Senior Landscape Architect $55.00 per hour Junior Landscape Architect/Planner $45.00 per hour Senior Draftsperson $35.00 per hour Junior Draftsperson ~25.00 per hour Word Processor $25.00 per hour REIMBURSABLE RATES Blueprints & Reproductions Cost plus 20X Transportation $0.30 per mile Sub-Consultant Services Cost plus 20% REIMBURSABLE EXPENSES - Blueprints & Reproductions - Photography - Models & Renderings - Promotional Brochures - Facsimile Documents Subject to revision October 1, 1989 10/03/88 - Travel Expenses - Parking & Toll Expenses - Permit Fees - Long Distance Calls BEALS/ LECHNER ASSOCIATES, INC. Landscape Architecture • Pianning R f NSURANCE COVERAGE Beals/Lechner Associates currently holds in place Professional Liability Insurance in the amount of $?,000,000.00 with a$5,000.00 deductible per claim. Our carrier is CNA. BEALS / LECHNER ASSOCIATES, INC. Landscape Architecture • Planning