Loading...
HomeMy WebLinkAbout4.2 DRAFT minutes from 08-20-2012PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN August 20, 2012 The August 20, 2012 Regular Meeting of the Parks & Community Services Commission was called to order at 7:02 PM at the Dublin Civic Center, Dublin, California, by Chair Elias. PLEDGE OF ALLEGIANCE Chair Elias led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present Commissioner Absent: ORAL COMMUNICATIONS T. Elias, Mack, Totaro, A. Elias Boboc,Jones 3.1 OATH OF OFFICE BY CITY CLERK TO NEWLY APPOINTED STUDENT COMMISSIONER, TRISTAN ELIAS Ms. Caroline Soto, City Clerk, administered the Oath of Office to Mr. Tristan Elias. 3.2 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Faye Guarienti reported that the Advisory Committee discussed the spring 2012 quarterly report for Senior Center activities, as well as the Advisory Committee's strategic goals. She noted that for the spring quarter there was a slight increase in volunteer hours and the Senior Center received $1,250 in donations from various sponsors. She informed the Commission of the upcoming Senior Info Fair scheduled for October 6, 2012, and the Spring Fashion Show tentatively scheduled for May 18, 2013. Youth Advisory Committee -None 3.3 PUBLIC COMMENTS -None APPROVAL OF MINUTES -June 18, 2012 Due to a lack of quorum in attendance from the Commissioners that were in attendance at the June 18, 2012 meeting, the approval of minutes was postponed to the meeting of September 17, 2012. WRITTEN COMMUNICATIONS -None Draft P&CSC Meeting Minutes -August 20, 2012 -Page 2 of 6 NEW BUSINESS 8.1 Proposed Building Plan for Emerald Glen Park Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. Vice Chair Totaro asked if there would be adequate funding available to move forward with Phase I of the project as presented, and Mr. McCreary said yes. Vice Chair Totaro asked about the projected timeline for the build-out of the project. Mr. McCreary explained that the timeline and funding for the build-out of the project would be discussed during the next Capital Improvement Plan (CIP) update. Currently only Phase I of the project has available funding. Future phases will depend on the pace of residential development. Chair A. Elias asked about the location of the spectator section in the Fallon Sports Park Lower Terrace. Mr. McCreary pointed out the proposed spectator section on the diagram. Vice Chair Totaro asked about additional field lighting proposed for the soccer fields in the lower terrace at Fallon Sports Park. Mr. McCreary explained that an amendment to the existing Environmental Impact Report would need to be prepared before additional lighting could be included in the proposed plans. Vice Chair Totaro asked if the project scheduling for the proposed Dublin Swim Center modernization and the proposed building Plan for Emerald Glen Park would be coordinated in order to avoid the absence of a functioning aquatics facility in the City, and McCreary said yes. Vice Chair Totaro asked about the proposed two-year timeline for the potential Mini-Phase of Fallon Sports Park. Mr. McCreary explained that the timeline provides for the design and construction of the improvements, which includes the construction contractor's timeline. He stated that Staff would work towards completing the Mini-Phase as quickly as possible once funding is identified for the project. Cm. Mack asked about the future cost of the $1.6 million estimated for the synthetic turf soccer fields. Mr. McCreary stated that each year there is a potential for the project budget to increase by an applicable cost factor, as determined by outside sources. Cm. T. Elias asked about the maintenance costs of synthetic turf versus grass turf. Mr. McCreary explained that given the capital outlay costs of maintaining synthetic turf, the difference in costs is approximately neutral. Chair A. Elias asked about the timing for the Proposed Building Plan for Emerald Glen Park. Mr. McCreary explained that there are about 15-18+/- months remaining for design work and about 24+/- months anticipated for construction. Chair A. Elias asked how the timing would affect future phases of Fallon Sports Park. Mr. McCreary explained that the subsequent phases of Fallon Sports Park are currently scheduled to begin in the fifth year of the 2012-2017 CIP. Vice Chair Totaro asked about utilizing the City's General Fund as a resource for the $1.6 million needed to install synthetic turf soccer fields for the potential Mini-Phase of Fallon Sports Park. Mr. McCreary stated that this decision would need to be made by the City Council. Draft P&CSC Meeting Minutes -August 20, 2012 -Page 3 of 6 Vice Chair Totaro asked if the design of the potential Mini -Phase of Fallon Sports Park could begin prior to securing funding for the remaining construction of the project. Mr. McCreary stated that he would caution against this due to the potential for changes in the Building Codes prior to funding being secured. Mr. James Fulweiller, Dublin United Soccer League (DUSL) Vice President, spoke in favor of moving forward with the potential Mini-Phase of Fallon Sports Park. He stated that he would like the phase to include an adequate spectator seating area. He expressed interest in partnering with the City on financial assistance for the $1.6 million needed to install synthetic turf soccer fields. Mr. Karl Danielson, Project Consultant with the Dahlin Group, introduced himself to the Commission and made himself available for questions. Vice Chair Totaro stated that he supports a reduced option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to Fallon Sports Park. He suggested that Staff work with DUSL on its offer of financial assistance. Cm. Mack asked about the possibility of working with DUSL on its offer of financial assistance. Mr. McCreary stated that the possibility of future discussions exists. Cm. T. Elias stated that he is in favor of a reduced option for Phase I of the proposed building plan for Emerald Glen Parkin order to reallocate funding to Fallon Sports Park. Chair A. Elias stated that he is not pleased about the further delay of the 90-foot baseball field. He stated that he recommends