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Home My WebLink About4.05 Salary Plan Amendment STAFF REPORT CITY CLERK File #700-20 CITY COUNCIL DATE:September 18, 2012 TO: Honorable Mayor and City Councilmembers FROM: Joni Pattillo, City Manager SUBJECT: Modification to Fiscal Year 2012-2013 Position Allocation Plan and Amendment to Salary Plan for Public Works Technician I/II classifications Prepared by Amy Cunningham, Assistant to the City Manager and Julie Carter, Human Resources Director EXECUTIVE SUMMARY: This report modifies the Position Allocation Plan for Fiscal Year 2012-2013 to reflect changes to the Dublin Police Services’ personnel allocations and amends the Salary Plan for the positions of Public Works Technician I and Public Works Technician II. FINANCIAL IMPACT: There is no financial impact. Adequate funding exists in the adopted budget to accommodate these changes. RECOMMENDATION: Staff recommends that the City Council: (1) Adopt the Resolution Modifying the Position Allocation Plan for Fiscal Year 2012-2013; and (2) Adopt the Resolution Amending the Salary Plan for the positions of Public Works Technician I and Public Works Technician II. Submitted By Reviewed By Budget Manager/ Assistant City Manager Assistant to the City Manager DESCRIPTION: Two Resolutions are attached to this report for the City Council’s consideration. One resolution updates the City’s Position Allocation Plan and the second resolution corrects a salary calculation error noted for one classification in the Fiscal Year 2012-2013 Salary Plan. An addition funding allocation is not needed for either action. The following will outline the reasoning for both actions requested. ITEM NO. 4.5 Page 1 of 2 Position Allocation Plan Update One of the City Council’s adopted Fiscal Year 2012-2013 Key Initiatives is to “Assess Police Service Delivery”. As part of the service delivery assessment, the City Manager recommended the addition of one deputy position to the City Council at the Budget Hearing on June 19, 2012. The City Council approved the addition of this position as funding could be accommodated within the proposed budget. The available funding was the result of an anticipated salary increase for the Deputy Sheriff’s Association (DSA) that was included in the original budget proposal and subsequently was not approved by the DSA. Through continued work on the police service delivery assessment, it was determined that the efficiency and effectiveness of administrative functions within Dublin Police Services could be enhanced by converting an existing County Secretary II contract position to a City Administrative Technician position. This change provides for additional flexibility in meeting administrative and clerical support needs in Police Services. Pursuant to the existing police services contract, the Sheriff’s Office was notified of the contract staffing change and has been working with City Staff to coordinate the timing of the transition. There is no financial impact to the City budget or County budget through the conversion of this position. The attached resolution updates the City of Dublin Position Allocation Plan for Fiscal Year 2012- 2013 (Attachment 1) to reflect the two position changes. For informational purposes, a modified “Exhibit B” of the police services agreement is attached to reflect these changes (Attachment 2). An administrative budget change will be completed to reallocate funding from Contract Services Personnel to City Personnel accounts within the Dublin Police Services budget. No additional funding is required to implement these changes. Amending the Salary Plan As part of the review of the Salary Plan adopted at the Budget Hearing on June 19, 2012, Human Resources has determined that there was an adjustment error within the salary plan resolution. The attached resolution (Attachment 3) corrects the salary range values for one classification, Public Works Technician I/II. This classification did not include the correct Cost of Living adjustment within the adopted resolution. This correction results in no budget impact as the correct Cost of Living Adjust was included in the adopted budget allocation. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this staff report has been sent to the Alameda County Sheriff’s Office. ATTACHMENTS: 1. Resolution Updating the City of Dublin Position Allocation Plan for Fiscal Year 2012-2013 2. Exhibit A - Updated City of Dublin Position Allocation Plan for Fiscal Year 2012-2013 3. New "Exhibit B" - Agreement between the County of Alameda and the City of Dublin Regarding the Enforcement of State Laws and City Ordinances in the City of Dublin 4. Resolution Amending the Salary Plan for Full-Time Personnel Classification: Public Works Technician I/II Page 2 of 2 RESOLUTION NO. - 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * UPDATING THE CITY OF DUBLIN POSITION ALLOCATION PLAN FOR FISCAL YEAR 2012-2013 WHEREAS, as part of the Fiscal Year 2012-2013 budget preparation process, the City Council adopted a key initiative to “Assess Police Service Delivery”; and WHEREAS, at the Budget Hearing on June 19, 2012, the City Council approved the advancement of one deputy sheriff / police officer position to the Public Safety - Police Services position allocation for Fiscal Year 2012-2013 in support of this initiative; and WHEREAS, further work on the adopted initiative determined that the effectiveness and efficiency of administrative functions within Dublin Police Services could be enhanced by converting an existing contract position to city position; and WHEREAS, an updated Position Allocation Plan for Fiscal Year 2012-2013 (Exhibit A) is attached reflecting these two position changes. NOW, THEREFORE, BE IT RESOLVED that the City Council approved the updated Position Allocation Plan for Fiscal Year 2012-2013 as attached. th PASSED, APPROVED AND ADOPTED this 18 day of September, 2012. AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _______________________________________ City Clerk ATTACHMENT 1 UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN SUMMARY BY PROGRAM Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated ProgramsPositionsPositionsPositionsPositions General Government City Positions19.3420.0919.7519.75 Contract Positions1.481.481.341.34 Sub-Total20.8221.5721.0921.09 Public Safety - Police City Positions6.006.006.007.00 Contract Positions53.0053.0053.0053.00 Sub-Total59.0059.0059.0060.00 Public Safety - Fire City Positions1.001.001.001.00 Contract Positions38.7438.6438.6438.64 Sub-Total39.7439.6439.6439.64 Public Safety - Other City Positions0.330.330.330.33 Contract Positions0.130.130.260.26 Sub-Total0.460.460.590.59 Transportation City Positions4.454.454.454.45 Contract Positions10.8510.8511.0811.08 Sub-Total15.3015.3015.5315.53 Health & Welfare City Positions5.835.585.925.92 Contract Positions0.000.000.000.00 Sub-Total5.835.585.925.92 Culture & Leisure City Positions20.6020.8521.8521.85 Contract Positions9.959.9910.8210.82 Sub-Total30.5530.8432.6732.67 Community Development City Positions23.9527.7027.7027.70 Contract Positions4.804.756.256.25 Sub-Total28.7532.4533.9533.95 200.45204.84208.39209.39 GRAND TOTAL Adopted Update 2010-20112011-20122012-20132012-2013 City Employees 81.5086.0087.0088.00 Contract Employees 118.95118.84121.39121.39 TOTAL CITY & CONTRACT200.45204.84208.39209.39 NOTE:AllofthedesignatedpersonnelperformdutiesdirectlyfromCityfac AllocationPlandoesnotaccountforthetemporary/seasonalStaffinthePa