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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600-35
March 6, 2012
Honorable Mayor and City Councilmembers
~~
Joni Pattillo, City Manager ° ~'
Agreement for Landscape Architectural Services for Passatempo Park
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
As part of the 2010-2015 Capital Improvement Program, the City Council approved the
development of a 5.1-acre neighborhood park in the Sorrento-East Development. Design of the
park was initiated in 2007 by Callander Associates Landscape Architecture. When development
slowed on the surrounding neighborhood, work on the park design was suspended. In order to
re-initiate design work, Staff is seeking City Council approval to re-contract with Callander
Associates to complete the design and construction documents.
FINANCIAL IMPACT:
As identified in the 2010-2015 Capital Improvement Program, Fiscal Year 2011-2012 Update,
the total Passatempo Park project (#950009) budget is $2,276,357. The project is expected to
incur expenses over more than one fiscal year. The amount estimated in the project budget in
Fiscal Year 2011-2012 for completion of the park design is $145,000. The design services
under the proposed Agreement will cost $138,370, and sufficient funds are available in the
current year appropriations
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution Approving an Agreement with
Callander Associates Landscape Architecture Incorporated for Passatempo Park.
;~
Submitted B Reviewed By
Director of Park~and Assistant City Manager
Community Services
Page 1 of 2 ITEM NO. 4.2
DESCRIPTION:
As part of the 2010-2015 Capital Improvement Program the City Council approved the
development of a 5.1-acre neighborhood park in the Sorrento East Development (Attachment
1). In 2007 preliminary design work had been initiated for Passatempo Park and was suspended
due to the slowdown in housing starts surrounding the site. Since 2007 the layout of the parcel
for the park site has changed to a rectangular shape and the surrounding home sites have been
re-configured.
In order to re-initiate design work, Staff is seeking City Council approval to re-contract with
Callander Associates to complete the design and construction documents. The scope of work
for professional services includes development of three alternative designs, a preferred
conceptual plan, design development, construction documentation and bidding. Attachment 2 is
a Resolution approving the Agreement between the City of Dublin and Callander Associates.
The Consultant Services Agreement, which outlines the scope of work and fee schedule, is
included as Attachment 3.
Staff, along with Callander Associates, will hold a series of public workshops this spring to
garner public input. Once consensus is reached, the original three design alternatives, along
with the preferred conceptual plan, will be presented to the Parks and Community Services
Commission for consideration, and then the City Council for final approval of the preferred
conceptual plan. After approval, the Architect would complete the design and construction
documents for the preferred plan.
If design begins in March, Staff anticipates seeking authorization from the City Council to bid the
construction of the park in February 2013, with the park opening to the public during winter
2014. It is estimated the cost to operate and maintain the park would be $90,000 annually.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None required for Staff Report. City Staff will invite residents to the public input meetings. Staff
will seek other options for seeking input on the park design as appropriate.
ATTACHMENTS: 1. Passatempo Neighborhood Park -Location Map
2. Resolution Approving an Agreement with Callander Associates
Landscape Architecture Incorporated for the Passatempo
Neighborhood Park.
3. Consultant Services Agreement
Page 2 of 2
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RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
APPROVING AN AGREEMENT WITH CALLANDER ASSOCIATES LANDSCAPE
ARCHITECTURE INCORPORATED FOR THE
PASSATEMPO NEIGHBORHOOD PARK
WHEREAS, the 2010-2015 Capital Improvement Program, Fiscal Year 2011-2012 Update,
includes a project to prepare design and construction documents for the Passatempo Park; and
WHEREAS, in 2007 the City solicited proposals from landscape architectural firms to
complete the design and construction documents for Passatempo Park; and
WHEREAS, the City received four proposals and the City Council awarded the Agreement to
Callander Associates on September 18, 2007; and
WHEREAS, the City suspended the project in 2008 due to a delay in the construction of the
Sorrento East Development and on June 30, 2009, the Agreement with Callander Associates
expired; and
WHEREAS, Callander Associates Landscape Architecture Incorporated has demonstrated
ability to perform said design and construction documents; and
WHEREAS, Callander Associates Landscape Architecture is available to perform work as
specified.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to approve
the Agreement with, attached hereto and authorize the City Manager to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 6th day of March, 2012, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 2
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
CALLANDER ASSOCIATES LANDSCAPE ARCHITECTURE INCORPORATED
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Callander Associates Landscape Architecture Incorporated ("Consultant") as of February 21, 2012.
