HomeMy WebLinkAbout8.2 Community Grants Program~~~~ Off' nU~~~
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #480-30
March 3, 2012
Honorable Mayor and City Councilmembers
~~
Joni Pattillo, City Manager ° ~'
SUBJECT: Fiscal Year 2012-2013 Community Grants Program Subcommittee Funding
Recommendations for Community Support Grants
Prepared by Amy Cunningham, Budget Manager/Assistant to the City Manager
EXECUTIVE SUMMARY:
The City Council will provide direction on Community Support Grant Program funding
recommendations as part of the Fiscal Year 2012-2013 budget process. The City Council's
recommendations will be included in the Fiscal Year 2012-2013 and 2013-2014 Preliminary
Budget. Final funding consideration will occur at the City Council Budget Hearing on June 19,
2012.
FINANCIAL IMPACT:
The Community Support Grant program limit has been established at $120,000 in General Fund
support. The complete financial impact of the Grant Program will be determined at the City
Council Budget Hearing on June 19, 2012.
RECOMMENDATION:
Staff recommends that the City Council: 1) Receive the report; 2) Discuss the Subcommittee's
funding recommendations; and 3) Support the Subcommittee's recommendations or provide
alternate direction on organization funding.
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Submitted By
Budget Manager/
Assistant to the City Manager
DESCRIPTION:
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Reviewed By
Assistant City Manager
As part of the Fiscal Year 2012-2013 and 2013-2014 Budget Study Session "Budget Issues"
report on today's agenda, the City Council was asked to decide whether funding for the
Community Support Grant Program should be included in the Preliminary Budget. In the event
the City Council did approve inclusion of the Community Support Grant program, Staff is
requesting direction about which specific programs/projects should be funded for Fiscal Year
Page 1 of 4 ITEM NO. 8.2
2012-2013. The City Council's Community Grants Program Subcommittee (referred to as
"Subcommittee") funding recommendations for the Community Support Grant program are
outlined below.
The Subcommittee's Community Development Block Grant (CDBG) funding recommendations
were approved by the City Council at the February 21, 2012 meeting. As discussed at that
meeting, submission of the CDBG program recommendations must be completed in February in
order to comply with County and Federal guidelines for the CDBG program. The City Council
supported the Subcommittee's recommendation to fund 5 organizations through CDBG. A copy
of the Staff Report and associated meeting minutes are attached for reference (Attachment 1).
Organization applications can be viewed in the City Manager's Office or at:
http://ca-dublin.civicplus.com/index.aspx?NID=983.
During this application cycle, 19 organizations submitted funding requests for 24 different
programs/projects. Of the 24 applications received, six met the CDBG criteria and 18 met the
Community Support Grant criteria. One organization (Partners Fore Golf) withdrew their
application prior to the Subcommittee's consideration of the funding requests.
On January 25, 2012, the Subcommittee, comprised of Vice Mayor Hart and Councilmember
Swalwell, held a public meeting to hear presentations from Community Grants Program
applicants about their program or project proposals. After discussion about the applications and
presentations, the Subcommittee reached consensus on their funding recommendations.
During the Subcommittee's discussions, Vice Mayor Hart requested additional data be provided
by the following organizations as part of this Staff Report for the City Council's further
consideration:
• Chabot-Las Positas Community College District/Tri-Valley One Stop Career Center
• Dublin Unified School District: Robotics and Engineering Articulation Program
• Dublin Unified School District: Robotics Program for Middle and High School
The organizations' supplemental information is provided as Attachments 2-4 to this report.
The Subcommittee closed the meeting by expressing gratitude to each organization for the
valuable services they provide to the Dublin community. The Staff report and minutes from the
January 25, 2012 meeting have been attached for reference (included in Attachment 1 of CDBG
Report February 21, 2012).
Of the 24 applications received, the Subcommittee recommended support for 17 organizations
through Community Support Grant funding. 14 of the organizations are recommended for
support through the City's General Fund. The remaining three applications qualify for funding
support through the City's Inclusionary Zoning In-Lieu Fee Fund (Affordable Housing Fund):
• Community Resources for Independent Living -Affordable and Accessible Housing
Assistance for People with Disabilities;
• Eden Council for Hope and Opportunity (ECHO) -Rental Assistance Program; and
• Tri-Valley Housing Opportunities Center (TVHOC) -Community Stabilization Program.
Housing services are allowable expenses per the City's Zoning Ordinance, Section 8.68.080 A.
Use of this funding option also provides an opportunity to extend further financial support to
organizations serving the Dublin community. These organizations have been supported through
this funding source in prior years.
Page 2 of 4
The tables on the following pages summarize the applications received and the Subcommittee's
recommendations for the Fiscal Year 2012-2013 Community Support Grants.
Community Grants Program -
Community Support Grants
Funding Subcommittee
Organization Request Recommendation
FY 2012-2013 FY 2012-2013
General Fund
Axis Community Health: $15,000 $15,000
Pre-Develo ment for Ca ital Pro~ect
Chabot-Las Positas Community College $15,000 $14,000
District /Tri-Valley One Stop Career Center:
City of Dublin Employment and Training
Services
Child Care Links: $18,500 $15,000
Earl Child Education ECE
Child Care Links: $20,000 -
Youth
Community Resources for Independent $10,175 $2,000
Living:
Job Seekers & Em to ment Services
Dublin High School (PESO): $5,000 $4,000
Safe and Sober Grad Ni ht
Dublin Partners in Education: $25,000 $23,000
O erational Grant
Dublin Unified School District: $25,000 $3,000
Robotics and Engineering Articulation
Pro ram
Dublin Unified School District: $25,000 $3,000
Robotics Program for Middle and High
School
Eden Information & Referral: $10,000 $5,000
2-1-1 Alameda County
Hope Hospice, Inc.: $15,000 $10,000
Grief Su ort Center
Pacific Chamber Symphony: $12,000 $5,000
Music is Fun Pro ram
D~r4norc ~nro (_nlf: ~ _
a lication withdrawn
Tri-Valley Haven: $8,000 $8,000
Domestic Violence Shelter
Tri-Valley Haven: $10,000 $8,000
Homeless Shelter
Valley Children's Museum: $5,000 $5,000
Mobile Museum
General Fund Total - $120,000
Page 3 of 4
Funding Subcommittee
Organization Request Recommendation
FY 2012-2013 FY 2012-2013
Housing In-Li eu Fund
Community Resources for Independent $10,000 $5,000
Living:
Affordable and Accessible Housing
Assistance for People with Disabilities
Eden Council for Hope and Opportunity: $6,070 $6,000
Rental Assistance Program
Tri-Valley Housing Opportunities Center: $25,000 $25,000
Community Stabilization Program
Housing In-Lieu Total - $36,000
On February 24, 2012, Staff received a letter from Eden I&R, Inc. requesting that City Council
reconsider the Subcommittee's recommended funding for Eden I&R. A copy of the letter is
included as Attachment 5.
Staff proposes that the Subcommittee's funding recommendations for the Community Support
Grant Program be supported and included in the Fiscal Year 2012-2013 Preliminary Budget.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
• Copy of report to Fiscal Year 2012-2013 grant applicants;
• Reference Attachment 1 for further details of outreach efforts.
ATTACHMENTS: 1. Community Grants Program Recommendations for the Use of CDBG
Funds from February 21, 2012, including report attachments:
January 25, 2012 Subcommittee Staff Report and Draft Minutes from
January 25, 2012 Meeting.
2. Response from Tri-Valley One-Stop Career Center.
3. Response from Dublin Unified School District: Robotics and
Engineering Articulation Program.
4. Response from Dublin Unified School District: Robotics Program for
Middle and High School.
