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SUBJECT:
AGENDA STATEMENT
HERITAGE AND CULTURAL ARTS COMMISSION
MEETING DATE: May 10, 2012
ATTACHMENTS:
RECOMMENDATION:
FINANCIAL STATEMENT:
Agenda Process
Prepared by Ann Mottola, Heritage and Cultural Arts Manager
1. Heritage and Cultural Arts Commission Bylaws and Rules of
Procedure
2. City Council Resolution No. 19-11 Amending and Restating
the Rules for the Conduct of Meetings of the City Council
Receive report
None
DESCRIPTION: At the March 8, 2012 meeting of the Heritage and Cultural Arts
Commission, Commissioner Steve Minnear asked Staff to present to the Commission with a review of
the process to place items on the Heritage and Cultural Arts Commission agendas.
Placing Items on the Agenda
Per the City Clerk, since the process for a Commissioner to place an item on the Agenda is not
addressed in the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission
(Attachment 1), the Commission will follow the process used by City Council for items and issues within
the Commission's purview.
In City Council Resolution No. 19-11 (Attachment 2), Amending and Reinstating the Rules for the
Conduct of Meetings of the City Council, Section 9.b. states,
"When an item not on an agenda is raised by a member of the public, the City Council
may briefly respond, may ask questions for clarification, provide a reference to Staff or
other resources, or request Staff to report back at a subsequent meeting. Furthermore, a
member of the City Council may take action to place a matter of business on a
fufure agenda."
An action to place a matter of business on a future agenda may be made by a Commissioner during the
"Other Business" section of the Heritage and Cultural Arts Commission Agenda, for items within the
Commission's purview.
Staff would then prepare a report and presentation to the Commission on the item of interest. The timing
of the report and presentation would depend on the complexity of the issue, if additional resources are
needed to prepare the report, and its urgency in relation to other established priorities.
COPIES TO:
ITEM NO.: 8.1
C:\Documents and Settings\christiem\Local Settings\Temporary Internet Files\Content.0utlook\41 HV178E\5-10-12 8 1 Agenda Process.doc
Ms. Olsen visited the Heritage Park and Museums from August 7-10, 2011. During her visit she
interviewed Staff, stakeholders and volunteers. She studied the collections storage and exhibit areas.
Following her visit, she compiled a final report (Attachment 1).
Overall, her assessment recognized the work being done by the Staff and Volunteers. In her wrap up
interview with Staff, Ms. Olsen conveyed that Staff is doing a remarkable job in managing the collection.
In the report, she also emphasized that "they (Staff and Volunteers) should have confidence in their work
and keep developing skills."
The benefit of this peer review process is that it provides an outsider's perspective on the practices and
procedures of the City's program. The risk with this process is that the findings are not measured or
standardized. As compared to the two prior MAP assessments, the findings in the Phase-III report were
not fact-checked. As a result, the report includes a considerable number of inaccurate and subjective
observations. Many of the issues included in the narrative were already complete at the time of the
Survey, or well on their way to completion. Staff has prepared a table summarizing Ms. Olsen's
recommendations with clarifications and Staff's proposed implementation plan (Attachment II).
As part of the implementation stage, Staff requests the Commission's input on the draft implementation
plan to complete the MAP process. The Commission's input will be shared with the City Council.
RECOMMENDATION: Staff recommends that the Heritage and Cultural Arts Commission receive
the report and provide input on the draft implementation plan.
2 of 2
r
CITY OF D UI3LIN
IIERITAGE AND.CULTURAL ARTS COMMISSION
B ALA ~'S AND R ULES Off' PROCED URE
CjL'NERAL PROVISIONS
A. These Rules of Procedure sha[I be known as the Bylaws and Rules of Procedure of the Heritage
and Cultural Arts Commission of the City of Dublin. A copy of these Rules and amendments
thereto, shall be filed in the offices of the City Clerk for examination by the public.
B. These Rules and any amendments hereto shall be effective on the date of the adoption hereof,
and shall govern the meetings and activities of the Commission.
