HomeMy WebLinkAbout8.6 Budget Mtg Date~~~~ Off' nU~~~
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #330-20
December 6, 2011
Honorable Mayor and City Councilmembers
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Joni Pattillo, City Manager ° ~'
SUBJECT: Establishment of Budget Meeting Dates for Fiscal Years 2012-2013 and 2013-
2014
Prepared by Amy Cunningham, Budget Manager/Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will establish meeting dates for the upcoming two-year budget process.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Staff recommends that the City Council establish meeting dates in preparation for the Fiscal
Years 2012-2013 and 2013-2014 budget process.
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Submitted By
Budget Manager/
Assistant to the City Manager
DESCRIPTION:
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Reviewed By
Assistant City Manager
At the meeting of March 14, 2011, the City Council directed Staff to proceed with
implementation of a two year budget cycle beginning with Fiscal Years 2012-2013 / 2013-2014.
Major benefits of the change to a two-year process include allowing for preparation of a budget
with a longer fiscal outlook and enhancement of alignment with the City Council's adopted 10-
Year Strategic Plan.
Beginning last year, the City Council moved to an initiative-oriented approach to budget
planning with a strong focus on the Strategic Plan. This approach ensures that the Strategic
Plan is driving the budget and that funding allocations are aligned with the City Council's
overarching, long-term strategic priorities. Priority initiatives that are more routine-in-nature and
do not fit into the Strategic Plan are accomplished through incorporation into the City Manager's
Annual Work Plan. With this process, both the Strategies and Work Plan initiatives ultimately
guide funding decisions.
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Although this is the first time atwo-year budget cycle will be undertaken, the process for
creating a budget plan will remain relatively unchanged from prior years. As always, the
process will have formal and informal opportunities for both the public and City Council to
provide input prior to the budget hearing. In the coming months Staff is planning a series of
community focused budget conversations to obtain feedback about the City's current service
levels and fiscal approach.
As part of the upcoming budget process, Staff is proposing two City Council Budget Study
Sessions. The first Study Session will include City Council consideration of strategic and
operational budget initiatives for the upcoming two fiscal years. At that meeting, the City
Council will consider Staff proposed initiatives and be asked to put forward other initiatives, if
any, for discussion and consideration.
At the second Study Session, Staff will bring back current and future year costs associated with
the initiatives approved at the first Budget Study Session. The City Council will then determine
whether or not any of those initiatives should be included in the upcoming two year budget.
The Preliminary Budget document will be considered at the Budget Hearing in June 2012.
Included in the Preliminary Budget will be those Initiatives that the City Council agreed to move
forward for inclusion in the budget at the second Budget Study Session.
Proposed Meeting Dates
In preparation of the City's first two-year budget cycle, Staff is asking the City Council to
establish budget meeting dates. Establishment of these dates will help Staff to finalize the
budget preparation calendar. Staff proposes the following options for meetings associated with
the Fiscal Year 2012-2013 and Fiscal Year 2013-2014 budget process:
I. City Council Budget Study Session #1 -
City Council will discuss proposed budget initiatives. The discussion has historically
lasted two to two-and-a-half hours.
Choose one option -
Option 1: Saturday, March 3, 2012 beginning at 9:00 A.M.; or
Option 2: Wednesday, March 7, 2012 beginning at 6:00 P.M.; or
Option 3: Thursday, March 8, 2012 beginning at 6:00 P.M.
II. City Council Budget Study Session #2 -
City Council will review costs associated with the proposed initiatives. The discussion
has historically lasted one-and-a half hours.
Choose one option -
Option 1: Tuesday, April 17, 2012 beginning at 5:30 P.M.
(Start regularly scheduled City Council meeting early.); or
Option 2: Wednesday, April 18, 2012 beginning at 6:00 P.M.
III. City Council Budget Hearing -
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City Council will consider adoption of appropriations for Fiscal Year 2012-2013, as well
as appropriations in concept for Fiscal Year 2013-2014. The discussion has historically
lasted one-and-a-half hours.
Option 1: Tuesday, June 19, 2012 beginning at 5:30 P.M.
(Start regularly scheduled City Council meeting early.); or
Option 2: Thursday, June 21, 2012 beginning at 6:00 P.M.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS: None
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