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Home My WebLink About4.14 PbWkMain/MCECITY C.LERK File # 0600-30 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 20, 2000 SUBJECT: Amendment to Agreement With MCE Corporation for Public Works Maintenance Services (Rate Schedule and Extension of Term) Report Prepared by: Lee S. Thompson, Public Works Director ATTACItMENTS: 1) 2) Resolution and Proposed Amendment Exhibit Showing Proposed Rate Change Percentages ~"Adopt resolution approving amendment agreement and authorize RECOMMENDATION: f~ Mayor to execute agreement to FINANCIAL STATEMENT: See Description. DESCRIPTION: MCE has provided maintenance services to the City of Dublin since 1984. Those services which are provided by MCE are as follows: · Bike Path Maintenance · Building Management and Maintenance · Curb, Gutter, and Sidewalk (emergency or temporary repair) · Drainage Maintenance · Guardrail Repair · Park Maintenance · Sign Installation, Repair & MaintenanCe · Spill Cleanup · Storm Patrol/Cleanup · Street Landscaping Maintenance · Street Repair (emergency or temporary repair) · Street Tree Maintenance · Striping and Mar'king (emergency replacement) · Weed Abatement The agreement with MCE Corporation for maintenance services is a one year agreement with two optional one-year extensions. A new agreement was approved effective July 1, 1999, and it is proposed to extend the agreement for an additional one year period and amend the rate schedule as indicated below. As with COPIES TO: MCE Corporation g:\contractskmce\agst amend 2000 ITEM NO. previous years, MCE has submitted a budget proposal for FY 2000-2001. reviewed by Staffin conjunction with the budget process. This proposal has been Proposed Changes for 2000-2001 MCE is proposing an average 4% cost of living increase in labor rates for the permanent Dublin crew, as well as an average 4% increase in equipment rates. This is commensurate with the Consumer Price Index rate of increase. The labor rates for other MCE crews are proposed to increase an average of 6%; however, the equipment rates for the other MCE crews are NOT proposed to change. The other MCE crews are used infrequently in Dublin on an as-needed basis. Most rates for work performed by subcontractors are proposed to change by about 4%; the rates for subcontract tree trimming and fertilizing and broadleaf weed control in street turf would not change. Total expenditures under MCE's contract for FY 1999-2000 are anticipated to be over budget by $6,386, including the "extra work" category (Capital Project work and other unplanned or unbudgeted activities), and under budget by $34,324 not including "extra work." The activity under "extra work" in Fiscal Year 1999-2000 consisted largely of furniture moving and other work associated with the Civic Center expansion project,~ as well as administrative or associated work for other building- or park-related Capital Improvement Projects The overall budget for 2000-2001 is projected to be a total of $1,518,833 which represents an increase of $281,740 (22.77%) over the 1999-2000 budget, or an increase of $275,354 (22.14%) over projected 1999-2000 expenditures (including "extra work"). The primary reasons for the increase are MCE's proposed rate increase, the addition of Emerald