HomeMy WebLinkAbout8.1 Comp Annual Fin Rpt CAFRor
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
December 18, 2012
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #310 -30
SUBJECT: Comprehensive Annual Financial Report (CAFR) and Annual Audit For The
Fiscal Year Ending June 30, 2012 And Supplemental Reports Completed By The
Auditors
Prepared by Paul S. Rankin, Administrative Services Director
EXECUTIVE SUMMARY:
The City of Dublin has compiled and published its Comprehensive Annual Financial Report
(CAFR) for the fiscal year ending June 30, 2012. This report includes financial statements
prepared by City Staff along with the audit prepared by Maze and Associates Accountancy
Corporation (Maze), the independent auditors selected by the City Council. The CAFR is a
report which encompasses information beyond minimum financial reporting requirements. The
Auditors have provided a "clean opinion" based on their review. The report has also been
reviewed by the City Council ad -hoc Audit Subcommittee. The Auditors have also completed
supplemental reports related to: 1) Federal Grant — Single Audit; 2) A compliance audit of
Alameda County Transportation Measure B Funds; 3) Compliance with Alameda County
Transportation Commission Vehicle Registration Fund (ACTC -VRF) Program; and 4) A Review
of the Annual Appropriations Limit Calculation.
FINANCIAL IMPACT:
Detailed financial information is summarized in this report as well as the Comprehensive Annual
Financial Report (Attachment 1) and a summary of key information (Attachment 2).
RECOMMENDATION:
Staff recommends that the City Council receive and file the reports.
Submitted By Reviewed By
Administrative Services Director Assistant City Manager
Page 1 of 5 ITEM NO. 8.1
DESCRIPTION:
The City of Dublin has compiled and published its Comprehensive Annual Financial Report
(CAFR) for the Fiscal Year ending June 30, 2012. This report, which is included as Attachment
1, includes audited financial statements reviewed by Maze and Associates Accountancy
Corporation (Maze). This firm is the independent auditor selected by the City Council and the
current report for the Fiscal Year 2011/2012 Audit is the first year of services completed under a
five year agreement approved by the City Council on April 17, 2012. The report includes
financial information on revenues and expenditures for the entire Fiscal Year which started July
1, 2011 and ended June 30, 2012.
AD -HOC AUDIT COMMITTEE REVIEW
The Auditors met with the City Council Ad Hoc Audit Committee (Mayor Sbranti and
Councilmember Biddle) on October 16, 2012 to provide the elected officials with an overview of
the audit plan. The ad -hoc subcommittee also met with the Auditor on November 26, 2012 to
review the results of the audit. The interaction of the Auditors directly with representatives of the
elected body is a key component to current audit standards. The Committee members were
provided with an opportunity to discuss the report and ask questions of the Auditor. The
Committee concurred with recommending the acceptance of the report by the City Council.
Overall, based on their testing and review, the Auditors granted the City a "clean opinion" (see
Attachment 1, pages 1 - 2). In order to receive this level of audit finding, there can be no
matters of concern involving the City's internal controls and financial reporting that are
considered to be a material weakness.
FINANCIAL OVERVIEW
The financial section of the CAFR includes an unqualified opinion issued by Maze. Attachment
2 provides a summary of key elements contained in the CAFR. Some of the important financial
results are addressed below:
Increase Total Assets - The total assets increased by $24.8 million. As will be discussed later in
this report, it is important to understand that this change is on an entity -wide basis. It includes
both capital assets as well as restricted funds.
Page 2 of 5
Governmental Activities
Item
June 30, 2012
June 30, 2011
$ Change
% Change
Current and other assets
$132,804,075
$110,207,898
$22,596,177
20.5%
Notes receivable (See
$10,427,971
$6,184,936
$4,243,035
68.6%
Notes)
Capital assets
433,548,888
433,779,703
(230,815)
-0.1%
Total assets
576,780,934
550,172,537
26,608,397
4.8%
Current Liabilities
19,646,421
17,338,261
2,308,160
13.3%
Noncurrent Liabilities
807,642
1,296,799
(489,157)
-37.7%
Total Liabilities
20,454,063
18,635,060
1,819,003
9.8%
Invested in capital assets
433,548,888
433,779,703
(230,815)
-0.1%
Restricted
36,714,724
21,453,867
15,260,857
71.1%
Unrestricted
(See Note 8 to Financials
86,063,259
76,303,907
9,759,352
12.8%
for Classification)
Total net assets
$556,326,871
$531,537,477
$24,789,394
4.66%
Page 2 of 5
Total Assets — It is important to consider that not all elements of the reported Total Assets
represent unrestricted assets. The amount reported as Total Assets includes $433.5 million
(78% of the total assets) which represents investments in capital assets (e.g. land,
infrastructure, buildings, and equipment). These are not assets that are available for future
spending. Further, $36.7 million (6.6% of the total assets) are assets subject to external
restrictions on how they can be used. As shown in the Table above, the restricted net assets
increased by approximately 71 % as compared to the balance reported as of June 30, 2011. A
significant portion of this increase represents development impact fee funds which are restricted
in how they can be used. Included in the Management Discussion and Analysis section of the
CAFR is additional detail discussing the Changes in Net Assets (Attachment 1 pages 3 to 17).