5. Letter from Eden I&R, Inc. dated February 24, 2012.
Page 4 of 4
~~~~ Off' nU~~~
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L~~ - ~ ~~~
DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #480-30
February 21, 2012
Honorable Mayor and City Councilmembers
~~
Joni Pattillo, City Manager ° ~'
SUBJECT: Community Grants Program Committee Recommendations for the Use of
Community Development Block Grant (CDBG) Funds for Fiscal Year 2012-2013
Prepared by Gaylene Burkett, Administrative Analyst
EXECUTIVE SUMMARY:
On January 25, 2012, the Community Grants Program Committee, made up of Vice Mayor Hart
and Councilmember Swalwell, held a public meeting, reviewed information provided by Staff
and received agency presentations on CDBG applications for funding. The Committee
recommended that five CDBG eligible agencies should receive their full funding request.
FINANCIAL IMPACT:
In Fiscal Year 2011-2012, the CDBG Grants totaled $74,284. Preliminary allocation for funding
for Fiscal Year 2012-2013 is $64,223, which is approximately 14% less than the current Fiscal
Year. These funds will be reimbursed by Alameda County's Department of Housing and
Community Development (HCD).
RECOMMENDATION:
Staff recommends that the City Council: 1) Receive Staff presentation; 2) Approve the
Committee's recommendation to fund the following CDBG eligible agencies and programs;
^ Axis Community Health -Access to Care
^ Bay Area Community Services -Wellness Program
^ Open Heart Kitchen -Hot Meals Program
^ Senior Support Program -Case Management
^ Spectrum Community Services -Meals on Wheels
^ Housing Rehabilitation (administered by the County)
^ Program Administration
$10,000
$10,000
$10,000
$10,000
$ 6,475
$11,148
$ 6,600
TOTAL $ 64,223
3) Direct Staff to submit applications to the Alameda County Department of Housing and
Community Development (HCD) for $64,223 in CDBG funding for Fiscal Year 2012-2013; and
4) Should there be a further decrease in the CDBG allocation, Staff recommends that the
Page 1 of 5 ITEM NO. 8.1
percentage of the decrease be distributed evenly across all the programs, with allowance for
rounding. This excludes any mandatory set CDBG contributions.
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Submitted By
Director of Community Development
DESCRIPTION:
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Reviewed By
Assistant City Manager
In 2011, the City Council renamed the Community Development Block Grant (CDBG) and
Community Support Grant programs to the "City of Dublin Community Grants Program". In
addition, beginning with Fiscal Year 2012-2013, the City Council established minimum and
maximum grant requests for all applications at $3,500 and $25,000 respectively.
This Fiscal Year the Grant process was automated through the use of an online application
program called Zoom Grants. Information about community training, education and outreach is
addressed in the Outreach Efforts of this Staff Report. Overall feedback regarding the Zoom
Grant process has been positive.
Community Grants Proaram Committee Review:
The Committee held a public meeting on January 25, 2012. At the meeting, the Committee
received the report from Staff (Attachment 1) and heard presentations outlining projects from all
of the agencies. The Committee acknowledged the services offered by the various agencies
covered a wide range of important services for Dublin residents. The draft minutes of the
Committee meeting is attached to this Staff Report (Attachment 2).
After discussion, the Committee agreed with Staff's CDBG funding recommendations.
Community Support Grants recommendations will be considered at the first Budget Study
Session on March 3, 2012. The City Council recommended funding requests will be included
for final consideration in the Fiscal Year 2012-2013 Preliminary Budget proposal, with final grant
awards to be confirmed as part of the City Council Budget Hearing held on June 19, 2012.
CDBG Background:
Community Development Block Grant (CDBG) funds are provided by the U.S. Department of
Housing and Urban Development (HUD). The City of Dublin works with Alameda County's
Urban CDBG Program to allocate funds and with HUD to assure that all CDBG-funded activities
are in compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban-County CDBG Program since
1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont,
which do not have a minimum population of 50,000 residents, makes up the Urban County
Cities, along with the unincorporated areas of Alameda County. During the current Fiscal Year
(FY 2011-2012), the City of Dublin received $74,284 in CDBG funding.
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available for residents within each of the respective Urban County Cities as well as the
Page 2 of 5
unincorporated County. In addition, the County may limit each Urban County City to only 15% of
the CDBG allocation for service-based organizations and projects. The County's past practice
has been to review all applications received from each Urban County City to determine if the
overall request for service-based projects exceeds the 15% limit. Additionally, the County of
Alameda contracts with two service providers to provide Fair Housing Services throughout the
Urban County cities as well as the unincorporated County area. In Dublin, the Fair Housing
Service Provider is currently Eden Council for Hope and Opportunity (ECHO) Housing.
The County of Alameda Department of Housing and Community Development (HCD), fiscal
agent for the Urban County CDBG Program, has received preliminary Fiscal Year 2012-2013
funding allocation figures from HUD for distribution to the Urban County Cities. The Committee
based their funding decisions on the preliminary allocation funding amount of $64,223.
This Staff Report will address only the Community Development Block Grant applications and
funding recommendations.
ANALYSIS
During this year's application cycle, the City of Dublin received 24 applications from 19
organizations or groups. Of the 24 applications received during this year's application cycle, six
applicants qualified and indicated they were willing to meet strict federal guidelines for the use of
Fiscal Year 2012-2013 CDBG funds. There were no new organization requests for CDBG
funds.
Below is a list of the eligible CDBG projects:
1. Axis Community Health is seeking a $10,000 grant to assist residents in accessing
medical care through enrollment in public insurance programs (FUNDED IN FY 2011-12)
2. Bay Area Community Services is seeking a $10,000 grant for the Wellness Center
which serves adults with psychiatric disabilities (FUNDED IN FY 2011-12).
3. Community Resources for Independent Living is seeking a $10,000 grant to provide
Housing Services for persons with disabilities and seniors with limitations (FUNDED IN
FY 2011-12).
4. Open Heart Kitchen is seeking a $10,000 grant for their Hot Meals Programs (FUNDED
IN FY 2011-12).
5. Senior Support is seeking an $11,000 grant for Case Management services for
homebound seniors (FUNDED IN FY 2011-12).
6. Spectrum Community Services is seeking a $6,475 grant for the Meals on Wheels
Program (FUNDED IN FY 2011-12).
Staff reviewed all applications and rated them according to the following City Council approved
criteria:
• Organization and Management -Evaluates the agency's ability to run and manage its
operations;
Page 3 of 5
• Needs and Benefits -Assesses if the request meets the targeted population and meets
at least one goal and/or policy established by the City's Mission, Vision and Values or
HUD guidelines;
• Funding and Budget -Evaluates the agency's ability to leverage funds, reviews fees and
current audits.
As noted above, although six organizations qualified and indicated they were willing to meet the
CDBG guidelines, the Committee recommends funding only five organizations for Fiscal Year
2012-2013 through the CDBG program. The sixth application was from Community Resources
for Independent Living (CRIL) for their Housing Services for people with disabilities, and the
Committee recommended funding that program with Housing In-Lieu funds.
Staff has reviewed past program performance and proposed activities of the service providers to
ensure the activities are in compliance with CDBG guidelines. As a requirement of funding, the
City performs an annual site-monitoring visit to each agency to review files and ensure
compliance with HUD guidelines. Two agencies had findings during the 2010-2011 reporting
period: CRIL and Open Heart Kitchen. The findings were in the area of insufficient income
documentation and case management. As a result of additional follow-up work with those
agencies, the findings have since been corrected.
In addition to the current funding requests, the City has two additional CDBG funding
commitments:
The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal
Year 2012-2013, $11,148 is preliminarily allocated to that program;
Administration fees in the amount of $6,600 are allocated to support administration of the
CDBG program.
It should be noted that the City's 10-year obligation to Tri-Valley Haven's Sojourner House is
now complete; therefore, the funds normally set aside for that obligation are included in the
overall CDBG allocation.
The five organizations, as recommended, meet the CDBG program's national objectives of
benefiting income qualified persons, homeless persons or persons with disabilities; and all
qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory
contracts with the County and with the funded organizations.
Next Steps:
Following the City Council's action on how the City's CDBG project funds will be distributed, the
approved applications will be submitted to the Urban County CDBG Program. When Alameda
County reviews and approves Dublin's project applications, a Program Agreement between the
City and the County will be drafted, which the City Council will be requested to authorize. The
final City-County Program Agreement will be submitted to HUD before July 1, 2012.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Page 4 of 5
• In late September 2011, notices of funding availability and upcoming community workshops
were mailed to organizations.