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end on April 1, 2013, and Consultant shall complete the work in accordance with
the schedule described in Exhibit A prior to that date, unless the term of the Agreement is
otherwise terminated or extended, as provided for in Section 8. The time provided to
Consultant to complete the services required by this Agreement shall not affect the City's
right to terminate the Agreement, as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed one-
hundred, thirty-eight thousand, three-hundred and seventy dollars ($138,370), notwithstanding any contrary
indications that may be contained in Consultant's proposal, for services to be performed and reimbursable
costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's
proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail. City
shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set
forth herein. The payments specified below shall be the only payments from City to Consultant for services
rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 1 of 14
herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services
performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
Notwithstanding the "not to exceed" compensation amount in the preceding paragraph, the Contract
Administrator may authorize payment above the "not to exceed" amount to allow Consultant to provide
additional services, or, to compensate Consultant for services provided within the original scope of work in
excess of the hours specified in Exhibit A. In no event, however, shall the Contract Administrator authorize
payment of such additional payments in excess of 25% of the "not to exceed" amount.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
^ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice,
etc.;
^ The beginning and ending dates of the billing period;
^ A Task Summary containing the original contract amount, the amount of prior
billings, the total due this period, the balance available under the Agreement, and
the percentage of completion;
^ At City's option, for each work item in each task, a copy of the applicable time
entries or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense;
^ The total number of hours of work performed under the Agreement by Consultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as well as a separate notice when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A;
^ The Consultant's signature.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
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City of Dublin and Callander Associates Landscape Architecture, Inc. Page 2 of 14
2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this
Agreement within sixty (60) days after completion of the services and submittal to City of a
final invoice, if all services required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the following fee schedule:
2.6 Reimbursable Expenses. Reimbursable expenses are specified below, and shall not
exceed thirteen-thousand and eight hundred dollars even ($13,800). Expenses not listed
below are not chargeable to City. Reimbursable expenses are included in the total amount
of compensation provided under this Agreement that shall not be exceeded.
MileagelTransportation at current IRS rate
Soil testing and analysis for horticultural suitability
Printing at cost plus 15% administrative cost
Postage at cost plus 15% administrative cost
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
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City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for
injuries to persons or damages to property that may arise from or in connection with the performance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the
insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on aself-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the provisions of the California Labor
Code. Determination ofwhether aself-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given to the
City. Consultant shall notify City within 14 days of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
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either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting therefrom, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001. Automobile coverage shall be at least as broad as Insurance Services
Office Automobile Liability form CA 0001 Code 1 ("any auto").
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant.
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance orself-insurance maintained by the City shall be
called upon to contribute to a loss under the coverage.
Any failure of CONSULTANT to comply with reporting provisions of the
policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be canceled except
after thirty (30) days' prior written notice by certified mail, return receipt
requested, has been given to the City. Consultant shall notify City within
14 days of notification from Consultant's insurer if such coverage is
suspended, voided or reduced in coverage or in limits.
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4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors
and omissions.
4.3.1 Any deductible orself-insured retention shall not exceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City.
4.3.3 The policy must contain a cross liability or severability of interest clause.
4.3.4 The following provisions shall apply if the professional liability coverages are
written on a claims-made form:
The retroactive date of the policy must be shown and must be before the
date of the Agreement.
Insurance must be maintained and evidence of insurance must be
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with certificates of insurance and with original
endorsements effecting coverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
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by that insurer to bind coverage on its behalf. The City reserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
orself-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
deductible orself-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by
this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
^ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
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^ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers,
employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions,
damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to
property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole
or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees,
subcontractors, or agents. The foregoing obligation of Consultant shall not apply when (1) the injury, loss
of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the
City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the
provisions of this Section and that it is a material element of consideration.
Notwithstanding the foregoing, to the extent that this Agreement is a "construction contract" as defined in
California Civil Code section 2783, as amended from time to time, such duty to indemnify shall not apply
when to do so would be prohibited by California Code section 2782.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competentjurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the right to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
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(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or employee contributions for PERS benefits.
