HomeMy WebLinkAbout8.3 Fall 2011 Quarterly RptL G~' ~.y
i9~~~~`si AGENDA STATEMENT
`` ~ ~~ PARKS AND COMMUNITY SERVICES COMMISSION
~~LIFOR~~~ MEETING DATE: January 9, 2012
SUBJECT: Fa112011 Quarterly Report
Report by Micki Cronin, Assistant Director of Parks and Community
Services
ATTACHMENTS: 1. Recreational Activities Registration Report
2. Senior Center Attendance Report
RECOMMENDATION: Receive Report
FINANCIAL STATEMENT: None
DESCRIPTION: The Parks and Community Services Department develops and
implements quality programs that strengthen community image, provide recreational experiences,
encourage healthy lifestyles and preserve the City's heritage. This is accomplished by providing
innovative recreation, social and cultural programs in the areas of family services, preschool, teens,
sports, special events, recreational activities and classes, seniors and aquatics. Following is a summary of
programs conducted during the fall of 2011.
RECREATIONAL ACTIVITIES
Recreational activities are classes and programs that serve customers of all ages and provide positive
recreational experiences for participants. By participating in these classes, community members are given
the opportunity to enhance their health and wellbeing. Classes provide opportunities to attempt new
experiences or refine current skills, as well as provide a venue to meet others in the community and
recreate with friends. Recreational activities are planned and implemented by contracted specialty
instructors.
Popular classes for youth included Kindergym, Gymnastics, and Karate. Popular adult classes included
Zumba, and Yoga & Meditation. Attachment 1 is a detailed registration report. A total of 392 participants
registered for recreational activities during the fall of 2011, which was a 9% decrease compared to last
year. The table on the following page summarizes registration for the fall quarter.
COPIES TO:
ITEM NO. 8.3
G:\PARKS COMMISSIONWGNDSTMT\2012\1-9Itern 8.3 Fa112011 Quarterly Report.doc
Recreational Activities Fall Reeistration Comparison
Resident
Non-Resident 32,5
6~7 372
57 346
65 311
68 325
87
Total Registration 392 429 411 379 412
Courses Held 6~4 58 54 56 53
Avg. Registration per Class 6.1 7.4 7.6 6.3 7.8
Courses Offered 98 88 77 70 77
Cancellation Rate 35:% 34% 30% 20% 31%
>H'AMILY SERVICES
After School Recreation
After School Recreation is an activity program serving 298 children in first through fifth grades. The
program operates on school days at all public elementary schools in Dublin. Participants engage in
activities such as indoor and outdoor games, arts-n-crafts, special events and quiet time for homework.
This fall 2011 there was a 20% increase in registration compared to last fall. Green Elementary had a
26% increase in registration and. Dougherty Elementary had a slight increase of 5%. This is the first fall
that Kolb Elementary School the site opened with 53 students. Following is a summary of the
registration.
After School Recreation
Dougherty Elementary 71 68 73 67 61
Dublin Elementary 41 42 45 60 33
Frederiksen Elementary 38 30 33 46 49
Green Elementary 58 43 50 58 58
Murray Elementary 37 20 25 24 28
Nielsen Elementary - - - - 42
Fallon Elementary - 37 38 42 49
Kolb Elementary 53
Total Registration 298 240 264 297 320
Full-Session Participants 125 96 121 140 147
20-Day Pass Participants 248 144 143 157 173
Youth Fee Assistance Program
This program promotes access to City recreation services by providing eligible Dublin youth financial
assistance to participate in City sponsored recreation programs. During 2011, the program provided
assistance to 86 eligible youth in the community. However during the fall 2011 quarter no scholarships
were awarded, or were any new applications approved for the program, due to the high demand for
assistance and limited funding. The program relies solely on donations and fundraising as no funds are
allocated from the City's General Fund for the program. Staff is exploring ways to increase funding, or
modify the funding level and eligibility requirements, so the program can be sustained.
