HomeMy WebLinkAbout8.5 Public Art Master Plan CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February 18, 2003
SUBJECT: Public Art Master Plan
Report by Theresa Yvonne, Heritage and Cultural Arts Supervisor
ATTACHMENTS: ~equest for Proposals ·
f~,~v.(~fApprove and authorize Staff to distribute the Request for Proposals.
RECOMMENDATION:
FINANCIAL STATEMENT: $15,000 has been budgeted to hire a consultant to create a Public Art
Master Plan for the City of Dublin.
DESCRIPTION: In 2001-2002 the Dublin City Council rated as a high priority goal:
"the creation of a Public Art Master Plan for the City of Dublin ". The Public Art Master Plan will
provide a comprehensive plan to formally articulate the City's goals and objectives and establish
guidelines for the operation of the Public Art Program.
The selected consultant or firm will revieTM the City's overall development plans, make recommendations
that will encourage the integration of a unified public art program into those plans to provide a framework
for public art in Dublin, identifying sites, scale, medium and type of work. Additionally, the consultant
will identify the most common funding sources for private and municipal art and make recommendations
to the City.
The consultant or .firm will solicit input from the community at-large as well as the development
community via a series of public meetings. The Dublin Fine Arts Foundation, the Heritage and Cultural
Arts Commission and the City Council will be invited to attend all public meetings. The number of
community meetings will be discussed with the consultant upon interviewing the candidates for the
project.
The following is the projected time line for the Public Art Master Plan:
· April 11, 2003 Deadline for proposals
· April 24, 2003 Interview with the finalists
· May 6, 2003 City Council to Award Consulting Services Agreement
· May 16, 2003 Orientation for finalist
· July 16, 2003 Public Art Master Plan to City Staff
· August 14, 2003 Public Art Master Plan to Heritage and Cultural Arts Commission for
review
· September 2, 2003 Public Art Master Plan to City Council for approval.
COPIES TO: Heritage and Cultural Arts Commission
ITEM NO.
G:\COUNCILkAgenda Statements\2003L2-18 RFP Public Art Master Plan.doc
RECOMMENDATION: It is the recommendation of Staff that City Council approve and
authorize Staff to distribute the request for proposals.
-2-
City of Dublin
Notice of Request for Proposals
"Public Art Mas ter Plan"
The City of Dublin is seeking consultant services to assist the City in developing and
defining a PublicA rt Master Plan for the City of Dublin.
Deadline for Proposals: April 1 lth, 2003 by 5:00 P.M. ( no faxes accepted)
Theresa Yvorme
Heritage and Cultural Arts Supervisor
City of Dublin
100 Civic Plaza
Dublin, California 94568
Award of Contract: May 6, 2003
Contact: Theresa Yvonne
Heritage and Cultural Arts Supervisor
925.833.6645
theresa.yvonne@ ci.dublin.ca.us
I. Introduction:
This Request for Proposal (RFP) solicits proposals from qualified professional individuals or
firms to provide a comprehensive review, evaluation and development of a Pub/fi:A rt Master
Plan for the City of Dublin.
The City of Dublin recognizes the necessity to develop a comprehensive plan to formally
articulate its goals and objectives and establish guidelines for the operation of the Public Art
Program It is proposed that the selected consultant or firm will produce a Publfi:A rtMaster
Plan that ~ define the vision and the structure of a program that will enhance public spaces
throughout the City with works of art and functional works integrated into its architecture.
The Scope of Services listed below should be used only as a guide to complete the plan. It is
subject to interpretation and the proposer is encouraged to modify or add to this list in the
proposal as deemed necessary. The City is seeking a creative individual/firm with original
ideas and a complete and demonstrated understanding of how to bring this plan to
completion efficiently and effectively.
II. Project Description:
The City of Dublin is seeking services to access the City's overall development phns, make
recommendations that will encourage the integration of a unified public art program into
those plans and to provide a framework for public art in Dublin, identifying sites, scale,
medium and type of work.
III. Project Timeline:
April 11, 2003 Deadline for submission - 5 p.rr~
April 24, 2003 Interview with Finalist - time to be determined
May 6, 2003 City Council Award Consulting Services Agreement
May 16, 2003 Orientation for Finalist
July 16, 2003 Public Art Master Plan to the City of Dublin
August 14, 2003 Master Plan to Heritage and Cultural Arts Commission for Review
September 2, 2003 Master Plan to City Council for approval
IV. Scope of Services:
The City anticipates issuing a notice to proceed to the consultant on or about May 6, 2003.
The consultant shall work closely with Theresa Yvonne, Heritage and Cultural Arts
Supervisor and other City staff designated by the Director of Parks and Community Services
to complete the task.
Once under contract, the selected individual or firm will:
Request for Proposals February 18, 2003
Public Art Master Plan Page 2 of 6
a. Meet with CityStaff in the development of the PublicA rt Master Plan.
b. Review existing documents which contain pertinent information to the development
of the Pub/fi:A rt Master P/an.
c. Review the history and scope of Dublin's previous Public Art experience.
d. Solicit input fromthe community via a series of public meetings.
e. Identify the funding mechanisms for private and municipal art and the advantages
and disadvantages of each option.
f. Develop methodology for identifying locations and structural elements for future art
projects for the currently developed and planned development of the City of Dublin.
g. An inventory of oppommity sites in Central Dublin and the area covered by the
Eastern Dublin Specific Plan.
h. Prepare and recommend criteria for Public Art inclusion at identified sites. Art could
be freestanding art work or functional elements within the structure.
i. Present a draft document to the Heritage and Cultural Arts Commission for review
and input.
j. Present a final document to the City Council for final approval.
