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Home My WebLink About4.03 Library Svc 00-01 CITY CLERK File # 0600-40 AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 5, 2000 SUBJECT: 2000-2001 Contract for Services with the Alameda County Library Report by Diane Lowart, Parks & CommuniO: Services Director ATTACHMENTS: RECOMMENDATION: 1) Letter from Linda Wood, County Librarian, dated June 26, 2000 2) Contract with Alameda County Library Authorize Mayor to execute Agreement FINANCIAL STATEMENT: A total of 21 City-funded hours of service per week are proposed for this contract at a cost of $362,922. Of this mount, $329.565 is for additional hours and $33,357 is for library materials. Sufficient funds were included in the Fiscal Year 2000-2001 budget for these hours. DESCRIPTION: At the City Council's Fiscal Year 2000-2001 Budget Hearing, the City Council approved funding for 21 additional hours of service at the Dublin Library as well as funding for library materials. The County has prepared the attaChed draft contract for funding 21 additional hours'of service m a cost of $329.565. The draft contract also provides for funding of library' materials at a cost of $33.357. Of this amount, $30,000 will be used for the direct costs of the library materials and the additional $3.357 will be used to acquire, catalog, and process the new materials. Thus. the total cost to the City for Fiscal Year 2000-2001 is $362,922. It is Staff's recommendation ~at the City Council approved the agreement and authorize the Mayor to execute the a_oreement. F:,bd~9900\cc-7-5-00 library contract.doc COPIES TO: Linda Wood. CounB' Librarian ITEM NO. 2450 S T E V £ N $ O N FREMONT, CALIFORNIA P H O N ~ (510) FAX (5 1 0 ) 7 LINDA B o L; L E V A R D~ ~' 94538-2326. 745-1 500 9 3 2 9 8 7 M. WOoD,CouNTY LIBRARIAN June 26, 2000 Mr. Richard Ambrose City Manager City of Dublin P.O. Box 2340 Dublin, CA 94568 SUBJECT: 2000 - 2001 CONTRACT WITH THE COUNTY LIBRARY Dear Richard: Enclosed for your review and placement on the City Council agenda is the contract agreement to provide the increased service level for the 2000-2001 fiscal year with the County Library. This reflects the amount approved by the City Council in its budget decisions on June 21. I have consolidated the provisions for hours and materials that were in separate contracts last year into one document. Four originals of the contract are enclosed. After the Council has approved the enclosed contract, please send four originally signed copies to the Alameda County Library, Attention: Carol Parker, Administrative Specialist, 2450 Stevenson Blvd., Fremont, CA 94538-2326. After the Board of Supervisors has approved and signed the contract, a fully executed copy will be returned for your files. Thank you for your support for library services and your assistance in securing the City's support for an improved level of service at the Dublin Library, both in hours and materials. If you have any questions about the contract, please call me at (510) 745-1536. Very truly yours, ~....,?~.-~-~. ,.~ /' ... 1...-'~ , Z ~. Linda M. Wood County Librarian LMW:syt Enclosures: 2000-2001 Contract Agreement cc: Jean Hofacket, Deputy County Librarian Pat Zahn, Dublin Branch Manager Linda Carroll, Administrative Services Officer Carol Parker, Administrative Specialist S:~Dublin~tr. to R. Ambrose re DUB 2000-2001 contraS, doc ATTACHMENT 1 ALHAN'Y · CASTRO VALL [ Y I CENTER~.;LLS [] DUNLIN EXT[NSION S [RVIC ES IF R£;',.~.C.)N'r MAi'., · IR', INGTON N£WARK · NILES · PLEAS^NTON · SAN LOx:..ZO. L,~.]o,', Ct'r~ INTENT CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES AND THE PURCHASE OF ADDITIONAL LIBRARY MATERIALS WHEREAS, current funding level for County Library services prevents increasing the number of open hours per week at the Dublin Branch of the Alameda County Library system, and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the County funded hours per week, and WHEREAS, the members of the Dublin City Council have authorized funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 21 additional hours for a total of 41 open hours per week, and WHEREAS, the members of the Dublin City Council desire to provide support for additional library materials at the Dublin Library, and WHEREAS, the members of the Dublin City Council have authorized funding of $30,000 for library materials; therefore, The City of Dublin and the County of Alameda agree to provide an average of 21 additional hours per week of Library services at the Dublin Branch of the Alameda County Library system subject to the following terms and conditions, and The City of Dublin agrees to provide $30,000 for additional library materials to be purchased by the Alameda County Library system for the Dublin Branch Library subject to the following terms and conditions. TERMS AND CONDITIONS 1) Effective Dates: This contract will be in effect from July 1,2000 to June 30, 2001. 