Glen Park and Martin Canyon Creek for an entire year and the Tassajara Creek landscaping for a portion of the year, and other anticipated addkional street maintenance and street landscape maintenance in new development areas. Recommendation MCE Corporation has shown a consistent standard of excellence in performance and safety, as well as concern for the fiscal interests of the City. Staff recommends that the City Council adopt the resolution (Attachment 1) approving the amendment to the agreement. Page 2 RESOLUTION NO. - O0 A RESOLUTION OF ~ CITY COUNCIL OF TIlE CITY OF DUBLIN APPROVING AMENDMENT TO AGREEMENT WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES WHEREAS, on June 24, 1999, the City Council approved an agreement with MCE Corporation for Public Works Maintenance Services; and WHEREAS, said agreement provided a detailed scope of work and labor rates for Fiscal Year 1999-2000; and WHEREAS, MCE Corporation is requesting a cost of living increase in labor, vehicle, and subcontract rates for Fiscal Year 2000-2001; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve the amendment to the agreement with MCE Corporation attached hereto as "Exhibit A," with an effective date of July 1, 2000. BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment. PASSED, APPROVED AND ADOPTED this 20th day of June, 2000. AYES: 'NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk C :~eontracfimaint~resoamnd EXtt]Brr "A" OF RESOLUTION 4)0 AMENDMt;NT TO AGREEMENT BETWEEN CITY OF DUBLIN AND MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES WI-IEREAS, on June 24, 1999, the City of Dublin (hereinafter referred to as "CITY" and MCE Corporation (hereinafter referred to as "CONTRACTOR") entered into an agreement to provide Public Works Maintenance Services to CITY (hereinaRer referred to as "AGREEMENT); and WHEREAS, said AGREEMENT provided a rate schedule for Fiscal Year 1999-2000; and WHEREAS, MCE Corporation has requested a cost of living increase in labor, vehicle, and subcontract rates for Fiscal Year 2000-2001; NOW, THEREFORE, the parties hereto agree as follows: Section 1.~ Exhibit B, "Payment Schedule," of the Agreement shall be amended by replacing Attachment 1 in the current Agreement with Attachment 1 of this Amendment, said Attachment 1 being identified as "Exhibit B Payment Schedule 2000-2001." 2000. Section 2. Said revision in Exhibit B "Payment Schedule" shall be effective as of Juty 1, Section _3. The term of agreement shall be extended until June 30, 2001. CITY OF DUBLIN MCE CORPORATION Mayor President ATTEST: ATTEST: City Clerk Secretary g: lconrradtimcelamndmt2 ~ EXHIBIT B PAYMENT SCHEDULE FISCAL YEAR 2000-2001 (Following three pages) B. UNIT PRICES The following activities shall be completed at the Unit Prices indicated. The unit prices are inclusive of all labor, materials, equipment, overhead and management fees. ACTIVITY / SUB-ACTIVITY BEDDING WEED CONTROL · Streets & Parks 2000-2001 UNIT PRICE $ 228.44 per Acre per Mo. CHEMICAL WEED CONTROL R.O.W. $ 107.64 per Acre TURF MAINTENANCE Fertilize Only Turf · All Parks Except Civic Center $ 89.23 per Acre Broadleaf Spraying Turf · Ail Parks Except Civic Center $ 76.65 perAcre Fertilize / Broadleaf Turf · All Streets · Civic Center Aeration Turf · Streets & Fire Station · All