I I . COMMISSION COMPOSITION AND METHOD OF APPOINTMENT
A. The Heritage and Cultural Arts Commission shall be composed of seven (7) members.
B. The Mayor shall make all appointments to the Commission, with the approval of the City
Council. When making appointments to the Commission, consideration shall be given to
members of the Dublin Fine Arts Foundation and Dublin Histol-ical Preservation Association (or
similar groups) and to persons who are specifically qualified by reason of training, experience,
.interest or involvement in arts and/or heritage, particularly as related to artistic and cultural
activities in the. City.
C. All members shall be residents of the City and shall be committed to furthering public art, and
historical and cultural life in the community. -
D. Commission members may resign at any time by giving written notice to the Mayor and -City
Clerk.
III. TERM OF OFFICE AND REMOVAL
A. Commission members shall be appointed for terms which run four (4) years beginning in
December of even numbered years and ending in December of an even numbered year. At the
end of a Commissioner member's- term, the Commission member may be reappointed to the
Commission in the same manner as the initial appointment. Commission members shall be
eligible to serve a maximum of eight (8) years with two (2) 4-year terms.
B. Any member of the Commission may be removed from office by the Mayor, with the approval of
a majority of the City Council. Removal and appointment of Commissioners shall be made only
at a regularly scheduled meeting of the City Council.
C. Commission members must attend 75%~of all regular and special meetings in a 12 month period.
The Secretary to the Commission shall provide the Mayor with monthly attendance reports and a
quarterly overview of attendance by Commission members. The Secretary to the Commission
shall notify the Mayor if a Commission member is absent from three consecutive meetings. The
Commission member shall also be notified that they may be removed from the Commission.
D. If a Commission member ceases to reside in the City of Dublin, said Commissioner's office shall
be declared vacant.
E>>lu~~~s and Rz~/es of Procedure- Page I of 3
Heritage and Cz~ltural Arts Conanzission Attachment 1 November- 4, 2011
~ ,
I~;j. ~,~C~rdC~r=~
A. Vacancies on the Commission occurring other t_r~an by expiration of term shall be f Iled for the
unexpired portion of the term in the same manner as the original appointment.
V . UFFIC~'~?S
A. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority
of the Commission fora 1-year term and hold office until their successors are elected, or until
their terms as members of the Commission expire.- The officers are elected at the first meeting
of the Commission in January of each year. Elections, whether regular or to fill vacancies shall
be held only if a simple majority of the Commission members are present. The Commission
shall, unless no Commissioners meet the criteria, elect Commissioners to the positions that have
not previously served in the position and that have not declined the appointment, with the intent
that no on should serve in the position for two consecutive years.
The secretary to the Commission will be the City Manager or his/her designee.
B. Vacancies. In case of any vacancy in the Office of Chairperson or Vice Chairperson, the vacancy
shall be filled by an election held at the first regular meeting after the occurrence of such
vacancy. The person so elected shall serve the balance of the term.
C. Duties of Officers. The Chairman performs the following duties:
1. Presides at all meetings of the Commission.
2, Appoints committee and chairpersons of committees as necessary.
3. Signs correspondence on behalf of the Commission.
4. Represents the Commission before the City Council.
5. Performs other duties necessary or customary to the office.
In the event of the absence of the Chairperson or his/her inability to act, the Vice-Chairperson
presides in place of the Chairperson. In the event of the absence of or the inability to act of both
the Chairperson and the Vice-Chairperson, the remaining members shall elect one of their
members to act as temporary Chairperson.
D. The Committees. The Commission or the Chairperson, upon direction of the Commission, may
appoint several of its members, but less than a quorum, to serve as a Committee. On certain
occasions, such as when a particular kind of expertise or public representation is desirable, the
Commission may appoint non-members to the Committee. Committees make recommendations
directly to the Commission.
A Committee may not represent the Commission before the Council or other bodies unless it has
first received the authorization of the Commission to do so.