Student Union After School Program
The Student Union after school program is designed specifically for middle school students, and places an
emphasis on academic assistance anal recreation/leisure enrichment. The Student Union provides teens a
safe environment to engage in positive activities that enhances their social, intellectual, physical and
emotional development. By taking place after school and on-campus, the program serves an important
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role in the diversion of juvenile crime in Dublin. The program is held at Wells Middle School and Fallon
Middle School, and offers a variety of fun activities for teens, including educational programs, sporting
activities, arts and crafts, science projects and music activities. The program also features the popular
Homework Club. The Homework Club has a credentialed teacher and an aide that provide homework
assistance during the first hour of the program each day. There were 101 participants registered for the
program this year, which was an increase of 3% compared to 2010.
Student Union Registration
Wells Middle School 36 41 55 38 47
Fallon Middle School 65 57 58 55 42
Total Registration 101 98 113 93 89
Full-Session 41 50 56 51 50
20-Day Pass 75 48 57 42 39
PRESCHOOL
Dublin Preschool Program
The Dublin Preschool is a recreation-based preschool program that provides the opportunity for social and
educational development under the instruction of qualified early childhood educators. Children in this
program participate in activities such as games and learning activities, outdoor play, arts and crafts,
music, story time and circle time. Classes are offered at two locations including the Emerald Glen
Activity Center and the Shannon Community Center. Classes are offered in two-day and three-day
combinations during the morning or afternoon. There is also a four day per week option for the Junior
Kindergarten program.
There were a total of 301 registrations for the fall, which was a 4% decrease. The primary reason for the
decrease was reduced registration in the four year old class at Shannon The three year old classes had 114
registrations. There were 168 registrations for the four year old classes, and 19 for the Junior
Kindergarten program. Following is a summary of registration for the fall session.
Preschool Session I Registration Comparison
Resident 270 268 231 131 88
Non-Resident 31 46 56 4 2
Total Registration 301 314 287 135 90
TEEN PROGRAMS
Teen Events
The Department coordinates teen special events throughout the year. In previous years, Staff coordinated
monthly teen events. This fiscal year the number of teen events planned has been reduced from eleven to
five teen events per year. This was based on a recommendation by the Youth Advisory Committee and
Parks and Community Services Commission. During fall 2011 a teen concert was scheduled for
November 18th, but was postponed to March 2, 2012 due to lack of commitment of youth bands. There are
four teen events that Staff is planning for the remainder of the Fiscal Year.
SENIOR CENTER
The Dublin Senior Center provides a wide variety of activities, classes, and events that strengthen
participants' physical, cognitive and mental wellness. The following is a comparison of attendance
during the fall over the past five years.
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Senior Center Fall Attendance Comparison (Sept-Nov 2011)
~ - .. . - 1 f ~~IJ~N ~~III]' ~.[III}: ~~IIIt/
Drop-In 2,5?3 2,400 1,647 1,137 1,116
Programs & Activities 10,543 10,555 11,469 11,188 9,946
Total Attendance 13,Ofi6 12,955 13,116 12,325 11,062
# of Days open (61 days) (60 days) (61 days) (62 days) (66days)
Avg. Daily Attendance 2.(4 216 215 200 178
Total Volunteer Hours 4,146 3,419 3,615 2,771 2,530
Attachment 2 is a detailed attendance report for the 2011 fall quarter. Overall, the Volunteer Program
experienced a 21 % increase in hours due to a great retention rate, plus the recruitment of 12 new
volunteers, brought the total volunteer count to 193. Staff attributes the increase in hours to the many
volunteer hours that both the Dublili Senior Foundation Members and Senior Center Advisory Committee
Members contributed to plan and implement a successful Holiday Boutique.