6.2 Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rules, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
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Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant. In the event of termination, Consultant shall be entitled to
compensation for services performed to the effective date of termination; City, however,
may condition payment of such compensation upon Consultant delivering to City any or all
documents, photographs, computer software, video and audio tapes, and other materials
provided to Consultant or prepared by or for Consultant or the City in connection with this
Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the
parties.
8.4 Assignment and Subcontracting City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall included, but not be limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 10 of 14
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required bylaw, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 11 of 14
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competentjurisdictionflnds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City ofFcial in the work performed pursuant to this
Agreement. No ofFcer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or ofFcial of the City. If Consultant was an
employee, agent, appointee, or ofFcial of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 12 of 14
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Brian Fletcher, Principal
Callander Associates Landscape Architecture, Incorporated
311 Seventh Avenue
San Mateo, CA 94401-4259
Any written notice to City shall be sent to:
Rosemary Alex, Parks and Facilities Development Coordinator
City of Dublin -Parks and Community Services Department
100 Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the reportldesign preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with reportldesign responsibility," as in the
following example.
Seal and Signature of Registered Professional with
reportldesign responsibility.
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 13 of 14
CITY OF DUBLIN
Tim Sbranti, Mayor
Attest:
Caroline Soto, City Clerk
Approved as to Form:
John Bakker, City Attorney
CONSULTANT
Brian Fletcher, Principal
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc. Page 14 of 14
EXHIBIT A
SCOPE OF SERVICES
The following scope and corresponding fees are based on the project budget and anticipated lowest
responsible bid shall be $1,600,000 not including construction contingencies. Callander Associates shall be
permitted to determine what materials, equipment, component systems and types of construction are to be
included in the Contract Documents, and to make reasonable adjustments in the scope of the project to
bring it within the fixed limit. Callander Associates may also include in the Contract Documents alternate
bids to adjust the construction cost to the fixed limit. Items shown in boldface italics represent the
deliverables or work documents to be provided at that task.
1.0 PRELIMINARY DESIGN
1.01 Project Restart Meeting: Review scope, schedule and cost for both construction and design
services with City staff. Review process and schedule. Identify available and required documents.
Meeting shall include a review of changes to existing conditions, status of school and residential
construction and review of previously developed concept plans to update design program as
necessary. Submit written meeting summary.
1.02 Document Review: Obtain and review other information that may be pertinent from the City
including but not limited to existing survey information, roadway as-builts, proposed improvement
plans to adjacent parcels, Bay Friendly Design Guidelines and City standard documentation.
Review existing design guidelines, documents, adjacent development and school plans, or other
existing base information provided by City. Evaluate adequacy and/or need for additional
information. Prepare summary memo to include a list as well as photocopies of proposed
City standards (details, specification sections in outline form, etc.) and Bay Friendly Design
Guidelines to be used.
1.03 Schedule: Prepare and maintain a detailed time schedule in MS Project format for the project
through design and construction. Monitor progress and alert City in advance of possible deviations.
1.04 Topographic Survey: City to provide existing survey from developer's engineer and supplemental
information such as developer roadway plans, in Autocad format to utilize for this project. It is
anticipated that a new survey will be performed by the developer once the excess dirt has been
removed from the site. This survey is to be provided by the City prior to beginning construction
documents. Conceptual design will proceed based upon conceptual grading plans prepared to
date. Evaluate survey and need for additional information.
1.05 Utility Evaluation: Review any available utility drawings, including existing electrical, sanitary, and
storm drain drawings, provided by City. Review site for visually apparent surface utilities.
Coordinate points of connection with appropriate utility companies.
1.06 Site Reconnaissance: Conduct site reconnaissance with topographic survey in hand. Obtain up to
three horticultural soils samples (after excess soil has been removed) to verify agricultural
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 1 of 6
suitability of existing soils. Two Samples will be sent to Soil and Plant Laboratory and the third to
Earthfort in Oregon. Photograph site for in-house study and reference. Submit soil laboratory
analysis letter reports and submit one 8 % x 11 hard copy of digital photo log.
1.07 Pre-Design and Design Consultation: Allow for up to two additional design coordination
meetings with City staff, Dublin School District, or others as identified by the City. The purpose of
the meetings will be to better understand adjacent land uses, coordination design programs,
explore shared use facilities, and coordinate grading and construction. This task is to be billed
separately and only with authorization from the City. Submit written meeting summary.
1.08 Preliminary Design Alternatives: Utilizing the above information and analysis of other items,
proceed to refine the three previously developed preliminary design alternatives to address
project limits and other changes since they were developed. Plans to illustrate range of proposed
improvements and alternative programs will be prepared a twenty scale. Plans will be hand drafted
and color rendered for presentation purposes. Submit (1) full sized copy of each and (5) copies
(reduced to 11x17) of the preliminary design submittal for City review.
1.09 Cost Estimate: Prepare a detailed list of construction items, quantities, and provide a preliminary
construction cost estimate for each alternative. Project and estimate will be broken into major
areas to facilitate analysis of priorities. Submit preliminary cost estimate for City review.
1.10 Image Boards: Proceed to refine previously developed image boards to illustrate proposed
concepts and material selections. Boards shall illustrate proposed construction materials, site
furnishings, typical cross section/sketch of detail areas, and landscape materials. Submit (1) full
sized copy of each and (5) copies (reduced to 11x17) of the image boards (3 total) for City
review.
1.11 Staff Review Meeting: Review above information in a meeting with City staff; develop consensus
for proceeding with first Commission meeting. Provide additional information, clarifications,
changes, refinements and all other information as part of the community meeting presentation.
Revise above documents where prudent. Provide written meeting summary.Submit written
meeting summary.
1.12 Community Meeting: Present above information and related graphics in a single community
meeting and facilitate dialogue and prioritization exercise with participants to refine design
program. Prepare postcard notification with project graphics, meeting date, and additional project
information. Submit camera ready original to City for printing and mailing to residents. Camera
Ready original of postcard notification, record meeting comments and prepare a meeting
summary to City for review.
1.13 Concept Plan: Based upon comments received during the above meetings, proceed to revise the
preliminary designs into a single preferred concept plan. Update estimate of probable
construction costs, image boards, and PowerPoint presentation. Submit (1) full sized copy
of each and (5) copies (reduced to 11x17) of the preferred design submittal for City review
and incorporation into Commission and Council packages.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 2 of 6
1.14 PowerPoint Presentation: In preparation for upcoming Commission and Council presentations,
proceed to summarize the above information into a PowerPoint presentation. Presentation to
include summary of existing conditions, planning process and schedule, proposed concepts, and
cost estimate. Presentation will be updated prior to each presentation. Submit one electronic
copy of PowerPoint presentation on CD-ROM.
1.15 Commission Meeting #2: Present above information in a public Parks and Community Services
Commission meeting and facilitate dialogue and illustrate changes made based upon feedback.
Record comments and prepare a meeting summary to City for review. Allow for minor plan
refinements prior to Council meeting.
1.16 Council Meeting: Present the above information and process in a single City Council Meeting.
Facilitate comments and submit written meeting summary.
2.0 DESIGN DEVELOPMENT
2.01 Preliminary Design Plans - 50% Submittal: Based on the comments received from the above
meetings, the approved concept plan, and the analysis of other items, proceed to develop
construction documents to a 50% level of completion. All drawings shall be prepared on
AutoCAD 2010 (or below). Submit (5) copies for City review. Package to include:
• title sheet
• preliminary grading plan (including storm drain points of connection, spot elevations, and
grading concept) (1:20)
• preliminary layout plan (1:20)
• preliminary irrigation plan (including water point of connection) (1:20)
• preliminary planting plan (1:20)
• preliminary construction details
• preliminary lighting plan (including electrical point of connection) (1:20)
• outline specifications and bid form
Note: Preliminary grading plan will be prepared by landscape architect to verify grading concept
and ensure City goals will be the focus. Subsequent grading and drainage plans will be prepared
by our civil engineer per Public Works requirements.
Note: Provide Dublin San Ramon Services District (DSRSD) with standard plan notes,
equipment list, and required supporting documents (including customer connection drawing).
2.02 Cost Estimate: Prepare a preliminary list of quantities and provide a preliminary construction
cost estimate. Submit preliminary construction cost estimate.
2.03 Design Development Book: Confirm final selections ofpre-manufactured items and design details
for major features with City staff. Prepare packet of information to contain catalog cuts and
information on site amenities, site furniture, irrigation equipment, electrical equipment, plant
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 3 of 6
materials, and related items as well as design details. Submit (5) copies of the Design
Development Book to City for review and approval.