• In early November 2011, a Request for Proposal was advertised 3 times in the local
newspaper for Grants, with an open application period set between November 14 and
December 16, 2011.
• Program announcements and information were posted on the City website with links to the
Zoom Grants Application on the home page and the Grants web page.
• On October 18 and 20 and November 29, 2011, City Staff held Mandatory Grant Application
Workshops with interested community organizations to review the new online Zoom Grants
Application process and discuss program guidelines for the year. All applicants attended at
least one of the mandatory meetings.
• In September 2011, the City Council appointed Vice Mayor Hart and Councilmember
Swalwell to serve on the Grants Subcommittee. At that time, the program calendar was
approved, including the establishment of Subcommittee meetings.
• On December 6 and 7, 2011, City Staff participated in Tri-Valley Grant Workshops with the
cities of Livermore and Pleasanton.
• On January 25, 2012, the Community Grants Program Committee held a public meeting to
consider Funding Requests for Fiscal Year 2012-2013
ATTACHMENTS: 1. January 25, 2012 Committee Staff Report
2. Draft Minutes from January 25, 2012 Committee Meeting
Page 5 of 5
`~-• ~ - ~, STAFF REPORT
,i;~/~ ~~~ COMMUNITY GRANTS PROGRAM
~,` ~~~~ CITY COUNCIL SUBCOMMITTEE
..~1~"
DATE: January 25, 2012
TO: Vice Mayor Hart and Councilmember Swalwell
FROM• Joni Pattillo, City Manager
SUBJECT: Community Grants Program Funding Requests for Fiscal Year 2012-2013
Prepared By: Gayiene Burkett, Administrative Analyst and Amy Cunningham,
Budget Manager/Assistant to the City Manager
EXECUTIVE SUMMARY:
During this year's Community Grants Program Funding application cycle, the City of Dublin
received 24 applications from 19 organizations or groups. Of the 24 applications received, six
met the CDBG criteria and 18 met Community Support Grant criteria. All applications have
been ranked according to rating criteria approved by the City Council.
The Subcommittee will hear Staff and applicant presentations and make funding
recommendations for consideration by the full City Council.
FINANCIAL IMPACT:
In Fiscal Year 2011-2012, the Community Development Block Grants (CDBG) totaled $74,284.
The preliminary FY 2012-2013 CDBG allocation is $64,223, which is a 14% reduction from the
current fiscal year. Final allocations from the Department of Housing and Urban Development
(HUD) will not be known until mid-February. These funds will be reimbursed from the Alameda
County Housing and Community Development Department.
In Fiscal Year 2012-2013, the Community Support Grant funding cap is $120,000. Community
Support Grants are supported entirely by the City's General Fund.
All grants have a $3,500 minimum and $25,000 maximum per application (project) request.
RECOMMENDATION:
Staff recommends that the Subcommittee: 1) Receive Staff presentation; 2) Receive applicants
presentations; 3) Discuss funding options; and 4) Support Staff's recommendation for
Community Grants funding; or provide alternate funding recommendations for the full City
Council's consideration.
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COPY TO: All Grant Applicants
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Page 1 of 8 ITEM NO. 1
BACKGROUND:
In 2011, the City Council renamed the Community Development Block Grant (CDBG) and
Community Support Grant programs to the "City of Dublin Community Grants Program". In
addition, beginning with Fiscal Year 2012-2013, the City Council established minimum and
maximum grant requests for all applications at $3,500 and $25,000 respectively.
The Grant process was also automated through the use of an online application program called
Zoom Grants. Information about community training, education and outreach is addressed in
the Outreach Efforts of this Staff Report.
The current grant process includes the City Council Subcommittee reviewing grant applications
and receiving applicant presentations prior to making recommendations to the full City Council.
The City Council will consider the Subcommittee's funding recommendations for CDBG on
February 21, 2012, and Community Support Grants recommendations at the first Budget Study
Session on March 3, 2012. The City Council recommended funding requests will be included
for final consideration in the Fiscal Year 2012-2013 Preliminary Budget proposal, with final grant
awards to be confirmed as part of the City Council Budget Hearing held on June 19, 2012.
The City Council-approved Rating Criteria was used by Staff to rate all grant applications. As
the CDBG and Community Support Grants do have some variation in application requirements,
these differences were taken into consideration during the application review process.
Organizations attempting to start a new program (never implemented in Dublin or another Bay
Area community) did not receive a point for providing aproject/program with a "successful
proven track record". Additionally, as submission of an organization's annual audit is not a
requirement for the Community Support Grant program, each applicant, whether they provided
an audit or not, all received one point for this item. The rating criteria score is only one of
several factors used in Staff's funding recommendations.
Throughout the grant process, applicants are strongly advised that the success or
implementation of their program or project should not be solely dependent on receipt of grant
funding from Dublin. Organizations are always encouraged to leverage any grant award with
other revenue sources.
This year, applicants were informed that the presentation order would be based on when their
completed application was submitted through Zoom Grants. Attachment 1 shows a chart listing
the order of when each application was received which established the presentation order.
CDBG Background:
Community Development Block Grant funds are provided by the U.S. Department of Housing
and Urban Development (HUD). The City of Dublin works with Alameda County's Urban CDBG
Program to allocate funds and with HUD to assure that all CDBG-funded activities are in
compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban-County CDBG Program since
1982. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont,
which do not have a minimum population of 50,000 residents, make-up the Urban County
Cities, along with the unincorporated areas of Alameda County. During the current Fiscal Year
(FY 2011-2012), the City of Dublin received $74,284 in CDBG funding. For FY 2012-2013
Dublin's portion of funding is expected to be $64,223.
Page 2 of 8
Every year the County dedicates a percentage of each Urban County City's CDBG funding
allocation to the County of Alameda's Housing Rehabilitation Program. This Program is
available for residents within each of the respective Urban County Cities as well as the
unincorporated County. In addition, the County may limit each Urban County City to only 15% of
the CDBG allocation for service-based organizations and projects. The County's past practice
has been to review all applications received from each Urban County City to determine if the
overall request for service-based projects exceeds the 15% limit. To date, the City has not
been required to adjust the City Council's recommendations based on the 15% service limit.
The County of Alameda Department of Housing and Community Development (HCD), fiscal
agent for the Urban County CDBG Program, has just released the FY 2012-2013 CDBG
funding allocation figures from HUD for distribution to the Urban County Cities. Preliminary
allocations are approximately 14% less than the current fiscal year. Should there be a further
decrease in the CDBG allocation, Staff recommends that the percentage of the decrease be
distributed evenly across all the programs, with allowance for rounding. This excludes any
mandatory set CDBG contributions.
CDBG funds are ultimately Federal funds with strict reporting and monitoring for compliance
requirements. To comply with the County's CDBG timelines, the Subcommittee's CDBG
funding recommendations must be considered at the City Council meeting on February 21,
2012.
Community Support Grant Background:
This will mark the sixth fiscal year of the City Council's approved Community Support funding
process. This formalized grant process was the result of the City Council's desire to standardize
an application and reporting process for organizations requesting and receiving General Fund
support. The funding cap for Community Support Grants has been established by the City
Council at $120,000 from the General Fund. The Subcommittee's Community Support funding
recommendations will be considered at the first City Council Budget Study Session on March 3,
2012.
Outreach Efforts
As in past years, there were many points of contact with organizations as part of the Community
Grants Program application process. These outreach and education efforts included:
• In late September 2011, notices of funding availability and upcoming community workshops
were mailed to organizations.
• In early November 2011, a Request for Proposal was advertised 3 times in the local
newspaper for Grants, with an open application period set between November 14 and
December 16, 2011.
• Program announcements and information were posted on the City website with links to the
Zoom Grants Application on the home page and the Grants web page.
• On October 18 and 20 and November 29, 2011, City Staff held Mandatory Grant Application
Workshops with interested community organizations to review the new online Zoom Grants
Application process and discuss program guidelines for the year. All applicants attended at
least one of the mandatory meetings.