V I. lt~"FF~'~1'JGS'
A. The Commission shall -hold regular meetings at least once per month at a designated time and
place, which shall be fixed and determined by the Commission and entered upon its minutes. Ail
meetings of the Commission shall be open to the public. Special meetings of the Commission
may be called by a majority of the members thereof, or by the Chairperson thereof. Notice of any
such special meeting shall be given as required by law.
B. A majority of the voting members of the Commission shall constitute a quorum for the purpose
of transacting business. The secretary shall keep minutes of aI1 regular and special meetings of
Bylma~s and Rzrles of Procedure Page 2 of 3
Kerrtage and Cu(tzu•al Arts Commission November 4, 201 /
the Commission, and these shall be sent to a[I members and administrative affcers in advance of
the meeting in which they are to be approved.
VII. ~EIaTE~ZAF ~E~`~'~31`dS1~~IL~"TIES G°F' TFIE ~QI~I~I~~~`If~N
A. The Commission shall consider and make recommendations, as it deems necessary to the City
Council in all matters pertaining to:
The restoration, maintenance and operation of the Heritage Park & Museums. Such
recommendations would include, but are not limited to the following: recommendations for
the development, improvement and/or modification of Heritage Park & Museums facilities or
programs; recommendations for policies on heritage preservation, artifact acquisition,
conduct of persons using the Heritage Park & Museums facilities; and rules for the use of the
Heritage Park & Museums by the public.
2. The promotion and support of the arts within the community. Such recommendations would
include, but are not limited to the following: recommendations on art in public places
including City facilities and new developments within the City; exhibits at the Civic Center,
Heritage Park & Museums and Public Art Venue; and recommendations for policies on art,
cultural activities and facilities.
VIII. D UTIE.S ®F ~`Q~IG~1~I~,SI®N ~'® ,~~' ~D ~"~~~ ~' ®1~I~ Y
A. The Commission shall be an advisory body to the City Council. Nothing herein contained shall
be construed as a (imitation on the power of the City Council or the Administrative Staff of the
City or any other agency in their supervision, or authority over property or personnel which are
under their respective jurisdictions.
Ix. ~'TAFE~~SrsTAI'~CE
A. The City Manager shall provide the Commission with such information and Staff assistance as
the Commission may, from time to time request, subject to the limitations imposed by the-City
Council.
X . ~41I~EIVD1lIE1lrT~
A. These Bylaws and Rules of Procedure may be amended in the same manner as originally
adopted.
Bylaws and Rules of Procedure Page 3 of 3
Heritage and Cultural Arts Commission None .tuber 4, 2011
AlrJllE~t®II'~G AirlD RESTATl~G ThlE RUI ES FC~R THI=
COF~®UCT ®F ~IEETllVE3S ®F THE CITY C4UNClt.
(REPLAdC!!VG RES~t_UT!®N !V®. 25-Q8)
WHEREAS, from time to time, the City Council amends and restates the Rules for the Conduct
of Meetings of the City Gouncil ("the Rules"}, and the Rules were last restated by Resolution Na. 25-
08; and.
WHEREAS, the City Cauncif wishes to review, amend and restate the Rules of Conduct of
11~eetings of the City Council folla~ving each General Municipal Election, and, fallowing the November
2Q10 General Election, the City Counci! at its meeting an February 15, 2011 revsewed the Rules and
hereby restates the Rules with revisions proposed by staff.
Nt~'U~, TNEREFnJRE, EE !T FEES®L~E® that al! other previous Rules related to the conduct of
meetings of the City Council are restated, as follows:
1. RE(~Ul~R NlEETII~GS
a. Three Regular meetings of the City Council shah be held an the first and third
Tuesday of each month at the hour of 1:00 p.m., except that Closed Ses'sian
Items shall be held at 6:30 p.m. Whenever the day fixed for any regular meeting
of the City Council falls upon a day designated as a holiday, such meeting wilt be
held at the same hour on the next succeeding day not a holiday.
b. Place Alf regular meetings of the City Gouncil shall be held at the Civic Center,
as designated by Ordinance.
c. Public All meetings of the City Council shall be open to the public; provided,
however, the City Counci[ may hold closed sessions as provided by the laws of
the State of California.
