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Home My WebLink About4.02 FireSt17ChanOrd02-15 CITY CLERK File# AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 18, 2003 SUBJECT: Change Order Authorization- Contract 02-15, Fire Station 17 Report Prepared by: Herma Lichtenstein, Parks and Facilities Development Manager ATTACHMENTS: 1)~ Change Order Request RECOMMENDATION~~q)f~ ~ Approve Change Order Request FINANCIAL STATEMENT: Project Original Contract Amount: $ 2,848,000 Project Bid Contingency Amount: $ 284,800 Total Project Budget $ 3,132,800 Project Contingency Amount: $ 284,800 Total all Change Orders to Date (#1-#3) $ 29,207 Change Order Request (#4) $ 41,630 Total all Change Orders $ 70,837 Remaining Project Contingency Amount: $ 213,963 DESCRIPTION: As part of the Fire Station # 17 CIP budget Staff has included costs for Utility Fees for DSRSD and PG&E. During the course of completing the construction documents PG&E was contacted to confirm available connection points to their utilities. At that time PG&E could not provide a definitive answer and the City's consultant made certain assumptions for bidding purposes that showed a point of connection on the east side of Madigan Rd across from the project site. The project is now under construction and PG&E has given the City a location for their point of connection. This location is on Gleason Rd. approximately 600 feet away from the project site. This location will require considerable more trenching on Madigan Rd and this work is estimated to cost $41,630 (Attachment 1). PROJECT FUNDING As the amount of the change order exceeds the authorization limit ($25,000 per change order) granted to the City Manager or designee~it is necessary for the City Council to approve the change order. Therefore, Staff recommends that the City Council approve Change Order #4 for $41,630. Sufficient funds are available to execute the change order. CONCLUSION Staff recommends approving the Change Order request for Utility Trenching. COPIES TO: Heathorn ITEM NO. h:civiccentercip\cc9-7award2.doc [ ff?~ ;~ ~t(~ _ CITY OF DUBLIN · 100 civic PLAZA, DUBLIN, CALIFORNIA 94568 .~ (925) 833-6630- .~ (925) 829-9248 FAX CONTRACT CHANGE ORDER NO. 4 PROJECT: Fire Station #17~ 6200 Madigan Road PAGE 1 OF 1, TO: Blackshear Construction AGREEMENT DATED September 30, 2002 between Blackshear Construction and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This change order is not effective until approved by the Assistant Citv Manager Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: The City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. Off Site Electrical Substructure - Trenching and Conduit for PG&E Line from project site curb to the southwest comer of Madigan Road and Gleason Boulevard COST INCREASE: $41,630.00 SUBMITTED BY: iA'PFR'Q. ,VA MENDED BY APPROVED BY //HCrmaLi?htenstein ' Date ~T~' ' Date ~ Jo~ Pa~llo Date Pt~acilities Develop. Manager PublicWorks Director ~Assistant Ci~ Manager We, the ~dersigned con,actor, have given care~l consideration to the change proposed and hereby agree, if ~is proposal is approved, ~at we will provide all equipment, ~mish all materials, except as may othe~ise be noted above, and perfo~ all se~ices necessaw for the work above specified, and will accept as ~11 pa~ent therefor ~e prices shorn above. By: ~'~ /~~::~ Title: O~er B~njam~. B~ckshea-~ ....... ~ ~ CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM DATE: 1/29/03 PROJECT NAME: Fire Station #17, 6200 Madigan Road CIP #: CONTRACT NO. 02-15 CHANGE ORDER NO. 4 PERCENT COMPLETE: 16% CONTRACTOR: Blackshear Construction CONTRACT AMOUNT: $2,848,000 CONTRACT CHANGE ORDERS: AMOUNT CHANGE ORDER #01 On Site Storm Drain Modification 4,600.00 CHANGE ORDER #02 ASl fl4--Additional Fdn.Reinforcing 680.00 CHANGE ORDER #03 Off Site Storm Drain Modifications 23,927.00 CHANGE ORDER #04 Off Site Electrical - PG&E Line 41,630.00 70,837.