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HomeMy WebLinkAbout06-09-2011 Approved HCAC MinutesCITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION June 9, 2011 The June 9, 2011 meeting of the Heritage and Cultural Arts Commission was called to order at 7:02 p.m. at the Dublin Civic Center, Dublin, California, by Chair Tutino. PLEDGE OF ALLEGIANCE Chair Tutino led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: King, Hernandez, Tutino, Vanderpool, Carr Commissioners Absent: Halket, Minniear ORAL COMMUNICATIONS - None APPROVAL OF MINUTES - May 12, 2011 On a motion by Cm. Hernandez, seconded by Cm. Vanderpool, and by a vote of 3-0-2, the Commission voted to approve the May 12, 2011 minutes as presented. Cm. King and Cm. Carr abstained from vote as they were not in attendance at the May 12, 2011 meeting. WRITTEN COMMUNICATIONS - None PUBLIC HEARING - None UNFINISHED BUSINESS - None NEW BUSINESS 8.1 Heritage Park & Museums - Saturday Events Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Chair Tutino asked which events would be carried over to next year's activities. Ms. Elizabeth Isles, Heritage Center Director, advised that the Harvest and Holiday festivals would be carried over. Mr. Harnett indicated that the City would also be carrying over three free Family Movie Nights, a theatrical production, two to three poetry readings coordinated by the City's Poet Laureate and a Youth Film showcase. Cm. Hernandez asked what type of advertising is being done for the Heritage Park & Museums Grand Opening. Mr. Hartnett stated advertising for this event includes post cards in all City facilities, website notices, post card mailings, press releases and other marketing strategies. Cm. King asked how new participants would know how to sign up for the Youth Film showcase. Mr. Hartnett advised there will be a telephone contact numbers listed on all promotional materials advising any interested participants to call to sign up with the City or Morgan King Jr., who is coordinating the event. H&CAC Minutes - May 12, 2011 Cm. Hernandez asked about the seating capacity for the Kolb Barn. Mr. Hartnett stated that the Kolb Barn will hold approximately 110 for assembly and approximately 90 for dining. 8.2 Fiscal Year 2011-2012 Update to the Capital Improvement Program Mr. John Hartnett, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report to the Commission. Cm. King asked for more information about the fresh-water corner for the future phase of the Heritage Park & Museums. Ms. Elizabeth Isles, Heritage Center Director, advised that the new fresh-water corner will include water play features, an interactive fountain and seating area for parents to watch their children. Chair Tutino asked if we stayed within budget for the first phase of the Heritage Park & Museums project. Mr. Harnett advised that the City exceeded the budget. Cm. Vanderpool asked Staff to describe the cemetery expansion in detail. Mr. Hartnett discussed the details regarding the cemetery expansion. Cm. Vanderpool asked about the maintenance of the cemetery. Mr. Hartnett explained that the Public Works Department is responsible for maintaining the cemetery. Currently, the cemetery is maintained at a cost of approximately $40,000 per year. Cm. Carr asked about the Transit Art Center Project progress. Mr. Hartnett stated that the project is finally moving forward since the building permit was just recently approved. According to their schedule the work should be completed by December 2011 or January 2012. Chair Tutino asked if there was any more information about having to install a temporary power line for this project. Mr. Harnett explained that temporary power is still to be determined, based on the progress of the Site C Development, and he should have more information on this part of the project within six months. On a motion by Cm. King, seconded by Cm. Hernandez, and by vote of 5-0-0 with Commissioners Halket and Minniear absent, the Commission voted to accept the project priorities as outlined in Staff report. OTHER BUSINESS 9.1 BRIEF INFORMATIONAL ONLY REPORTS FROM COMMISSIONERS AND/OR STAFF AND REPORTS BY COMMISSION RELATED TO MEETINGS ATTENDED AT CITY EXPENSE (AB1234). Chair Tutino stated that all 3`d graders in the Dublin Unified School District tour the Heritage Park and Museums site as part of their class curriculum. She stated that the children were really excited to learn and participate in interactive activities from the past. Chair Tutino asked if Staff needed help with the Grand Opening. Ms. Isles advised that there will be a general clean-up of the Heritage Park & Museums on June 18, 2011 at 1:00 PM. Ms. Isles invited everyone to help if they are available. Cm. Carr stated that she recently attended the Dublin/San Ramon Women's Club State Convention for the Arts. She further stated that the organization hosted the annual statewide art competition for students. Mr. Hartnett advised that Staff has mailed out about 350 invitations to the Heritage Park and Museums Grand Opening. Ms. Isles reports that she recently finished her Heritage Center tours for the season. She further stated that the Cowboy Workshop at the Heritage Center last week was well attended and the children all seemed to enjoy themselves and the activities of the day. H&CAC Minutes - May 12, 2011 ADJOURNMENT Being no further business, the meeting was adjourned at 7:40 pm by Chair Tutino. Respectfully submitted, Y \ Christie Marks Senior Office Assistant r'l OVED: cr? airper