HomeMy WebLinkAbout4.4 Holiday Banners
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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: October 10, 1988
SUBJECT:
Award of Bid - Holiday Banners
EXHIBITS ATTACHED:
1) Resolutions
2) Bid Summary
RECOMMENDATION: ~\ ~doPt Resolutions (1) Awarding Bid for Banners to
Vaughn Display and (2) Awarding Bid for Hardware to
Kalamazoo Banner Works
FINANCIAL STATEMENT:
Low bid received for banners is in the amount of
$3,483.31; lowest acceptable bid for hardware is
$3,212.44, for a total combined cost of $6,695.75.
$13,200 is budgeted in the CIP for purchase of banners
and brackets for the 1988-89 Fiscal Year. Cost of
installation by City maintenance crew is included in
the operating budget.
DESCRIPTION:
On August 22, 1988, the City Council authorized Staff to solicit __
quotations for 40 December holiday banners and associated hardware and for 24
St. Patrick's Day banners. The 40 December holiday banners will be installed
along with the 37 banners purchased last year, to increase the number of
banners in the downtown core area and extend coverage to include Dublin Blvd.
between Village Parkway and Dougherty Road and San Ramon Road between Amador
Valley Blvd. and Silvergate Drive.
The design of the St. Patrick's Day banner will be as chosen by the City
Council. The St. Patrick's Day banners will be hung in the downtown core
area, primarily along the parade route.
The City received a total of three bids as itemized on the attached
summary sheet. The lowest bid in each category was from Vaughn Display, whose
sample banner appears to be satisfactory and in accord with the specification.
However, Staff feels that neither the hardware submitted by Vaughn Display nor
that submitted by the second low bidder, Kelley Display, meets the bid
specification. The hardware submitted by the third bidder, Kalamazoo Banner
Works, does meet the written specification. The City's Maintenance
Superintendent has examined the samples submitted and feels that Kalamazoo's
hardware is the only one of the three that would be acceptable.
The bid documents provided that the banners and hardware could be
awarded separately.
Staff therefore recommends that the City Council adopt the resolutions
(1) awarding the bid for banners to Vaughn Display, and (2) awarding the bid
for hardware to Kalamazoo Banner Works.
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ITEM NO. ~~ ~
COPIES TO: Bidders (3)
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RESOLUTION NO. 135-88
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING PURCHASE ORDER FOR DECEMBER HOLIDAY BANNERS
AND ST. PATRICK'S DAY BANNERS TO VAUGHN DISPLAY, INC.
WHEREAS, the City of Dublin did, on September 21, 1988, publicly
open, examine, and declare all sealed bids for doing the work described in
the approved specifications for ~anners and hardware, authorized by the City
Council on August 22, 1988, which specifications are hereby expressly
referred to for a description of said work and for all particulars relative
to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has
recommended that the bid hereinafter mentioned is the lowest and best bid for
doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby award the City of Dublin purchase order for street
banners to the lowest responsible bidder therefor, to wit Vaughn Display,
Inc. at a bid of $3,483.31, the particulars of which bid are on file in the
office of the City Engineer.
PASSED, APPROVED, AND ADOPTED this 10th day of October, 1988.
AYES:
Councilmernbers Hegarty, Snyder, Vonheeder & tvlayor Jeffery
NOES:
Uone
ABSTAIN: Counci lrnernber ["'Ioffatt
ABSENT: None
C1FA~a~
ATTEST:
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City ere
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RESOLUTION NO. 136_88
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING PURCHASE ORDER FOR STREET BANNER HARDWARE
TO KALAMAZOO BANNER WORKS, INC.
WHEREAS, the City of Dublin did, on September 21, 1988, publicly
open, examine, and declare all sealed bids for doing the work described in
the approved specifications for ~anners and hardware, authorized by the City
Council on August 22, 1988, which specifications are hereby expressly
referred to for a description of said work and for all particulars relative
to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has
recommended that the bid hereinafter mentioned is the lowest and best bid for
doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby award the City of Dublin purchase order for street
banner hardware to the lowest responsible bidder therefor, to wit Kalamazoo
Banner Works, Inc., at a bid of $3,212.44, the particulars of which bid are
on file in the office of the City Engineer.
PASSED, APPROVED, AND ADOPTED this 10th day of Octob~r, 1988.
AYES:
Councilmelllbers Hegarty, Snyder, Vonheeder & tvlayor Jeffery
NOES:
None
ABSTAIN: Councilmember Hoffatt
ABSENT: None
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May V
ATTEST:
~J. .-eJ/}&
City Clerk
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