2) Services Described: The County of Alameda agrees to provide an average of 21 additional hours per week of library services at the Dublin Branch Library as follows: seven (7) additional hours each Monday, excluding County observed holidays, from 1:00 p.m. to 8:00 p.m., eight (8) additional hours each Wednesday, excluding County observed holidays, from 10:00 a.m. to 6:00 p.m., four (4) additional hours alternate Saturdays, excluding County observed holidays, from 12 noon to 4:00 p.m., and four (4) additional hours each Sunday, ATTACHMENT 2 3) 4) 5) 6) 7) excluding County observed holidays, from 1:00 p.m. to 5:00 p.m. The County of Alameda agrees to provide the following services for the Dublin Library: $30,000 in additional library materials and agrees to acquire, catalog and process these materials. The $30,000 for library materials will be spent 60% for adult materials, 30% for children's materials, and 10% for young adult materials. Payments: The City of Dublin agrees to pay the County of Alameda $362,922 in four (4) quarterly installments as follows: September 30, 2000 - $90,730.50 December 31, 2000 - $90,730.50 March 31, 2001 - $90,730.50 June 30, 2001 - $90,730.50 Extension: All terms and conditions of this contract may be extended, by mutual agreement, on a year-to-year basis, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. Periodic Activity Reporbs: Activity reports will be provided by the County Librarian to the Dublin City Council. Dublin City Council may request such reports at any time. Book Order Information: The Library will-provide to the City of Dublin lists of book titles and list price information as verification of books purchased. Books will also be identified by bookplates as having been' purchased with funds from the City of Dublin. Status of Materials on Withdrawal: Should the City of Dublin choose to withdraw from the County Library within fifteen years of June 30, 2001 (or within 15 years of June 30 of any future fiscal year if additional funds are provided by the City in future years), the County and the City agree that the materials purchased with these funds will be considered to be the property of the City for purposes of negotiating a withdrawal agreement. Option to Terminate or Reneclotiate Contract: This contract is predicated on the assumption that library service levels will remain constant. Should any circumstance arise which changes both County Library funding levels and levels of service, either party shall have the right to terminate or renegotiate this agreement by giving at least thirty (30) days written notice. 2 9) Liability: a) All persons employed in the performance of such services and functions for City of Dublin shall be County employees, and no City employees as such shall be taken over by the County and no person hereunder shall have any City pension, Civic service, or other status or right. b) The City shall not be called upon to assume any liability for the direct payment of any salary, wages, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895.2 of the Govemment Code of the State of California. in addition, when liability arises pursuant to Section 830 et seq., of the Government Code, by reasons of a dangerous condition of pubiic property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees, whether or not arising in the performance of an agreement between the parties hereto. CITY: COUNTY: City Manager CITY OF DUBLIN 100 Civic Plaza Dublin, CA 94568 President, Board of Supervisors COUNTY OF ALAMEDA Administration Building 1221 Oak Street Oakland, CA 94612 IN WITNESS WHEREOF: The parties hereto have executed this agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its President of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA By: By: Mayor City of Dublin State of California President of the Board of Supervisors County of Atameda State of California Date: Date: A ~--i-EST: By: City Clerk By: Clerk of the Board of Supervisors APPROVED AS TO FORM APPROVED AS TO FORM By: By: S:\Conwacts~Dublin 2000 01 Contract libr scrx, & llibr mamriats.doc 4