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HomeMy WebLinkAbout07-18-2011 Approved PCSC MinutesPARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Minutes CITY OF DUBLIN July 18, 2011 The July 18, 2011 Regular Meeting of the Parks & Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center, Dublin, California, by Chair Elias. PLEDGE OF ALLEGIANCE Chair Elias led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: Bafaiz, Boboc, Elias, Mack, Totaro Commissioners Absent: Jones ORAL COMMUNICATIONS 3.1 OATH OF OFFICE BY CITY CLERK TO NEWLY APPOINTED STUDENT COMMISSIONER, JASMINE BAFAIZ Ms. Caroline Soto, City Clerk, administered the Oath of Office to Ms. Bafaiz. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisor~Committee Ms. Lee Sandeman reported that at its last meeting the Advisory Committee evaluated the second annual Picnic in the Park event held at Emerald Glen Park on June 17, 2011, and discussed the spring quarterly report for Senior Center activities, and the Fiscal Year 2011-2012 Committee Goals and Objectives. Youth Advisory Committee Youth Advisory Committee Members Aslan Brown and Alex Rogers presented an overview of the Youth Advisory Committee's activities during the 2010-2011 term. 3.3 PUBLIC COMMENTS -None APPROVAL OF NIINUTES -June 20, 2011 On a motion by Cm. Boboc, seconded by Cm. Mack, and by a vote of 4-0-1 with Cm. Jones absent and Cm. Bafaiz abstaining, the Commission voted to approve the June 20, 2011 minutes as presented. Cm. Bafaiz abstained from the vote as this was her first meeting with the Commission. WRITTEN COMMUNICATIONS -None PUBLIC HEARING 6.1 AMENDMENTS TO FEE RESOLUTION Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. P&CSC Meeting Minutes -July 18, 2011 Cm. Boboc asked about the increase in non-resident fees to twenty percent higher than the resident fees. Mr. McCreary explained that the non-resident fees were increased as a measure to increase revenue. He further stated that this pricing plan is comparable to neighboring cities. Cm. Boboc asked about the single fee for the SK Fun Run and Walk event. Mr. McCreary explained that residents and non-residents have historically been charged the same fee for this event and that non- resident fees are not typical for these types of competitive sporting events. Vice Chair Totaro expressed concern about the reduction in teen programming; however, he stated that he is fine with the proposed amendments to the fee resolution. Cm. Mack suggested lowering the price of Open Gym to $3.95 so that the fee would be midway between the fees that neighboring cities charge. Cm. Bafaiz stated that the Youth Advisory Committee is actively working on ideas for teen programming. Chair Elias asked about the cost recovery rate for the aquatic programs. Mr. McCreary stated that the cost recovery rate is based on the Fiscal Year 2011-2012 actual budget which reflects a shorter season. Chair Elias asked about the proposal to increase the price of the golf tournament fees. He stated that he was concerned that increasing the fees may further reduce participation in the event. Mr. McCreary stated that if the Commission chose to maintain the current fees for the golf tournament, Staff could look into other sources of revenue, such as increased sponsorships, in order to achieve the desired cost recovery. Chair Elias opened the Public Hearing. Ms. Sandeman asked about the thirty percent increase for the Senior Center Trips and Tours program. Mr. McCreary explained that to reinstate the program, the fees would have to be increased in order to fully recover the direct costs of the program. Cm. Boboc asked about the past attendance of the golf tournament. Mr. McCreary stated that the event attendance has gone from a high of about 115 participants to about 90 participants last year. Chair Elias closed the Public Hearing. Vice Chair Totaro asked how the golf tournament benefits the Youth Fee Assistance Program. Mr. McCreary explained that the net funds, after direct expenditures have been subtracted, are donated to the Youth Fee Assistance Program. He stated that a portion of the proposed fee increase would probably go towards recovering some of the increased costs of producing the event. Vice Chair Totaro asked about the cost recovery rate for the adult soccer league. Mr. McCreary stated that the cost recovery rate is about 60%. On a motion from Vice Chair Totaro, seconded by Cm. Mack, and by a vote of 5-0-0 with Cm. Jones absent, and with an amendment to maintain the current fees for the Community Golf Tournament, the Commission voted to adopt the Resolution Adopting a Master Fee Schedule for Parks and Community Services Department Programs and Services. P&CSC Meeting Minutes — Jul " S, 2011 UNFINISHED BUSINESS — None NEW BUSINESS 8.1 SPRING 2011 QUARTERLY REPORT Mr. Paul McCreary, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Vice Chair Totaro asked about the St. Patrick's Day Festival attendance in 2007. Mr. McCreary stated that the large number could have been due to any number of factors, including the weather. Vice Chair Totaro asked about teen programming. Mr. McCreary stated that the Youth Advisory Committee would be focusing on events that have the greatest potential to bring in the most participation. Cm. Boboc asked about the decrease in attendance over the past three years for the aquatics lap swim/water walk program. Mr. McCreary explained that in 2009 a competitive youth swim team was temporarily using the facility for practice and paying lap swim admission fees. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Vice Chair Totaro reported that he attended the Heritage Park & Museums Grand Opening and the Youth Sports Liaison Committee meeting. Cm. Mack reported that she attended the Heritage Park & Museums Grand Opening. Chair Elias commented that for fundraising purposes, the City should require fireworks booths to add a city tax to the sales of fireworks. Mr. McCreary provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:00 p.m. Respectfully submitte Rhonda Franklin Administrative Aide APP OVED: r airperson