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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #150-70
December 20, 2011
Honorable Mayor and City Councilmembers
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Joni Pattillo, City Manager ° ~'
Acceptance of Donation from the Valley Spokesmen Touring Club
Prepared by Tom McCarthy, Commander Dublin Police Services
EXECUTIVE SUMMARY:
Dublin Police Services' Crime Prevention
Valley Spokesmen Touring Club which will
safety program. The Dublin City Council
Appreciation for their donation.
FINANCIAL IMPACT:
Unit received a generous donation of $1,500 from
be used to expand the Dublin Police Services bicycle
will present Valley Spokesmen with a Certificate of
The $1,500 donation will be used for the Operating Supplies associated with the Bicycle Safety
Program, including the bicycle rodeos. A budget change in the amount of $1,500 will record the
unbudgeted donation as well as the offsetting expense in the current year budget.
RECOMMENDATION:
Staff recommends that the City Council: 1) Accept the $1,500 donation and recognize the donor;
and 2) Approve the Budget Change.
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Submitted By
Police Chief
DESCRIPTION:
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Reviewed By
Administrative Services
Director
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Reviewed y
Assistant City Manager
On Tuesday, November 15, 2011, Dublin Police Services received a letter, with a check in the
amount of $1,500, from the Valley Spokesmen Touring Club. The letter indicated that the Valley
Spokesmen wanted to provide the donation to support the Dublin Police Services "Bicycle
Safety Program". The funds were made available from the proceeds from The Valley
Spokesmen women's only "Cinderella Classic/Challenge" bicycle tour in April 2011.
Page 1 of 2 ITEM NO. 3.2
Dublin Police Services' Crime Prevention Unit coordinates and sponsors several bicycle rodeo
and safety events throughout the year. The events target Dublin youth and focus on bicycle and
roadway safety. The donation would allow Crime Prevention to purchase additional bicycle
safety literature, obstacle course materials, and bicycle maintenance tools and supplies. With
these additional funds, the Crime Prevention Unit would be able to expand the bicycle safety
program for the children in our community.
The adopted Fiscal Year 2011-2012 Budget did not include this revenue or the additional
expense. A Budget Change has been prepared which will adjust the Fiscal Year 2011-2012
appropriations.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS: 1. Budget Change
Page 2 of 2
CITY OF DUBLIN
BUDGET CHANGE FORM FISCAL YEAR 2011/2012
CHANGE FORM #
New Appropriations (City Council Approval Required)
From Unappropriated Reserves
X From New Revenues
Budget Transfers:
From Budgeted Contingent Reserve
(1001.1901-81101)
Within Same Department Activity
Between Departments (City Council Approval Reqd)
Other
DECREASE BUDGET ACCOUNT AMOUNT INCREASE BUDGET ACCOUNT AMOUNT
Name: REVENUE: General Fund -(Police
Services /Crime Prevention) Other
Revenue
-Donation /Sponsorship $ 1,500
Account #: 1001.2105.49121
Name: EXPENDITURE: General Fund -
(Police Services /Crime Prevention)
Operating Supplies $ 1,500
Account #: 1001.2105.61104
REASON FOR BUDGET CHANGE ENTRY: This budget change will recognize as revenue a
donation made to Dublin Police Services by the Valley Spokesman, as presented to the City
Council on 12/20/2011. In addition to recognition of the revenue for the donation, the Budget
Adjustment appropriates a matching expenditure for operating supplies associated with the
Bicycle Safety Program coordinated by Crime Prevention Staff.
As Presented at the City Council Meeting on:
Posted By:
#################(Finance Use Only)###################
City Council Minutes Excerpt Attached Reviewed By:
G:IBudget Changesl4_2011_ 12113_ 12_20_ 11_Police_Donation_Valley Spokesman. doc
Date: 12/20/2011
Date:
ATTACHMENT 1