Other Parks $ 134.48 per Acre $ 168.24 per Acre $ 370.76 perAcre $ 47.84 per Acre Mow Turf · Streets, Fire Station, Stagecoach Park · All Other Parks $ 72.11 per Acre $ 48.07 perAcre Edging Turf · Streets · Parks TREE MAINTENANCE · Tree Pruning o 0"- 4" Class 1 o 4"- 8" Class 1 o 8"- 16" Class 2 o Over 16" · Fungus Spraying $ 16.83 per. MLF $ 14.42 per MLF 20.70 per Tree 33.35 per Tree 66.70 per Tree By Bid 5.04 per Tree Page 3 of 5 DUBLIN, CITY OF - EXHIBIT B, PG 1-3 - 2000-2001 - 6¢/'/00 (CONT MGMT - X) C. TIME AND MATERIALS RATES The following rates shall be applied to work performed by the Contractor which is not specified in Section B (Unit Prices). At all times the Contractor shall strive to utilize the most cost effective elements possible to complete a project. Appropriate overhead and management fees are included in the labor and equipment rates listed below. DESCRIPTION LABOR RATES DUblin Crew Maintenance Superintendent Landscape Foreperson Landscape Leadperson Landscape Laborer I Landscape Laborer Il Landscape Laborer III Landscape Laborer IV OVERTIME HOLIDAY HOURLY HOURLY HOURLY RATES RATES RATES $ 46.30 $ 69.45$ 92.60 35.50 53.25 71.00 31.70 47.55 63.40 29.80 44.70 59.60 25.30 37.95 50.60 20.30 30.45 40.60 15.20 22.80 30.40 MCE Crew Superintendent Loader/Backhoe Operator Asphalt Paver Operator Roller Operator Truck Driver 8-12 C.Y. Truck Driver 4-6 C.Y. Truck Driver 3 C.Y. Transit Cement Finisher Laborer Foreman Laborer 1 Laborer II Laborer III $' 68.00 $ 102.00$ 136.00 66.44 99.66 132.88 66.44 99.66 132.88 64.20 96.30 128.40 54.22 81.33 108.44 53.74 80.61 107.48 53.25 79.88 106.50 53.00 79.50 106.00 48.30 72.45 96.60 47.50 71.25 95.00 46.90 70.35 93.80 46.75 70.13 93.50 DESCRIPTION EQUIPMENT RATES Dublin Crew * Flatbed Dump * Pickup Chain Saw Brush Cutter EQUIP. 'COST HOURLY RATE 8.15 6.85 5.25 4.60 Page 4 of 5 DESCRIPTION EQUIPMENT RATES (CONTINUED) Power Blower Power Hedge Trimmer Trailer- Small (8') Power Washer Electric Welder Portable Generator Water Trailer Utility Cart EQUIP. COST HOURLY RATE $ 1.90 3.20 2.35 11.70 6.50 5.25 9.10 3.65 MCE Crew Large Asphalt Paver Asphalt Paver Backhoe Loader Roller-Vibratory 5-8 Tons Roller-Vibratory 3-5 Tons Dump Truck 8-12 C.Y. Dump Truck 4-6 C.Y. Transit Truck 3 C.Y. Saw Truck Pickup Crew Cab Pickup Concrete Saw-Self Propelled Concrete Saw- Small Air Compressor Bitumal Pot Vibra Plate Wacker Power Berm Machine 62.50 46.90 40.65 37.50 34.40 31.25 37.50 34.40 34.40 18.75 12.50 11.25 25.00 6.25 18.75 11.25 10.00 10.00 18.75 OVERHEAD AND MANAGEMENT FEES Applied to Subcontract Work and Material Costs 10 percent '* NOTE: Dublin Flatbed and Pickup rates include cost of two way radios and hand tools. Page 5'of 5 DUBLIN, CITY OF - EXHIBIT B, PG 4-5 - 2000-2001 (6/7/00) (CONT MGMT - X) TABLE !11 CITY OF DUBLIN PROPOSED JUNE 7, 2000 DUBLIN CREW LABOR RATES MAINTENANCE SUPERINTENDENT LANDSCAPE FOREPERSON LANDSCAPE LEADPERSON LANDSCAPE LABORER I LANDSCAPE LABORER II LANDSCAPE LABORER III LANDSCAPE LABORER IV DUBLIN CREW EQUIPMENT RATES PICKUP W/R & HT FLATBED W/R & HT CHAIN SAW BRUSH CUTTER "~WER BLOWER r-OWER HEDGE TRIMMER TRAILER SMALL (8') POWER WASHER ELECTRIC WELDER PORTABLE GENERATOR WATER TRAILER UTILITY CART MOE CREW LABOR RATES SUPERINTENDENT LOADEPJBACKHOE OPERATOR ASPHALT PAVER OPERATOR