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Home My WebLink About4.02 Library ServicesG~~~ OF pp~~y ~i 19`~;~1~ STAFF REPORT C I T Y C L E R K `c~~~~~ ~ DUBLIN CITY COUNCIL File # ^~~~-~~ DATE: September 6, 2011 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJEC . 2011-2012 Contract for Services with the Alameda County Library Prepared By: Diane Lowart, Parks and Community Services Director EXECUTIVE SUMMARY: The City of Dublin contracts with the Alameda County Library for additional hours of service at the Dublin Public Library. The contract for Fiscal Year 2011-2012 is for 17 additional hours of service per week. The City Council will consider the Contract Agreement with the Alameda County Library. FINANCIAL IMPACT: The total annual contract cost for 17 additional hours of service per week is $367,858. Funding has been included in the adopted Fiscal Year 2011-2012 Budget to execute the Agreement. RECOMMENDATION: Staff recommends that the City Council adopt the resolution approving an agreement with County of Alameda for additional library services for Fiscal Year 2011-2012. ~ Gw'' Submitted by: Reviewed by: ~J Parks and Community Services Director Assistant City Manager Page 1 of 2 ITEM NO. ~• DESCRIPTION: The Dublin Public Library was opened to the public in April 2003. The library building and related improvements are owned by the City of Dublin. Through an agreement executed in October 2002, the Alameda County Library operates the library-related activities in the building and provides equipment related to the general operation of the library. The City of Dublin has consistently provided funding to the Alameda County Library in order to extend the number of hours that the library is open to the public. The Fiscal Year 2011-2012 Budget includes funding for 17 additional hours of service per week at the Dublin Library which is the same level of service as Fiscal Year 2010-2011. The County has prepared a Contract Agreement for funding 17 additional hours of service per week at an annual cost of $367,858. Attachment 1 is a Resolution approving the Agreement between the City of Dublin and County of Alameda. The contract agreement is shown as an attachment to the Resolution. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of the Staff Report was provided to the Alameda County Library ATTACHMENTS: 1. Resolution Approving an Agreement with County of Alameda for Additional Library Services for Fiscal Year 2011-2012 Page 2 of 2 / ~ ~ RESOLUTION NO. xx-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ****~**** APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FOR FISCAL YEAR 2011-2012 WHEREAS, current funding level for County Library services prevents increasing the number of open hours per week at the Dublin Branch of the Alameda County Library system;' and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the County funded hours per week; and WHEREAS, the Dublin City Council has authorized $367,858 in funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 17 additional hours per week for a total of 45 open hours per week; and WHEREAS, the terms and conditions are contained in attached Contract Agreement. NOW, THEREFORE, BE IT RESOLVED that the City of Dublin does approve the agreement with County of Alameda, attached hereto. PASSED, APPROVED AND ADOPTED this 6th day of September, 2011. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk '~~ ~ ~, ~ ~ `~ ~ ATTACHMENT 1 , ~~~ AGREEMENT BETWEEN THE CITY OF DUBLIN AND COUNTY OF ALAMEDA FOR ADDITIONAL LIBR,ARY SERVICES FISCAL YEAR 2011-2012 The County of Alameda and the City of Dublin enter into this Agreement as Follows= WHEREAS, current funding level for County Library services prevents increasing the number of open hours per week at the Dublin Branch of the Alameda County Library system, and WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than the County-funded hours per week, and WHEREAS, the Dublin City Council has authorized funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 17 additional hours for a total of 45 open hours per week; therefore, The City of Dublin and the County of Alameda agree to provide an average of 17 additional hours per week of Library services at the Dublin Branch of the Alameda County Library system, subject to the following terms and conditions, and TERMS AND CONDITIONS 1) Time Period= This agreement will be in effect from July 1, 2011, to June 30, 2012. 2) Services Described~ During the time period specified above, the County agrees to provide 17 additional open hours per week of library service at the Dublin Branch Library, excluding County observed holidays, in order to maintain a total weekly schedule of open hours at the Dublin Branch Library at 45 hours per week. 3) Pavments~ The City of Dublin agrees to pay the County $367,858 in four (4) quarterly installments as follows= September 30, 2011 $91,964.50 December 31, 2011 $91,964.50 March 31, 2012 $91,964.50 June 30, 2012 $91,964.50 Payments shall be due and payable on the dates stated above. In addition to the amounts stated above, interest of 5% shall be payable, for any payment which is 30 days overdue. EXHIBIT A ~~ ~ 4) Extension~ All terms and conditions of this agreement may be extended, by mutual agreement, on a year-to-year basis or as otherwise agreed to by the parties, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Augmentation~ The services provided through this Agreement and the amount to be paid by the City of Dublin to the County of Alameda may be augmented during the year, by mutual agreement, to reflect additional City of Dublin funds and monies donated to the City of Dublin by groups, other public agencies, and individuals for this purpose. 6) Periodic Activitv Reports~ Activity reports will be provided by the County Librarian to the Dublin City Council. Dublin City Council may request such reports at any time. 7) Option to Terminate or Renegotiate Agreement= In the event that either party determines that it no longer has sufficient funding or staffing to meet the obligations of this agreement, that party may terminate or renegotiate this Agreement by giving at least thirty (30) days written notice. 8) Liability= a) All persons employed in the performance of such services and functions for City shall be County employees, and no City employees, as such, shall be taken over by the County and no person hereunder shall have any City pension, Civic service, or other status or right. b) The City shall not be called upon to assume any liability for the direct payment of any salary, wage, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment. c) The County will assume liability and pay cost of defense and hold the City harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of County of£'icers, agents, and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895.2 of the Government Code of the State of California. d) TYie City will assume liability and pay costs of defense and hold the County harmless from loss, costs, or expenses caused by the negligent or wrongful act or omission of City officers, agents, and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the County by the provisions of Section 895.2 of the Government Code of the State of California. EXHIBIT A ~ ~ e) The provisions in the paragraph shall apply only to liability arising out of the performance by the Parties' of their obligations under this agreement. 10) Notices~ Notices pertaining to this agreement shall be sent to the following~ CITY~ City Manager CITY OF DUBLIN 100 Civic Plaza Dublin, CA 94568 IN WITNESS WHEREOF~ COUNTY~ President, Board of Supervisors COUNTY OF ALAMEDA Administration Building 1221 Oak Street Oakland, CA 94612 County Librarian ALAMEDA COUNTY LIBRARY 2450 Stevenson Boulevard. Fremont, CA 94538 The parties hereto have executed this agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its President of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA By: By: Mayor President of the Board of Supervisors City of Dublin County of Alameda State of California State of California Date= Date ~ ATTEST~ By= By: City Clerk Clerk of the Board of Supervisors APPROVED AS TO FORM APPROVED AS TO FORM By~ $y: City Attorney County Counsel EXHIBIT A