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Home My WebLink About4.1 Draft 12-20-2011 Minutes~~~~ Off' nU~~~ /ii ~ 111 L~~ - ~ ~~~ DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL CITY CLERK File # 610-10 January 17, 2012 Honorable Mayor and City Councilmembers ~~ Joni Pattillo, City Manager ° ~' Minutes of Regular City Council Meeting of December 20, 2011 Prepared by Caroline P. Soto, City Clerk EXECUTIVE SUMMARY: The City Council will consider the approval of the minutes of the Regular City Council Meeting of December 20, 2011. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Regular City Council Meeting of December 20, 2011. ~) ~~, I .~_ (,-1,~~, ~ ~. ~ r ~ .~ Submitted By Reviewed By City Clerk Assistant City Manager DESCRIPTION: The City Council will consider the approval of the minutes of the Regular City Council Meeting of December 20, 2011. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of December 20, 2011 City Council Meeting Page 1 of 1 ITEM NO. 4.1 DRAFT Or' DU~~ j~ MINUTES OF THE CITY COUNCIL ``, OF THE CITY OF DUBLIN 8Z \~ . ~i/ REGULAR MEETING DECEMBER 20, 2011 CLOSED SESSION A closed session was held at 6:30:45 PM ,regarding: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: 3240 Maguire Way, #325 Agency negotiators: Joni Pattillo, City Manager and John Bakker, City Attorney Negotiating party: Suzanne Marchand Under negotiation: Price and terms of payment _....i A regular meeting of the Dublin City Council was held on Tuesday, December 20, 2011, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00:14 PM , by Mayor Sbranti. _..,,f ROLL CALL PRESENT: Councilmembers Biddle, Hildenbrand, Swalwell, and Mayor Sbranti ABSENT: Vice Mayor Hart PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Sbranti stated there was no reportable action during Closed Session. DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ 1 DRAFT ORAL COMMUNICATIONS Introduction of New Employee: Victoria Chak, Secretary to the City Manager/Deputy City Clerk 7:01:00 PM 3.1 (710-10) City Manager Pattillo introduced Victoria Chak, the new Secretary to the City Manager/Deputy City Clerk. The City Council welcomed Ms. Chak to the City of Dublin Staff. City Manager Pattillo announced that Director of Parks and Community Services Diane Lowart would be retiring from the City of Dublin after 26 years. _....i Acceptance of Donation from the Valley Spokesmen Touring Club 7:14:48 PM 3.2 (150-70) Dublin Police Chief Tom McCarthy presented the Staff Report and advised that the Dublin Police Services' Crime Prevention unit received a generous donation of $1,500 from Valley Spokesmen Touring Club which would be used to expand the Dublin Police Services bicycle safety program. The Dublin City Council would present Valley Spokesmen with a Certificate of Appreciation for their donation. On motion of Cm. Biddle, seconded by Cm. Hildenbrand and by unanimous vote (Vm. Hart absent), the City Council accepted the $1,500 donation, recognized the donor, and approved the budget change. Public Comments 7:16:42 PM 3.3 Alameda County Sheriff's Office Undersheriff Lucia commented on the recent Mythbusters cannon incident in Dublin. Augustin Ramirez, International Longshore and Warehouse Union representative, spoke of the union's Waste Management contract. _...,, DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ 2 DRAFT CONSENT CALENDAR 7:25:42 PM Items 4.1 through 4.9 On motion of Cm. Swalwell, seconded by Cm. Hildenbrand and by unanimous vote (Vm. Hart absent), the City Council took the following actions: Approved (4.1) Minutes of December 6, 2011. Adopted (4.2 600-60) RESOLUTION NO. 208 - 11 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 7617, FALCON CROSSINGS RESOLUTION NO. 209 - 11 APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT FOR LANDSCAPE FEATURES WITH TRACT 7617, FALCON CROSSINGS RESOLUTION NO. 210 - 11 ACCEPTING PARK LAND DEDICATION IN-LIEU FEES AND CREDITS FOR PARK LAND DEDICATION REQUIREMENTS FOR TRACT 7617, FALCON CROSSINGS Adopted (4.3 390-20) RESOLUTION NO. 211 - 11 MAKING FINDINGS REGARDING UNEXPENDED TRAFFIC MITIGATION CONTRIBUTIONS FOR FISCAL YEAR 2010-2011 Adopted (4.4 350-20) RESOLUTION NO. 212 - 11 AUTHORIZING STAFF TO PURCHASE ONE WILDLAND TYPE 3 FIRE APPARATUS VEHICLE THROUGH PURCHASING CONTRACT WITH ALAMEDA COUNTY FIRE DEPARTMENT DUBLIN CITY COUNCIL MINUTES 3 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Approved (4.5 300-40) Check Issuance Reports and Electronic Funds Transfers. Accepted (4.6 600-35) the improvements under Contract No. 11-09, Dougherty Hills Park Slope and Drainage Repair Project, with Evans Brothers, Inc., and authorized the release of retention after 35 days if there were no subcontractor claims, and approved the Project budget change in the amount of $2,360. Accepted (4.7 600-35) the improvements under Contract No. 11-02, with Weber Tractor Service, and authorized the release of retention after 35 days if there were no subcontractor