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Home My WebLink About8.5 AccptLibraryImp #01-03CITY CLERK File # 0510Efl-aF51 AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 1, 2003 SUBJECT: Acceptance of Work - Contract No. 01-03, Civic Center Library Improvements Report Prepared by: Herma Lichtenstein, Park and Facilities Development Manager ATTACHMENTS: 1. Itemized Change Order List in the amount of $120,402 2. Resolution accepting Library improvements RECOMMENDATION: 1. Approve Change Order in the amount of $120,402. 2. Authorize the City Manager to accept the final improvements for / Contract No. 01-03 upon completion of the remaining minor f punch list items 3. Adopt Resolution authorizing the City Manager to accept the completed Library improvements FINANCIAL STATEMENT: Total Project Contingency: $1,174,998 Total Change Orders to date: $ 632,499* (*Includes Council approved line item budget adjustments) Outstanding Change Orders: $ 120,402 Total Remaining Contingency: $ 422,097 This project is Primarily funded through Public Facility Impact Fees (Fund 310) with additional funding from the General Fund (Fund 001). DESCRIPTION: At its meeting of May 15, 2001, the Dublin City Council awarded Contract No. 01-03, Civic Center Library Improvements, NV Heathorn, Inc. This project is Phase 1 of the Civic Center Library Improvements. Work under the Contract for the Phase I Project included construction of the entire building and site improvements; furnishings, cabling and books were completed under separate contracts or agreements. Phase 2 will be the opening of the already improved expansion areas (approximately 10,000 square feet) and furnishing of these spaces. With the exception of some minor punch list items, (paint touch ups and landscape planting) work under the Contract is complete. Staff is requesting that Council authorize the City Manager to accept all final improvements pending completion of the remaining minor items to allow the Library to be opened to the public in order to accommodate the Alameda County Library Foundation Library Preview Party on April 10, 2003 and the Grand Opening scheduled for April 12, 2003. It is anticipated that the punch list items --------------------------------------------------------------- COPIES TO: NV Heathorn, Inc. / ♦ O� \\snapserver\pccommon\Herma\Council StatementsUbrary Acceptance deux 4-03.doc ITEM NO. will be complete no later than April 10, 2003. In the event that they are not completed, a change order to shift the unfinished items to warranty items will be negotiated. In addition the Contractor is requesting a change order to cover additional expenses incurred during the course of the project. These expenses include additional labor and materials for the building construction and include such items as added structural requirements, fire proofing, added lighting, and functional design changes. The City Attorney has reviewed this information and concurs with the proposal to pay $120,402 to the Contractor for this extra work. The Change Order request is more than the $25,000 authorized under the "Change Order Procedures for Capital Improvements Projects" and requires Council approval. RECOMMENDATION: Staff would recommend that the City Council take the following action: 1. Approve a Change Order in the amount of $120,402; 2. Authorize the City Manager to accept the final improvements for Contract No. 01-03 upon completion of the remaining minor punch list items; 3. Adopt Resolution authorizing the City Manager to accept the completed Library improvements. Dublin Library Project #01-03 Outstanding Change Orders Processed CO's above City Manger's authorized limit Log No. Description Price Time Ext. Status Reason for change 698-02 Revisions to Fire Protection Piping $17,780.00 40 Days CO #85 Wrong Pressure info from DSRSD required redesign and installation changes 168-02R1 Fire Proofing ~ Type 3 Roof $19,960.00 0 Days C.O#80 Not shown on drawings Assembly Actual cost And it was required by code. 638-02 Fire Roads Zone 7 Repairs $17,343.00 0 Days C.O.#84 Grading conflicts between Zone 7 and access Rd required rework of Rd. 197-03, Parking Lot Striping, T & M $2,647.00 0 Days C.O.#88 Not shown on drawings 106-03 and required by Public Works 123-03 Remove eucalyptus tree $188.00 0 Days C.O.