Loading...
HomeMy WebLinkAbout7.3 Emerald Glen Pk Bldg Planor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT STAFF REPORT CITY COUNCIL September 18, 2012 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' CITY CLERK File #215 -30 Proposed Building Plan for Emerald Glen Park Prepared by Paul McCreary, Parks and Community Services Director EXECUTIVE SUMMARY: The Emerald Glen Park Master Plan envisions two public buildings: a Recreation and Aquatic Complex and a Community Center. The 2012 -2017 Capital Improvement Program includes funding to restart the design process for the Recreation and Aquatic Complex which was suspended in 2009 due to the downturn in the economy. The City Council will consider a revised building plan that combines the remaining facilities planned for Emerald Glen into one building totaling 51,360 square feet (sf) that would be constructed in three phases, with Phase I being completed in 2015. The City Council will also consider whether to defer some of the improvements proposed for Phase I to advance the next phase of Fallon Sports Park. FINANCIAL IMPACT: It is estimated that, at the build -out of the Eastern Dublin Specific Plan Area, the Public Facilities Fee program will have generated $34.7 million toward development of the facilities planned at Emerald Glen as follows: Community and Recreation Facilities Fee $28.5 million Aquatic Center Fee $5.5 million Community Park Improvements Fee $0.7 million Total Project Funding at Build -out $34.7 million In addition, the City has $1.5 million in a designated General Fund reserve for construction of the Natatorium. In total, the funding the City collects over time for the project will be $36.2 million (in 2012 dollars). The adopted budget in the 2012 -2017 Capital Improvement Program for Phase I of the Recreation and Aquatic Complex is $22.5 million. If the City Council approves the proposed building plan with the Natatorium in the first phase, the $1.5 million in the General Fund designated reserve would need to be appropriated to the project budget for Phase I, increasing it to $24.0 million. Page 1 of 6 ITEM NO. 7.3 RECOMMENDATION: Staff recommends the City Council receive the Staff and consultant presentations and approve the proposed building and phasing plan as presented by Staff. Submitted B Reviewed By Director of Parkland Assistant City Manager Community Services DESCRIPTION: The Emerald Glen Park Master Plan (Attachment 1) envisions two public buildings: a Recreation and Aquatic Complex as well as a Community Center. The 2012 -2017 Capital Improvement Program includes funding to restart the design process for the Recreation and Aquatic Complex, which was suspended in 2009 due to the downturn in the economy. At the direction of the City Council, Staff has worked with the Dahlin Group to prepare an update to the building and phasing plan for Emerald Glen Park. As proposed, the remaining facilities planned for Emerald Glen Park (Recreation and Aquatic Complex, Natatorium and Community Center) would be combined into one building totaling 51,360 square feet (sf) that would be constructed in three phases, with Phase I being completed in 2015 (if design resumes in September 2012). The original building plan envisioned 62,735 sf; however, based on the standards established in the Park and Recreation Master Plan, the 51,360 sf that is proposed will meet the needs of the City's population at build -out. Combining the buildings into one reduces the number of public counters and staffing needed to operate separate facilities, thus minimizing the ongoing staffing and operational costs in the future. This is also a more efficient and effective use of the Public Facility Impact Fees. Reducing the need to construct duplicate spaces such as the lobbies, reception and administrative spaces allows Staff to focus the project budget more on enhancing the other state -of- the -art features desired by the community. Proposed Building Program and Phasing In approaching the updated plan, the guiding principle was to focus on the aquatics facilities earlier in the development of the facility and ensure the first phase has a state -of- the -art feel. The greatest facility need the City is facing is aquatics. The current Swim Center is 40 years old and the community has no competitive swimming facility that meets today's standards for effective training and competition. The current facility is in need of major modernization that cannot be done without an alternate facility in place for aquatic programs during the renovation, which would likely happen over two swim seasons. Another reason to focus on the aquatic facilities first is that the City currently has access to a sufficient number of existing facilities, such as gymnasiums and multi - purpose spaces that have been planned for the Recreation and Aquatic Complex, and therefore could be deferred to future phases. In June of 2012, voters approved a Dublin Unified School District (DUSD) bond measure for new facilities. One of the facilities included in the bond was a competitive swimming facility for Dublin High School (DHS). Therefore, in order to not develop duplicate facilities, Staff began discussions with DUSD to determine the vision for the proposed pool at Dublin High School and how it relates to the Emerald Glen Recreation and Aquatic Complex. Based on those Page 2 of 6 discussions, it is likely the new DHS competitive pool will be located