HomeMy WebLinkAbout4.5 Accept Park Lighting~~~~ Off' nU~~~
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600-35
May 15, 2012
Honorable Mayor and City Councilmembers
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Joni Pattillo, City Manager ° ~'
Acceptance of Work Park Lighting Replacement -Contract No. 11-11
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
Capital Improvement Project #950012 (Park Lighting Energy Grant Project) replaced, as part of
Construction Contract No. 11-11, the park pathway lighting with energy efficient LED lights at
Kolb, Dolan and Shannon Parks. The project was funded from both a Federal Grant and the
City's General Fund. The work is complete and ready for City Council acceptance.
FINANCIAL IMPACT:
The design of this project began in Fiscal Year 2011. The total budgeted cost for Capital Project
950012 is $244,256. This includes $13,506 in design costs expended in Fiscal Year 2011. The
total costs also include project inspection and administration as well as the cost for the
improvements. On November 15, 2011, the City Council authorized an Agreement for
Improvements including contingencies, in an amount not to exceed $217,800. The project work,
including Change Orders #1-4, was completed for less than the approved amount.
Funding Source Bid Award Including Contingency /
Current Budget For Improvements
Actual
ARRA (#2311) -Federal
Ener Block Grant $ 162,244 $ 162,244
General Fund (#1001) 55,556 38,209
TOTAL: Improvements $ 217,800 $ 200,453
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution accepting improvements to Park
Lighting Replacement, Contract Number 11-11; and authorize Staff to accept a maintenance
bond in the amount of $20,045 and authorize Staff to release the final retention within 35 days
provided there are no claims.
Page 1 of 2 ITEM NO. 4.5
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"Submitted Bye
Parks and Comm nity
Services Direc r
DESCRIPTION:
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Reviewed By
Administrative Services
Director
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Reviewed y
Assistant City Manager
At its meeting of November 15, 2011 the Dublin City Council awarded Contract Number 11-11,
Park Lighting Replacement Project, to Bahia Electric. Work under the Contract included
replacement of existing pathway and parking lot lights at Kolb, Shannon and Dolan Parks. The
Energy Block Grant Project replaced existing metal-halide lights with energy efficient light
emitting diodes more commonly known as LED's.
Staff, along with representatives from Bahia Electric, completed a walkthrough of the project on
April 19, 2012 and all elements of the project are complete.
The City presently holds a performance bond in the amount of $198,000 to provide the
necessary security for the performance of the work involved. As the work is now complete, the
performance security requirement can be reduced, in accordance with authority contained in
Section 66499.7 of the Government Code, to an amount necessary to guarantee warranty of the
work for cone-year period following acceptance of the work. The Contractor will provide a new
maintenance bond in the amount of $20,045 which is 10% of the final contract amount, which is
sufficient to cover the one-year guarantee period.
Upon City Council acceptance of the project, Staff will file a notice of completion with the
Alameda County Clerk.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to the Contractor. A notice of completion will be filed with
Alameda County following City Council acceptance of the project.
ATTACHMENTS: 1. Resolution accepting improvements under Construction Contract
No. 11-11 Park Lighting Replacement.
Page 2 of 2
RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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ACCEPTING IMPROVEMENTS TO PARK LIGHTING REPLACEMENT
CONSTRUCTION CONTRACT 11-11
WHEREAS, Bahia Electric entered into a contract with the City of Dublin to replace existing
park lighting in accordance with plans and specifications on file with the City Engineer;
WHEREAS, said improvements have been completed in accordance with said plans and
specifications, and any approved modifications thereof, to the satisfaction of said City Engineer of
the City of Dublin; and
WHEREAS, as a condition of said contract, Bahia Electric is required to warranty the
improvements for a period of one year following acceptance of the work by the City of Dublin; and
WHEREAS, the improvements are now completed, and the original performance bond
security requirement can be reduced, in accordance with the authority contained in Section 66499.7
of the Government Code of the State of California, to an amount found necessary to guarantee
maintenance of the completed work for the aforesaid one-year period.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE
1. To approve and accept the improvements completed within the said Park, subject to the
aforesaid one-year warranty; and
2. The aforesaid performance bond security requirement be reduced from the amount of
$198,000 to the amount of $20,045 upon acceptance by Staff of the replacement maintenance
bond as security for the aforesaid one-year maintenance period; and
3. The said original performance bond posted in connection with the work involved in the
construction of said Facility be hereby released upon acceptance of said warranty.
PASSED, APPROVED AND ADOPTED this 15th day of May, 2012, by the following
vote
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor