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Home My WebLink About4.04 Appropriations Limit STAFF REPORT CITY CLERK File #330-20 CITY COUNCIL DATE:June 19, 2012 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Adoption of an Appropriations Limit for Fiscal Year 2012-2013 Prepared by Paul S. Rankin, Administrative Services Director EXECUTIVE SUMMARY: Each year the City Council is required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the Budget process. The Fiscal Year 2012-2013 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by a set of factors to create a new limit. The Appropriations Limit for Fiscal Year 2012-2013 exceeds, by a significant amount, the appropriations which are subject to the Limit. FINANCIAL IMPACT: The proposed Limit for Fiscal Year 2012-2013 is $200,919,750 and only $40,088,269 of the total City appropriations for Fiscal Year 2012-2013 are subject to this Limit. RECOMMENDATION: Staff recommends that the City Council adopt the Resolution adopting an Appropriation Limit for Fiscal Year 2012-2013 of $200,919,750. Submitted By Reviewed By Administrative Services Director Assistant City Manager DESCRIPTION: Each year the City Council is required by State Law to adopt an Appropriations Limit (Limit) in conjunction with the Budget process. The Fiscal Year 2012-2013 Appropriations Limit is calculated by multiplying the adopted Limit for the prior year by factors reflecting economic changes over the prior year. ITEM NO. 4.4 Page 1 of 2 Description of Appropriations Limit The laws regulating the application of the Limit forbid an agency from appropriating specific funds that would exceed the Limit. The restriction applies to appropriating monies categorized as “Proceeds of Taxes.” The Limit carries forward each year and is subject to an adjustment in accordance with a specified formula. As part of the annual audit procedures, the City’s independent Auditors also review the calculation and report any findings. Each government entity is required to calculate a Limit and include it as part of the Annual Budget. This Limit may also be referred to as the Gann Limit or Proposition 4 Limit. The City has complied with this requirement. The City has also posted the availability of the changes prior to adoption. The adjustment is made annually and is based on a formula which may include the following factors (the City has the discretion to choose one factor from each category below): CATEGORY A – CHANGE IN POPULATION  Change in City population; or  Change in population for the entire County; CATEGORY B – CHANGE IN STATE INCOME or LOCAL NON-RESIDENTIAL VALUATION  Change in State Per Capita income; or  Change in non-residential assessed valuation. 2012-2013 Proposed Appropriations Limit Staff has prepared the calculations necessary to adopt the Limit for Fiscal Year 2012-2013 in accordance with State Law and with the Uniform Guidelines of the League of California Cities. The discretionary factors selected in calculating the FY 2012-2013 Limit are: (1) Change in the City of Dublin population; and (2) Change in State Per Capita Income. The new Fiscal Year 2012-2013 Appropriations Limit as calculated and attached to the proposed Resolution is $200,919,750, based upon an increased adjustment factor of 6.26% which is applied to the 2011-2012 Limit. The Preliminary Fiscal Year 2012-2013 Budget includes appropriations subject to the Limit totaling $40,088,269 that would be categorized as “Proceeds of Taxes”. Therefore, the appropriations subject to the Appropriations Limit are below the allowed amount by $160,831,481. Although the City is well below its allowed Limit, it is important to make revisions in a timely manner. For record keeping purposes, the Limit carries forward each Fiscal Year. The City must also adopt a Limit prior to the beginning of the Fiscal Year, in accordance with State Law. Staff has prepared a Resolution (Attachment 1) that will adopt an Appropriations Limit for Fiscal Year 2012-2013. NOTICING REQUIREMENTS/PUBLIC OUTREACH: On June 1, 2012 a Public Notice was posted stating that the factors used in calculating the Appropriations Limit were available for public review; the notice was also displayed on the City website. The information was also contained in the Preliminary Budget and Financial Plan for Fiscal Years 2012-2013 and 2013-2014. ATTACHMENTS: 1. Resolution adopting an Appropriations Limit for Fiscal Year 2012- 2013 of $200,919,750 Page 2 of 2 RESOLUTION NO. _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN *************************** ADOPTING AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-2013 OF $200,919,750 WHEREAS , State law requires that an Appropriations Limit be adopted by the City Council in conjunction with the Annual Budget process; and WHEREAS , Article XIII B of the California Constitution places certain restrictions on appropriations made by cities; and WHEREAS , the restrictions are applicable to appropriations, which meet the definition of a "Proceeds of Taxes"; and WHEREAS , the law allows the option to select the factors to be used in the calculation of the Appropriations Limit; and WHEREAS , for one of the adjustment factors the City must select between: (A) the change in City population, or (B) Countywide population, and the City has selected the Change in City population; and WHEREAS , for the second adjustment factor the City must select between: (1) the change in the State per capita income, or, (2) the change in the assessed valuation of local non- residential construction, and the City has selected the change in State per capita income; and WHEREAS , the calculation of the Appropriations Limit for Fiscal Year 2012-2013 is described in Exhibit A, attached hereto and by reference made a part hereof. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the Fiscal Year 2012-2013 City of Dublin Appropriations Limit as $200,919,750. BE IT FURTHER RESOLVED that the limit has been calculated in accordance with State Law and is shown in Exhibit A, attached hereto. th PASSED, APPROVED AND ADOPTED this 19 day of June, 2012. AYES : NOES : ABSENT : ________________________________ ATTEST : Mayor _____________________________ City Clerk EXHIBIT A CALCULATION OF FISCAL YEAR 2012-2013 APPROPRIATIONS LIMIT (Based on Fiscal Year 2011-2012 Limit) A. Selection of Optional Factors 1. Change in Population – City vs. County. Factors 1/1/2011 1/1/2012 % Increase a. City of Dublin 43,838 44,891 2.40% b. County of Alameda 1,528,914 1,514,014 0.98% The City selected Factor 1a. City of Dublin population growth 2.40% 2. Change in State per Capita Personal Income vs. City Non Residential Building Construction. Factors % Change a. Change in State per Capita Personal Income 3.77% b. Change in Non Residential Assessed Valuation 2.00% The City selected Factor 2a. Change in State per capita personal income 3.77% B. FY2012-2013 Growth Adjustment Factor 1.0626 Calculation of factor for FY2012-2013 = X* Y = 1.0240*1.0377= X = Selected Factor #1 + 100 = 2.40+100 = 1.0240 100 100 Y = Selected Factor #2 + 100 =3.77+100 = 1.0377 100 100 C. Calculation of Appropriations Limit Fiscal Year 2011-2012 Appropriations Limit $189,083,145 1.0626 Fiscal Year 2012-2013 Adjustment Factor x___ Fiscal Year 2012-2013 Appropriations Limit $200,919,750 Exhibit A