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HomeMy WebLinkAbout7.6 WasteDiversionPgms CITY CLERK File # AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 4, 2003 SUBJECT: Report on New Waste Diversion Programs Report Prepared By: Jason Behrmann, Administrative Analyst ATTACHMENTS: 1) Letter from Waste Management Regarding E-waste/Household Hazardous Waste Collection Event 2) List of Acceptable E-waste and Household Hazardous Waste 3) Letter from Waste Management Regarding Curbside Used Oil and Commercial Food Waste Programs RECOMMENDATI 'ON~A~' Receive the Report FINANCIAL STATEMElX[T: None DESCRIPTION: At its September 17, 2002 meeting, the City Council adopted a Resolution approving an Agreement with Waste Management to provide several new diversion programs and to extend the current Franchise Agreement by two years, through June 30, 2005. The new diversion programs include an annual electronic (E-waste) and household hazardous waste (HHW) collection event, a curbside used oil recycling program and a commercial food waste recycling program. Waste Management (WM) has provided the City with letters (attached) regarding the status of each of these programs. The following is a brief summary of each of these reports: Electronic Waste and Household Hazardous Waste Collection Event The first annual E-waste/HHW collection event has been scheduled for Saturday April 26, 2003 from 8:00-3:00 p.m. as part of the Dublin Pride Week activities. Bancor properties has donated the use of the former Pak N' Save parking lot for the event. Staff~vill work with WM to develop specific traffic flow and other site-specific details so as to minimize delays for participants and the impact on local traffic. As noted in the attached letter (Attachment 1) WM will use an appointment system to help evenly spread the cars throughout the day. It is anticipated that the site can accommodate up to 900 cars in this seven- hour period. Once all of the appointments are full, residents will be given alternatives for disposing of their materials such as the free HHW collection facility in Livermore and a fee for service electronic waste pick-up offered by WM. It is important to note that similar events in Danville and San Ramon have had fewer than 900 cars per event. COPIES TO: Patrick Gavin, Waste Management ITEM NO. ~0~ H/cc-forms/agdastmt.doc / ,~- Publicity for the event will be developed by WM with prior approval from the City. Fliers will be mailed to all Dublin residents one month prior to the event containing information about the appointment system and a list of acceptable materials (Attachment 2). WM has contracted with Phillip Services Company (PSC) to handle the appointment scheduling and HHW portion of the event. PSC is fully licensed and insured and has considerable experience with these types of events. WM will handle the E-waste collection and will work with a re-use vendor to take usable materials from the event and donate a portion of the materials back to the community (i.e. schools and non-profits). Specific details about this portion of the event will not be known until an agreement has been reached between WM and a re-use vendor. WM is working with the Alameda County Waste Management Authority to locate potential vendors. The remaining items will be sent to the Recycle America facility in Arizona to be recycled. Recycle America recently issued a "Stewardship Pledge" which in part, guarantees that all electronics from residential and municipally sponsored events will be processed domestically. Staff will work closely with both WM and PSC to ensure a smooth event. Residential Curbside Used Oil Collection The residential used oil collection program was initiated in Fall 2002 and is offered free to all Dublin residents desiring to safely dispose of used motor oil. Those interested in participating in the program simply call WM and receive two clean one-gallon clear plastic containers with screw-top lids for used motor oil. The containers are collected from residents on their regularly scheduled collection day. As described in the attached letter (Attachment 3), the program is popular among Dublin residents and has collected a significant amount of used oil to date. Commercial Food Waste Shortly after this program was approved in September 2002, WM began contacting food waste producers in the City. A sales staff was assembled to make personal visits to local businesses in order to market the environmental benefits and potential cost savings of the program. Unfortunately, despite these efforts, WM was unable to attract many businesses to the program. Businesses had several concerns regarding the program, the most common of which were site space restraints and the inability to bag the food waste. Staff subsequently met with WM to discuss these issues. As a result of these meetings, WM decided to switch processing facilities to allow for the use of plastic bags. The new facility uses a picker to remove the bags prior to the composting process. WM is hopeful that this will make the program more attractive for businesses. The problem of space constraints is generally a problem with smaller businesses and is also a problem with the traditional recycling program. WM is looking at offering different size cans but it will always be difficult to entice these businesses. In addition to the lack of space, they often cannot realize a large savings because their garbage service is low to begin with. In order to save money, businesses must be able to reduce their garbage can size or frequency of pick-up. Ifa business is already at the smallest size or once a week service, there is no opportunity for savings. At the moment WM is primarily concentrating their efforts on the larger restaurants and other food waste producers such as schools. RECOMMENDATION: Staff recommends that the Council receive the report. ~® UVERMORE DLIBLIN DISPOSAL 6175 Southfront Road Livermore, CA 94551 (925) 447-1300 February 25, 2003 (925) 447-7144 Fax Mr. Jason Behrmann Administrative Analyst City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Jason, This letter is to provide you with an update regarding the status of our E- Waste/Household Hazardous Waste (HHW) event. The event will be held on Saturday April 26th from 8:00am to 3:00pm. The location of the event is TBA. All residents of Dublin are invited to participate in this event, however a reserwation is requested. Appointments will be available throughout the day, with all reservation calls being handled by Phillips Services Company (PSC). The phone number for reservations will be toll free and the line will be staffed during normal business hours. For those calls placed after normal business hours, a voicemail system will be in place for residents to leave a message. PSC has a voicemail system capable of handling an abundance of calls, and all calls will be returned in a timely fashion. Appointments will be scheduled in such a manner taking into consideration the capacity of the site, and number of personnel staffed to handle the waste. The safety of our residents and staff is our number one priority, all necessary steps will be taken to ensure their safety during the planning and hosting of this event. PSC will be conducting the HHW portion of the event. Representatives from PSC will staff the event, and ensure the materials are all processed in a safe and environmentally friendly manner. All storm drains will be blocked off in advance to ensure in the unfortunate event of a spill, none of the waterways are affected. PSC handles mobile HHW events all over California and has done so since 1983. Phillips Services along with all of their processing/treatment facilities carry all the necessary local, state, and federal permits, licenses, and certifications to manage the City of Dublin's HHW event. HHW will be recycled or treated at one of their treatment facilities. If waste requires final processing or disposal, PSC has contracts with all major firms and a number of specialty waste disposal firms throughout the United States. I have worked with PSC at prior events and have complete confidence in their ability to handle the HHW portion of our event. A1-FACHMENT I Waste Management will be handling the E-Waste portion of the event, along with overseeing the entire event as a whole. I will be personally overseeing the E-Waste collection process to ensure all waste is properly packaged for transportation and handled in a safe manner. All electronic waste collected at this event will be sent directly to Recycle America, our electronic processing facility in Phoenix, Arizona. We are prepared to collect up to twenty- five tons of waste the day of the event and will have all necessary containers on site to accommodate such an amount. Our facility at Recycle America will process the E-Waste and provide the City with tonnage amounts collected. Please refer to the attached "Stewardship Pledge" for further information regarding Recycle America and its pledge to process all electronics from Residential and Municipally sponsored events domestically. I am currently in the process of selecting a re-use vendor who would be present to collect electronic material that could be re- furbished and donated back into the Dublin community. I will update you once I have selected a vendor. Waste Management will handle the publicity of the event and ensure all residents of Dublin are invited to participate. Residents will receive a flyer in their mailbox one month prior to the event. The flyer will contain all acceptable materials, the reservation number to call, date, time, and location. The flyer will also indicate this event is free of charge. All publications will contain the Dublin Pride Week logo, City of Dublin logo, and Waste Management's logo. Along with the direct mailing, I will have newspaper ads publicizing the event. These ads will contain the same information as the direct mailing, and will have the Dublin theme as well. After residents have made a reservation for the event, a confirmation card will be sent with their scheduled time. The card will also contain information regarding what to bring (photo ID and proof of Dublin residency), and how to safely transport the materials. All publicity materials will be shown to the City of Dublin for prior approval and sign off. I will keep you abreast of the progress in planning this event and consult with you at every step along the way. I will wait to hear from you regarding the date of our meeting with the Dublin Police to discuss traffic enforcement and potential concerns the day of the event. I appreciate all of the help you have given me thus far, and look forward to working with you to make this event a success. Sincerely, Aimee Burastero Public Education Manager Asset Recovery Group eCyclingsm Services Environmental Stewardship Pledg~ Commitment to Utilize Recycling Practices and