2, SPECIAL, II~EE T l~4GS
A special meeting may be ordered at any time by the h~ayor whenever in his/her opinion
the public business may require it or upon the written request of any three members of the City
Councii. Whenever a special meeting shah be called, written notice of such meeting she{l be delivered
personally ar by any other means by the City Clerk to each member of the City Cauncif and to each
fool newspaper of general circulation and radio/television station requesting notice in writing. Such
notice must be delivered at least-twenty-four (24) hears before the time of such meeting as .specified
in the notice.' The notice shall specify the time and place of the special meeting and the business to
be transacted or discussed-: f~a other business shall be considered at such meetings by the City
Gouncil.
The agenda far special meetings shall captain the information set Earth in Section 3.a. -
d. below. At least twenty-four (24} hours before each special meeting, the City Clerk shall post a copy
of the agenda, including the coil and notice of the special meeting ~t the same location identified in
Section 3 below.
Page 1 of 7
Attachizlent 2
~. AC~ItII~r~k
In order to facilitate the orderly conduct of the business of the City Council, the City
Glerk shah be notified no later than 11:00 a.m., on the Tuesday immediateEy preceding a regular City
Council meeting of all reports, communications, ordinances, resalutians, contract documents or other
€~atters to be submitted to the City Council at such meeting. Immediately thereafter, the City Cleric
shall arrange an agenda of such matters according to the order of business and furnish each merr~ber
of the City Cauncii, the City Manager, City Attorney, City Department F-ieads and Staff with a copy of
the agenda packet prior to the City Cocancil meeting and as far in advance ofi the meeting as time for
preparation will permit.
The agenda prepared by the City Clerk shall, at a minimum, include:
a. The date of the meeting
b. The time of the meeting
' c. -The location of the meeting
d. A brief geneeal description of each item of business to be transacted or
discussed at the meeting
e. Specified period of time for rreembers of the public to address the Gity
Council on items of interest to the public that are within the }urisdictian of
the City Council, including a provision that no person may speak longer
than three (3) minutes, and including language that the Gity Council can
only briefly respond with questions, refer to Staff, or place on a future
agenda ~ ~ -
f. A .specified section under which City CouncilmembeE~ and Staff may
present informational only reports.
At least seventy-two (72) ha~srs before each regular meeting, the City Clerk shall post a
copy of the. agenda in the Kiosk in front of the Civic Cerster located at 100 Civic Plaza, Dublin,
California.
The City Clerk shall execute a declaration of posting which shall be filed in the Office of
the City Cleric.
The Gity Clerk shall so mark ar~ denote "Consent Galendar" items on the agenda to
identify those items on the agenda which can reasonably be expected to generate no discussion by
€nembers of the City Council, City StafF or interested persons in the audience. The City Council shall
Gansider all of the items on the Consent Calendar portion of the agenda at one time by a vote after a
motion has been duly made and secc3nded. If any member of the City Council, Gity Staff or interested
persor- in the audience requests that a consent item be removed frorr~ the list, such item shall be
taken up for consideration and disposition in the order listed an the agenda.
~. l~F~~Sll~l~l~ t2FtrIC~~
The Mayor shall preside at all Gity Council meetings ar~d perr'orm such other duties
consistent with his/her office as may be imposed by the City Council. The ~llayar shall be entitled to
vote, but shall possess no veto power. The Mayor shall be recognized as the official head of the Ciiy
far all ceremonial purposes.
Page 2 of 7
The Mayor shall preserve strict order and decorum at all regular and specie{ meetings of
tie City Council The tulayor shall state every question coming before the City Council, call far the
vote, announce the decision of the City Council on all subjects and- decide all questions of order,
subject however, to an appeal of the City Counci(, in which event a majority vote of the C€ty Counci(
shall govern and conclusively determine such question of order. The Mayor shall sign a[I Ordinances
adapted by the City Council during hisfher presence. In the event of tha absence of the Mayor, the
Mayor Pro Tempore shall sign Ordinances as then adopted.