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $70,837.00 ADJUSTED CONTRACT AMOUNT: $2,918,837.00 PROGRESS PAYMENTS MADE: PAYMENT #01 64,472.00 PAYMENT #15 PAYMENT #02 66,984.00 PAYMENT #16 PAYMENT #03 174,185.00 PAYMENT #17 PAYMENT #04 186,193.00 PAYMENT #18 PAYMENT #05 PAYMENT #19 PAYMENT #06 PAYMENT #20 PAYMENT #07 PAYMENT #21 PAYMENT #08 PAYMENT #22 PAYMENT #09 PAYMENT #23 PAYMENT #10 PAYMENT #24 PAYMENT #11 PAYMENT #25 PAYMENT #12 PAYMENT ¢Y26 PAYMENT #13 PAYMENT #27 PAYMENT #14 PAYMENT #28 491,834.00 TOTAL ACTUAL PAYMENTS: $ 491,834.00 ADJUSTED TOTAL CONTRACT: $2,918,837.00 REMAINING BALANCE ON CONTRACT: $2,427,003.00 RECOMMENDATION: APPROVED /~ APPROVED ~::' APPROVED DENIED DENIED DENIED SIGNATURE: :: ~ ~';~'"~ . Head City Manager Mayor BLACKSHEAR CONSTRUCTION January 23, 2002 Mr. Andrew Youngmeister RCO 005 The Zahn Group 11960 Silvergate Drive suite 201 Dublin, CA 94568 Re: Fire Station No. 17 · 6200 Madigan Road Dublin, California Off-Site Electrical Substructure Work: See Miller Quotation Attached $36,200.00 Markup On subcontractor work @ 15% $5,430.00 COST OF WORK $41,630.00 286 WEST H STREET, BENICIA, CA 94510 (707) 745-6449/FAX (707) 745-3916 J~n 22 03 04:15p Millep Eleotrio & Teoh 825-516-1558 A4 iler Etec/ric CUAx,4 PROPOSAl, ¢,4 Lle # 5656 $t~rftsh Court, Dl~co~er~ B~, Cdllfornl~ 94S14 0 925-~16-5~22 0 f~x 925-516-155~ lanuary 22, 2003 Blackshcar Construction 286 West iq Street Benicia, CA 94510 Project: Emerald Glenn Fire Station # 17- PG&E conduit Proposal # 002 We are pleased [o submit a proposal on the electrical portion or,he above-mentioned project. This price is based on the meeting dated 1/14/03 and PG&E Drawing received at that meeting. It is a[so based on intercepting existing empty 4 inch PG&E conduit at the turn of Madison and Gleason, Base bid .................................................................. $36,200 Add for additional 2-inch conduit for CATV .......................$ 3,701) ~ *This conduit stops at Gleason Road Add for thc additional 100 feet of trench and 4 inch conduit in the event we are unable to intercept existing 4 inch empty conduit ......................................... $9,200 Scope of work: Intercept 4 inch 'DG&E conduit and extend it to the new .transl~rmer location at thc Station ,, Trench, back fill and asphalt repair ,, Traffic control Exclusions: Temporm_~ power/lighting · Permit or bond fees All PG'& E costs Prober: Emerald Glen Fire Station 17 ¢O: PG&E condait SummaQ' Item Number Report Vendor: TRADE/3-COIb Labor Le, vel: L.a~BOR 1 1f22/2003 3:12:11PM I~m Desed. pti~a ~'M ~1220 PVC SCH ~ M 47 4 380 ~ 4_8238 1,833.B44 O. 1250 C~2060 PVC SCH ~ 9~DED EL~W 48'R M ~ ~ 4 2 EA 61.35~3 122.700 1.50¢3 - C~349~ P~ CO~'G M 4 4 EA . 8.355D 33.~ ~).~3C~ 3.200 039251 ~D CASLON I~E M 3" 380 ~ 0.0250 9.492 0.C~36 1.368 24~ %~IDE 380 ~ 0.1~O} 45,600 050040 PVC CES~N/ M QUART 1 EA 12.7692 t2.769 0.0200 0,020 050875 PLI-L ROPE 1/4" M Of OgT~ PL~ ROPE. t,"4" M 403 ~ 0.063g 25.50{ 0.0030 050999 L.~R ItOL~S M MI~ 20 EA I_f~0 Phase Totals: si ~.47 122,69 Job Torah: S2,~2.47 t22,69 ~J Phone: Fax: Page. I of 1 Jan 22 03 04; 16p Miller Electric &Tech 825-516-1558 /CC/Y/er Estimate Summary Sheet 1/22t2005 Emerald Glenn Fire Station # 17 PG&E conduit up the road Material I ~ent J Cost $ 2,062.00 Pick-up $ 369.00 Taxes 8.25% $ 170.I2 Flatbed Mark-up (15%) $ :334.82 Bender Sub-total $ 2,566.93 Tugger Quotes misc. too~s Cost Cones $ 110.00 Taxes 8% $ Mark-up (15%) $ Total Equipment $ 4?9.00 Freight , · Total Quotes $ - Rental Eq.uiPme'nt "] office trailer Total Materials $ 2,566.93 Lifts Labor 'J Burden cost Scaffolds GF Hours (~ $0 Trencher F Hours 123 (~ $96 $11,808 Trench plates $ 600.00 j Hours ~(~ $0 A Hours ~(~ $0 Total S/T Hours 123 $11,808 Delivery Charges GF Hours ~__~ $0 Total rentsl equipment $ 600.00 F .. Hours ~ $0 J Hours --@ $0 )crises J A Hours -- @ $0 Superintendent Total 1.5 Hours 0 $0 Project manager Clerk - time keeper GF Hours ~ $0 Engineering F Hours ~ (!~ $0 Telephone ....... J Hours ~~ $0 Temp power A Hours -- @ $O Toilets Total DfT Hours 0 $0 Mob / de-mob Utilities ;u b-Total $ 11,808.00 Subsistence Travel Total expenses $ FOTAL Labor Cost $11,808 . j ' ' Su b-Oorttractors J Materials $ 2,566.93 Backhoe $ 8,200.00 Labor $ 11.808.00 Truck $ 1,750,00 Sub-contractors $ 20,'750.00 $ 1,600.00 Equipment $ 479.00 $ 1,000,OO Rental Equipment $ 600.00 Saw Cut $ 60O.UO Expenses $ )alt patch $ 7,600,00 Permits / Fees Misc Sub-Total Bond Target Total Bid Price $ 36,203,93 JTotal Sub-Contractors $ 20,750.00 ~qu~pmen{ ~re~kdown: P~.;k~up ~mnk SG ~n hour 4 hou~ a da~ for ~ 0 d~ys equals ~ : Tmnc~ plates: a~usJ rental COSt in~ing p~ck an~ aelivew . Su~rac{o~s .. , T~ck: Ap~xima~eiy 3 ~ays of tru~ lime at $80 an hour to off - ,:: Dump fees: 9 loads ~ $175 per load