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HomeMy WebLinkAbout4.1 DRAFT minutes from 09-17-2012 e • PARKS AND COMMUNITY SERVICES COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN September 17, 2012 The September 17, 2012 Regular Meeting of the Parks & Community Services Commission was called to order at 7:02 PM at the Dublin Civic Center, Dublin, California, by Chair A.Elias. PLEDGE OF ALLEGIANCE Chair A.Elias led the Pledge of Allegiance. ROLL CALL Commissioners (Cm.) Present: T.Elias, Jones, Mack, Totaro, A.Elias Commissioner Absent: Boboc ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Lee Sandeman reported that the Advisory Committee discussed the progress on meeting its Strategic Goals and Objectives, and the appointments to the 2013 Annual Dublin Car Show subcommittee. She informed the Commission of upcoming events at the Senior Center. Youth Advisory Committee Cm. T.Elias reported that at the last Advisory Committee meeting a representative of the Alameda County Tobacco Control Program presented an informational presentation on the Surgeon General's Report on Youth and Tobacco. He further reported that the Advisory Committee assigned subcommittees for participation at the various City-sponsored events throughout the year, and discussed teen-focused promotional techniques for the new "splatter" festival. 3.2 PUBLIC COMMENTS—None APPROVAL OF MINUTES 4.1 June 18, 2012 On a motion by Cm. Jones, seconded by Cm. Mack, and by a vote of 3-0-2, with Cm. Boboc absent, the Commission voted to approve the minutes of June 18, 2012 as presented. Cm. T.Elias and Vice Chair Totaro abstained from the vote as they were not in attendance at the June 18, 2012 meeting. 4.2 August 20, 2012 On a motion by Cm. Mack, seconded by Vice Chair Totaro, and by a vote of 4-0-1, with Cm. Boboc absent, the Commission voted to approve the minutes of August 20, 2012 as presented. Cm. Jones abstained from the vote as he was not in attendance at the August 20, 2012 meeting. WRITTEN COMMUNICATIONS— None P&CSC Meeting Minutes Draft—September 17, 2012—Page 2 of 4 PUBLIC HEARING—None UNFINISHED BUSINESS— None NEW BUSINESS 8.1 Parks and Community Services Strategic Plan Annual Report Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented_the specifics of the item as outlined in the Staff Report. Cm. Jones asked if there would be a cell phone application for the "splatter" event, and Mr. Paul McCreary, Parks and Community Services Director, said yes. Cm. Jones asked if the Dublin Sister City Association would continue its plans for an international soccer tournament at Fallon Sports Park. Mr. McCreary stated he was unsure; however the Association had discussed the potential to invite the sister cities for Pleasanton and Livermore in the future to broaden the pool of teams. Cm. Jones asked about the status of the Senior Center's Trips and Tours program. Mr. McCreary stated that there is participation in the program; however, the registration numbers indicate that the trips are not as popular as they had been in the past, which could be due to the increased registration costs. Vice Chair Totaro asked about the accomplishments included in the report. Ms. Cronin stated that the accomplishments summarize the projects and programs completed by Staff that meet the objectives of the Strategic Plan. Vice Chair Totaro asked if a mid-range update to the ten-year Strategic Plan was on the horizon. Mr. McCreary stated that Staff is planning to update the Strategic Plan in Fiscal Year 2013-2014. Cm. Mack suggested that the City seek grants that can be utilized for programs that provide transportation assistance for seniors. Mr. McCreary stated that such programs are encouraged to apply for Community Development Block Grants that are available through the City. Chair A.Elias asked how the priorities for meeting Strategic Plan objectives were established. Mr. McCreary explained that prioritization begins with the City Manager's work plan, which includes the priorities of the City Council. He explained that as objectives of the Strategic Plan are met and become part of regular Department operations, Staff continues to work towards accomplishing the remaining objectives. NEW BUSINESS 8.2 2012-2014 Parks and Community Services Work Plan Mr. Paul McCreary, Parks and Community Services Director, presented the specifics of the item as outlined in the Staff Report. P&CSC Meeting Minutes Draft—September 17, 2012—Page 3 of 4 x Vice Chair Totaro asked about the potential for an increase in the quantity of projects during Fiscal Year 2013-2014. Mr. McCreary explained that with the City Council updating the Strategic Plan in early 2013, there is a potential for a change in the quantity and scope of projects planned for Fiscal Year 2013-2014. Vice Chair Totaro asked about the Commission's role in projects such as the Public Safety Complex and the Maintenance Facility. Mr. McCreary stated that it is not anticipated that the Commission will have a role in these projects unless there is a component of the projects that fits within the purview of the Commission. They are included on the Work Plan as the Department manages construction of all public facilities for the City, even those not related to parks and recreation. Cm. Mack asked about funding for the Youth Fee Assistance Program. Mr. McCreary explained that funds could be accepted from any willing source, including grants. He stated that Staff is evaluating a variety of options for increasing funding for this program. Cm. T.Elias asked about the feasibility of expanding the existing small dog run in Bray Commons to include an area for large dogs. Mr. McCreary stated that this is an alternative that Staff could consider; however, Staff would also have to consider the associated potential impacts on the neighborhood, in particular parking as dog parks become a regional draw that neighborhood parks are not designed to accommodate. Chair A.Elias asked about the status of land acquisition in the western hills for open space purposes. Mr. McCreary stated that he would look into the matter. The East Bay Regional Park District takes the lead in those discussions and typically checks-in with the property owners on an annual basis. Chair A.Elias asked about the Alamo Canal Trail under Interstate 580 at the Dublin/Pleasanton connection. Mr. McCreary stated that the project is currently in its final phase before completion. Chair A.Elias suggested considering social media tools in the strategies for the Department's marketing and promotions plan project. 8.3 Expanded Preschool Classes at Shannon Community Center and Emerald Glen Activity Center Ms. Micki Cronin, Assistant Director of Parks and Community Services, presented the specifics of the item as outlined in the Staff Report. The Commissioners had no questions regarding this item. OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS & COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Jones reported that he attended the "splatter" logistics committee meeting. Cm. Mack asked about the food trucks vendors scheduled for the "splatter" event. Mr. McCreary recited the list of vendors that would be in attendance at the event. P&CSC Meeting Minutes Draft—September 17, 2012—Page 4 of 4 Chair A.Elias asked about pre-sales for the "splatter" event. Mr. McCreary stated that pre-sales are doing well and are steadily increasing. Mr. McCreary and Ms. Cronin provided program and project updates. ADJOURNMENT Being no further business, the meeting adjourned at 8:00 PM. Respectfully submitted, Rhonda Franklin Administrative Aide APPROVED: Chairperson