~. CALL TO ®~®Eti
The Mayor, or in his~her absence, the Mayor Pra Tempore, shall take the chair precisely
at the hour appointed for the meeting, and shall immediately cal! the City Council to order. In the
absence of the Mayor or Mayor Pra Tempore, the City Clerk shall ca{t the City Council to order,
whereupon a temporary chair shall be elected by the members of the City Council present. Upon the
arrival of the Mayor or Mayor Pro Tempore, the temporary chair shag immediately relinquish the chair
upon the conclusion of the business immediately before the City Council.
6. ~.TT~~d®AI~C~
Sefore proceeding with the business of the City Counci[, the City Clerk shall enter into
the minutes, the names of the members present ar absent. h(a formal roll call need be taken.
7. - C~Cl4RU1~1
A majority of the members of the City COUnCI[ shalt constitute a quorum for the
transaction of business, but a lesser number than a quonam may adjourn from time to time. The City
Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time
and place specified in the order of adjournment. If aE( members are absent from any regular or
acfjoumed regular meeting, the City Clerk may declare the meeting adjourned to a stated time and
place. if he/she does, he/she shalt cause written notice of the adjournment to be given in the same
manner as provided for special meetings. A copy of the order or notice of adjournment. shall be
posted in the. Civic Center Kiosk and other places designated by the City Counci[ within twenty-four
(24) hours after the time of adjournment. Whenever a regular or adjourned regular meeting is
adjourned as provided in this section, the resulting adjourned regular meeting is a regular meeting for
all purposes. When an order of adjournment of any meeting fails to state" the hour at which the
adjournment meeting shat( be Freld, it shall be held at the hour specified for "regular meetings.
t~. ORDER ~F ~U~It~~~~
Promptly at the -hour set on the day of each regular meeting, the members of the City
Council, City Clerk (or Designee) and Gity Manager (or Designee} shall take their regular stations in
the City Council Chambers and the business of the City Counci! shall be taken up far consideration
and disposition in the fallowing order except that with the unanimous consent of the City Council,
matters may be taken up out of order:
Gall to Order (Closed Session
Gaff to Order & Pledge of Allegiance to the Ffag
Report on Closed Session Action
Page 3 of 7
Oral Gon~rounications
Consent Calendar
e Wri~:en Communications
m Public [-iearings
l~nfinished Business
® flew Business
Q Other Business (City Council/Staff inforri~ational
Agenda}
a Adjournment
~. ~~~~~ T~~ ~A i i` FCC °i"BE ~~~t~~A
Gni}i I~eportsl€~~at~ters Too Late for the
a. Flo action or discussion shall take place on any item not appearing on the
agenda for a regular meeting as posted, unless
(~ } The City Council determines by majority vote that an emergency
situation exists, as defined in Government Code Section 5.4956.5;
(2) The City Council determines by vote of two-thirds of the members present
(i.e. four votes if five members are present and three votes if four
members are present), or by a unanimous vote cf the members of the City
Council if only 3 members are present, that there is a need to take
immediate action and that the need for.actian came to the Gity Council's
attention after the agenda was posted;
(~) The item was included in a pasted agenda for a prior meeting held
not more than five (5) calendar days prior to the meeting at which the item
is acted upon and at the prior meeting the item was continued to the
meeting at which fhe action is being taken.
b. When an item' not on an agenda is raised by a member of the public, the City
Council may briefly respond, may ask questions far clarification, provide a
reference to Staff or other resources,- or request Staff to report back at a
subsequent meeting. Furkhermore, a member of the Gity Council may take action
to place a matter of busihess on a future agenda.
~€~. ~~~~Y9E~9~ ~~ l~ilblUT'E~
Unless the reading of the minutes of a Gity Council meeting is requested by a member
of the Gity Council, such minutes may be approved without reading if the City Clerk has previously
furnished each~memberwith a copy.thereaf.'
a. Presiding Officer may debate The Mayor or such other member of the Gity
Council as may be presiding may move, second and debate from the chair,
subject only fo such limitations of debate as are by these rules imposed upon a€(
members. Ne/she shall not be deprived, of any of the rights and privileges of a
City Councilmember by reason of his /her acting as the Presiding Officer.
b, Ge~tinq the t'loor Every member desiring to spear shall address the Ntayor, and
upon recognition by the Mayor, shall con€ine himself/herself to the question under
debate.