2.04 Staff Meeting: Review above documents in a work session with City staff; review comments and
develop consensus for proceeding. Submit written meeting summary.
3.0 CONSTRUCTION DOCUMENTS
3.01 Construction Documents - 95% Submittal: Based on the comments received from the above
meetings and the analysis of other items, proceed to develop construction documents to a draft
95% level of completion. Plans shall adhere to City of Dublin Standards.
a. title sheet
b. key map/general notes
c. demolition plan
d. grading and drainage plan
e. site construction plan
f. irrigation plans
g. planting plans
h. construction details
i. irrigation/planting details
j. electrical plans
k. response memo to 50% review comments
I. prepare customer connection drawing for DSRSD
3.02 Update Cost Estimate: Prepare an updated list of quantities and provide an updated
construction cost estimate for improvements.
3.03 Draft Specifications: Prepare draft contract specifications book and bid form, using City of Dublin
standard boilerplate and Standard Specifications, as appropriate. Prepare and submit 5 copies of
Draft Bid Package to include all items above.
3.04 AB1881 Compliance: As of January 1, 2010, the State now mandates a significantly higher level
of irrigation features to maximize water efficiency (AB 1881, Model Water Efficient Landscape
Ordinance). Callander associates shall design the project to comply with AB 1881 requirements
and develop required irrigation schedules and calculation of the Maximum Applied Water
Allowance (MAWA) and Estimated Total Water Use (ETWU). Incorporate into project irrigation
plans and specifications.
3.05 Storm Water Plan: Storm Water Pollution Prevention Plan (SWPPP): Evaluate the site and
schedule to determine the risk level of the project construction. Based upon the evaluation,
prepare required notice of intent (NOI) and storm water pollution prevention plan (SWPPP) in order
to obtain the necessary General Permit for the project, from the California State Water Resources
Control Board (SWRCB). The plan shall include required information such as existing conditions
description and plan, scope of construction, grading plan, rain event action plan, inventory of
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 4 of 6
contractor's activities, special site conditions, best management practices (BMPs) for contractor
activities, BMPs for erosion and sediment control, post construction BMPs, and
monitoring/maintenance plan. Submit draft NO1 and SWPPP to city for review.
Submit seven (7) copies of SWPPP to City for application and submission to SWRCB.
3.06 Staff Meeting: Review above documents in a work session with City staff; develop consensus for
proceeding. Submit written meeting summary.
3.07 Construction Documents -Bid: Based on the comments received from the above meetings and
the analysis of other items, proceed to develop construction documents to a final/Bid level of
completion. Submittal shall include updated final cost estimate and final specifications and
response memo to 95% comments. Prepare and submit one camera ready original of Bid
Package to include all items above (including plans printed on mylar).
3.08 Project Archive: Submit one archive CD-ROM of all electronic data including construction
documents, specifications, cost estimate, survey, and other base information provided by the City
to be scanned and included in electronic format. Submit one archive CD-ROM of all electronic
data.
4.0 BID PERIOD ASSISTANCE
During the bidding of the Passatempo Park, Callander Associates will provide bidding services to support
City staff. Services may include the following upon City request.
4.01 Bid Period
a. Assist City in responding to bidder's questions and issuing addenda during bid period.
b. Incorporate addenda into updated construction documents prior to start of construction.
c. Assist City staff in making award recommendations.
5.0 ADDITIONAL SERVICES
All tasks not specifically noted above could be performed as additional services. These tasks would
include, but not be limited to, all revisions or additional submittals required by the City staff or any other
agency's review, other meetings, additional design studies, or other tasks not specifically noted in the
foregoing. These services would be billed hourly or on a lump sum fee basis to be documented in a written
amendment to this agreement.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 5 of 6
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Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit A Page 6 of 6
EXHIBIT B
COMPENSATION SCHEDULE
Professional Services
To assist the City in budgeting on the Passatempo Park project, we have estimated our time and expenses
based on the revised Scope of Services dated February 21, 2012. The following fees and reimbursable
expenses are proposed and will remain valid for a period of 60 days form the date of this proposal.
Callander Associates and our subconsultants would appreciate the opportunity to collaborate with the City
in balancing the scope with available funding.