The Center is able to maintain its attendance due to three major special events offered in the Fall Quarter -
the Annual Senior Resource Fair, the Holiday Boutique and the Hometown Heroes Event. Classes and
activities that showed an increase iI1 attendance included four Line Dance classes, the Ping Pong drop-in
activity, Trail Trekkers, two Tai Cl:~i classes, and the Ukulele class. New classes (not offered last year or
added in this quarter) like the Friday and Saturday Watercolor class, Beginning Piano, Sign Language,
and Urban Explorers, also contributed to the increase in attendance.
The Blanket for Vets Program celebrated its one year anniversary and continues to attract senior crafters
who live as far as Antioch. Since September 2010, they have donated a grand total of 138 blankets, 81
scarves and 29 hats.
The Annual Senior Information and Resource (FIT) Fair was offered on the first Saturday of the October
attracted approximately 350 participants. The event had 44 vendors.
The 4th Annual Hometown Heroes Event held attracted over 170 people to pay tribute to our veterans. The
Wall of Heroes featured over 50 photos honoring many seniors and other community members who
served in the military. The 191St Arrny Band, The Band of the Wild West provided the entertainment. The
Senior Center received 300 donated socks at the event. In addition, 300 more miscellaneous items were
collected on behalf of Operation S.A.M. to benefit the troops overseas.
The First Holiday Craft Boutique sponsored by the Dublin Senior Foundation was held the weekend
before Thanksgiving, with 44 vendors selling items. It is estimated that over 300 people attended this
event. The Dublin Senior Center Foundation raised over $2,600 from the event.
ADULT SPORTS PROGRAMS
Open Gym Basketball
Open Gym Basketball was offered at Stager Community Gymnasium on Wednesday evenings for 11
weeks during the fall. Several week;~ were cancelled in 2007, 2008, and again 2011 due to lack of interest.
The program was most popular when it was held at Fallon Middle School in 2009 for one year only. Due
to a lack of available space at F~ allon Gym, Open Gym Basketball is currently offered at Stager
Community Gymnasium during the fall quarter. Spring Open Gym has always outpaced fall Open Gym in
numbers of participants over afive-year :period (1087-698). It is proposed that fall Open Gym not be
offered in 2012 unless interest increases or Fallon Middle School becomes available. Staff believes the
gym could be rented or another program offered during time that Open Gym would have been held.
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Open Gym Basketball Attendance Comparison
Total Attendance 88 226 308 48 28
Avg. Daily Attendance 8 16 24 7 4
Adult Basketball League
A total of 16 teams participated in the fall basketball leagues. The "C" and "D" 5-on-5 leagues were held
separately with a total of 12 teams registered. The " 30 years and older" 4-on-4 league had four teams
registered. Games were held at Stager Community Gymnasium and Wells Middle School. The 5-on-5
leagues were conducted on Sunday evenings beginning in August and ending in December. The 4-on-4
league was conducted on Monday evenings beginning in September and ending in December.
Registration dropped in basketball due to the implementation of a new adult sports league payment
policy. Teams are now required to pay their complete registration fees prior to beginning the league.
Previously, teams could make a partial payment and finish paying up until the third week. Several teams
were unable to meet this demand. It is expected they will adjust to the new system by the next league. The
new policy was necessary to eliminate staff time in collecting fees and to guarantee all fees were
collected during the season.
Basketball
Men's 5-on-5 "C/D"
Men's 4-on-4 " 30+"
Registration Comparison
12 16 16 12
4 6 6 6
0
Total Teams 16 22 22 18 9
Adult Soccer League
A total of four teams participated this fall in the Dublin Adult Soccer League. The "Majors" league was
conducted on Sunday mornings at Fallon Sports Park. The league began in September and concluded in
December. Registration dropped in soccer due to the implementation of a new adult sports league
payment policy. Teams are now required to pay their complete registration fees prior to beginning the
league. Previously, teams could make a partial payment and finish paying up until the third week. Several
teams were unable to meet this demand. It is expected they will adjust to the new system by the next
league. The new policy was necessary to eliminate Staff time in collecting fees and to guarantee all fees
were collected during the season. New options are being implemented for the spring season including an
additional league game and a less expensive version with fewer players on the field.