claims, approved the budget change, and adopted RESOLUTION NO. 213 - 11 REPEALING RESOLUTIONS 124-02 AND 125-02 AND AMENDING THE DUBLIN TRAFFIC CODE APPROVING A PARKING REGULATION ON VILLAGE PARKWAY Authorized (4.8 600-30) the City Manager to procure consulting services with Fehr & Peers for the development of a Citywide Travel Demand Model for an amount not to exceed $118,860, and approved the Budget Change allowing the total project expenditures to be recorded in the Engineering Operating Budget. Adopted (4.9 600-60) RESOLUTION NO. 214 - 11 ACCEPTANCE OF OFFER OF DEDICATION FOR POSITANO HILLS PARK SITE, PARCEL 3, PARCEL MAP 10049, POSITANO/ FALCON VILLAGE Mayor Sbranti called for a recess of the City Council meeting at 7:26:25 PM. _....i 7:32 p.m The meeting was called back to order with all City Councilmembers present. (Vm. Hart absent.) DUBLIN CITY COUNCIL MINUTES 4 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT _....~ WRITTEN COMMUNICATIONS -None. PUBLIC HEARINGS -None. UNFINISHED BUSINESS Review of City Fireworks Ordinance Permit Process 7:32:10 PM 7.1 (650-60) By consensus, the City Council postponed this item to the January 17, 2012 City Council meeting. Town Hall Meeting on Sign Regulations 7:32:28 PM 7.2 (450-60) Senior Planner Marnie Delgado presented the Staff Report and advised that the City Council would be asked to appoint two Councilmembers to participate in a Town Hall Meeting on February 9, 2012 where amendments to Chapter 8.84 (Sign Regulations) of the Dublin Zoning Ordinance would be discussed with interested members of the community. Mayor Sbranti asked what outreach had taken place in regard to the meetings. Ms. Delgado stated Staff would be sending out a notice to all automobile and vehicle dealers. They would also be notifying all the local sign companies and any other interested parties that had contacted the City and inquired about the proposed amendments. The Dublin Chamber of Commerce would also be included. City Manager Pattillo stated the information would also be posted on the City website, as well as the newspaper. On motion of Mayor Sbranti, seconded by Cm. Swalwell and by unanimous vote (Vm. Hart absent), the City Council appointed Cm. Hildenbrand and Cm. Biddle to participate in the Town Hall Meetings. _..,, DUBLIN CITY COUNCIL MINUTES 5 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT NEW BUSINESS Adoption of Transit District Fee Deferral Program for Multifamily Residential 7:34:56 PM 8.1 (470-50) Economic Development Director Linda Smith presented the Staff Report and advised that Staff was seeking City Council authorization to implement atwo-year fee deferral program for multi- family residential developments of twenty units or more within the designated Transit Districts at the East Dublin BART Station and the new West Dublin BART Station. The program is part of the City's continued efforts to support economic development activities in Dublin. On motion of Cm. Biddle, seconded by Cm. Hildenbrand and by unanimous vote (Vm. Hart absent), the City Council adopted RESOLUTION NO. 215 - 11 ADOPTING A TRANSIT DISTRICT MULTI-FAMILY RESIDENTIAL DEVELOPMENT FEE DEFERRAL PROGRAM Adoption of Commercial Facade Improvement Grant Program 7:37:28 PM 8.2 (470-50) Administrative Analyst Hazel Wetherford presented the Staff Report and advised that Staff was seeking City Council authorization to implement a Commercial Fagade Improvement Grant Program for commercial businesses in the Downtown Dublin Specific Plan Area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road as part of the City's continued efforts to support economic development activities in Dublin. Cm. Swalwell asked if Staff could consider alternate lengths of agreement. Ms. Smith, Economic Development Director, stated the property owner could come in and ask for those improvements, but working with a tenant that had less than five years remaining on their lease, or the physical investment might not be the best use of funds. Staff would want it to be longer than 48 months' investment. If the tenant were to be the applicant, they would need to have a longer term lease so that the City would be assured that the investment into their fagade stayed with the property for a long period of time. Cm. Swalwell asked if the City could put in a waiver that allowed fora 48 month lease. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Ms. Smith stated that was a discussion for the City Council. City Manager Pattillo proposed that those exceptions come back to the City Council for approval. It allowed for the program to still move forward, but those rare exceptions could be evaluated by the City Council. Cm. Swalwell stated he wanted the tenant to know they could apply for this program. The tenant and property owner did not always communicate. Mayor Sbranti asked how the program would be promoted so there was awareness in general by both property owners and tenants. Ms. Smith stated Staff would be in contact with property owners that could have the largest impact in making some fagade modifications. Mayor Sbranti stated that communication needed to take place. He asked Assistant City Manager Chris Foss what differentiated this proposal from previous similar programs in the City. Mr. Foss stated the biggest difference was that the last program was a loan program. This program was a grant. On motion of Cm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote (Vm. Hart absent), the City Council adopted RESOLUTION NO. 216 - 11 ADOPTING A COMMERCIAL FACADE IMPROVEMENT GRANT PROGRAM _....i City Councilmember Dublin Pride Week Committee Appointments 7:46:00 PM (8.3 150-80) Assistant to the City Manager Roger Bradley presented the Staff Report and advised that the City Council would consider appointing two of its members to the 2012 Dublin Pride Week Committee for a limited term beginning January 2012 and ending December 2012. The Dublin Pride Week Committee plans and prepares this annual event, which seeks to engage individuals and/or groups in action based activities to help improve the community. On motion of Mayor Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Vm. Hart absent), the City Council appointed Mayor Sbranti and Cm. Biddle to the Dublin Pride Week DUBLIN CITY COUNCIL MINUTES 7 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Committee and confirmed the appointments for the limited term of January 2012 through December 2012. Authorization for the City Manager to Execute a Consulting Service Agreement with RBF Consulting to prepare Specific Plan and an Environmental Impact Report for the Dublin Crossing Development Project at Camp Parks 7:46:50 PM (8.4 600-30) Principal Planner Kristi Bascom presented the Staff Report and advised that the City Council would consider authorizing the City Manager to execute a Consulting Services Agreement with RBF Consulting, a planning, engineering, and environmental consulting firm, to prepare a Specific Plan and the necessary environmental documentation in accordance with the California Environmental Quality Act (CEQA) for the Dublin Crossing Project at Camp Parks for an amount not to exceed $368,535. Joe Guerra, Suncal representative, thanked City Staff for its work on the agreement. On motion of Cm. Biddle, seconded by Cm. Swalwell and by unanimous vote (Vm. Hart absent), the City Council adopted RESOLUTION NO. 217 - 11 APPROVING A CONSULTING SERVICES AGREEMENT WITH RBF CONSULTING TO PREPARE A SPECIFIC PLAN AND AN ENVIRONMENTAL IMPACT REPORT FOR THE DUBLIN CROSSING DEVELOPMENT PROJECT AT CAMP PARKS Consideration of Changing City Council Minutes to Action Minutes 7:50 p.m. 8.5 610-10) City Clerk Caroline Soto presented the Staff Report and advised that the City Council would consider changing the format of City Council meeting minutes from summary minutes to action minutes. On motion of Cm. Hildenbrand, seconded by Cm. Biddle and by unanimous vote (Vm. Hart absent), the City Council approved the use of action minutes as the official record of City Council meetings. _..,, DUBLIN CITY COUNCIL MINUTES 8 VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ DRAFT Appointment of Delegate to attend the National League of Cities Congressional City Conference and Designation Of Voting Delegate for the 2012 National League of Cities Annual Conference 7:54 p.m. (8.6 140-30) Mayor Sbranti stated the City Council would consider appointing one of its members as a delegate, and one as an alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2012, and appoint a voting delegate, and an alternate, to attend and vote, on the City's behalf, at the NLC Annual Conference in November of 2012. On motion of Mayor Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Vm. Hart absent), the City Council appointed Cm. Swalwell as a delegate to attend the National League of Cities (NLC) Congressional City Conference in March 2012, and appointed Cm. Biddle as a voting delegate, and Cm. Swalwell as an alternate, to attend and vote on the City's behalf at the NLC Annual Conference in November of 2012. _....i OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 7:55:26 PM Cm. Biddle stated he attend two Waste Management meetings and the John Monego Tree Lighting Ceremony. Cm. Swalwell stated he attended the Fire Advisory Commission meeting and the John Monego Tree Lighting Ceremony. Cm. Hildenbrand wished everyone Happy Holidays. Mayor Sbranti stated he attended the Mythbusters community meeting sponsored by Alameda County Sheriffs Office, an Alameda County Transportation Commission Retreat and the Alameda County Mayor's Conference. _....i DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ 9 DRAFT ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 7:59:53 PM in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk. Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES VOLUME 30 ~~~oF~trB~~ REGULAR MEETING rn ~ ~~~ DECEMBER 20, 2011 ~\\~~~ ~`~LI~ 1~ 10