End Markets that Maximize Reuse and Recycling. Promote Reuse and Refurbishment Options for Products and Materials Collected, Including Local Reuse Opportunities. All Electronics (TVs, Monitors, PCs and Laptops, Computer Peripherals, and Consumer Electronics) Collected from Residential and Municipally Sponsored Sources are Only Processed (Demanufactured and/or Shredded) Domestically. Use Only Export Markets (e.g., Europe and Asia) that are Subject to an Environmental, Health and Safety (EH&S) Audit. Use of Such Markets is Limited to Select Electronic Material Streams from Commercial Sources or Processed Materials (i.e., Plastics and Metals) from Other Sources. Ail Cathode Ray Tubes (CRTs) are Shipped to Domestic Markets ("glass to glass" and "glass to lead"). All Medium and High Grade Circuit Boards are Refined & Smelted in North America. All Significant Secondary Processors and End Market Vendors Undergo a Regular EH&S Audit. Audit and Permit Information is Provided to Customers. Visible and Thorough Tracking of Products Received and Processed. Environmental Management Systems (EMS) are in Place. Commitment to Continuous Improvement in EMS Practices, Including Third Party Certification (e.g., ISO or International Association of Electronics Recyclers certification programs). ~ COMMITMENT TO PRODUCT STEWARDSHIP EFFORTS Continue to be an active participant in all major product stewardship initiatives, including: ~ Stakeholder in the National Electronics Product Stewardship Initiative (NEPSI) c~ U.S. EPA Region III eCycle Project c~ Western Electronic Product Stewardship Initiative (WEPSI) a State and federal legislative initiatives. Waste Management strongly supports efforts to increase the demand for recovered electronic products and components. Contact Information Kevin McCarthy, Director Recycle America Asset Recovery Group 2615 Davis Street San Leandro, CA 94577 510-563-4214 510-563-4210 (fax) 510-501-7070 (cell) Toll free: 866-588-0572 www.wm.com kmccarthy 1 (~_~wm.com Recycle America Electronics Processing Facilities Recycle America ARG Recycle America ARG 25 N. 47m Avenue 1800 Broadway N.E. Phoenix, AZ 85043 Minneapolis, MN 55413 Recycle America ARG Recycle America ARG 2102 Atascosita Road 1209 Shields Road Humble, TX 77396 Kernersville, NC 27284 ACCEPTABLE WASTE: Electronics · Computer CPUs, including Laptops & handheld (Palm Pilot) · Computer keyboards, monitors and mice · Printers, scanners · TVs, VCRs · Radios, stereos, walkmen CD players · Fax machines & small copiersHousehold Hazardous Waste · Vacuums · Batteries (car and household) · Microwaves · Brake & transmission fluids · Toasters, toaster ovens · Motor oil, antifreeze · Blenders, can openers · Paint, paint remover · Hairdryers, curling irons, etc. · Wood stain, solvents · Coffeemakers · PestiCides, herbicides · Food processors · Mercury thermometer.~ · Cell phones w/o batteries · Fluorescent bulbs · Telephone handsets · Aerosol cans · Answering machines · Cleansers · Calculators · Pool chemicals ATTACHMENT 2 WAS'rE MANAGEMEm' LIVERMORE DUBUN DISPOSAL 6175 Southfrom Road Livennore, CA 94551 /97,5) 447-1 (925) 447-7144 Fax February 26, 2003 Mr. Jason Behrmann Administrative Analyst City of Dublin t 00 Civic Plaza Dublin, CA 94568 Dear Jason, I wanted to update you on .tilt ~tatu= of two of the diversion programs related to the a~eement signed with the City of Dublin in July of 2002. The two diversion programs I'm refen'ing to are Curbside Motor Oil collection, and Con'nnercial Food Waste collection. Curbside Used Motor Oil Program: Our curbsidc motor oil collection program is currently underway and participation is .-4~adily iht, taxiing. Out' t;u~£om~r ~ervice department continues to set 'up new customers wishing to participate. From January 1st through February 24, 2003, we have collected 388 gallons of oil. The nmnber of gallons collected will be captured and detailed/n the monthly reports. We continue to receive positive feedback from om' customers. Commercial Food Wa£te (Organicg) R,cyc!ing Prog.r;~)~:. Our Recycling, Sales, & Operations staffhas been working diligently selling and implementing our food waste program. To date we have 8 restattrants participating in the food waste program. We are addressing the concerns of the customers and have made modifications to the, program 1o accommodate their needs and make the program more attractive. We are now able to accept the food waste in clear plastic bags. This change has given businesses a comfort level regarding the odors issue and ease of handling for their staff. We continue to work with each customer on the issue of space limitations at their locations, mad costs by evaluating several components that make up their solid waste needs. A-l-i-ACH M ENT 3 I have spoken with Dr. Sandra Hare, Educational Director with the Dublin Unified School District. She will be discussing the food waste program at the Principals meeting. I have also visited an elementary school and spoke with the custodian and kitchen staff. If District and the principal approve program, they would participate. I am waiting for a m~ponge fi'om the district and will up date you once I have moro h~formation Sincerely, Sheila Fagliano ' Recycling Coordinator Cc: Rich Ambrose, City Mm~ager, City of Dublin Patrick Gavin, District Manager, Waste Management Food Waste Customers ,Stacey's Restaurant Baja Fresh Pete's Coffee Amichi Pizza Armadillo Willy's Togo's Monarch Hotel Pet Food Express