Soccer League Registration Comparison
~ ~~
Men's Majors 4 8
CONTRACTED CLASSES
Contracted Sports Programs
Each quarter the City offers several sports programs by utilizing contracted instructors. Contracted
classes offered during the fall included Arora Tennis, California Basketball, Dublin Ranch Golf, Kidz
Love Soccer, Make Me a Pro and Wee Hoop. Registration for contracted sports programs increased 26%
from the previous year due to the scheduling of a second session of Make Me a Pro basketball classes and
the addition of the California Basketball clinics taught at Fallon Middle School.
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Contracted Sports Registration Comparison
Arora Tennis (adult) 14 18 30 10 -
Arora Tennis (youth) :100 78 15 32 -
Arora Tennis (cardio) - 5 46 44 -
California Basketball 46 - - - -
Dublin Ranch Golf (adult) 19 18 22 23 -
Dublin Ranch Golf (youth) 13 11 12 21 -
Kidz Love Soccer 167 184 171 151 172
Make Me a Pro 96 45 - - -
Skyhawks - - 32 - -
Velocity - - 8 - -
Wee Hoop 40 33 19 - -
Total Registration 495 392 355 281 172
Bat Busters Tee Ball League
The Bat Busters Tee Ball League is; for children who are three to five years old and was conducted at a
new location, Fallon Sports Park. This location allowed for games to be held simultaneously for the first
time. The league teaches the fundamentals of baseball in a fun and non-competitive environment. There
was a 31 % decrease in registration :from the previous year primarily due to low enrollment of three year
olds. All games were played on S~iturdays starting in September and ending in October. Parents were
encouraged to participate as base coaches, dugout monitors and fielding "encouragers". Players received
a tee-shirt and a participation trophy. Trophies were presented on the final day at an awards ceremony,
with each participant being individually recognized.
Tee Ball Registration Comparison
Resident
Non-Resident 74
6 103
15 78
8 58
2 74
6
Total Participants 80 118 86 60 80
SPECIAL EVENTS
Dublin Community Golf Tournament
The fourth annual Dublin Community Golf Tournament was held at Dublin Ranch Golf Course on
September 21. The event was moved from June to September to avoid a conflict with the Dublin Chamber
of Commerce tournament which wt~s moved to June. The tournament was a scramble format and there
were 17 groups totaling 61 paid golfers. The tournament featured golf, a banquet, putting contest and
silent auction. The Chamber of Con;unerce, Dr. Cynthia Lagasca-Ignacio, Lexura Service Center, Rockin'
Jump, Palo Alto Medical Foundation and Velocity Sports sponsored the tournament. The tournament
raises funds for the City's Youth Ff;e Assistance Program. Even though participation was down, which
was possibly due to the date change, the event was able to generate $1,986 in net proceeds for the Youth
Fee Assistance Fund. This is not. too far oi:f from last year's total of $2,235.