on the Dublin Swim Center site, although no decisions have been made and no formal agreement is in place. The new pool at the Dublin Swim Center site would be able to accommodate the competitive swimming needs of the school and the community. Thus the competitive swimming pool has been eliminated from the proposed Emerald Glen building plan. Following is a summary of the proposed building and phasing plan for Emerald Glen Park: Phase 1 (27,230 square feet) (Attachment 2) • Indoor pool for year round lessons, lap swim, exercise and recreational swim • Outdoor shallow beach entry pool with a water playground for seasonal use • Outdoor waterslide with splash down pool for seasonal use • Multi- purpose room that is dividable for party rentals and classes • Locker Rooms with showers, changing areas and restrooms • Special Need /Unisex Restrooms • Lobby and Reception Area • Administrative Offices • First Aid and Lifeguard Rooms • Aquatic Storage, Mechanical and Chemical Rooms Phase 11(10,690 square feet) (Attachment 3) • Outdoor pool for seasonal lessons, lap swim, exercise and recreational swim • Game Room • Fitness Room with cardio exercise machines • Group Exercise / Dance Studio • Locker Rooms with showers, changing areas and restrooms • Special needs changing room • General Building Receiving, Maintenance and Storage Spaces Phase 111(13,440 square feet) (Attachment 4) • Gymnasium with one full size court (same size as Stager Community Gym) • Preschool with two classrooms, support spaces and outdoor play area (replaces modular building) • Multi- Purpose Room for classes that use mats (tumbling, gymnastics, martial arts, etc.) The proposed building plan primarily differs from the existing plan since the Natatorium has been moved to from the future phase to Phase I, and the fitness components have been moved to later phases. In addition the Natatorium would be partially funded by the Public Facility Fee program, rather than funded fully by the General Fund. This was primarily accomplished by consolidating the facilities and reducing duplicated spaces, and by eliminating the 150 -seat social hall that was planned for the Community Center. In recommending the elimination of the social hall, Staff would point out that the City already has several rooms available for rental by the community. While the Shannon Community Center is well utilized, the Dublin Senior Center has a consistent vacancy rate on weekends. The Recreation Complex would have a party room poolside that would be slightly larger than the Regional Meeting Room and available for rental. The Natatorium building would garner more use as a community facility than a 150 -seat social hall, and have a greater potential to generate Page 3 of 6 revenue than a social hall. Additionally a traditional social hall for weddings, anniversaries, etc., would not fit into the feel of the proposed Recreation and Aquatic Complex. Option to Reduce Cost of Phase I and Re- Allocate Budget to Fallon Sports Park In preparing the proposed Building Plan for Emerald Glen Park, Staff has taken into consideration the desire of the City Council to consider reducing the scope of Phase I of the Recreation and Aquatic Complex in order to advance the next phase of improvements at Fallon Sports Park. The City Council could choose to defer the outdoor pools, water playground and waterslides to a future phase. This option would reduce the total project cost for Phase I by $3.1 million and result in the following amenities for Phase L Amenities in Reduced Option for Phase 1(26,550 square feet) • Indoor pool for year round lessons, lap swim, exercise and recreational swim • Multi- purpose room for party rentals and classes that can be divided • Locker Rooms with showers, changing areas and restrooms • Lobby and Reception Area • Administrative Offices • First Aid and Lifeguard Rooms • Storage, Mechanical and Chemical Rooms If the City Council is inclined to reduce the scope of Phase I of the Recreation and Aquatic Complex to advance funding for improvements at Fallon Sports Park, then Staff recommends focusing on completion of the soccer complex and the installation of two synthetic turf soccer fields with minimal improvements, and deferring the baseball field to the next phase of the park. The primary reason to focus on the soccer fields is that it would create a unique tournament destination and accommodate year -round use. Following is a summary of the proposed improvements for a mini -phase of the Lower Terrace at Fallon Sports Park. Improvements for potential Mini -Phase of Fallon Sports Park • Two synthetic turf soccer fields (65x110 and 80x110) with warm -up area and utility stubs for future field lighting • Restroom Building with utility connections • Pedestrian circulation to existing soccer fields • Pedestrian circulation around new soccer fields with pathway lighting • Grading of dirt area for future parking lot and use for overflow parking for tournaments • Grading and erosion control for future landscape areas Based on the consultant's cost estimate from December 2011, Staff estimates this mini -phase would cost $5.2 million, of which $1.6 million is attributable to the increased costs to install synthetic turf and would need to come from a source other than Public Facility Fees. Even with the savings from reducing the first phase of the aquatic facility, the Fallon Sports Park project could not move forward until funding has