HomeMy WebLinkAbout4.08 Crossing Guard Servicesor
19 82
/ii � 111
DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 19, 2012
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'',
Contract Review: Crossing Guard Services
Prepared by Herb Walters, Lieutenant
EXECUTIVE SUMMARY:
CITY CLERK
File #600 -30
The City Council will conduct a contract review of the City's crossing guard contractor, All City
Management Services, Inc. A proposed amendment has been included that will extend the
contract until June 30, 2014.
FINANCIAL IMPACT:
The annual estimated cost to fund crossing guard services for Fiscal Year 2012 -2013 and Fiscal
Year 2013 -2014 is $111,890 per year. This allows for up to ten crossing guard locations, plus
summer school coverage for the elementary site. Sufficient funding has been included in Fiscal
Year 2012 -2013 and Fiscal Year 2013 -2014 budgets and will be funded by the General Fund.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution approving the amendment to the
agreement with All City Management Services, Inc. for the provision of crossing guard services
for Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014.
Submitted By
Police Chief
DESCRIPTION:
Reviewed By
Administrative Services
Director
(9/,
Reviewed y
Assistant City Manager
The City of Dublin currently funds the provision of adult crossing guard services. Adult crossing
guards are typically assigned where official supervision of elementary school -aged pedestrians
is desirable while they cross a public street on the "suggested route to school." Further,
pursuant to the State of California Traffic Manual, Section 10 -07.2, "adult crossing guards are a
supplemental technique and not a traffic control device ". The City has funded crossing guard
services since Dublin's incorporation in 1982, with the exception of school year 1993 -94 when
the Dublin Unified School District (DUSD) funded the service. The City has provided this
Page 1 of 3 ITEM NO. 4.8
service under contract with various agencies, including Alameda County Department of Public
Works, TSU Temporary Staffing, and the current provider All City Management Services, Inc.
The City of Dublin currently provides crossing guards that serve all six public elementary
schools. On April 19, 2011, City Council voted to support expansion of the Crossing Guard
program to Kolb Elementary School.
Under the proposed base service levels, crossing guard services will be provided at 10 separate
locations, for four hours per day, 180 days per year, throughout the regular school year. The
proposed crossing guard locations are as follows-
1 . Aspen & Central Parkway (Dougherty Elementary)
2. Shannon Ave. and San Ramon Valley Blvd. (Dublin Elementary)
3. Shannon Ave. and Vomac Rd. (Dublin Elementary)
4. Antone Way and Grafton (Green Elementary)
5. South Dublin Ranch Drive & Woodshire Lane (EM Fallon School)
6. Gleason and Tassajara (EM Fallon School)
7. Amador Valley Blvd. and Burton St. (Fredricksen Elementary)
8. Oak Bluff Lane and Newfields Lane (Green Elementary)
9. Bonniewood Lane and Davona Drive (Murray Elementary)
10. Palermo and Lockhart (Kolb Elementary)
Summer School Coverage:
Additionally, during the summer school session, crossing guard coverage is provided at one
location, three hours daily, covering approximately 25 school days-
1 . Shannon Ave. and Vomac Rd. (Dublin Elementary)
Current Contract Performance — All City Management
All City Management Services, Inc. (ACMS) provides a variety of traffic and safety - related
services including crossing guard services, parking enforcement, and traffic control to public
agencies. The City of Dublin has contracted with ACMS since July 1, 1995 (Attachment 1).
ACMS is headquartered in Los Angeles and serves numerous cities in Northern and Southern
California. In response to the increased demand for crossing guard services in Northern
California, ACMS has assigned additional personnel to the area. Dublin is currently assigned
one Area Supervisor and one Field Supervisor who monitor the activities of crossing guards.
ACMS has submitted a proposal to continue to provide crossing guard services to the City of
Dublin in Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014 (Attachment 2). The proposed
services involve the direct provision of adult crossing guards, along with all administrative
support for the program, including personnel recruitment, training, supervision, and payroll
functions. For Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014 ACMS proposes to maintain
their contract rates at 2011 -2012 levels. The annual estimated cost to provide crossing guards
at 10 locations for Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014 is $111,890 per year.
This number is based on 7,275 hours of contract service at the rate of $15.38 per hour.
Consistent with previous contract reviews, Staff has evaluated the cost effectiveness of the
services currently being provided by ACMS. Staff believes that ACMS has executed the terms
of the contract fully. The contractual agreement with ACMS appears to be the most cost
effective and efficient manner in which to provide the school crossing guard services. The ability
to utilize a well - established program with a sufficient pool of qualified personnel benefits the
Page 2 of 3
community. In addition, the individuals assigned to the City of Dublin are adequately trained
and supervised.
For the reasons outlined above, Staff would recommend that the City Council adopt the
proposed resolution amending the agreement with All City Management Services, Inc. to
provide Crossing Guard Services for Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014
(Attachment 3).
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
Not Applicable.
ATTACHMENTS: 1. 1995 -96 Agreement between the City of Dublin and All City
Management Services, Inc. (ACMS) for Crossing Guard Services
with 2011 -2012 amendment.
2. Contract Renewal Letter from All City Management Services
1. 3. Resolution Approving Amendment to the Agreement with All City
Management Services, Inc. for the Provision of Crossing Guard
Services for Fiscal Year 2012 -2013 and Fiscal Year 2013 -2014
including signed amendments (Exhibit A)
Page 3 of 3
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RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * **
APPROVING THE AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES
FOR FISCAL YEAR 2012 -2013 AND FISCAL YEAR 2013 -2014
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of
schoolchildren crossing streets; and
WHEREAS, the City of Dublin wishes to continue to contract with the firm All City
Management Services, Inc. to provide crossing guard services for Fiscal Year 2012 -2013 and Fiscal
Year 2013 -2014; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the amendment to the agreement (attached hereto as Exhibit A) with All City
Management Services, Inc. for the provision of crossing guard services within the City of Dublin, in
an amount not to exceed $111,890 for each Fiscal Year.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment to the agreement.
PASSED, APPROVED AND ADOPTED this 19th day of June, 2012, by the following
vote:
AYES-
NOES-
ABSENT-
ABSTAIN-
ATTEST-
City Clerk
Mayor
ATTACHMENT 3