AUDIT RECOMMENDATIONS / DISCLOSURES
The professional standards adhered to by the Auditors require them to record a formal process
of communicating with the City Council. The new standards require that the Auditors
communicate directly with those charged with governance. As noted, the Auditors met with the
Ad -Hoc Committee at the start of their field testing as well as at the conclusion of the audit to
review the final report. The Auditor Report to the City Council is included as Attachment 3.
As part of the Audit Review the independent auditors can present recommendations for
consideration by the City. These can be items that do not impact the overall "clean opinion ".
Rather the process allows the Auditors to disclose their observations on certain practices and
policies, and allow Management to respond to the input. The Auditors determined that there
was one item noted regarding the maintenance of regular schedules for completion of bank
statement and accounts receivable reconciliation. At the time of the final audit, Staff was current
with both activities. The delay in completing the reconcilements resulted from Staff turnover and
training required on City banking and computer systems. Finance Staff have implemented
internal deadlines and reviews to ensure this does not occur in the future.
DESIGNATIONS OF FUND BALANCES
On June 19, 2012, the City Council adopted Resolution No. 108 -12 which amended the policy
for the establishment of reserves. This policy conforms to required standards enacted by the
Governmental Accounting Standards Board (GASB). A listing of the reserves established in
accordance with this policy is shown on page 60 of the CAFR (Attachment 1). The format
contains five categories of fund equity as summarized in the following Table:
FUND EQUITY AS OF JUNE 30, 2012
Designation
General Fund
Other Funds
TOTAL
Non - Spendable
$ 3,433,886
$ 3,433,886
Restricted
$38,073,638
38,073,638
Committed
24,176,650
24,176,650
Assigned
22,080,677
22,080,677
Unassigned
(1,358,914)
(1,358,914)
Unassigned — Unrealized gain on
investment
1,013,252
1,013,252
Unassigned — Cash Flow (Min. per
policy is 2 months with a target of 4
months) Current is at 2.8 months.
14,059,283
14,059,283
Total
$64,763,748
$36,714,724
$101,478,472
Page 3 of 5
As shown above, although the General Fund contains approximately $14.1 million in the
"Unassigned" category for Cash Flow, this is in accordance with the City Policy and is
considered prudent financial planning. The policy states that this a minimum amount equal to
two months of operating expenditures, with a goal to reach a total of four months of operating
expenditures. The current balance represents the equivalent of approximately 2.8 months of
operating reserves, which is only slightly more than the 2.6 months reported one year ago. The
City Council adopted policy has a goal to reach a target equivalent to 4 months of expenditures.
The second component of the "Unassigned" general Fund amount is an unrealized gain on
investments. The Accounting rules require the City to record investments at market value as of
June 30, 2012. If the City had actually sold the investments, it would have had $1,013,252 in
additional resources. Since the City did not sell its securities, it is prudent to record an entry that
allows users of the financial statements to recognize that this portion of the Net Assets is not
available and is presented for financial statement purposes only.
The "Unassigned" component in the Other Funds, which is a negative $1,358,914, represents
the General Fund advance to the Fire Impact Fee Fund.
ADDITIONAL REPORTS PREPARED BY THE AUDITORS
In addition to the Audit of the Financial Statements, the Auditor engagement also included the
completion of specialized reports. The supplemental reports include: 1) Federal Grant — Single
Audit; 2) A compliance audit of Alameda County Transportation Measure B Funds; 3)
Compliance with Alameda County Transportation Commission Vehicle Registration Fee (ACTC-
VRF) Program; and 4) A Review of the Annual Appropriations Limit Calculation. These reports
are described below and included for informational purposes.
Single Audit Report — Federal Grants (Attachment 4)
The City is required to obtain a Single Audit if annual expenditures of Federal Funds exceed
$500,000. The City had $878,722 in expenditures of Federal Funds for the Fiscal Year ending
June 30, 2012. The report includes a Report on Internal Control as well as a Report on
Compliance. The findings resulted in no audit findings relative to the federal programs reported
by the City.
Alameda County Transportation Commission — Measure B Funds Report (Attachment 5)
The Alameda County Transportation Commission provides local funding under two local
programs. One is related to Local Street Improvements and the other is Bicycle and Pedestrian
Improvements. In addition the City was the lead agency for the construction of the Alamo Canal
Trail project as a separate regional project funded with Measure B Funds. The report found
that, based on the information reviewed and presented, that the expenditures were materially in
compliance with the program requirements.
A new element of the financial report submitted to ACTC for the period ending June 30, 2012 is
an assignment of "Reserve" Program categories. The Funding Agreement with ACTC requires
the allocation of the ending balances among program reserve categories, in order to track the
timely expenditure of funds.