Compensation
task
Callander
Associates Electrical Civil
1.0 Preliminary Design ........................................... $32,362 ................ $1,100 ........... $3,800
2.0 Design Development (50%) ............................ $22,802 ................ $3,200 ........... $8,400
3.0 Construction Documents (100%) .................... $31,426 ................ $3,400 ......... $15,400
4.0 Bid Period Assistance ...................................... .. $2,080 ................... $200 .............. $400
Reimbursable Expenses .................................. $12,000 ................... $200 ........... $1,600
Total ......................................................................... $100,670 ................ $8,100 ......... $29,600 $138,370
Notes: Geotechnical and Structural Engineering Services: Please note that these services are not
currently in this scope as sufficient information may or may not be available from developer
sources. The City may wish to contract for these services directly or through Callander
Associates as additional services.
Reimbursable Expenses: The amount shown for reimbursable expenses assumes five copies
of documents and one original at the designated deliverable. Quantities beyond that amount
are available at our vendor's cost plus a 15% administrative cost. Examples of reimbursable
expenses would include travel expenses, postage and plotting for preliminary design
alternatives, image boards, concept plans, design development booklet, specifications book
and all construction drawings, as well as other in-house printing costs associated with the
project. The reimbursable amount would be billed as a percentage of completion as the
expenses are incurred.
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit B Page 1 of 4
Callander Associates Landscape Architecture, Inc.
Standard Schedule of Compensation 2012 SJ (San Jose)
General
The following list of fees and reimbursable expense items shall be used in providing service in the
agreement. These amounts shall be adjusted in January, upon issuance of an updated Standard Schedule
of Compensation:
Hourly Rates
Senior Principal $201/hour Construction Manager $123/hour
Principal $155/hour Assistant 1 $113/hour
Associate 1 $150/hour Assistant 2 $108/hour
Associate 2 $139/hour Assistant 3 $96/hour
Associate 3 $125/hour Assistant 4 $89/hour
Project Manager 1 $139/hour Assistant 5 $78/hour
Project Manager 2 $125/hour Assistant 6 $71/hour
Project Manager 3 $120/hour Word Processor $90/hour
Project Manager 4 $113/hour Accounting $105/hour
Project Manager 5 $108/hour
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit B Page 2 of 4
Task Matrix
Passatempo Park
February 6,2012
Callander Associates' Personnel and Rates
PTInClpal
@ $155 PC01eCf ManageC ~5~
C~ $108 ASSISfanf (3)
@ $96 LVOCd PCOCe6SOC COnsf MgC
@ $90 @ $123
CA Pees
Phase Descri lion hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s hrs $'s
1.0 Preliminary Desigm
1.01 restart] meeting 4.0 $ 620.00 5.0 $ 540.00 - $ - 1.0 $ 90.00 - $ - 10.0 $ 1,250.00
1.02 document review 1.0 $ 155.00 8.0 $ 864.00 4.0 $ 384.00 2.0 $ 180.00 - $ - 15.0 $ 1,583.00
1.03 schedule - $ - 4.0 $ 432.00 - $ - - $ - - $ - 4.0 $ 432.00