been identified for the shortfall. If this was the City Council's desire, Staff would re- evaluate the schedule and available funds for Fallon Sports Park as the CIP is updated in the spring. Once funding has been identified it would take approximately two years to design and construct the improvements. Page 4 of 6 Recommendation from Parks and Community Services Commission On August 20, 2012, the Parks and Community Services Commission reviewed the proposed building and phasing plan as presented by Staff. Attachment 5 is a draft copy of the minutes related to the discussion of the building plan. The Commission also received testimony from a Board Member from Dublin United Soccer League. The Commission voted 4 -0 -0, with Commissioners Boboc and Jones absent, to recommend to the City Council the Reduced Option for Phase I of the proposed building plan in order to reallocate funding to the next phase of improvements at Fallon Sports Park. In addition the Commission requested that when design of the lower terrace begins that spectator seating be addressed at the existing and the future soccer fields. Summary In developing the proposed Building Plan for Emerald Glen Park, Staff has worked with the architect, landscape architect and had discussions with the School District. The City is in desperate need of new and modernized aquatic facilities. The proposed building plan focuses on those amenities as they are of greater need now to the community than multi - purpose spaces, gymnasium or sports fields. As a result, Staff recommends the City Council adopt the proposed building program without reducing the scope of Phase I of the Recreation and Aquatic Complex in order to advance the next phase of Fallon Sports Park. Staff recommends not downsizing the aquatic facilities in the first phase because the synergy created by joining together the indoor pool with the outdoor recreational amenities creates an opportunity to provide the best, most comprehensive set of aquatic programs available to all community members. It also meets the City Council Strategic Goal of developing a state- of -the- art recreation /aquatic complex. The family aquatic features such as the water playground, slides and beach entry pool will also improve the cost recovery rate for the facility. The City's aquatic consultant has been compiling revenue and expenditure data from California municipalities for years and has found that cost recovery for a facility with only an instructional or competitive pool is around 50 -60 %, while cost recovery for an aquatic facility with the addition of interactive amenities increases by 20 -30% more. Keeping the outdoor recreational pools will be the key to create a facility that appeals to the entire community. For instance the zero entry depth or beach style entry pool is ideal for seniors and young children, as well as people with disabilities or mobility challenges. It allows for patrons to slowly enter a pool and adjust to the water without the fear of jumping in or the difficulties of using a step ladder. Children are able to find a water depth which is very comfortable, whether it be ankle deep, knee high or to the waist. In reviewing sports field use, although the City has only two synthetic turf soccer fields, there is a surplus of natural turf soccer fields and baseball diamonds available in Dublin. Based on field rental permit data, some of these fields are vacant even during peak seasons and on game days. However, when the natural turf fields are closed for the annual maintenance period from December 15 to March 1, Dublin United Soccer indicates there are not a sufficient number of soccer fields available to meet the needs of their competitive soccer program. Page 5 of 6 Until the funding becomes available to install the additional synthetic turf fields, one temporary solution would be to make Soccer Fields 5 and 6 at the Dublin Sports Grounds available during the annual maintenance closure (except during rain events). This has been done on a limited basis in the past to accommodate tryouts and other one -time events. These fields have lighting and are playable after dark. Staff would develop alternative maintenance schedules for these fields to make them available during the entire maintenance closure. NOTICING REQUIREMENTS /PUBLIC OUTREACH: A public meeting notice was sent to the residences neighboring Emerald Glen Park, the Parks and Community Services Commission, as well as the presidents of the Dublin Green Gator Swim Team, Dublin Little League, and Dublin United Soccer League. ATTACHMENTS: 1. Existing Emerald Glen Park Master Plan 2. Phase 1 Site Plan 3. Phase 1 and 2 Site Plan 4. Phase 1, 2 and 3 Site Plan 5. Draft Minutes from the August 20, 2012 Parks and Community Services Commission Meeting related to the Emerald Glen Building Plan Page 6 of 6 Lu u] W ° .r w M� 3 0, v - -- No s: I m � ,I � • `w, Q d v W 't r L±4 40 1 _ Z W V, r■ rl (9))! h� ik FI � L S 0 P O I ro � o� fix. � .. Z P a_- UJ H V) a :k w LU V3 w •t ' ° �_ 1 dt � 7L a V Q W r_m � a C3 W , a o W o LD ro (LOU N W 0 O 0 0 \ O O o \\ O O O O 4p p� o � o i 0 0� 0 0� 0 0 0 oo� 0 0 o a\ 0 0 o a\ 0 0 0 0 � 0 0 0 0 0 0 0 Z O a / 1 1 \ \ G L J � 1 �J Y2 1 , W Q CL 0 �.J 0 a o \ OO O O o \\ O O O O 4p 4p / / o / o � 0 0� 0 0� 0 0 0 oo\ 0 0 o a\ 0 0 o a\ 0 0 0 0 0 0 0 0 � C ` o° 0 Z O a / 1 g i iZO 00 i �J s 1 N 06 w CL 0 �.J a 0 pp "t o / o 0 0� 0 0\ o ° ° 0 0 0 0 o a\ 0 0 o a\ 0 0 0 0 � 