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Home My WebLink About7.1 Revised CDBG FY2003-4 CI'TY CLERK File # AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 18, 2003 SUBJECT: Revised Community Development Block Grant (CDBG) Program for Fiscal Year 2003/2004 Report Prepared By: Julia Abdala/Housing Specialist ~ ATTACHMENTS: 1. Chart showing revised 2003/2004 CDBG Allocation for the City of Dublin 2. Table of approved Applicants and approved funding amounts 3. Applicable Minutes of Jan. 7, 2003 Council Meeting RECOMMENDATION: 1) Direct staff to submit applications for $100,980 in CDBG funding for Fiscal Year 2003/2004 as outlined below: / ' City of Dublin - Sidewalk Ramps $15,445 · Dublin Housing Auth. - Arroyo Vista Roof Repair $ 34,000 · Annual Contribution toward Acquisition/ Rehabilitation of Tri~Valley Haven's Sojourner House as agreed in the Participating Jurisdiction Agreement between the Cities of Livermore, Pleasanton, Dublin and County of Alameda $ 5,427 · Senior Support Program of the Tri-Valley $ 9,508 · Tri-Valley Haven Domestic Violence Shelter $15,000 · Spectrum Community Services -Meals on Wheels $ 5,000 · Easter Seals Bay Area-Kaleidoscope After-School $10,000 · Program Administration $ 6,600 TOTAL: $100,980 FINANCIAL STATEMENT: (see discussion below) DESCRIPTION: At the January 7, 2003 City Council meeting, the City Council distributed the anticipated CDBG funds to be allocated to the City of Dublin for 2003-2004 fiscal year in the following manner: · City of Dublin - Sidewalk Ramps $ 9,844 · Dublin Housing Auth. - Arroyo Vista Roof Repair $34,000 · Annual Contribution toward Acquisition/ · Rehabilitation of Tri-Valley Haven's Sojourner House $ 5,427 COPIES TO: In-House Distribution ITEM NO. g:\cdbgXstfrpts~2-00 ccsr for fy 01-02 cdbg projects /~7/~,~ · Senior Support Program of Tri-Valley $ 9,508 · Tri-Valley Haven Domestic Violence Shelter $15,000 · Spectrum Comm. Srvc. - Meals on Wheels $ 5,000 · Easter Seals Bay Area- Kaleidoscope After-School Prgm. $ 5,000 · Program Administration $ 6,600 TOTAL $90,379 At this time the City of Dublin has received the final amount that will be allocated to the City of Dublin in CDBG funds for 2003-2004 fiscal year. The previous allocation amount was an estimate based on previous years allocations. The County of Alameda produced this estimate because the final HUD budget had not been finalized and the County of Alameda did not know exactly what the total allotment would be. The City of Dublin will receive $100,980, an increase of $10,601 from the January estimate. At the January 7, 2003 Council meeting, the City Council indicated that there was a desire to fund Kaleidoscope After-School prOgram the full $10,000 requested in their proposal. Since the previous sum approved for Kaleidoscope Program was $5,000, an additional $5,000 could be directed to this agency. This would leave $5,601 in increased allocation. Staff recommends this amount be added to the Public Works Department's Sidewalk Ramp program. Because of regulatory requirements on Federal funds spent on Capital Improvements of this type, the work becomes increasingly efficient when the amount allocated to the project increases. It requires the same amount of regulatory oversight to provide this capital improvement if very little funding is directed to this project than if a larger amount is provided. The Public Works Department estimates that the use of CDBG funds for Sidewalk Ramps becomes feasible only when the amount granted exceeds $10,000. The City Council previously allocated $9,844 for the Sidewalk Ramp Project for 2003-2004. Adding the increased allocation ($5,601) would bring this total up to $15,445. STAFF RECOMMENDATION Direct staff to submit applications for $100,980 in CDBG funding for Fiscal Year 2003/2004 as outlined below: City of Dublin - Sidewalk Ramps $15,445 Dublin Housing Auth. - Arroyo Vista Roof Repair $ 34,000 Annual Contribution toward Acquisition/ Rehabilitation of Tri-Valley Haven' s Sojoumer House as agreed in the Participating Jurisdiction Agreement between the Cities of Livermore, Pleasanton, Dublin and County of Alameda $ 5,427 Senior Support Program of the Tri-Valley $ 9,508 Tri-Valley Haven Domestic Violence Shelter $15,000 Spectrum Community Services -Meals on Wheels $ 5,000 Easter Seals Bay Area-Kaleidoscope After-School $10,000 Program Administration $ 6,600 TOTAL: $100,980 2003/2004 Urban County CDBG Allocation Jurisdictional Affordable Total Project Housing General Improvements Housing Rehabilitation Housing Funding Counseling Administration CDBGAnnual Jurisdiction (60%) (30%) Fund (10%) (100%) Services (20%} Total (100%) Owner Rental (20%} (10%) Totals $1,089,000 $363,000 $181,500 $181,500 $1,815,000 $125,000 $485,000 $2,425,000 Albany $108,900 $36,300 $145,200 $6,600 $151,800 Dublin $76,230 $94,380 $6,600 $100,980 Emeryville $54,450 $581080 $112,530 $6,600 $119,130 Newark $196,020 $72,600 $268,620 $7,800 $276,420 Piedmont $21,780 $10,890 $32,670 $6,600 $39,270 County $631,620 $166,980 $181,500 $181,500 $1,161,600 $125,000 $450,800 $1,737,400 Total $1,089,000 $363,000 $181,500 $181,500 $1,815,000 $125,000 $485,000 $2,425,000 g:\hcd\cdbgadmn\fy2003\dme allocation formula.xls APPLICANTS FOR CDBG FUNDS 2003-2004 (Previously Approved) Applicant Program Amount Amount Amt. staff Requested receive this recommends year 01-02 A. City of Dublin Sidewalk Handicap $83,770 $ 2,782 $ 9,844 Public Works Dept. Ramps B. Participating Sojourner's House $5,427 $ 5,427 $5,427 Jurisdiction Family Crisis Center (Dublin com~ Agreement mitted by w/Livermore agreement) C. Dublin Housing Arroyo VistaRe-roof $36,000 $34,000 $34,000 Authority Project D. Senior Support Case Management and $!0,508 $ 7,000 $ 9,508 Program friendly visits at home E. TriValley Haven Domestic Violence and $ 20,000 $12,000 $15,000 Shelter Services F. Spectrum Meals on Wheels $ 5,001 $ 4,000 $ 5,000 Community Svcs. Easter Seals Bay Kaleidoscope After- $10,000 $ 0 $ 5,000 G. Area School Program H. ValleyCare BREATH-SMART! $ 5,000 $ 0 $ 0 Foundation Asthma program I. AID Employment The Cafe, gathering $ 5,000 $ 0 $ 0 place J. County of Alameda Minor Rehab. $15,913 $15,526 $ 0 H. City of Dublin Administration $ 6,600 $ 6,600 $ 6,600 TOTAL $203,219 $87,335 $90,379 ATTACHMENT 2 Cm. Zika stated we could have our version of the Antiques Road Show. On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote, the Council approved the Collections Management PoliCy and Procedures, with direction as provided by the City Com~cil. COMMUNI~ DEVELOPMENT BLOCK GRANT PROG~ FOR HSCAL YEAR 2005~04 - FRO~CT APPLICATIONS, 8:42 p.m. 8.2 (480~$0) Housing Specialist Julia Abdala presented the Staff Report and advised that the City has participated in the Alameda County Urban County Housing and Community Block Grant (CDBG) Program since 1982. During this current Fiscal Year (2002~03), the City received $87,'335 in CDBG funding. Dublin's CDBG allocation for FY 2003-04 is anticipated to be $90,379, an increase of 3%. Based on a formula used by County HUD, funds may be used for certain project categories as follows: -Jurisdiction Improvement Projects $67,866 Housing Rehab'flitation $15,913 General Administration $ 6,600 TOTAL $907379 Ms. Abdala discussed the eight proposals received for 2003-04 CDBG funding.' AIl of the projects recommended for funding meet fhe CDBG program's national objectives of benefiting low and moderate income persons, However, the total amount requested for all projects exceeds Dublin's total CDBG funding allocation. Mayor Lockhart asked if these organizations were made aware of Staff's recommendations. Ms. Abdala stated Staff Reports were sent to all of them last Friday. She received several calls. CI'TY COUN'C[L MINUTES VOLUME 22 REGULAR MEETING . :~t FACHMEN ~ PAGE t3 Mayor Lockhart stated she would like to see us support Easter Seals ~ Kaleidoscope with the full $10,000 requested, if possible. They're getting ready to make a major investment in our community. Entitlement city funding was discussed. Cm. Oravetz agreed that ff we get more money, we could fund more. If we get less, would we just reduce incrementally? ~ Mr. Ambrose stated Staff would have to bring this back to :the Council, He po~ted out that we have an agreeme~t with Livermore and Pteasanton regarding jurisdiction funding. Mayor ~c~art discUSsed the Meals on Wheels program, and commented that it breaks down to:80 cents a meal. Mayor Lockhart stated she would like to see if we get additional funds, have it go to Kaleidoscope. Ms. Abdala clarified if we get less funding, bring it back to the City COuncil to discuss. If additional funding is received, it goes to Easter Seals - KaleidOscoPe. On motion of Cm, Sbranti, seconded by Cm. McCormick, and by unanimous vote, the Council directed Staff to submit applications for $90,$79 in CDBG funding for FY 2005- 04 as follows: City of Dublin - Sidewalk Ramps $9,844; Dublin Housing Authority - Arroyo Vista Roof Repair $$4,000; Annual Contribution toward Acquisition/ Rehabilitation of Tri~Valley Haven's Sojourner HOuse as agreed to in the Participating Agreement between the Cities of LiVermore, Pleasanton, Dublin and County of Alameda $5,427; Senior Support Program of the Tri~Valley $9,508; Tri~Valley Haven Domestic Violence Shelter $15,000; Spectrum Communify Services- Meals on Wheels $5,000; Easter Seals Bay Area - Kaleidoscope After School $ 5~000; and Program Administration $6,600; and authorized the Mayor to sign and send letter to County of Alameda Housing & Community Development Department requesting the redirection of $I 5,915 of Dublin's 200:3-04 CDBG funds from the Alameda County Housing Rehabilitation Program to the uses hsted above. CITY couNcIL MINUTES V'OL[YME 22 REGULAR MEETING Janna~ 7, 20(}3 PAGE 14