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Home My WebLink About8.1 Attch 1 PCMin 06-14-2011,~°•, -~ Planning Commission Minutes Tuesday, June 14, 2011 CALL TO ORDER/ROLL CALL A regular meeting of the City of Dublin Planning Commission was held on Tuesday, June 14, 2011, in the City Council Chambers located at 100 Civic Plaza. Chair Brown called the meeting to order at 7:07:58 PM Present: Chair Brown; Vice Chair Wehrenberg; Commissioners Schaub, O'Keefe, and Bhuthimethee; Jeff Baker, Planning Manager; Kit Faubion, City Attorney; Kristi Bascom, Principal Planner; Martha Aja, Environmental Specialist; and Debra LeClair, Recording Secretary. Absent: None ADDITIONS OR REVISIONS TO THE AGENDA -Jeff Baker, Planning Manager proposed to move Item 5.2 to after the public hearings to accommodate the audience members who are here for other items. The Planning Commission agreed. MINUTES OF PREVIOUS MEETINGS - On a motion by Cm. Wehrenberg, seconded by Cm. Schaub the minutes of the May 24, 2011 meeting were approved with revisions. ORAL COMMUNICATIONS - 5.1 Public Comment: At this time, members of the audience are permitted to address the Planning Commission on any item(s) of interest to the public; however, no ACTION or DISCUSSION shall take place on any item, which is NOT on the Planning Commission Agenda. The Planning Commission may respond briefly to statements made or questions posed, or may request Staff to report back at a future meeting concerning the matter. Furthermore, a member of the Planning Commission may direct Staff to place a matter of business on a future agenda. Any person may arrange with the Planning Manager (no later than 11:00 a.m., on the Tuesday preceding a regular meeting) to have an item of concern placed on the agenda for the next regular meeting. 5.2 Brown Act Overview by Kit Faubion, Assistant City Attorney CONSENT CALENDAR -NONE WRITTEN COMMUNICATIONS - 7.1 Five Year Capital Improvement Program 2010 - 2015, Fiscal Year 2011-2012 Update, Finding of General Plan Conformance for Proposed Fiscal Year 2011- 2012 Projects. Chris Foss, Assistant City Manager, presented the project as outlined in the Staff Report. On a motion by Cm. Schaub and seconded by Cm. O'Keefe, on a vote of 5-0, the Planning Commission unanimously adopted: RESOLUTION N0.11-20 A RESOLUTION OF THE PLANNING COMMISSION Pfanning ~ommisswn dune 14, 2011 ~gular Meeting 84 ATTACHMENT 1 OF THE CITY OF DUBLIN FINDING CONFORMITY WITH THE ADOPTED GENERAL PLAN FOR PUBLIC WORKS PROJECTS PROPOSED TO OCCUR DURING FISCAL YEAR 2011-2012 AS PRESENTED IN THE CITY OF DUBLIN FIVE YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) 2010- 2015, FISCAL YEAR 2011-2012 UPDATE PUBLIC HEARINGS - 8.1 PLPA-2011-00018 Sky River RV Conditional Use Permit and Parking Exception. Kristi Bascom, Principal Planner, presented the project as outlined in the Staff Report. Cm. Wehrenberg asked if the surrounding tenants were notified of the project. Ms. Bascom answered notification of the project was sent to property owners and occupants within the required 300 foot radius. Chair Brown opened the public hearing. Scott Thorpe, Sky River RV, spoke in favor of the project. Mr. Thorpe spoke regarding the other facilities he owns and operates. He felt that his company would do well in Dublin and thanked Staff for their professionalism and help through the process. He stated his company looks forward to being part of the community not only to generate sales tax revenue but becoming an important part of the community. He stated they have plans to do special events to enhance the community and educate the public regarding the RV lifestyle. He stated is available to answer questions. Cm. O'Keefe asked Mr. Thorpe to elaborate on the things they have planned for the community. Mr. Thorpe stated his company sells RVs and would draw a demographic that is young families and retirees. He stated the people who purchase the RVs return for additional help and support. He continued that they will plan functions to educate the public such as outdoor events and school field trips. Cm. O'Keefe asked if his other locations are indoor or outdoor facilities. Mr. Thorpe answered his other locations are all outdoor facilities but the Dublin facility would be completely indoors. He felt this was important because of the difference in the inventory which can be worth as much as $250,000. He stated the units could stay on the property for 3-5 months, therefore keeping the units indoors would reduce theft, general