V. Background:
Since 1997 the City of Dublin has encouraged the inclusion of public art elements in both
public and private development projects in the community. Since then the City has
completed thirteen public art pieces installed within the community and five more currently
in process.
The Heritage and Cultural Arts Commission was established in 1999 and is comprised of
seven community members who are appointed by the Mayor. The Commission acts in an
advisory capacity to the City Council in matters relating to the inclusion of the performing
and visual arts in public places.
VI. Specifications for the Proposal:
All responsive proposals shall be reviewed and evaluated by the City in order to determine
which candidate best meets the City's needs for this project by demonstrating the
competence and professional qualifications necessary for the satisfactory performance of the
required services.
The City reserves the right to reject any and all proposals or waive any irregularities in any
proposal or the proposal process.
a. Format of proposals. All proposals shall be typewritten and submitted in a
sealed envelope.
b. Contents of Proposal. The candidate shall include in the proposal, at a
minimum, the following information presented in a clear and concise format,
in order to demonstrate the candidates competence and professional
qualifications.
Request fo~ Pzoposals February 18, 2003
Public Art Master Plan Page 3 of 6
1. A list of the most recent projects for which the candidate has
performed similar services of similar size, scope, and complexity.
This list shall include the name, contact person, address, and phone
number of each party for whom the service was provided, as well as a
description of the service performed, the dollar amount of the
contract, and the date of performance.
2. A list of the candidates principals, employees, agents, and sub
consultants, which the candidate anticipates assigning to this project.
This list shall include a summary of the qualifications, licenses, and
experience of each individual and the type of work to be performed
by each individual. The City will retain under its agreement with the
successful candidate the right of approval of all persons performing
under the agreement.
3. A detailed description of the methods by which the proposer intends
to perform the work set forth in the Scope of Services. The
description shall include, at a minimum, the following items:
a. A total proposed "Not to Exceed" cost of the
services, including a fee schedule describing all
charges and hourly rates for services.
b. A statement which discloses any past, ongoing or
potential conflicts of interest which the Consultant
may have as a result of performing the work for this
project.
c. A copy of an insurance certificate, or a letter of intent
to provide insurance from the issuing company
(including a description of types of coverage and
dollar amount limits).
d. The proposal must be signed by an authorized
representative of the candidate.
VII. Award of Agreement:
Upon completion of the review period, the City shall notify those candidates whose
proposals will be considered for further evaluation and negotiation. All candidates so
notified shall be required to make presentations to an evaluation committee composed of
City Staff. Any dehy caused by the Candidate's failure to respond to direction from the City
may lead to a rejection of the Proposal.
City Staff may negotiate in good faith in accordance with direction from the City.
VIII. Submittal of Proposal: '
A. One original (reproducible and submitted in loose-leaf, 8 ¼ x 11' format, with
numbered pages) and five copies of the completed proposal must be received by
the City Manager's Office, Cityof Dublin, 100 Civic Plaza, Dublin, CA 94568.
Request for Proposals February 18, 2003
Public Art Master Plan Page 4 of 6
B. All proposals, as well as any modifications, received at this office after the hour
and date specified above, will not be accepted. All proposals will become the
property of the City of Dublin and will not be returned.
C. The proposal shall be signed by an officer or officers authorized to execute legal
documents on behalf of the Proposer and shall contain a statement to the effect
that the proposal is firm offer for a 60-dayperiod.
IX. Proposal Acceptance:
Primary consideration will be given to the general appropriateness of the proposal of the
project, the technical competence and creative ability of the consultants (as described in the
proposal) and the firm's willingness to work closely with City Staff. The City reserves the
right to reject all proposals that are inappropriate or inadequate.
X. City Criteria for Selecting a Consultant
The City's criteria in selecting a consultant will include but not be limited to:
A. Technical competence to perform the work specified in the Scope of Worlc
Factors to be considered include, but may not be limited to: Firm and personnel
experience, familiarity with similar types of projects, and the commitment of key
personnel.
B. Record of past performance as determined from all available information,
including direct communication by the City with Proposer's former clients.
Factors to be considered include, but may not be limited to: cost control, work
quality, and completion of work on schedule.
C. Capability under current workload to perform the work within the project
schedule and subsequent revisions. Factors to be considered include, but may
not be limited to: Size of staff assigned to the project and availability of staff.
XI. Selection Process:
All proposals are due April 11, 2003, by 5:00 P.M.
A Committee of City Staff, including but not limited to, the City Manager, Director of Parks
and Community Services, Community Development Director and the Heritage and Cultural
Arts Supervisor will review the proposals and select a firm or firms. Interviews are
scheduled as needed.
In the case of more than one firm being selected as a potential candidate it is anticipated that
an interview process may occur and the same Committee will be present at the interview.
It is anticipated that the City Council will review and approve the Consultant Services
Agreement at its meeting of May 6, 2003.
Request for Proposals February 18, 2003
Public Art Master Plan Page 5 of 6
The consultant will begin work following the Contract being signed and appropriate papers
filed with the City Clerk.
Attachments:
Consultant Services Agreement
Request for Proposals February 18, 2003
Public Art Master Plan Page 6 of 6