reducing the option for Phase I of the proposed building plan for Emerald Glen Parkin order to reallocate funding to Fallon Sports Park. Chair A. Elias suggested that the proposed Fallon Sports Park Lower Terrace spectator seating area be extended to part of the hillside. In addition, stepped seating should be added to allow unobstructed views of the fields. Mr. McCreary stated that Staff would explore the costs options for an improved seating area. On a motion by Vice Chair Totaro, seconded by Cm. Mack, and by a vote of 4-0-0 with Cms. Boboc and Jones absent, the Commission voted to recommend to the City Council the Reduced Option for Phase I of the proposed building plan for Emerald Glen Park in order to reallocate funding to the next phase of improvements at Fallon Sports Park. PUBLIC HEARING 6.1 Amendments to Master Fee Resolution Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. Cm. Mack expressed concern about the increased fee for the Spring Eggstravaganza event due to other financial obligations parents have at Easter time. Draft P&CSC Meeting Minutes -August 20, 2012 -Page 4 of 6 Vice Chair Totaro asked about the potential for the increased fees to jeopardize sufficient registrations for some classes. Ms. Cronin stated the increased fees will jeopardize classes because the increases are straightforward, conservative and remain a value in the market. Chair A. Elias asked about the fee increase for Preschool classes. Ms. Cronin explained that the increase is due to increased part-time staff and facility costs. Vice Chair Totaro asked why the Senior Center does not have anon-resident drop-in fee. Ms. Cronin explained that verifying residency during drop-in activities would be difficult to regulate and Staff does not want to discourage visitors from drop-in participation. Chair A. Elias opened the floor for the Public Hearing. Ms. Faye Guarienti, Dublin resident, commented that Senior Center drop-in activity fee should be rounded to $1.00 or $2.00, where feasible, in order to eliminate the hassle of dealing with quarters. Seeing none, Chair A. Elias closed the floor for the Public Hearing. On a motion by Cm. Mack, seconded by Cm. T. Elias, and by a vote of 4-0-0 with Cms. Boboc and Jones absent, the Commission voted to adopt the Resolution approving a Master Fee Schedule for Parks and Community Services Department Programs and Services. NEW BUSINESS 8.2 Spring 2012 Quarterly Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. vice Chair Totaro stated that it is good to see the attendance at the Senior Center increasing. He asked about the low attendance for the Velocity and Rockin' Jump activities. Ms. Cronin explained that off-site contractors sometimes combine the registration received through the City of Dublin with registration received through their facilities; therefore, the low numbers do not indicate that the activity was not successful. Vice Chair Totaro asked about the 2010 attendance for Recreational Swimming in comparison to the 2012 attendance. Mr. McCreary stated that prior to budget cuts; the Swim Center opened during spring break of each year. In 2011 and 2012, the Swim Center opened in May, with Recreational Swimming starting at the end of May. Vice Chair Totaro asked about the possibility of the Swim Center opening during spring break in 2013. Mr. McCreary stated that at the time of the cuts there was not sufficient attendance to offset the additional cost. Staff will monitor should demand for spring recreational swimming increase. Vice Chair Totaro asked about the low attendance for the American Red Cross Water Safety Instructor class. Ms. Cronin stated that Staff would continue to look at ways to increase the number of registrants for this course. Draft P&CSC Meeting Minutes -August 20, 2012 -Page 5 of 6 8.3 "splatter" Update Ms. Ann Mottola, Heritage and Cultural Arts Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Mack asked about the event sponsors. Ms. Mottola explained that many wineries are sponsoring the event by waiving the per bottle charge for the wine tastings. In addition there are numerous media sponsors. Cm. Mack asked about the list of participating food trucks for the event. Ms. Mottola stated that the list is currently being tabulated and will be posted on the website by the end of the week. Vice Chair Totaro stated that the event looks great. He asked if the marketing for the event was done by Staff. Ms. Mottola stated that most of the marketing was provided by Staff, with the exception of the mobile phone application. Vice Chair Totaro stated that there seems to be a lack of participation in the event from Dublin-based restaurants. Ms. Mottola stated that Staff approached the Dublin-based restaurants first and found that many were not setup to staff this type of event. She indicated Staff will continue to pursue Dublin restaurants and be as flexible as possible to encourage participation. Vice Chair Totaro asked if parking would be an issue during the fireworks display. Mr. McCreary stated that there would be designated parking areas for the event as was done for the City's 25th Anniversary fireworks show and concert. Cm. T. Elias stated that it sounds like it will bean awesome event. Chair A. Elias stated that it looks like a great event. He asked if the wineries would be allowed to sell bottles of wine at the event. Ms. Mottola stated that the participating wineries would be allowed to sell wine at a specified location a short distance from the tasting area. Chair A. Elias asked about the location of the 'SPLAY-demonium' activity. Ms. Mottola stated that the activity would take place on a grass field with water-based paints, and the sports fields would be avoided. UNFINISHED BUSINESS -None OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Mack informed the Commission of the Dublin Senior Foundation fundraising Pasta Feed on September 14, 2012, at the Dublin Senior Center. Mr. McCreary and Ms. Cronin provided program and project updates. ADJOURNMENT Draft P&CSC Meeting Minutes -August 20, 2012 -Page 6 of 6 Being no further business, the meeting adjourned at 8:53 PM. Respectfully submitted, Rhonda Franklin Administrative Aide APPROVED: Chairperson