Page3of8
• In September 2011, the City Council appointed Vice Mayor Hart and Councilmember
Swalwell to serve on the Grants Subcommittee. At that time, the program calendar was
approved, including the establishment of Subcommittee meetings.
• On December 6 and 7, 2011, City Staff participated in Tri-Valley Grant Workshops with the
cities of Livermore and Pleasanton.
• On January 11, 2012, a Zoom Grants training session was held for the Grants
Subcommittee members to familiarize them with the new online grant application program.
ANALYSIS
During this year's application cycle, the City of Dublin received 24 applications from 19
organizations or groups. Of the 24 applications received, six met the CDBG criteria and 18 met
Community Support Grant criteria. Five organizations submitted two applications for different
programs: Axis Community Health, Child Care Links, Community Resources for Independent
Living (CRIL), Dublin Unified School District, and Tri-Valley Haven. Upon Staff review, all
applications were deemed complete.
Staff reviewed all applications and rated them according to the following City Council approved
criteria:
• Organization and Management -Evaluates the agency's ability to run and manage its
operations;
• Needs and Benefits -Assesses if the request meets the targeted population and meets
at least one goal and/or policy established by the City's Mission, Vision and Values or
HUD guidelines;
• Funding and Budget -Evaluates the agency's ability to leverage funds, reviews fees and
current audits.
Attachment 2 summarizes the Fiscal Year 2012-2013 funding requests including: the
organization's name and program; the current fiscal year funding amount (if any); the
organization's funding request; Staff's funding recommendation (including funding source) and
the rating score for each application.
CDBG
Of the 24 applications received during this year's application cycle, six applicants qualified and
indicated they were willing to meet strict federal guidelines for the use of Fiscal Year 2012-2013
CDBG funds. There were no new organization requests for CDBG funds.
Staff has reviewed past program performance and proposed activities of the service providers
to ensure the activities are in compliance with CDBG guidelines. As a requirement of funding,
the City performs an annual site-monitoring visit to each agency to review files and ensure
compliance with HUD guidelines. Two agencies had findings during the 2010-2011 reporting
period; CRIL and Open Heart Kitchen. The findings were in the area of improper income
documentation and case management. As a result of additional follow-up work with those
agencies, the findings have since been corrected.
Page4of8
As noted above, although six organizations qualified and indicated they were willing to meet the
CDBG guidelines, Staff recommends funding five organizations for Fiscal Year 2012-2013
through the CDBG program as follows:
Axis Community Health -Access to Care $10,000
Bay Area Comm. Services -Wellness Program $10,000
Open Heart Kitchen -Hot Meals Program $10,000
Senior Support -Case Management $10,000
Spectrum -Meals on Wheels Program $ 6,475
The sixth application was from CRIL for their Housing Services for people with disabilities. Staff
recommends funding that program with Housing In-Lieu funds.
The above recommendations are based on discussions and funding decisions approved during
the last grant funding cycle. Last year the City Council supported the Subcommittee's
recommendation to place an emphasis on basic life needs such as food, shelter and medical
services, and the impact of State budget cuts for funding of programs. Although the Tri-Valley
Haven Homeless Shelter qualifies for the use of CDBG funds, Staff is recommending the
organization be funded through Community Support Grant Funds, similar to the current fiscal
year.
In addition to the current funding requests, the City has two additional CDBG funding
commitments:
. The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal
Year 2012-2013, $11,148 is preliminarily allocated to that program;
. Administration fees in the amount of $6,600 are allocated to support administration of the
CDBG program.
After funding the above two functions, $46,475 remains for allocation to agencies.
It should be noted that the City's 10-year obligation to Tri-Valley Haven's Sojourner House is
now complete; therefore, the funds normally set aside for that obligation are included in the
overall CDBG allocation.
The five organizations, as recommended, meet the CDBG program's national objectives of
benefiting income qualified persons, homeless persons or persons with disabilities; and all
qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory
contracts with the County and with the funded organizations.
Community Support Grants
Of the 24 applications received during this year's application cycle, 18 applications met
Community Support Grant funding criteria. Staff has reviewed past program performance and
proposed activities of the applicants to ensure the activities are in compliance with program
guidelines. As a requirement of funding, the City requires an annual summary report from each
agency receiving funding detailing how many residents were assisted; how the funds were
used; and the overall impact of the funding. Once submitted, these summary reports are
provided to the City Council for review.
Page5of8
It should be noted that the application from Tri-Valley Haven for the Domestic Violence shelter
provided inaccurate statistical information listed under Question 10 - Describe specific
problems(s), need(s), issue(s), or service gap(s) to support the need for this project in Dublin.
During the organization presentation, the Executive Director will provide correct data.
Chabot-Las Positas Community College District also submitted inaccurate statistical information
listed under Question 9 -Estimate the total number of UNDUPLICATED Dublin residents to be
served by this project. The application should have stated an expected 3,000 unduplicated
residents are expected to be served.
Senior Support Program of the Tri-Valley did not fully answer Question 11 -Explain how this
project will be implemented, administered, and operated. The first sentence of the second
paragraph should read "21 unduplicated Dublin clients will be served and 36 Dublin residents
will receive one time service, along with 500 Information and Referrals."
Of the 18 applications for Community Support Grant funding, Staff recommends that 12
organizations be funded as follows:
Axis Community -Pre-Development Project $14,500
Chabot -Las Positas Community College District
-Tri-Valley One Stop $11,000
Child Care Links -Early Child Education $16,000
Child Care Links -Youth -0-
CRIL -Job Seekers & Employment Services -0-
Dublin High School -Safe & Sober Grad Night $ 4,000
Dublin Partners in Education- Operational Grant $20,000
DUSD -Robotics & Engineering Artic. Program -0-
DUSD -Robotics Prgm. For H.S. & Middle School -0-
Eden I & R - 2-1-1 Alameda County $10,000
Hope Hospice, Inc -Grief Support Center $10,000
Pacific Chamber Symphony -Music is Fun Program $11,000
Partners Fore Golf -School of Imagine. Program $ 3,500
Tri-Valley Haven -Domestic Violence Shelter $ 8,000
Tri-Valley Haven -Homeless Shelter $ 7,000
Valley Children's Museum -Mobile Museum $ 5,000
Housing In-Lieu Fund
Three organizations are eligible for funding through the City's Inclusionary Zoning In-Lieu Fee
Fund (Affordable Housing Fund): CRIL's Affordable and Accessible Housing Assistance for
People with Disabilities Program; Eden Council for Hope & Opportunity's (ECHO) Rental
Assistance Program; and the Tri-Valley Housing Opportunity Center's (TVHOC) Community
Stabilization Program. Housing services are allowable expenses per the City's Zoning
Ordinance, Section 8.68.080A as long as income verification is collected. These programs
have been supported through this funding source in prior years. Using the Affordable Housing
Fund for these programs provides additional flexibility in awarding grant funding for all
applicants. Staff recommends funding the three organizations as follows:
CRIL -Housing Services $ 5,000
ECHO -Rental Assistance Program $ 6,000
TVHOC -Community Stabilization Program $25,000
Page6of8
In total, $311,036 was requested through the Community Grants Program. The following chart
summarizes the total funding requests and Staff Recommendations for the Community Grants
Program for FY 2012-2013.