#89 Tree grew after survey completed in 2000. TOTAL $57,918 Pending CO's 083-03 Modify Marker Boards, (2) $474.00 21 Days Process C.O.# Drawing coordination issue with lighting No time extension 109-03R1 Added site caulking plaza $3,520.00 0 Days Process C.O.# Caulking for this area was deleted as part of a credit and should have remained in contract. 142-03 Temporary heat $1,200.00 0 Days Process C.O.# The temp heat was provided to bring the building temperature on line sooner to install carpet and meet the furniture installation date. 206-03 Relocate Mail slots $1,587.00 14 Days Process C.O.# Slots shown too high on drawings - No time extension 428-02R3 Metallic Finish Paint $14,500.00 21 Days Process C.O.# Spec section conflict did not allow for metallic color premium to match other metal finishes 457-02 Alternate Fixtures FE-1 & FE-2 $3,852.00 75 Days Process C.O.# Alternate fixtures were required to deal with space conflicts. The cost is for the new fixtures. No time extension 477-02R1 Relocation of Transfer Beam $10,992.00 0 Days Process C.O. # Structural requirement 485-02R1 Add Smoke Detectors @ Book Drop $1,354.00 0 Days Process C.O.# Fire code requirement Area 660-02 Alternate Diffusers @ Curved Ceiling $804.00 7 Days Process C.O.# Allowed for completely concealed air vents in curved ceiling 651-02 Electrical for Info Circulation Desk $5,648.00 3 Days Process C.O.# Coordination conflict between furniture bid and building bid. 717-02 Revise depth of Corian in main toilets $722.00 0 Days Process C.O.# Dimensional issues 774-02R1 Alcove Stone Return $9,421.00 7 Days Process C.O.# This is to provide additional protection to the alcove windows Relocate 2 Walker Duct floor boxes $3,060.00 0 Days Process C.O.# Wrong location on drawings and needed for computers Misc Painting $2,150.00 0 Days Process C.O.# Several items were not shown as painted such as; backflow, bike racks, etc CJF Mis T&M $3,200.00 0 Days Process C.O.# Missing outlets, added conduit, etc. TOTAL $62,484. O0 I I rotat outstanaing change oraers I $120,402.00 t I I I ATTACHMENT 1 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN CONDITIONAL ACCEPTANCE OF IMPROVEMENTS, CONTRACT NO. 01-03, DUBLIN PUBLIC LIBRARY WHEREAS, On May 15, 2001, the City Council entered into a contract with, NV Heathorn, Inc. at a base bid of Eleven Million Eight Hundred and Fifty Two Thousand One Hundred and Eighty Two Dollars ($11,852,182) to complete the improvements for the Dublin Library Contract No. 01- 03 in accordance with plans and specifications on file with the City Engineer; WHEREAS, said improvements have been nearly_completed in accordance with said plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer and Building Official of the City of Dublin; and WHEREAS, as a condition of said contract, contractor is required to guarantee the improvements for a period of one year following acceptance of the work by the said City of Dublin; and WHEREAS, the improvements are now nearly complete, and upon completion the original performance bond secuhty requirement can be reduced, in accordance with the authority contained in Section 66499.7 of the Government Code of the State of California, to an amount found necessary to guarantee maintenance of the completed work for the aforesaid one-year period. NOW, THEREFORE, BE IT RESOLVED the improvements are completed per plans and specifications except for minor punch list items, and the City Manager has the authority to approve and accept the improvements upon completion of the remaining punch list items subject to the aforesaid one- year guarantee; and Upon approval and acceptance by the City Manager, the aforesaid original security requirement may be reduced from the amount of $11,852,182 to an amount o£$1,185,218, upon acceptance by Staff of a replacement maintenance bond for $1,185,218 as security for the aforesaid one-year maintenance period; and Upon approval and acceptance by the City Manager, the original performance bond in the amount of $11,852,182 posted in connection with the work involved in the construction of said project may be hereby released upon acceptance of said maintenance bond. PASSED, APPROVED AND ADOPTED, this 1 st day of April 2003. AYE S: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 2