Page 4 of 7
c. Id?terrur~tions ,~ rr~ember once recagni~ed, sh not be interrupted when
speaking unless it be to call himfher to order, or as herein otherwise provided. if
a member, while speaking, be called to order, he/she shall cease speaking until
the question of order be determined, and if Fn order, helshe sha[! be permitted to
.proceed.
d. Privilege of closing debate The City Counciimember moving the adoption of an
Ordinance ar Resolution shall have the privilege of closing the debate.
e. Motion to reconsider A motion to reconsider any action taken by the City Council
may be made at any time. Such a motion must be made by one of the prevailing
side, but may be seconded by any member, and may be made at any time and
have precedence over ail other motions or while a member has the floor, it shaii
be debatable. Nothing herein shat! be construed to prevent any member of the
City Council from making or retrraking the same ar other motion at a subsequent
meeting of the City Council. .
f. ~ Remarks of Gity Counciimember A City Counciimember may request through
the Mayor, the privilege of having an abstract .af his /her statement on any
subject under consideration by the City Council entered in the minutes. If the City
Council consents thereto, sushi statement shall be entered in the minutes.
g. Synopsis of Debate The City Clerk may be directed by the Mayor with the
consent of the Gity Council, to enter in the minutes a synopsis of tfie discussion
of any question coming regularly before the City Council.
h. Rules of Order Except as otherwise provided .in this Resolution, the current
edition of "Roberts Rules of Order" shall govern the conduct of the meetings of
the City Council. ~ _
~2. R~L1~t~ES~€~~ TFtE G(TV C~IfIYCt~
Any person desiring to address the City Council at a meeting shall first secure the
permission of the Mayor to do so; provided, however, that under the following headings of business,
any qualified and interested person shalt have the right to address the Gity Council upon obtaining
re-cognifion by the Mayor.
a. Written Communications Interested persons ar their authorized representative
may address the City Gauncil - by written communication on any matters
concerning the City's business, or any matters over which the City Council has
control. Such written communioation shall be delivered to the City Clerk no later
than 11:x0 a.m., of the Tuesday immediately preceding the regular City Council
meeting for which such written communication is intended.
b. Oral Communications interested persons in the audience or their authorized
representatives may address the City Council by oral communications on any
matters over which the City Council has control; provided, however, that
preference shall be given to those persons who have notified the City Gferk in
advance of their desdre to speak in order that the same may appear an the
agenda of the City Council.
13. AI~DB~ESSBNC Tf•IE CITY CC~tJ~CiL A~TEI~ ~®T1~~3 !S ~(E,4f3E
After a rraotion is made by the Gity Gouncih, na person shall address the City Council
~r/itf~out first securing tfre permission of the Mayor to da so.
Page 5 of 7
Each person addressing the City CounciE steal! stand at fhe podium, and give his,'ter
name and address if F an audible tone cif voice far the ~recard. A Speaker Slip shall to completed in
order to facilitate preparation of the minutes. All remarks shaE[ be addressed to the Gity Council as a
body and not to any rrEember thereof. [Va person, otf~er than the City Council and the person having
the f€oor sha{f be perrt~if~ted to enter into any discussion, either directly or Through a mernber of the
City Council, without the permission of the Mayor. fro question shall be asked a City Councilrriember
except through the ~~ayor.