damage; keep them cleaner, and out of any inclement weather. Chair Brown closed the public hearing. Cm. Schaub mentioned there are quite a few trucks that park in the area and felt with his business ther~`the area would look better. Planning {;'ommi, 2~~gzcfar ~12eeting gs dune 14, zv~ ~ Cm. Wehrenberg felt the location was perfect for this type of business. She stated other RV businesses had tried without very much success but felt this business could be a success. She had no issue with the reduction in parking. She felt there was plenty of parking in the area and was not sure when the Essex project would begin. Mr. Baker responded the Essex project has submitted "for building permits but have not pulled them yet. Cm. Schaub commented that since parking is,.d concern for the Planning Commission he felt a reduction in parking, when it is not an incofivenience to shoppers and does not pose a safety issue, is an acceptable situation. He felt that this project's parking reduction request does not violate safety issues. On a motion by Cm. Wehrenberg and seconded by Cm. Bhuthimethee, on a vote of 5-0, the Planning Commission unanimous~~ adopted: RESOLUTION NO. 11-17 A RESOLUTION OF THE PLANNING COMMISSION ' OF THE CITY OF DUBLIN APPROVING A CbNDITIONAL USE PERMIT FOR RECREATIONAL VEHICLE (RV) SALES, RENTAL,'AND STORAGE AND APPROVAL OF A PARKING EXCEPTION FOR SKY RIVER RV AT 6700 GOLDEN GATE DRIVE (APN 941-1500-047-04) ~' PLPA-2011-00021 8.2 PLPA-2011-00008/09 Kia Dealership Site Development Review and Conditional Use Permit. Cm. Bhuthimethee stated that she worked on this project approximately 5-6 years ago and the neighboring property as well. She stated she also reviewed a separate project for the Applicant for the City of Fremont. Cm. Bhuthimethee recused herself from Item 8.2 on this agenda and left the Council Chambers. Martha Aja, Environmental Specialist, presented the project as outlined in the Staff Report. Cm. Wehrenberg asked where the chain link fence would be located. Ms. Aja stated the fence would be located in the western portion of the project site near the proposed location of the employee parking on the site. Cm. Schaub asked if the fence would be galvanized or coated. Ms. Aja answered the fence would be coated black. ~2'frcnnin~ ~omrrcissian ,dune 1~, 2011 2~guCar ~lfeezing 86 Chair Brown opened the public hearing. George Avanezian, Architect/Applicant, spoke in favor of the project and stated they agree with the conditions. Cm. Wehrenberg asked if the 13 new trees being installed are replacements or additions to the landscaping. Mr. Avanezian stated they met with Staff to discuss the landscape plan. Cm. Wehrenberg confirmed they are adding trees. Mr. Avanezian agreed. Chair Brown closed the public hearing. Cm. O'Keefe felt the project is consistent with the other buildings in the area. Cm. Wehrenberg had no issues with the project. Cm. Schaub felt the project was consistent with the other buildings in the area. Chair Brown concurred with the findings as written in the Staff Report. On a motion by Cm. O'Keefe and seconded by Cm. Wehrenberg, on a vote of 4-0-1, with Cm. Bhuthimethee recusing herself, the Planning Commission unanimously adopted: RESOLUTION N0.11-18 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A SITE DEVELOPMENT REVIEW PERMIT FOR THE KIA DEALERSHIP LOCATED AT 4300 JOHN MONEGO COURT (APN 986-0016-003) PLPA-2011-00008 RESOLUTION N0.11-19 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A REQUEST FOR A CONDITIONAL USE PERMIT TO OPERATE AN AUTOMOBILE/VEHICLE SALES AND SERVICE FACILITY (KIA DEALERSHIP) AT 4300 JOHN MONEGO COURT IN THE PD (PLANNED DEVELOPMENT) ZONING DISTRICT PLPA-2011-00009 Planning ~'ommission .tune 14, 2011 ~gular;4feeting g7 5.2 Brown Act Overview by Kit Faubion, Assistant City Attorney Kit Faubion, Assistant City Attorney presented an overview of the Brown Act which included a discussion of ex-parte communications and transparency in meetings. NEW OR UNFINISHED BUSINESS -NONE OTHER BUSINESS -NONE 10.1 Brief INFORMATION ONLY reports from the Planning Commission and/or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 10.2 Cm. Wehrenberg asked about the July agenda items. Mr. Baker answered there are none at this time. ADTOURNMENT -The meeting was adjourned at 8:07:12 PM Respectfully submitted, Alan Brown Chair Planning Commission ATTEST: Jeff Baker Planning Manager G/MINUTES/2011/Planning Commission/06.14.11 FINAL PC Minutes.doc Tfa~nin~ ~-omrnzssi~n ,dune I4, 2011 ~~ular;~teeting g g