Total Grant Funding
Recommendation Funding Request
for
FY 2012-2013 Staff
Recommendation
FY 2012-2013
CDBG Funds $ 57,475 $ 46,475
General Fund $222,491 $120,000
Housin In-Lieu Funds $ 31,070 $ 36,000
Total Communit Grants $311,036 $202,475*
This amount does not include $17,748 committed for two CDBG programs (Rehabilitation Program and
Administrative costs)
ATTACHMENTS: 1. Grant Applicant Presentation Order
2. Funding Request Summary Table
Exhibits: Grant Applications (Hard copy of applications available for
public review, electronic copies for Subcommittee members)
A. Axis Community Health -Access to Medical Care
B. Axis Community Health -Pre-Development Project
C. Bay Area Community Services -Wellness Center
D. Chabot College-Las Positas -Tri-Valley One Stop
E. Child Care Links -Early Child Education
F. Child Care Links -Youth
G. CRIL -Affordable & Accessible Hsg. Assistance
H. CRIL -Job Seekers Club and Employment Services
I. Dublin High School PFSO -Safe & Sober Grad Night
J. Dublin Partners In Education -Operational Grant
K. Dublin Unified School District -Robotics & Eng. Program
L. Dublin Unified School District -Robotics Middle/High
School
M. Eden Council for Hope and Opportunity (ECHO) -Rental
Assistance Program
N. Eden Information & Referral - 2-1-1 Service
O. Hope Hospice -Grief Support Center
P. Open Heart Kitchen -Hot Meals Program
Q. Pacific Chamber Symphony -Music is Fun Program
R. Partners Fore Golf -Golf Program
S. Senior Support -Case Management
T. Spectrum -Meals on Wheels
U. Tri-Valley Housing Opportunity Center -Community
Stabilization Program
V. Tri-Valley Haven -Domestic Violence Services
W. Tri-Valley Haven -Homeless Services
X. Valley Children's Museum -Mobile Museum Activities
Page 7 of 8
Fiscal Year 2012-2013
Grant Application Submittal Order
1. Chabot-Las Positas Community College District/Tri Valley One Stop Career Center
-City of Dublin Employment and Training Services
2. Open Heart Kitchen -Open Heart Kitchen Meal Program
3. Dublin Partnerships in Education -Operational Grant
4. Eden I&R, Inc. - 2-1-1 Alameda County
5. Bay Area Community Services, Inc. -Valley Wellness Center
6. Dublin High School Parent Faculty Student Organization -Safe and Sober Grad
Night
7. Tri-Valley Haven -Homeless Services Program
8. Child Care Links -Youth
9. Child Care Links -Early Child Education(ECE)
10. Eden Council for Hope and Opportunity -Rental Assistance Program
11. Pacific Chamber Symphony - "Music is Fun!" educational assemblies for elementary
schools
12. Dublin Unified School District -Robotics Program for Middle and High School
13. Hope Hospice, Inc. -The Grief Support Center
14. Partners Fore Golf Inc. -School of Imagination (SOI) Golf Program
15. Tri-Valley Haven -Domestic Violence Services Program
16. Axis Community Health -Pre-Development for Capital Project
17. Axis Community Health -Access to Care for Uninsured, Low-income Dublin Residents
18. Community Resources for Independent Living -Affordable & Accessible Housing
Assistance for People with Disabilities
19. Valley Children's Museum -Mobile Museum Children's Activities
20. Dublin Unified School District -Robotics and Engineering Articulation Program
21. Senior Support Program of the Tri Valley -Case Management
22. Spectrum Community Services -Meals On Wheels for Dublin's Homebound Elders
23. Tri-Valley Housing Opportunity Center -Community Stabilization Program
24. Community Resources for Independent Living -Job Seekers Club & Employment
Services for People with Disabilities
ATTACHMENT 1
Page8of8
FISCAL YEAR 2012-2013 -Funding Request/Recommendation Summary
Staff Recommendations for
Fiscal Year 2012-2013
FY 2011-2012 FY 2012-2013 Housing Not
Agency Name
Proposal Title Funding Award
Funding
CDBG Community
In-Lieu
Recommended Staff
(color coded by Fund Request Grant Fund for Funding Rating
for easy reference)
Axis Community Access to Care for Uninsured, Low-
Health income Dublin Residents 8,160 10,000 10,000 15
Axis Community Pre-Development for Capital
H ea Ith Project 4,000 15, 000 14, 500 15
Bay Area Community
Services Valley Wellness Center 8,160 10,000 10,000 15
Chabot-Las Positas
Community College
District/Tri Valley One City of Dublin Employment and
Stop Career Center Training Services 15,000 15,000 11,000 14
Child Care Links Early Child Education(ECE) 18,500 18,500 16,000 14
Child Care Links Youth n/a 20,000 20,000 10
Affordable & Accessible Housing
Community Resources Assistance for People with
for Independent Living Disabilities 8,160 10,000 5,000 15
Job Seekers Club & Employment
Community Resources Services for People with
for Independent Living Disabilities n/a 10,175 10,175 13
Dublin High School
PFSO Safe and Sober Grad Night 4,000 5,000 4,000 15
Dublin Partners in Dublin Partners in Education
Education Operational Grant 20,000 25,000 20,000 15
Dublin Unified School Robotics and Engineering
District Articulation Program n/a 25,000 25,000 9
Dublin Unified School Robotics Program for Middle and
District High School n/a 25,000 25,000 10
ATTACHMENT 2
FISCAL YEAR 2012-2013 -Funding Request/Recommendation Summary
FY 2011-2012 FY 2012-2013 Housing Not
Agency Name Proposal Title Funding Award Funding CDBG Community In-Lieu Recommended Staff
(color coded by Fund Reauest Grant Fund for Funding Rating
for easy reference)
Eden Council for Hope
and Opportunity Rental Assistance Program 6,1$0 6,070 6,000 15
Eden I&R, Inc. 2-1-1 Alameda County 10,000 10,000 10,000 15
Hope Hospice, Inc. The Grief Support Center 15,000 15,000 10,000 15
Open Heart Kitchen Open Heart Kitchen Meal Program 8,160 10,000 10,000 15
Pacific Chamber "Music is Fun!" educational
Symphony assemblies for elementary schools n/a 12,000 11,000 15
School of Imagination (SOI) Golf
Partners Fore Golf Inc. Program n/a 3,816 3,500 12
Sr. Support Program of
Tri-Valley Case Management 6,350 11,000 10,000 15
Spectrum Community Meals On Wheels for Dublin's
Services Homebound Elders 5,010 6,475 6,475 15
Tri-Valley Haven's Domestic
Tri-Valley Haven Violence Services Program 8,000 8,000 8,000 15
Tri-Valley Haven's Homeless
Tri-Valley Haven Services Program 6,000 10,000 7,000 15
Tri-Valley Housing
Opportunities Center Community Stabilization Program 25,000 25,000 25,000 13
Valley Children's Mobile Museum Children's
Museum Activities n/a 5,000 5,000 14
Totals 311,036 46,475 120,000 36,000 80,175
ATTACHMENT 2
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DUBL/N COMMU/V/TY GRA/VTS PROGRAM
SUBCOMM/TTEE MEET/lVG M/IVUTES
,/A/VUARY25, 2012
CALL TO ORDER
A meeting of the Dublin Community Grants Program Subcommittee (Committee) was held on January
25, 2012 in the City of Dublin Council Chambers, 100 Civic Plaza, Dublin. Vice Mayor Kevin Hart
called the meeting to order at 6:03:19 PM.
ATTENDEES
Kevin Hart, Vice Mayor; Eric Swalwell, Councilmember; Amy Cunningham, Assistant to the City
Manager; Gaylene Burkett, Administrative Analyst; and, Taryn Bozzo, Recording Secretary.
PUBLIC MEETING
Vice Mayor Hart thanked everyone for attending and submitting applications for the Dublin FY 2012-
2013Community Grants Program (Program).
Vice Mayor Hart opened the floor for public comment. Hearing no comments, Vice Mayor Hart closed
the public comment.
Vice Mayor Hart briefly summarized the process of presentations, stating that the presentation order is
available on the reverse side of the agenda and was determined by the time of application submission.
Vice Mayor Hart asked that applicants address the impact that prior funding has had on their
organization and services in addition to the impact potential funding will have. He further asked that
applicants address how many Dublin residents were and will be served.
Gaylene Burkett, Administrative Analyst, presented the Community Grants Program as outlined in the
Staff Report.
Ms. Burkett stated that Partners Fore Golf withdrew their application and, as a result, Staff amended
the funding recommendations which can be found in the SB343 memo for Attachment 2. (NOTE:
SB343 memo is used when new information is submitted after a staff report has been distributed)
Linda Pflaster, representing Las Positas College (LPC), briefly presented LPC's services and
requested Program funding for continued support of their Tri-Valley One Stop Center which plans to
continue serving 3,000 Dublin, which was a correction from the 9,000 reported in the application.