°i ~. ~OT!l~G
a. Members of the City Council sha{I vote by a "voice vote" o+°~ all Ordinances,
P.eso[utions and other_ matters, _unless a ro[P cal! vote is required by law or is
requested by a City Counc[{memter. Silence shall be recorded as an affirmative
vote. The Mayor shall announce the result of the vote. The Gity Clerk shall show
on Ordinances and f~esolutions, the names of Gity Caunciimembers voting "Aye"
and "No".
b. The vote on any matter being considered by the City Council may be delayed ty
the Mayor anti! all members of the City Council present for a meeting, and not
excused as herein provided, are present at the City Council dais.
c. A member of the C[ty Counci( who has a conflict of interest regarding any matter
being considered by the Gity Council steal! declare the conflict and excuse
himself/herself from participating in the City Council's de{iterations and decisions
regarding that matter.
a. By City Councilmembers While the City Council is in session, fhe members must
preserve order and decorum, and a merr~ber shall neither by conversation or
otherwise, delay or interrupt the proceedings or the peace of the City Council nor
disturb any member while speaking or refuse to obey the orders of the City
Council or Mayor, except as otherwise herein provided_
b. By Persons Any person mak[ng personal, impertinent, or slanderous remarks or
who shall becorrte boisterous while addressing theCity Council or who steal[ by
conversation or otherwise, de{ay or interrupt the proceedings or the peace of the
City Council or disturb any member while speaking or refuse to obey the orders
of fhe City Council or the Mayor steal{ to forthwitf~, by the Mayor, barred firorn
further audience before the City Council, unless permission to continue is
granted by a majority vote of the City Gaunci{.
c_ Enforcement of Order and i~ecorum A~ law enforcement officer shall be
designated as Sergeant-at-Arms of the City Council meetings when requested by
fhe Mayor_ l-iefshe sha[1_carry out ail of-dens and instructions given at the City
Council meeting, Upon instruction of fhe Mayor, it shall be the duty of the
Sergeant-at -Arrrts, as to any person who violates tine order and decorum of the
meefiing to remove and bar such person from `the Gity Council meeting, Violation
of the order and decorum of a Gity Council meeting is a misdemeanor,
d. Smoking Smoking is prohibited at a![ times in ail Gity-owned facilities_
Page6of7
97. k~Rt~E-~I~tTF~~ f~~i I~CLf ~IGAL ACT€~6 E €~~
I~~9er~k~ers of the City Council shah riot engage in political activities related to local, state, cr
federal elections during Clty Council rneetFngs. Nothing in this Section sl'sall prevent the CFty CounGit
from col~sidering whether or not to support or oppose a ballot measure or stale or federal legislation.
~~. ~E~~GIr~L C~6l~iTT~ESI°fe`~~~ ~CRC[~~
Ali special cc~rnmittees/task forces Shall be appointed by the mayor, subject to approval
of the Gity Council.
'€~. C6T1° CC~t1~GlLfI~~~E~~i~ ~ACAi~G~~~
tlt/hen a vacancy occurs on the City CounciE, in the office of City Councilme~rber or
lVlayor, and the City Council determines to consider filling the vacancy by appointment, the City
Council wilt make such appointment only at a meeting at which ail remaining City Councilmembers
(including the IVlayor} are present. This nsle shah! not precleJde the City Council fram.caliing a special
election to till the vacancy or from adopting an ordinance to fiEl the vacancy pursuant to Gavernrr~ent
Code Section 36512 at a meeting at which one of the remaining City Cauncilmembers (including the
Mayor} is absent.
~~. I~I~~T~S`t"~
Any City Councilmember shalt have the right to have the reasons for his/her d'sssenf
.from or protest against, any action of the Gity Council entered in the minutes.
~~. At~,~C31~€?{~9i~E6~T
A motion to adjourn shall always be in order and decided without debate.
?_2. Rt3L~~ A~TAfLAl3L~ ~®R P(~~LIG R1=~[~~~
by the public.
A copy of this Resolution shah be available at al( meetings of the Gify Gouncif for reviev~
PAS~CB, ,~a~6~R~E~~® Af'~l~ At7Cl~`~~®this 15th day of February, 2619, by the follovring vote:
f~°f~~: Counciirnernbers Biddle, Hari, Hi9denbrand, Swalweil, and ll~ayor5branti
N®ES: None
A~~EI~~°: None
ABuTR:6€~: Nore i
Ii~ayor
A b T~S7':
~ ,~
' Gity Clerk
Reso No. 19- i 1, Adopted 2-15-11, Item 7.4 gage 7 Gf ~