1.04 topographic aurvey - $ - 20 $ 216.00 4.0 $ 384.00 - $ - - $ - 6.0 $ 600.00
1.05 utilityevaluatian 1.0 $ 155.00 6.0 $ 648.00 4.0 $ 384.00 - $ - - $ - 11.0 $ 1,187.00
1.06 site reconnaissance $ 6.0 $ b48.00 10.0 $ 960.00 $ $ 16.0 $ 1,608.00
1.07 pre-design and design consultation 6.0 $ 930.00 10.0 $ 1,080.00 - $ - 20 $ 1811.00 - $ - 18.0 $ 2,190.00
1.08 preliminary designaltesnatives 8.0 $ 1,240.00 18.0 $ 1,944.00 48.0 $ 4,608.00 - $ - - $ - 74.0 $ 7,792.00
1.09 cost estimate 2.0 $ 310.00 6.0 $ b48.00 12.0 $ 1,152.00 2.0 $ 1811.00 - $ - 22.0 $ 2,290.00
1.10 image boards 1.0 $ 155.00 20 $ 21b.00 4.0 $ 384.00 - $ - - $ - 7.0 $ 755.00
1.11 staff review meeting 4.0 $ 620.00 6.0 $ 648.00 - $ - 1.0 $ 9D.00 - $ - 11.0 $ 1,358.00
1.12 community meeting#1 6.0 $ 930.00 10.0 $ 1,080.00 18.0 $ 1,728.00 - $ - - $ - 34.0 $ 3,738.00
1.13 concept plan 20 $ 310.00 6.0 $ b48.00 24.0 $ 2,304.00 - $ - - $ - 32.0 $ 3,2b200
1.14 PowerPoint presentation 1.0 $ 155.00 20 $ 216.00 8.0 $ 768.00 - $ - - $ - 11.0 $ 1,139.00
1.15 Commission meetingfi2 4.0 $ 620.00 5.0 $ 540.00 b.0 $ 576.00 $ $ 15.0 $ 1,736.00
1.16 Council meetin 4.0 $ 620.00 5.0 $ 540.00 2.0 $ 192.00 1.0 $ 90.00 $ 12.0 $ 1,442.00
44.0 $ 6,820.00 101.0 $ 10,908.00 144.0 $ 13,824.00 9.0 $ 810.00 - $ 298.0 $ 32,362.00
2.0 Design Development
2.01 preliminary design plans-50%
submittal 16.0 $ 2,480.00 48.0 $ 5,184.00 9b.0 $ 9,216.00 20 $ 1811.00 - $ - 162.0 $ 17,Ob0.00
2.02 cost estimate 1.0 $ 155.00 8.0 $ 864.00 12.0 $ 1,152.00 1.0 $ 90.00 - $ - 22.0 $ 2,2b1.00
2.03 design development book 1.0 $ 155.00 4.0 $ 432.00 1b.0 $ 1,536.00 - $ - - $ - 21.0 $ 2,123.00
2.04 staff meetin 4.0 $ 620.00 6.0 $ b48.00 - $ - 1.0 $ 90.00 - $ - 11.0 $ 1,358.00
22.0 $ 3,410.00 66.0 $ 7,126.00 124.0 $11,904.00 4.0 $ 360.00 - $ - 216.0 $ 22,802.00
3.0 Construction Documents
3.01 constructiondacuments-95%
submittal 16.0 $ 2,480.00 32.0 $ 3,45b.00 72.0 $ 6,912.00 - $ - 6.0 $ 738.00 126.0 $ 13,586.00
3.02 update cast eatimate 1.0 $ 155.00 4.0 $ 43200 8.0 $ 768.00 1.0 $ 9D.00 - $ - 14.0 $ 1,445.00
3.03 dmftspecificafions 1.0 $ 155.00 16.0 $ 1,728.00 - $ - 4.0 $ 3b0.00 - $ - 21.0 $ 2,243.00
3.04 AB 1881 compliance 1.0 $ 155.00 8.0 $ 864.00 8.0 $ 768.00 20 $ 1811.00 - $ - 19.0 $ 1,9b7.00
3.05 stormwateTplan 1.0 $ 155.00 8.0 $ 864.00 1b.0 $ 1,536.00 20 $ 1811.00 - $ - 27.0 $ 2,735.00
3.06 staff meeting 4.0 $ 620.00 6.0 $ 648.00 - $ - 1.0 $ 9D.00 - $ - 11.0 $ 1,358.00
3.07 constructiondacuments-bid
submittal 8.0 $ 1,240.00 20.0 $ 2,160.00 40.0 $ 3,840.00 4.0 $ 3b0.00 $ 72.0 $ 7,600.00
3.08 project archive $ 1.0 $ 108.00 4.0 $ 384.00 $ $ 5.0 $ 492.00
32.0 $ 4,960.00 95.0 $ 10,260.00 148.0 $ 14,208.00 14.0 $ 1,260.00 6.0 $ 738.00 295.0 $ 31,426.00
4.0 Bid Period Assistance
4.01 bid riod assistance 2.0 $ 310.00 6.0 $ b48.00 4.0 $ 384.00 $ 6.0 $ 738.00 18.0 $ 2,080.00
2.0 $ 310.00 b.0 $ 648.00 4.0 $ 384.00 - $ - 6.0 $ 738.00 16.0 $ 2,080.00
PJ 153TaskMatrix 1-.12. xls
wpynghte12012 Callauler Asoaates
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit B Page 3 of 4
1798965.1
Consulting Services Agreement between March 6, 2012
City of Dublin and Callander Associates Landscape Architecture, Inc.--Exhibit B Page 4 of 4