Cm. Swalwell asked how LPC arrived at the amount of 3,000 Dublin residents. Ms. Pflaster stated
that clients scan a card when they visit and a report is pulled up showing what city they live in.
Ms. Pflaster stated that LPC has sent 23 Dublin residents to training and 80% of them are working
now.
Cm. Swalwell asked what kind of jobs those residents now have. Ms. Pflaster replied that most of
them are doing technical, administrative assistant, or medical jobs.
Page 1 of 7
Cm. Swalwell asked if there is a field that is seeking more employees but there are not enough
applicants who qualify. Ms. Pflaster replied that the medical field is seeking more employees for
assistant jobs.
Linda McKeever, representing Open Heart Kitchen (OHK), briefly presented OHK's services and
requested Program funding for continued support of their Hot Meals and Box Lunch Programs which
plan to serve over 64,000 meals in Dublin.
Vice Mayor Hart asked what the percentage of increase is. Ms. McKeever replied they have increased
their Box Lunch Program over 200% just in the Dublin area in the last year. She stated that the Hot
Meals Program has increased 10-12% in Dublin.
Janet Lockhart, representing Dublin Partners in Education (DPIE) briefly presented DPIE's services
and requested Program funding for continued support of their Operational services. She stated that
the organization is looking at hosting a different event to support small businesses in Dublin so funds
are not being requested for the Bowl-O-Rama which was included in the previous year's application.
Vice Mayor Hart asked when DPIE is going to be self-sufficient in funding. Ms. Lockhart replied that
DPIE could be self-sustaining by operating on a smaller budget; however, the services would not be
as effective. She stated that to succeed, DPIE needs community resources to keep it at the current
service level.
Jackie Ruggles, representing Eden Information and Referral (Eden I & R), briefly presented Eden I &
R's services and requested Program funding for continued support of their 2-1-1 service.
Cm. Swalwell stated that the statistics average out to about one call a day from Dublin. Ms. Ruggles
replied that it does take some time for people to start utilizing a service like 2-1-1 and outreach will
continue to be a top priority in the next year.
Claire Banerjee, representing Bay Area Community Services (BAGS), briefly presented BACS's
services and requested Program funding for continued support of their Wellness Center.
The Committee had no questions.
Michelle McDonald, representing Dublin High PFSO (DHS PFSO), briefly presented DHS PFSO's
services and requested Program funding for continued support of their Safe and Sober Grad Night.
Cm. Swalwell asked what the attendance rate is for the Safe and Sober Grad Night. Ms. McDonald
replied that it stays pretty consistent with an 80% attendance rate.
Vicki Thompson, representing Tri-Valley Haven (the Haven) Homeless Services, briefly presented the
Haven's services and requested Program funding for continued support of their homeless services.
Vice Mayor Hart asked if there are any capacity issues. Ms. Thompson stated that there is a
consistent waiting list for the Haven's homeless shelter.
Nicole Roman, representing Child Care Links, briefly presented Child Care Links' services and
requested Program funding for support of their new Youth program.
Cm. Swalwell stated that Staff recommended zero funding for this program although $25,000 was
requested. He asked if there was a lesser amount of funding that Child Care Links could identify and
Page 2 of 7
still provide a tangible program. Ms. Roman replied that any funding is appreciated although $8,500
could help support youth and parent resources for this program.
Ms. Roman briefly presented Child Care Links' services and requested Program funding for continued
support of their Early Child Education program.
Vice Mayor Hart asked if there is a way to track activity of care providers. Ms. Roman replied that
Child Care Links does track the information and does an annual review of license information to
ensure it is up-to-date. She stated that Child Care Links is usually notified if a care provider is no
longer in business.
Vice Mayor Hart asked if there is a growing trend for in-home child care providers. Ms. Roman replied
that last year there were a lot of centers closing; however, they are starting to become very active
again.
Cynthia Ambrose, representing Eden Council for Hope and Opportunity (ECHO), briefly presented
ECHO's services and requested Program funding for continued support of their Rental Assistance
Program.
Vice Mayor Hart stated that ECHO's services are not widely advertised. Ms. Ambrose replied that it
has been difficult to do outreach and the response received from companies is that the clientele is not
available. She stated that ECHO is continuing to research better outreach methods.
Lawrence Kohl, representing Pacific Chamber Symphony (the Symphony), briefly presented the
Symphony's services and requested Program funding for support of their Music is Fun Program.
Vice Mayor Hart asked how long each assembly is. Mr. Kohl replied that depending on the grade,
assemblies can vary between half an hour and one hour.
Vice Mayor Hart asked if follow-up information is requested from schools to see whether or not they
liked the Program. Mr. Kohl replied that follow-up critique letters are sent and the response has been
positive.
Cm. Swalwell stated that he appreciates Mr. Kohl returning to request funding after not being funded
last year. He asked what happened with the program after not being funded the previous year. Mr.
Kohl replied that the program did not run.
Bill Branca, representing Dublin High School (DHS), briefly presented DHS's services and requested
Program funding for support of DHS's Robotics Program in the Middle and High Schools.
Cm. Swalwell asked if there is an amount DHS can identify that is less than the requested $25,000
and will still support the Program. Ms. Branca replied that any amount is appreciated and regardless
of funding, the Program will still continue, however, it will take longer to push forward.
Vice Mayor Hart asked if any marketing was done through private companies. Mr. Branca replied yes,
stating that the Robotics Program has partnered with the Livermore Lab and Simpson Strong.
Brian O'Callaghan, representing Hope Hospice, briefly presented Hope Hospice's services and
requested Program funding for continued support of their Grief Support Center.
The Committee had no questions.
Page 3 of 7
Dan McKegney, representing Partners Fore Golf, Inc., stated that their application was withdrawn
because their Golf Program has been restructured. He stated that Partners Fore Golf plans to reach
over 1,000 Dublin residents through another school program that will be starting this next semester.
He further stated that Partners Fore Golf looks forward to working with the City in the future.
The Committee had no questions.
Vicki Thompson, representing Tri-Valley Haven (the Haven), briefly presented the Haven's services
and requested Program funding for continued support of their Domestic Violence services. Ms.
Thompson clarified that the wrong amount of domestic violence calls was noted in their application.
She stated that the information was obtained from the wrong website.
Amy Cunningham, Assistant to the City Manager, clarified that Dublin Police Services recorded
approximately 50 domestic violence calls in the City of Dublin as of November, 2011.
Sue Compton, representing Axis Community Health (Axis), briefly presented Axis's services and
requested Program funding for continued support of their Pre-Development Project.
The Committee had no questions.
Ms. Compton briefly presented Axis's services and requested Program funding for continued support
of their Enrollment Services.
The Committee had no questions.
Sherri Burns, representing Community Resources for Independent Living (CRIL), briefly presented
CRIL's services and requested Program funding for continued support of their Affordable and
Accessible Housing Assistance Programs.
Vice Mayor Hart stated that he is surprised at the large amount of disabled individuals in Dublin. Ms.
Burns replied that there are many more senior citizens now and a lot of outreach is done through
Senior Centers.
Linda Spencer, representing Valley Children's Museum (the Museum), briefly presented the Museum's
services and requested Program funding for support of their Mobile Museum Activities.
Vice Mayor Hart asked if the Museum partners with the Dublin Historical Association. Ms. Spencer
replied yes.
Eugene Chou, representing Dublin Unified School District (DUSD), briefly presented DUSD's services
and requested Program funding for support of their Robotics and Engineering Articulation Program.
The Committee had no questions.
Marlene Peterson, representing Senior Support of the Tri-Valley (Senior Support), briefly presented
Senior Support's services and requested Program funding for continued support of their Case
Management Services.
The Committee had no questions.
Delaney Turner, representing Spectrum, briefly presented Spectrum's services and requested
Program funding for continued support of their Meals on Wheels Program.
Page 4 of 7
The Committee had no questions.
Milly Seibel, representing the Tri-Valley Housing Opportunity Center (TVHOC), briefly presented the
TVHOC's services and requested Program funding for continued support of their Community
Stabilization Program.
The Committee had no questions.
Sherri Burns, representing Community Resources for Independent Living (CRIL), briefly presented
CRIL's services and requested Program funding for continued support of their new Job Seekers Club
and Employment Services Programs.
The Committee had no questions.
Vice Mayor Hart closed the organization presentation portion of the meeting and took a 5 minutes
break.
Vice Mayor Hart reconvened the meeting and asked for public comment from anyone who had not
spoken previously on any items on the agenda. There were no further comments.
Vice Mayor Hart announced that it was appropriate for the Committee to begin discussion and
recommendations on the grant applications.
Ms. Cunningham stated that Staff's recommendations were based on the Rating Criteria and
discussions and funding decision approved during the last grant funding cycle, and if the
Subcommittee wishes to accept the recommendations as presented in the Staff Report, they may do
so, otherwise, they may recommend different amounts.
The Committee agreed that no further discussion was necessary for the Community Development
Block Grant funding and agreed with Staff's recommendations.
The Committee agreed on the recommended $10,000 FY 2012-2013 Community Development Block
Grant (CDBG) funding for Axis Community Health's Enrollment Services.
The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Bay Area
Community Services' Valley Wellness Center.
The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Open Heart
Kitchen's Hot Meal and Box Lunch Programs.
The Committee agreed on the recommended $10,000 FY 2012-2013 CDBG funding for Senior
Support of the Tri-Valley's Case Management Services.
The Committee agreed on the recommended $6,475 FY 2012-2013 CDBG funding for Spectrum
Community Services' Meals on Wheels Program.
Without further discussion, the Committee agreed with Staff's funding recommendations from the
Housing In-Lieu Fee account:
Page 5 of 7
The Committee agreed on the recommended $5,000 FY 2012-2013 Housing In-Lieu funding for
Community Resources for Independent Living's Affordable and Accessible Housing Assistance
Program.
The Committee agreed on the recommended $6,000 FY 2012-2013 Housing In-Lieu funding for Eden
Council for Hope and Opportunity's Rental Assistance Program.
The Committee agreed on the recommended $25,000 FY 2012-2013 Housing In-Lieu funding for the
Tri-Valley Housing Opportunity Center's Community Stabilization Program.
After a brief discussion, the Committee decided to agree with moving forward with funding
recommendations on the following organizations:
The Committee agreed on the recommended $15,000 FY 2012-2013 Community Grant funding for
Axis Community Health's Pre-Development for their Capital Project.
The Committee agreed on the recommended $4,000 FY 2012-2013 Community Grant funding for
Dublin High School's Safe and Sober Grad Night.
The Committee agreed on the recommended $10,000 FY 2012-2013 Community Grant funding for
Hope Hospice's Grief Support Center.
The Committee agreed on the recommended $8,000 FY 2012-2013 Community Grant funding for Tri-
Valley Haven's Domestic Violence Services.
The Committee agreed on the recommended $8,000 FY 2012-2013 Community Grant funding for Tri-
Valley Haven's Homeless Services.
The Committee agreed on the recommended $5,000 FY 2012-2013 Community Grant funding for
Valley Children's Museum Mobile Museum Activities.
The Committee decided that further discussions were needed on several of the funding
recommendations.
Cm. Swalwell stated that last year's funding recommendations focused on the immediate needs for
basic human services. He stated that he feels the economy is providing a better opportunity to
balance between immediate needs and long-term services. He further stated that he would
recommend funding the Las Positas Tri-Valley One Stop Career Center at their requested $15,000.
Vice Mayor Hart stated that he would be comfortable recommending funding at $14,000 based on the
statistics they provided. He stated that he would appreciate feedback regarding Dublin residents and
how the Tri-Valley One Stop Career Center's services are benefitting them as he believes some
funding should be provided by Las Positas College District.
The Committee agreed on recommending $14,000 FY 2012-2013 Community Grant funding for Las
Positas College's Tri-Valley One Stop Career Center.
The Committee agreed on recommending $15,000 FY 2012-2013 Community Grant funding for Child
Care Link's Early Child Education Program.
Cm. Swalwell asked why Staff's Rating was so low for Child Care Links Youth Program. Ms.
Cunningham stated that based on the Rating Criteria, it was a new program and the application was
vague in regards to what the intent of the program was.
Page 6 of 7
The Committee agreed on not recommending FY 2012-2013 Community Grant funding for Child Care
Link's Youth Program.
Cm. Swalwell stated that he would like to recommend funding Dublin Partners in Education (DPIE) at
their requested $25,000 because they are very active in the community and it is important to see them
thrive. Vice Mayor Hart stated DPIE is a great organization and is very active in the community,
however, he feels that DPIE has more ability to raise their own funds in comparison to other
organizations.
The Committee agreed on recommending $23,000 FY 2012-2013 Community Grant funding for Dublin
Partners in Education's Operational Services.
Cm. Swalwell stated that he would like to recommend funding CRIL's Job Seekers Club and
Employment Services at $2,000 as there are many individuals needing employment assistance right
now.
The Committee agreed on recommending $2,000 FY 2012-2013 Community Grant funding for
Community Resources for Independent Living's Job Seekers Club and Employment Services.
The Committee agreed on recommending $3,000 FY 2012-2013 Community Grant funding for Dublin
Unified School District's Robotics Program for Middle and High School. Vice Mayor Hart stated that
he would like to see concrete data before City Council's deliberation in March. He stated that he is
hesitant to fund a new children's education program which he believes should be warranted by the
Board of Education.
The Committee agreed on recommending $3,000 FY 2012-2013 Community Grant funding for Dublin
Unified School District's Robotics and Engineering Articulation Program. Vice Mayor Hart reiterated
that he would like to see concrete data before City Council's deliberation, stating he is hesitant to fund
a new children's education program which he believes should be warranted by the Board of
Education.
The Committee agreed that Eden I & R provides a significant amount of service to the community,
however, it is a concern that 400 Dublin residents a year is substantial enough for funding an amount
at $10,000 requested in the application. The Committee agreed on recommending $5,000 FY 2012-
2013Community Grant funding for Eden I & R's 2-1-1 Program.
The Committee agreed on recommending $5,000 FY 2012-2013 Community Grant funding for Pacific
Chamber Symphony's Music is Fun Program.
The Committee agreed on not recommending FY 2012-2013 Community Grant funding for Partners
Fore Golf Inc.'s Golf Program as they withdrew their application.
ADJOURNMENT
Vice Mayor Hart thanked everyone for attending the meeting and sharing information about their
organizations and that their hard work and contributions to the community were greatly appreciated.
The meeting was adjourned at 8:24:08 PM
H:IGRANTSIFunding Year 2012-20131Presentation Mtg 01-25-121Minutes101.25.12 CommGrants Subcommittee Minutes.doc
Page 7 of 7
Tri-Valley One-Stop Career Center
What can be achieved with this level of funding;
Our overall mission is to provide resources and services in support of employers and all job, training and
education seekers. All services are free of charge to our community. Specifically, the additional funding
would be used to continue to serve Dublin residents in the following ways:
Requested funds would be used to provide workforce development activities to Dublin citizens
categorically classified as job seekers, laid off workers/displaced workers, youth, new entrants to the
workforce, veterans, persons with disabilities, ex offenders and services for employers. This program is
an extension of services offered at the Chabot-Las Positas College /Tri-Valley One-Stop Career Center
acting in compliance with the Federal Workforce Investment Act of 1998.
How many Dublin residents are served by the program;
So far this year we have served 2445 but we acticipate serving 3000 by end of the 2011-2012 fiscal year.
How are Dublin residents participating in the program tracked;
They are tracked using our Virtual One Stop Software system provided by the County.
What specific services are Dublin residents using;
Examples of specific services offered are as follows; Core, intensive training and outreach programs to
youth and ex-offenders. Additionally, The Tri-Valley One-Stop Career Center continues with off-site
resume writing /critiquing offered on location at the Alameda County Library City of Dublin as a
continued effort to assist Dublin residents.