ServicesDepartmentwhichvariesbetween50-100additionalemployees.It includeallthecontractpersonnelwhoperformworkundercontracttotheCi locations.ExamplesofthesecontractpersonnelincludeContractEnginee Corporation(PublicWorks);AlamedaCountyemployeesperformingsomePol trafficsignalmaintenanceservices;orlegalservicesprovidedbyMeyers Wilson. EXHIBIT A UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN CITY POSITIONS Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated PositionsPositionsPositionsPositions DepartmentClassification GENERAL GOVERNMENT City ManagerCity Manager1.001.001.001.00 Assistant City Manager1.001.001.001.00 City Clerk1.000.000.000.00 City Clerk/Records Manager0.001.001.001.00 Secretary to the CM/Deputy City Clerk1.001.000.000.00 Executive Aide0.000.001.001.00 Administrative Technician0.000.001.001.00 Senior Office Assistant1.001.000.500.50 Secretary1.001.001.001.00 Office Assistant I/II0.000.500.000.00 Sub-Total6.006.506.506.50 Central ServicesHuman Resources Director1.001.001.001.00 Administrative Analyst I 0.500.750.000.00 Administrative Analyst II0.000.000.750.75 Assistant to the City Manager0.000.340.000.00 Senior Administrative Analyst0.340.000.000.00 Sub-Total1.842.091.751.75 Administrative Services Administrative Services Director1.001.001.001.00 Finance Manager1.001.001.001.00 Information Systems Manager1.001.001.001.00 GIS Coordinator1.001.001.001.00 Senior Administrative Analyst1.000.000.000.00 Assistant to the City Manager0.001.001.001.00 Administrative Analyst I1.000.000.000.00 Accountant0.001.001.001.00 Senior Finance Technician1.001.001.001.00 Finance Technician I/II1.001.001.001.00 Finance Technician (*Y-Rated )0.500.500.500.50 Senior Office Assistant1.000.000.000.00 Administrative Technician0.001.001.001.00 Information Systems Technician I/II1.001.001.001.00 Network Systems Coordinator1.001.001.001.00 Sub-Total11.5011.5011.5011.50 PUBLIC SAFETY Police ServicesAdministrative Analyst I1.001.000.000.00 Administrative Analyst II0.000.001.001.00 Administrative Aide1.001.001.001.00 Administrative Technician0.000.000.001.00 Office Assistant I/II2.002.002.002.00 Neighborhood Resources Tech I/II 0.000.002.002.00 (*Y-Rated) Community Safety Assistant2.002.000.000.00 Sub-Total6.006.006.007.00 DisasterSenior Administrative Analyst0.330.330.000.00 Preparedness Assistant to the City Manager0.000.000.330.33 Sub-Total0.330.330.330.33 UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN CITY POSITIONS Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated PositionsPositionsPositionsPositions DepartmentClassification Fire ServicesSenior Office Assistant1.001.001.001.00 Sub-Total1.001.001.001.00 TRANSPORTATION Public WorksPublic Works Director1.001.001.001.00 Administration Public Works Manager1.001.001.001.00 Administrative Technician1.001.001.001.00 Secretary1.000.000.000.00 Office Assistant I/II0.451.451.451.45 Sub-Total4.454.454.454.45 HEALTH & WELFARE EnvironmentalAssistant to the City Manager0.000.000.340.34 Programs Environmental Specialist1.001.000.000.00 Environmental Coordinator0.000.000.750.75 Environmental Technician1.001.001.001.00 Administrative Aide0.001.000.500.50 Office Assistant I/II0.500.000.000.00 Sub-Total2.503.002.592.59 Waste MgmtAssistant to the City Manager0.000.000.330.33 Environmental Coordinator0.000.000.250.25 Senior Administrative Analyst0.330.330.000.00 Administrative Aide0.000.000.500.50 Sub-Total0.330.331.081.08 Housing Community Development Director0.200.000.000.00 Programs Housing Specialist1.001.001.001.00 Administrative Analyst II0.000.000.750.75 Administrative Analyst I1.000.750.000.00 Secretary0.500.500.000.00 Administrative Technician0.000.000.500.50 Office Assistant I/II0.300.000.000.00 Sub-Total3.002.252.252.25 CULTURE & LEISURE Heritage & Parks & Community Svcs Director 0.000.250.250.25 Cultural Arts Heritage & Cultural Arts Manager1.001.000.900.90 Heritage Center Director1.001.001.001.00 Recreation Coordinator1.000.800.800.80 Recreation Technician0.000.000.400.40 Sub-Total3.003.053.353.35 Parks &Parks & Community Svcs Director 1.000.500.500.50 CommunityAsst. Parks & Community Services Dir.1.001.001.001.00 Services Heritage & Cultural Arts Manager0.000.000.100.10 Recreation Supervisor2.002.002.002.00 Recreation Coordinator5.005.205.205.20 Graphic Design and Comm Coordinator0.000.001.001.00 Administrative Aide1.001.001.001.00 Senior Office Assistant2.002.002.002.00 Office Assistant I/II1.601.851.851.85 UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN CITY POSITIONS Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated PositionsPositionsPositionsPositions DepartmentClassification Recreation Technician2.002.001.601.60 Sub-Total15.6015.5516.2516.25 ParksParks & Community Svcs Director 0.000.250.250.25 & FacilitiesParks & Facilities Dev. Manager1.001.001.001.00 Management Parks & Facilities Dev. Coordinator1.001.001.001.00 Sub-Total2.002.252.252.25 COMMUNITY DEVELOPMENT CommunityCommunity Development Director0.801.001.001.00 DevelopmentAsst. Director of Community Dev.0.000.001.001.00 Planning Manager1.001.000.000.00 Principal Planner1.001.001.001.00 Senior/Associate Planner1.001.001.001.00 Assistant Planner1.001.001.001.00 Senior Code Enforcement Officer1.001.001.001.00 Code Enforcement Officer1.001.001.001.00 Administrative Analyst II0.000.000.250.25 Administrative Analyst I0.000.250.000.00 Secretary1.501.501.001.00 Administrative Aide0.000.001.001.00 Office Assistant I/II2.152.452.452.45 Chief Building Official0.000.001.001.00 Building Official1.001.000.000.00 Senior Plan Checker1.001.000.000.00 Plan Check Engineer0.001.001.001.00 Permit Technician 1.001.002.002.00 Administrative Technician1.001.000.500.50 Sub-Total14.4516.2016.2016.20 EngineeringCity Engineer1.001.001.001.00 Senior Civil Engineer3.002.002.002.00 Public Works Trans/Ops Manager0.001.001.001.00 Assistant Civil Engineer1.001.000.000.00 Associate Civil Engineer0.000.001.001.00 Administrative Analyst II0.000.001.001.00 Administrative Analyst I1.001.000.000.00 Public Works Technician I/II 0.001.001.001.00 (Limited-Term) Public Works Inspector 2.002.002.002.00 Sub-Total8.009.009.009.00 Economic Dev Economic Development Director1.000.000.000.00 Economic Dev Dir/Public Information Officer0.001.001.001.00 Administrative Analyst II0.001.001.001.00 Senior Office Assistant0.000.500.500.50 Office Assistant I/II0.500.000.000.00 Sub-Total1.502.502.502.50 GRAND TOTAL - ALL CITY POSITIONS81.5086.0087.0088.00 UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN CONTRACT POSITIONS Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated PositionsPositionsPositionsPositions DepartmentClassification GENERAL GOVERNMENT Bldg MgmtLandscape Foreman0.660.660.660.66 (MCE)Landscape Laborer I0.820.820.680.68 Sub-Total1.481.481.341.34 PUBLIC SAFETY Police ServicesCommander1.001.001.001.00 Lieutenant2.002.002.002.00 Sergeant - Training1.001.001.001.00 Sergeant - Patrol4.004.004.004.00 Sergeant - Investigations3.003.003.003.00 Sergeant - Traffic1.001.001.001.00 Officer - Patrol27.0027.0027.0028.00 Officer - Investigations6.006.006.006.00 Officer - Traffic3.003.003.003.00 Officer - School 2.002.002.002.00 Secretary II1.001.001.000.00 Sheriff's Technician2.002.002.002.00 Sub-Total53.0053.0053.0053.00 Disaster CERT Coordinator0.000.000.130.13 Preparedness Emergency Prep & Comm Outreach Mgr0.130.130.130.13 Sub-Total0.130.130.260.26 Fire ServicesLandscape Foreman (MCE)0.040.040.040.04 Landscape Laborer I (MCE)0.150.150.150.15 Landscape Laborer II (MCE)0.060.060.060.06 Landscape Laborer III (MCE)0.130.130.130.13 Firefighter/Paramedic12.0012.0012.0012.00 Fire Engineer12.0012.0012.0012.00 Fire Captain12.0012.0012.0012.00 Fire Marshal0.180.130.130.13 Deputy Fire Marshal1.001.001.001.00 Plans Checker0.180.130.130.13 Code Compliance Officer1.001.001.001.00 Sub-Total38.7438.6438.6438.64 TRANSPORTATION Public WorksMaintenance Superintendent 1.001.001.001.00 Administration Sub-Total1.001.001.001.00 Street MaintLandscape Foreman0.150.150.190.19 (MCE)Landscape Laborer I0.410.410.410.41 Landscape Laborer II0.150.150.190.19 Landscape Laborer III1.101.101.201.20 Sub-Total1.811.811.991.99 Street TreeLandscape Foreman0.070.070.070.07 MaintenanceLandscape Laborer I0.200.200.200.20 (MCE)Landscape Laborer II0.110.110.110.11 Landscape Laborer III0.320.320.580.58 Sub-Total0.700.700.960.96 UPDATED FISCAL YEAR 2012-2013 POSITION ALLOCATION PLAN CONTRACT POSITIONS Adopted Updated 2010-2011 2011-2012 2012-2013 2012-2013 Allocated Allocated Allocated Allocated PositionsPositionsPositionsPositions DepartmentClassification Street LandscapeLandscape Foreman 0.820.820.820.82 MaintenanceLandscape Laborer I2.492.492.192.19 (MCE)Landscape Laborer II2.072.072.072.07 Landscape Laborer III1.961.962.052.05 Sub-Total7.347.347.137.13 CULTURE & LEISURE Library ServicesLandscape Foreman0.260.260.210.21 Landscape Laborer I0.160.160.160.16 Sub-Total0.420.420.370.37 Heritage & Landscape Foreman0.050.030.070.07 Cultural ArtsLandscape Laborer I0.190.110.210.21 Landscape Laborer II0.160.070.070.07 Landscape Laborer III0.190.000.000.00 Sub-Total0.590.210.350.35 Park MaintenanceLandscape Foreman 0.940.980.980.98 (MCE)Landscape Laborer I3.833.913.983.98 Landscape Laborer II2.142.232.292.29 Landscape Laborer III2.032.242.852.85 Sub-Total8.949.3610.1010.10 COMMUNITY DEVELOPMENT CommunityBuilding Inspector4.204.506.006.00 DevelopmentPlan Checker0.600.250.250.25 Sub-Total4.804.756.256.25 GRAND TOTAL - CONTRACT POSITIONS118.95118.84121.39121.39 DUBLIN POLICE SERVICES Contract Staffing Chart* Assistant Sheriff 10% On-Site Commander/ Chief of Police (1-Commander) Operations Administration/ Investigations (1-Lieutenant) (1-Lieutenant) Patrol Narcotics Investigations Reserve Officers (4-Sergeants) Investigation (1-Sergeant) (1-Sergeant) (26 Officers) (4-Detectives) (2-Detectives) Property/Evidence Crime Prevention Administration/ Traffic Technician (1-Sergeant) Training (1-Sergeant) (1-Sergeant) (3-Officers) (1-Technician) (2-Officers) (1-Technician) School Resource EXHIBIT B Officer * FY 2012-2013 (2-Officers) Proposed September 18, 2012 6 RESOLUTION NO. - 12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * AMENDING THE SALARY PLAN FOR FULL-TIME PERSONNEL WHEREAS, in accordance with the City’s Personnel System Rules, the City Council adopted Resolution No. 92-11 and subsequent resolutions which comprise the Salary Plan for full-time personnel. NOW, THEREFORE, BE IT RESOLVED that the classification of Public Works Technician I/Technician II shall be covered under Article I, Section B of the Salary Plan; and BE IT FURTHER RESOLVED that the following positions shall be paid an hourly rate within the following salary range with the exclusion of any Performance Pay Adjustment granted in accordance with the adopted Personnel Rules: Public Works Technician I $5,407 - $6,760 ($31.1942 - $39.0000) Public Works Technician II $5,948 - $7,435 ($34.3154 - $42.8942) BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan for the City of Dublin; and that the changes contained herein shall be effective September 18, 2012. th PASSED, APPROVED AND ADOPTED this 18 day of September, 2012. AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: _______________________________________ City Clerk ATTACHMENT ??