Dubblin Communit~r Golf Tournament
Adults 24 26 37 35
Seniors 37 69 73 84
Teens - 2 4 II
Total Registration 61 97 114 130
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RECREATIONAL ACTIVITIES REGISTRATION FALL 2011
Activity RES Non-RES TOTAL
Zumba Join the Party 60 26 86
Yoga & Meditation II & III 21 0 21
Kindergym 17 1 18
Yoga & Meditation I & II 14 3 17
Girls Beginning Gymnastics 16 0 16
Mighty Mites 13 2 15
Pee Wee Gymnastics 10 5 15
Beginning Karate 13 0 13
Parent & Me Gymnastics 10 3 13
Mini Mites 11 1 12
Pee Wee Playtime 12 0 12
Gingerbread House Workshop 9 0 9
Advanced Karate 5 3 8
Christmas Cookies 7 1 8
CPR, First Aid and AED 8 0 8
Gym Explorers 8 0 8
Ladies Boot Camp 8 0 8
Tiny Tigers Tae Kwon Do 8 0 8
Beginning Acrobatic Gymnastics 7 0 7
Gym Babies 7 0 7
Beginning Tumbling 6 0 6
Boys Beginner Gymnastics 5 1 6
Fall Soups 6 0 6
Teeny Tigers Tae Kwon Do 5 1 6
Christmas in the Kitchen for Kids 5 0 5
CPR &AED 2 3 5
Dehydrating Divas 1 4 5
Intermediate Aikido 4 1 5
Karate 2 3 5
Parent & Me Gingerbread House Workshop 5 0 5
Beginning Aikido 3 1 4
Chocolate Truffles 4 0 4
Preschooler Fun for English Learners 3 1 4
Adult Bicycle Safety 3 0 3
Etiquette & Poise I 1 2 3
Good Manners for Children 1 2 3
Healthy Cooking for Kids 0 3 3
Tae Kwon Do for Children 2 0 2
Lil Buddy Bowling 1 0 1
Teen Job Fair 1 0 1
Which Test Should I Take SAT or ACT? 1 0 1
TOTAL 325 67 392
ATTACHMENT 1
DUBLIN SENIOR CENTER ATTENDANCE REPORT: FALL 2011
ACTIVITY NAME SEP OCT NOV TOTAL
Line Dance 807 766 536 2,109
Food distribution 374 380 297 1,051
Bridge 299 282 265 846
Lunch 269 222 307 798
Bingo 200 206 247 653
Ping Pong 156 143 108 407
Holiday Boutique Special Event 0 0 375 375
Senior Resource Fair 0 350 0 350
Watercolor -Volunteer Instruction 170 136 34 340
Trail Trekkers 90 100 122 312
Computer Drop In 58 80 79 217
Jam Session/Ukulele 50 61 68 179
Special Event: Hometown Heroes 0 0 175 175
Luncheon 2nd & Specials 47 55 64 166
Writing Workshop 37 66 48 151
Foundation Casino 50 50 50 150
American Mah Jong 67 55 26 148
Blankets for Vets 48 48 52 148
Fitness 50 (new) 0 78 64 142
Tai Chi Traditional 56 52 32 140
ESL 60 52 24 136
Path Wanderers 69 32 32 133
Pilates 20 57 56 133
Simply Tai Chi 35 43 39 117
NIA 32 32 40 104
Bunco 47 40 14 101
Art Studio 29 22 32 83
Sing Along 33 19 29 81
Quilting (Needle Arts) 10 25 32 67
Building Tour 26 25 10 61
Pinochle 16 24 19 59
Watercolor Drop-in 23 6 26 55
DancEscape 0 53 0 53
Poker (PM only) 12 15 20 47
Trips and Tours 23 12 11 46
Computer 1-on-1 12 10 23 45
Diabetes Class 0 21 22 43
Foundation Meeting 13 13 13 39
HICAP-Reg & Special Group Talk 2 34 3 39
Yoga -Chair 24 15 0 39
AARP Mature Driving 21 16 0 37
Art Saturday 24 0 0 24
Reading Group 7 8 6 21
Foot Fitness 0 7 12 19
Urban Explorers 0 17 0 17
Health Screen 14 0 0 14
Music -Piano 0 9 4 13
Life Workshops 5 7 0 12
Yoga -Laughter 7 4 0 11
Sign Language 10 0 0 10
Advisory Committee 0 5 4 9
Holiday Cards 0 0 5 5
Trip Arm Chair Traveler 5 0 0 5
Memory Screening 1 0 0 1
Drop In (40per day) 840 841 842 2,523
Total Attendance 4,198 4.594 4.267 13,059
ATTACHMENT 2