ROLLER OPERATOR TRUCK DRIVER 8-12 C.Y. TRUCK DRIVER 4-6 C.Y. TRUCK DRIVER 3 C.Y. TRANSIT CEMENT FINISHER LABORER FOREMAN LABORER I BORER II LABORER III 1999-2000 RATES 2000-2001 PROPOSED RATES CHANGE PERCENT CHANGE $44.50 HR $46.30 HR $1.80 4.0% 34.10 HR 35.50 HR 1.40 4.1% 30.50 HR 31.70 HR 1.20 3.9% 28.70 HR 29.80 HR 1.10 3.8% 24.30 HR 25.30 HR 1.00 4.1% 19.50 HR 20.30 HR 0.80 4.1% 14.60 HR 15.20 HR 0.60 4.1% $6.60 HR 6.85 HR $0.25 3.8% 7.85 HR 8.15 HR 0.30 3.8% 5.05 HR 5.25 HR 0.20 4.0% 4.40 HR 4.60 HR 0.20 4.5% 1.85 HR 1.90 HR 0.05 2.7% 3.10 HR 3.20 HR 0.10 3.2% 2.25 HR 2.35 HR 0.10 4.4% 11.25 HR 11.70 HR 0.45 4.0% 6.25 HR 6.50 HR 0.25 4.0% 5.05 HR 5.25 HR 0.20 4.0% 8.75 HR 9.10 HR 0.35 4.0% 3.50 HR 3.65 HR 0.15 4.3% $64.00 HR $68.00 HR $4.00 6.3% 62.80 HR 66.44 HR 3.64 5.8% 60.65 HR 66.44 HR 5.79 9.5% 60.65 HR 64.20 HR 3.55 5.9% 51.70 HR 54.22 HR 2.52 4.9% 50.85 HR 53.74 HR 2.89 5.7% 51.35 HR 53.25 HR 1.90 3.7% 49.70 HR 53.00 HR 3.30 6.6% 45.90 HR 48.30 HR 2.40 5.2% 44.60 HR 47.50 HR 2.90 6.5% 44.35 HR 46.90 HR 2.55 5.7% 44.20 HR 46.75 HR 2.55 5.8% Page I of 3 TABLE Iil (CONTINUED...) CITY OF DUBLIN PROPOSED JUNE 7, 2000 MCE CREW EQUIPMENT RATES LARGE ASPHALT PAVER ASPHALT-PAVER BACKHOE LOADER ROLLER-VIBRATORY 5-8 TON ROLLER-VIBRATORY 3-5 TON DUMP TRUCK 8-12 C.Y. DUMP TRUCK 4-6 C.Y. TRANSIT TRUCK 3 C.Y. SAW TRUCK PICKUP CREW CAB PICKUP CONCRETE SAW-SELF PROP. CONCRETE SAW-SMALL AIR COMPRESSOR BITUMAL POT VIBRA PLATE WACKER POWER BERM MACHINE UNIT PRICES CHEMICAL WEED CONTROL R.O.W. TREE PRUNING · 0- 4" CLASS 1 · 4- 8" CLASS 1 · 8 - 16" CLASS 2 · OVER 16" BY BID FUNGUS SPRAYING - TREES (50 TREE MINIMUM) FERTILIZE ONLY TURF · ALL PARKS EXCEPT CIVIC CTR. BROADLEAF SPRAYING TURF · ALL PARKS EXCEPT CIVIC CTR. 1999-2000 RATES $62.50 HR 46.90 HR 40.65 HR 37.5O HR 34.4O HR 31.25 HR 37.50 HR 34.40 HR 34.4O HR 18.75 HR 12.50 HR 11.25 HR 25.00 HR 6.25 HR 18.75 HR 11.25 HR 10.00 HR 10.00 HR 18.75 HR $103.50 AC 20.70 EA 33.35 EA 66.70 ~ BY BID 5.04 EA 85.80 AC 73.70 AC 2000-2001 PROPOSED RATES $62.50 HR 46.9O HR 40.65 HR 37.50 HR 34.40 HR 31.25 HR 37.50 HR 34.40 HR 34.40 HR 18.75 HR 12.50 HR 11.25 HR 25.00 HR 6.25 HR 18.75 HR 11.25 HR 10.00 HR 10.00 HR 18.75 HR 107.64 AC 20.70 EA 33.35 EA 66.7O EA BY BID 5.04 EA 89.23 AC 76.65 AC CHANGE $0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $4.14 $0.00 0.00 0.00 0.00 0.00 $3.43 $2.95 PERCENT CHANGE 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% O.O% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% O.O% O.O% 0.0% 4.0% 0.0% 0.0% O.O% 0.0% 4.0% 4.0% Page 2 of 3 TABLE III (CONTINUED...) CITY OF DUBLIN PROPOSED JUNE 7, 20O0 UNIT PRICES (CONTINUED ...) 1999-2000 RATES FERTILIZE / BROADLEAF TURF · ALL STREETS $134.48 AC · CIVIC CENTER 168.24 AC AERATION TURF · STREETS & FIRE STATION 356.50 AC · ALL OTHER PARKS 46.00 AC MOW TURF · STREET, FIRE STATION, 69.00 AC STAGECOACH PARK · ALL OTHER PARKS 46.00 AC EDGING TURF · STREETS 16.10 MLF · PARKS 13.80 MLF 3NTRACT BEDDING (ALL AREAS) 219.65 MO/AC 2000-2001 PROPOSED RATES 134.48 AC 168.24 AC 370.76 AC 47.84 AC 72.$1 AC 48.07 AC 16.83 MLF 14.42 MLF 228.44 MO/AC CHANGE $0.00 0.00 $14.26 1.84 $3.11 2.07 $O.73 0.62 $8.79 PERCENT CHANGE 0.0% O.0% 4.0% 4.0% 4.5% 4.5% 4.5% 4.5% 4.0% Page 3 of 3 DUBLIN, CiTY OF - TABLE 3 - 2000-2001 - 6f712000 (CONT MGMT - X)