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HomeMy WebLinkAbout8.2 2012-2014 P@CS Work Plant G ti i9~/~~-~-~ ~sz ~~'~1~~ AGENDA STATEMENT ``c~~~y1 ~ PARKS AND COMMUNITY SERVICES COMMISSION FOR MEETING DATE: September 17, 2012 SUBJECT: Parks and Community Services Work Plan, 2012-2014 Report by Paul McCreary, Parks and Community Services Director ATTACHMENTS: None RECOMMENDATION: Receive report FINANCIAL STATEMENT: None DESCRIPTION: In December 2010 the City Council approved modifications to the Strategic Plan and Goals and Objectives process. The result is the development of an annual work plan with activities that are generated in a way that is mindful of the City Council's adopted Strategic Plan, and the City's Mission, Vision and Values. Funding for the identified strategic goals is then incorporated into the annual budget. This approach ensures the Strategic Plan is driving the budget and that funding allocations are aligned with the City Council's overarching strategic priorities. Those priority initiatives that are more routine-in-nature and do not fit into the Strategic Plan are incorporated into the City Manager's Annual Work Plan, from which the City Departments derive individual Work Plans. These work plans are in addition to the existing operational and programmatic responsibilities for the Department. This report contains a review of the Department Work Plan items relevant to the Parks and Community Services Commission for the two-year budget cycle. PROJECTS DURING FISCAL YEAR 2012-2013 Expand options available as part of the Camp Connector Program The Parks and Community Services Strategic Plan identified the need to provide more full-day camp programs when school is out of session. Staff will continue to expand the number of options available as part of the Camp Connector program, which provides supervision between morning and afternoon specialty camps. This provides customers with more alternatives and camp experiences that can be better tailored to individual interests. COPIES TO: ITEM NO.: 8.2 G:\PARKS COMMISSION\AGNDSTMT\2012\9-17 Item 8.2 Parks and Community Services Work Plan.doc Expand Customer Service Office Hours at the Shannon Community Center Currently the Shannon Community Center has office hours Monday through Friday, from 8:00 a.m. to 5:00 p.m. In an effort to better meet the needs of working adults the Shannon Community Center will be the site of a pilot program to expand office hours on Thursday evenings and Saturday mornings. Expand Saturday programs to include use of the preschool classrooms at Shannon and Emerald Glen The Parks and Community Services Strategic Plan stressed the importance of providing more programs on Saturdays for working families. The City has four preschool classrooms that traditionally have only been used for preschool activities on the weekdays. This new program will provide new recreational experiences for preschool aged children who cannon participate in the traditional weekday program. Develop and implement Parks and Community Services Marketing and Promotions Plan This project provides funding to conduct a statistically valid marketing research survey to inform the development of an annual Marketing and Promotions Plan. The data would also be used to inform the update of the Department Strategic Plan during the following fiscal year. The annual Department Marketing Plan would include strategies and recommendations related to branding, key messaging and promotional techniques including Print Media, Mobile Technologies, and Internet, Social Media, Streaming Video, Email and media buys. Identify funding sources to sustain the demand for the Youth Fee Assistance Program The City coordinates a youth fee assistance program to promote participation in Department programs by youth whose families have economic challenges. The program is funding with private donations and since inception demand has outpaced the available funding. Staff will develop alternatives to better sustain the program. Update the Public Facility Impact Fee Program The City has a Public Facility Impact Fee Program that funds construction of parks and public facilities to serve the needs of new development in Dublin. The program was last updated in 2002. Since then land and construction costs have changed significantly and therefore a new update is necessary to address cost changes and the addition of development that was not considered in the last update. Develop a Health and Wellness Task Force to create a healthy city blueprint/plan In recent years the City has made strides in planning for a healthy community. This included updating planning guidelines and regulations for new development, and looking at human and social services. This Task Force would focus on another area that supports healthy living including physical activity, wellness and nutrition. The Task Force would include broad representation by residents, public/private organizations, and local associations that would identify community needs for physical activity, wellness and nutrition. The Task Force would identify existing resources and services in this area, gaps in service and a plan for leveraging the resources to better impact health and wellness in the community. Explore Opportunities for a Dog Park in eastern Dublin This study will develop a prototype for a future dog park. The prototype will be used to determine where in the City's park system that a dog park could be constructed in the future. 2of3 Coordinate the following Improvement Projects • Restart design of the Recreation and Aquatic Complex at Emerald Glen Park • Complete construction of Positano Hills Park and assume maintenance • Complete construction of Schaefer Ranch Park and assume maintenance • Complete design and begin construction of Passatempo Park • Complete design and begin construction of the Shannon Park Water Play Area. • Complete design and begin construction of Phase I of the Public Safety Complex • Complete design and begin construction of the Maintenance Facility • Complete Dublin Civic Center ADA and conference room modifications • Coordinate with DSRSD on expansion of recycled water for irrigation systems to Kolb, Stagecoach and Alamo Creek Parks PROJECTS DURING FISCAL YEAR 2013-2014 Update the Parks and Community Services Strategic Plan The Strategic Plan was adopted by the City Council in November 2008. Although it is a ten-year plan, it was recommended the Strategic Plan be updated every five years as Dublin is a growing and changing community. This will help ensure the Department continues to be focused on developing programs, services and facilities that best meet community needs. Conduct a survey of Department programs and assets to identify things that can be valued and sponsored by other entities In an effort to identify new sources of revenue to support existing programs and services, Staff will conduct a survey of City assets and programs within the Parks and Community Services Department that could be sponsored in some manner. The purpose of this effort is to create a strategic approach to sponsor contacts and ensure a consistent value model is applied to sponsorship opportunities. Complete the following improvement projects • Complete design and begin construction of the Recreation and Aquatic Complex • Complete construction of the Shannon Park Water Play Area • Complete construction of Passatempo Park and assume maintenance • Complete construction of Phase I of the Public Safety Complex • Complete construction of the Maintenance Facility • Complete the expansion of the Central Irrigation System to existing parks • Begin design of the neighborhood park in Jordan Ranch RECOMMENDATION: Staff recommends the Parks and Community Services Commission receive the report. 3 of 3