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Home My WebLink About3.2 AccptGrant TriVlyComm CITY CLERK File# 150-70 AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 1, 2003 SUBJECT: Acceptance of grant from the Tri-Valley Community Foundation Report Prepared by: Randy Skarphol, Sergeant ATTACHMENTS: 1. Letter from the Tri-Valley Community Foundation 2. Conditions/Restrictions Agreement 3. Budget Adjustment RECOMMENDATION: 1. Accept the grant from the Tri-Valley Community Foundation in the amount of $5,000 2. Accept and direct staff to execute Conditions/Restrictions ~ Agreement. 3. Approve Budget Change 4. Direct staff to prepare formal acknowledgement to donor. FINANCIAL STATEMENT: Acceptance of this grant in amount of $5000 will make funding available for printing of the Crime Prevention Parent Resource Handbooks. DESCRIPTION: The Tri-Valley Community Foundation has donated $5,000 to Dublin Police Services for printing of Parent Resource Handbooks. Dublin Police Services Crime Prevention staff has developed and produced a 96-page handbook that includes information for parents and their children regarding the dangers and warning signs of drug/narcotic use. The handbook also discusses various topics including anger among the teen population, eating disorders, and teen dating violence, information designed to assist parents guide their children to a safe and healthy adulthood. The funds will allow the printing of seven-hundred fifty (750) handbooks. Staff recommends that the City Council accept the $5,000.00 grant, accept and direct Staff to execute the Grant Terms/Conditions/Restrictions Agreement, approve the Budget Change, and direct staff to formally acknowledge the donor, and obtain printing services to print seven hundred fifty (750) handbooks. COPIES TO: /_.Z H/cc-forms/agdastmt.doc P E C E I V E D FOUNDATION Local Dollars Jleeting Local Needs January 16, 2003 JAW ~ 3 2003 ~ I :~ :-:~::: :~ ~; s,., '~ ........ POLICE SERVICES Rich=d K=~ CNef of Ponce Chair Dub~ Ponce Se~ices ~om~ O'Malley ~ce Chair Management 100 Civic Plea CA 94568 Tim Htmt DUO~, ~ce C~ir Development Joan ~hnder Dear G~: ~ce Chair Allocation~ Midge C~I~ It is my pleas~e to ~o~ you that The Tri-Valley Co~ty Fo~dation has ~ce Chair Nominations approved yo~ grant request ~ the mo~t of $5,000. Consistent wkh yo~ Pete Snyder ~ce Chair Government Relations app~cation, tNs ~t is to be used for pr~t~g of P~ent Reso~ce H~dbooks. Ju~th B~ett ~t ~ds must be used to benefit residents of the Tri-Va~ey. ~ce Chair - Special Projects James Lo~z In recogNtion of o~ suppo~, please credk The Tri-Va~ey Co~uNty Fo~dation, Treasure; as appropriate, on ~y ~ers, broch~es, other prNted mterials, or letters to local J~es Phillips newspapers. Secmta~ Frank Berlogm' Your check wffi fo~ow ~der sep~ate cover along with a F~al Repo~ fo~ - late Richard Carlson Febm~. Please read c~e~y, sign and ret~ the Grant Tern Agreement upon John E~y yo~ receipt of tNs letter. Your g~nt check wffi not be sent out until the Grant D~el Hancock Terns Agreement is returned. The F~al Repo~ is due no later th~ September 30, Douglas Jameson 2003 ~you ~sh to apply for ~other gr~t ~ the ne~ Fa~ cycle. If you do not wNh to apply for ~other gr~t ne~ Fa~, you ~ve one ye~ to sub~t yo~ F~al Repo~. B~b~a Me~es Unt~ tNs repo~ is ~ed, yo~ org~ation ~ not be e~gible for another gr~t ~om ~t Niemeyer the Tri-Va~ey Co~ty Fo~dation. Nancy Pennell David Romano Congrat~tio~ on yo~ success~ grant request. We ~sh you cont~ued success David Rotmds ~th yo~ progrm. Rebecca Rozen George Shore SNcerely, RobeN Silva William Vaculin ~chard Karo, Cha~an David Rice Bo~d of Dkectors President ~:cc EO. Box 12017 501 E1 Ch~o Road Pleasanton, CA 94588 ~nn.,: 925/734-9965 ::a(: 925/961-8908 :(s~%:h TVCFund~aol.com w~!~';: TVCF~d.org ATTACHNENT ~,~n. ~:~: 91-2078642 r / Tri-Valley Community Foundation Grant Terms/Conditions/Restrictions Agreement AGENCY NAME Dublin Police Services GRANTEE (IF DIFFERENT FROM AGENCY NAME) GRANT AMOUNT AWARDED $5,000 GRANT PERIOD: Fall 2002 GRANT PURPOSE printing of Parent Resource Handbooks GRANT CONTINGENCIES: GRANT TERMS/CONDITIONS/RESTRICTIONS: 1. If you do not expend the funds for the purpose for which they were granted, the entire amount must be returned to us. (You may not substitute another project.) However, if $50.00 or less is left over upon completion of your project, it need not be returned. 2. A grant funding cycle runs for one year. It is expected your grant will be spent within that period of time. If, due to extenuating circumstances, your project has not been completed, you may contact our Board of Directors and ask for an extension on your Final Report. 3. The Final Report is sent to you along with your check, it is due in one year. However, if you plan to apply for a grant during the Fall, 2003 cycle, your Final Report will be due September 30, 2003. 4. The Final Report must be accepted by your Board of Directors. IN ADDITION: 1. We expect that you would help us publicize this grant through a press release, Letter to the Editor, or other appropriate means. The Foundation should receive copies of all such releases or articles published. 2. If your agency of organization prints any materials (brochures, programs, etc.) it is expected you will credit the Tri-Vailey Community Foundation with participation in your funding program, if we are the sole sponsor of any printed material, we expect prominent recognition on same. 3. The Foundation reserves the right to follow up this grant allocation with evaluation site visits while the project is in progress or once the project has been completed. We also reserve the right to require the grantee agency to provide the Foundation with interim or progress reports. 4. Sign, date and return one copy of this form to: Tri-Valley Community Foundation P. O. Box 12017 Pleasanton, CA 94588 SIGNATURE ATTACHMENT 2 CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: From Unappropriated Reserves From Budgeted Conffngcnt Reserve (10800-799.000) Of Other than General Fund, Fund No - Within Same Department Activity x From New Revenues Between Departments (City Council Approval Required) Other Name: Name: Contributions $5,000.00 Account #: Account #: 001.570.002 Name: Name: Printing/Binding $5,000.00 Account #: Account #: 001.20100.716.000 Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: ASD/Fin Mgr Date: Signature REASON FOR BUDGET CHANGE ENTRY: Acceptance of Tri-Valley Community Foundation grant for printing of Parent Resource Handbook. City Manager: .~~'~ ~ .,,a~ ~ Date: -~-~2'~ Signature As approved at the City Council Meeting on: Date: Date: Mayor: Signature Date: Posted By: Signature H: ~CC-FORMS~FORM'bftdget at, ara. doc ATTACHMENT 3