0 0 o 0 0 0 / / / / / C ` / m °o 0 Z O a / 1 M 06 N w V) 0 �.J PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Drat Minutes related to Proposed Building Plan for Emerald Glen Park CITY OF DUBLIN August 20, 2012 NEW BUSINESS 8.1 Proposed Building Plan for Emerald Glen Park Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Vice Chair Totaro asked if there would be adequate funding available to move forward with Phase I of the project as presented, and Mr. McCreary said yes. Vice Chair Totaro asked about the projected timeline for the build -out of the project. Mr. McCreary explained that the timeline and funding for the build -out of the project would be discussed during the next Capital Improvement Plan (CIP) update. Currently only Phase I of the project has available funding. Future phases will depend on the pace of residential development. Chair A. Elias asked about the location of the spectator section in the Fallon Sports Park Lower Terrace. Mr. McCreary pointed out the proposed spectator section on the diagram. Vice Chair Totaro asked about additional field lighting proposed for the soccer fields in the lower terrace at Fallon Sports Park. Mr. McCreary explained that an amendment to the existing Environmental Impact Report would need to be prepared before additional lighting could be included in the proposed plans. Vice Chair Totaro asked if the project scheduling for the proposed Dublin Swim Center modernization and the proposed building Plan for Emerald Glen Park would be coordinated in order to avoid the absence of a functioning aquatics facility in the City, and McCreary said yes. Vice Chair Totaro asked about the proposed two -year timeline for the potential Mini -Phase of Fallon Sports Park. Mr. McCreary explained that the timeline provides for the design and construction of the improvements, which includes the construction contractor's timeline. He stated that Staff would work towards completing the Mini -Phase as quickly as possible once funding is identified for the project. Cm. Mack asked about the future cost of the $1.6 million estimated for the synthetic turf soccer fields. Mr. McCreary stated that each year there is a potential for the project budget to increase by an applicable cost factor, as determined by outside sources. Cm. T. Elias asked about the maintenance costs of synthetic turf versus grass turf. Mr. McCreary explained that given the capital outlay costs of maintaining synthetic turf, the difference in costs is approximately neutral. Chair A. Elias asked about the timing for the Proposed Building Plan for Emerald Glen Park. Mr. McCreary explained that there are about 15 -18 +/- months remaining for design work and about 24 +/- months anticipated for construction. Chair A. Elias asked how the timing would affect future phases of Fallon Sports Park. Mr. McCreary explained that the subsequent phases of Fallon Sports Park are currently scheduled to begin in the fifth year of the 2012 -2017 CIP. Vice Chair Totaro asked about utilizing the City's General Fund as a resource for the $1.6 million needed to install synthetic turf soccer fields for the potential Mini -Phase of Fallon Sports Park. Mr. McCreary stated that this decision would need to be made by the City Council. Vice Chair Totaro asked if the design of the potential Mini —Phase of Fallon Sports Park could begin prior to securing funding for the remaining construction of the project. Mr. McCreary stated that he would caution against this due to the potential for changes in the Building Codes prior to funding being secured. Mr. James Fulweiller, Dublin United Soccer League (DUSL) Vice President, spoke in favor of moving forward with the potential Mini -Phase of Fallon Sports Park. He stated that he would like the phase to include an adequate spectator seating area. He expressed interest in partnering with the City on financial assistance for the $1.6 million needed to install synthetic turf soccer fields. Mr. Karl Danielson, Project Consultant with the Dahlin Group, introduced himself to the Commission and made himself available for questions. Vice Chair Totaro stated that he supports a reduced option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to Fallon Sports Park. He suggested that Staff work with DUSL on its offer of financial assistance. Cm. Mack asked about the possibility of working with DUSL on its offer of financial assistance. Mr. McCreary stated that the possibility of future discussions exists. Cm. T. Elias stated that he is in favor of a reduced option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to Fallon Sports Park. Chair A. Elias stated that he is not pleased about the further delay of the 90 -foot baseball field. He stated that he recommends reducing the option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to Fallon Sports Park. Chair A. Elias suggested that the proposed Fallon Sports Park Lower Terrace spectator seating area be extended to part of the hillside. In addition, stepped seating should be added to allow unobstructed views of the fields. Mr. McCreary stated that Staff would explore the costs options for an improved seating area. On a motion by Vice Chair Totaro, seconded by Cm. Mack, and by a vote of 4 -0 -0 with Cms. Boboc and Jones absent, the Commission voted to recommend to the City Council the Reduced Option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to the next phase of improvements at Fallon Sports Park.