Core services consist of labor market information, initial assessment of skill levels, job search and
placement assistance. Initial assessment and development of Individual Employment Plan, vocational
counseling, development of professional resume(s), personalized and video-taped mock interview
sessions and feedback, job development and job referrals, financial assistance addressing mental health
concerns, testing services (i.e. typing tests, software assessment skills tests, etc), financial assistance to
purchase appropriate textbooks orjob-specific equipment/licenses (i.e. tool sets, nursing uniforms,
construction steel toe boots, Hazmat endorsements, etc), reimbursement of certain parking fees,
reimbursement of certain transportation fees; vocational training programs; job retention services; and
on-the-job training (OJT) services.
What are the outcomes that can be expected from the City's
funding.
The past contributions of the City of Dublin have played a significant role in the success we have had in
providing resources and services to job seekers, with education and training to the city's residents. The
$14,000 requested funds would address the ever present need especially during these difficult economic
times. Dublin residents would have access to up-to-date local area job market information and
workforce related services designed for local needs. In the midst of this ongoing recession the number
of laid-off/displaced workers continues to rise and has placed a strain on the Center.
However, the Center has continued to maintain a high level of achievement through its awards of
excellence and will continue to provide this high level of service to the City of Dublin and apartnership
with the Employment Development Department renders mutual assistance to job seekers. For example:
A job seeker will come to the Tri-Valley Center and use the phone, fax, and computer to commensurate
the opening of the Unemployment Insurance Claim. The economic slump has increased the length of
time of being unemployed but however long it takes, the Center will diligently work with the client from
the opening of the unemployment claim to the time upon which the client obtains gainful employment.
Additionally, the Tri-Valley One Stop will continue to assist with outreach programs targeting the
incarcerated prior to release. Specifically, the Alameda County Jail and the Women Federal Correctional
Institution, as both facilities are located in Dublin. The Tri-Valley One Stop goal and vested interest is to
improve the quality of life for Dublin residents through pride in gainful employment and
thereby reducing public assistance.
Elementary School Robotics & Engineering Program
Specifically how would the $3,000 be used (given that the initial request was for
$25,000)?
With $3,000 we can purchase 6 sets of classroom materials for Engineering is Elementary
activities. Each set includes 8 storybooks for student use, 1 teacher guide, and a lcit of
materials for up to 30 students. There are 20 different sets of activities, each with a
different engineering field as its focus. We would purchase up to 6 different areas so that
the kits could be rotated from class to class and/or school to school. Of the lcit of
materials, some items will need to be replenished after use.
Specifically what can be achieved with the $3,000?
The Engineering is Elementary storybooks combine reading, writing, math, and science
into a themed unit focused around one area of engineering. This would expose students to
career exploration at a younger age while working on their creativity and problem-
solving skills. hI a normal science lab, there is one outcome that is desired, usually
focused around discovering a 1c~lown fact. An engineering activity is focused on the
design process. Each student or team can develop multiple solutions for the same
problem, giving students the ability to develop and analyze a variety of outcomes.
How many students will be served with the $3,000?
If the materials were used throughout the school year and rotated between the 6 different
elementary schools, we could focus on using the material in every 4ti' and Sti' gi rade class.
This would work out to be about 825 students learning about three (three at 4t', three at
Sti') engineering topics in one year. The cost of replenishment of the materials may need
to be incurred by each school site as needed.
What are the outcomes that can be expected from the $3,000?
Our goal is to use the $3,000 to begin building stronger STEM education in the
elementary schools. Providing our elementary school students with opportunities to
explore engineering and see the real-world connection to what they are learning will
hopefully motivate them to become more invested learners. We hope that starting with
only a few units, we can draw attention and interest to the program and more
parents/teachers/students will support the development of more engineering, project-
based learning in all elementary grades. As we see this grow, we expect to have more
students be interested (and not afraid) of studying math and science in high school and
beyond.
Middle and High School Robotics Program
Specifically how would the $3,000 be used (given that the initial request was for
$25,000)?
As Fallon Middle School already has FIRST Lego League (FLL) teams, we would use
about one third of the money to add one addition team there. The remaining money can
be used at Wells Middle School to start a robotics club there. The robotics kits and tables
for FLL cost about $750. These parts are re-usable, so they can be used for different
teams each year. This will be a total of 4 kits purchased for 4 new competing teams.
Specifically what can be achieved with the $3,000?
Currently, robotics teams at the middle and elementary level are mostly parent sponsored
and run. Families without the ability to purchase these kits for their students are usually
unable to participate. By creating a club that is externally funded, we can open this
opportunity up to all students. Students participating in the robotics club will learn most
importantly how to be on a team. 111 addition, they will learn applications of their science
and math 1c11owledge to complete the competition activities each year.
How many students will be served with the $3,000?
Teams have about 10 students each. With 4 teams, we can have up to 40 new students
competing next year. 111 the off-season, since the material is school-owned, the parts and
software can be used by teachers if desired. Members of the DHS Robotics club have
desired to begin hosting workshops about robotics at the middle schools. The club could
use these materials to run workshops and teach students about robotics and programming,
reaching up to 20 students per workshop.
What are the outcomes that can be expected from the $3,000?
Very similar to our goals for the elementary schools, our expectation is to have more
students interested in robotics and engineering, which in turn would motivate students to
study math and science in high school and beyond. By providing extracurricular activities
in areas of STEM, our schools will be supporting student growth in the high-tech world.
With this seed money to begin a program at Wells Middle School and grow the program
at Fallon, we expect that more interest will stir in the community and industry members
will take notice and partner with us in the future.
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Februar<- 24, 2012
City of Dublin Mayor, City Council and City Manager
100 Civic Plaza
Dublin, CA 94568
Dear Mayor Tim Sbranti ,Vice Mayor Kevin Hart, Council member Don Biddle, Council member Kasie
Hildenbrand, Council member Eric Swalwell, and City Manager Joni Pattillo:
On Januan- 25 we were notified that city staff were recommending 211 for the requested $10,000
Community Grant funding level, but then at the Januan- 25 Community Grant Program Subcommittee
Meeting Councihnember Swalwell recommended that the recommendation be cut in half, to $5,000.
Before the Budget Workshop on March 3, 2012 I wanted to address the potential consequences of
reduced funding, and the benefits of continued funding at the $10,0001eve1.
As you are aware, 211 is the 3-digit number that is available to ALL Dublin residents 24/7, and in
multiple languages. It is the ONLY communication system of its kind for the city and county that tracks
over 2800 health and human services programs, and over 74,500 housing units.
Since the 211 program was launched in 2007, we have never asked any of the cities to contribute
additional funding to the service even though we went from handling approiimately 10,000 calls a year to
10,000 calls a month countywide (Dublin specific statistics are reported to you monthly)!
As you may remember, the 211 city allocations were based upon population (with the City of Oakland
contributing a minimum of $100,000 annually ;they have committed for FY2013), and the county and
private sector contributing the rest. If your city reduces its contribution this has a ripple effect since
our city funding is leveraged with foundations who look first at how the government entities (including
the county) are continuing to financially support the core infrastructure of this communication system.
Bottom line: the city of Dublin receives a $1.3 million communication system that is available before,
during and after disasters (whether they be personal or community-wide) for $10,000. This is a ver<-
sound financial investment that supports all of Dublin's residents and employees, but particularly those
most vulnerable (i.e., at risk youth, the elderly, the disabled, and the homeless) when they are in need of
health, housing and human services. 211 also becomes the communication system when there is a disaster
(i.e., earthquake, terrorist act, medical emergency) informing the public as to what to do (working in
conjunction with the Office of Emergency Services, first responders, the media, and 911).
I thank you in advance for reconsidering this reduced recommendation at your March 3'd workshop.
Should you need any additional information before, during or after this meeting, please do not hesitate to
contact me directly at 510-537-2710, eit.8 or at (~(~en~r ~~ ~ ~~ := wcu wnnnn~,c~n~~~..
Sincerely,
Barbara Bernstein
Eiecutive Director
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