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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600-35
April 3, 2012
Honorable Mayor and City Councilmembers
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Joni Pattillo, City Manager ° ~'
Award of Bid -Contract No. 12-04, Civic Center Generator Installation
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Civic Center Generator Project (CIP No. 930008) will replace the existing Civic Center
emergency generator with a larger unit capable of powering the entire Civic Center site. This
contract will install pre-purchased generator equipment and complete all Civic Center
modifications for the new equipment.
FINANCIAL IMPACT:
The adopted Fiscal Year 2011-2012 Budget includes $610,100 in funding for the Civic Center
Generator Project. The total project funding includes $35,100 for project design and
administration and $575,000 for equipment and improvements. On February 7, 2012 the City
Council approved a contract to purchase generator equipment in an amount not to exceed
$166,688. This reduced the budget available for installation and improvements from $575,000
to $408,312.
The project is funded by General Fund ($464,505) and the Equipment Replacement Internal
Service Fund (ISF) ($145,595). The proposed contract is for the installation of pre-purchased
generator equipment and completion of Civic Center modifications to accommodate the new
equipment. The lowest responsive bid, including a 10% contingency, is $245,300, which is less
than the available funds.
Funding Source Budget For
Improvements Low Bid With 10%
Contingency
Internal Service Fund #6201 $145,595
General Fund #1001 $429,405
TOTAL IMPROVEMENTS: $575,000
Less Contract No. 11-13 Equipment Pre-
purchase Awarded 2/7/2012
($166,688)
Available Bud et /Low Bid With Contin enc $408,312 $245,300
Page 1 of 2 ITEM NO. 4.2
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution awarding Contract No. 12-04, Civic
Center Generator Installation, to ERA Construction, Inc.
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Submit ed By
Public Works Director
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Submitted By
Administrative Services
Director
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Reviewed y
Assistant City Manager
DESCRIPTION:
On June 21, 2011, the City Council approved the Five-Year Capital Improvement Program (CIP)
2010-2015, Fiscal Year 2011-2012 Update, which included the Civic Center Generator Project.
The Civic Center Generator Project will replace the existing Civic Center emergency generator
with a larger unit capable of powering the entire Civic Center site. The project also includes
modifications to the existing generator enclosure to fit in the new larger generator as well as
modification to the Civic Center existing electrical rooms.
Due to the extensive lead time in ordering and delivering an emergency generator, a previous
contract (Contract No. 11-13) pre-purchased the generator equipment in advance of this
Contract to install and perform the necessary Civic Center modifications. The scope of work in
Contract No. 12-04 includes modifying the generator enclosure to accommodate the larger
generator, installing new electrical system and modifying Civic Center loading dock area to
accommodate new electrical equipment.
A total of seven (7) bids was received on March 8, 2012, and a summary of the bids is provided
as Attachment 1. The low bid of $223,000.00 was from ERA Construction Inc.
Staff anticipates delivery of the emergency generator in April 2012, and completion of
installation and modification work in May 2012.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Public noticing is not required. A copy of the Staff Report was provided to the contractor.
ATTACHMENTS: 1. Bid Results
2. Resolution awarding Contract No. 12-04, Civic Center Generator
Installation, to ERA Construction, Inc.
Page 2 of 2
BID RESULTS
CIVIC CENTER GENERATOR INSTALLATION
CONTRACT #12-04
MARCH 8, 2012, AT 2:00 P.M.
* 1. ERA Constriction
2. LEGG, INC.
3. Boclcmon & Woody
$ 223,000.00 -Apparent Low Bidder
$ 279,000.00
$ 334,299.00
4. Harris Electric
5. Tennyson Electric
6. Bass Electric
7. West Star Environmental
$ 340,000.00
$ 371,981.00
$ 423,000.00
$ 424,966.00
RESOLUTION NO. - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 12-04,
CIVIC CENTER GENERATOR INSTALLATION,
TO ERA CONSTRUCTION, INC.
WHEREAS, the City of Dublin did, on March 8, 2012, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 12-04, Civic Center Generator Installation, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest and best bid for doing said work;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 12-04, Civic Center Generator Installation, to the lowest responsible
bidder therefore, to wit, ERA Construction, Inc., at a bid of Two Hundred Twenty Three
Thousand Dollars ($223,000.00), the particulars of which bid are on file in the Office of the
Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 3rd day of April, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
G:\CIP\Generator\Resolution of Award - Installation.doc
Mayor