Based on current appropriations, 100% of the Local Streets balance ($841,851) is assigned to a
Capital Reserve for three projects: #960027 Golden Gate Drive; #969103 — Completion of the
2011/2012 Overlay; and #969104 Fiscal Year 2012/2013 Overlay. Based on current
appropriations, $288,602 of the Bike / Pedestrian balance is assigned to the Capital Reserve
Page 4 of 5
Category for #960027 Golden Gate Drive; and $79,359 is assigned to an Operations Fund
Reserve.
Alameda County Transportation Commission — Vehicle Registration Fee Report
(Attachment 6)
Fiscal Year 2011 -2012 was the first year that the Alameda County Transportation Commission
distributed local funding under the Vehicle Registration Fee Program (VRF). The revenue was
not received until the final month of the Fiscal Year and, due to the uncertainty of timing, no
expenses were budgeted from this revenue source in Fiscal Year 2011 -2012.
The financial report submitted to ACTC report for the period ending June 30, 2012 is required to
include an assignment of the fund balance to "Reserve" Program categories. The Funding
Agreement with ACTC intends to use the allocation of the ending balances among program
reserve categories, to track the timely expenditure of funds.
As this is the first year of the program Staff has assigned 100% of the VRF balance ($233,130)
to an Operations Reserve. The Fiscal Year 2012/2013 Budget appropriated funds from this
source to support a portion of the maintenance costs for Traffic Signals. As part of future
Budget planning and the update to the Capital Improvement Program, Staff will be evaluating
recommendations regarding the on -going appropriation of this revenue source.
Appropriation Limit Schedule Report (Attachment 7)
State law requires the adoption of an Appropriations Limit ( "Limit ") which must be included in the
Budget document. The City Council adopts the Limit by resolution and it is adjusted annually
based on factors establish in State Law. The Limit applies only to appropriations that are
funded by "proceeds of taxes ". The Limit for the City of Dublin is substantially more than the
amount of revenue generated from taxes. The Auditors reviewed the calculation used to
develop the $200,919,750 Limit as presented in the Fiscal Year 2012 -2013 Budget. There were
no exceptions noted in the findings.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of the report was sent to Katherine Yuen, Partner Maze and Associates.
ATTACHMENTS: 1. City of Dublin Comprehensive Annual Financial Report — Fiscal Year
2011 -2012
2. Summary — Key Information Comprehensive Annual Financial
Report For the Year Ended June 30, 2012
3. Memorandum On Internal Control and Required Communications
For The Year Ended June 30, 2012
4. Single Audit Report (Federal Grants)
5. Alameda County Transportation Commission Measure B Funds
(Street and Bicycle — Pedestrian) Report
6. Alameda County Transportation Vehicle Registration Funds (VRF)
Report
7. Appropriation Limit Schedule Report
Page 5 of 5
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'A af .4
CITY OF DUBLIN, CALIFORNIA
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 2012
Prepared by
FINANCE DEPARTMENT
This Page Left Intentionally Blank
INTRODUCTORY SECTION
This Page Left Intentionally Blank
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
INTRODUCTORY SECTION:
Table of Contents
Letterof Transmittal ..................................................................................................................... ...............................
i
GFOACertificate of Achievement ............................................................... ............................... ............................vii
Principal Officers ....................................................................................................................... .............................vw
...
OrganizationalChart .................................................................................................................. ...............................
ix
FINANCIAL SECTION:
IndependentAuditor's Report ................................................................................................... ...............................
1
Management's Discussion and Analysis .................................................................................. ...............................
3
Basic Financial Statements.
Government -wide Financial Statements:
Statementof Net Assets ............................................................................................. .............................21
Statementof Activities ............................................................................................. ...............................
22
Fund Financial Statements:
Governmental Funds:
BalanceSheet ......................................................................................................... .............................26
Reconciliation of the Governmental Funds - Balance Sheet with the Statement
ofNet Assets ................................................................................................... ...:...........................
29
Statement of Revenues, Expenditures, and Changes in Fund Balances ............... .......:.....................30
Reconciliation of the Net Change in Fund Balances - Total Governmental
Funds with the Statement of Activities ............................................................. .............................32
Statements of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual:
GeneralFund .......................................:........................................................ .............................33
Affordable Housing Special Revenue Fund .................................................. .............................34
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
FINANCIAL SECTION (Continued):
Proprietary Funds:
Statementof Net Assets ..................................................................................... ............................... 36
Statement of Revenue, Expenses and Changes in Fund Net Assets ................... ............................... 37
Statementof Cash Flows .................................................................................. .............................38
Fiduciary Funds:
Statement of Fiduciary Net Assets .................................................................... .............................40
Notes to Basic Financial Statements .......................................................................... .............................41
Supplemental Information:
General Fund:
Schedule of Budget Versus Actual Revenue by Sources.., .............. - ........................................... 76
Schedule of Budget Versus Actual Departmental Expenditures ...................... .............................79
Budgeted Major Governmental Funds Other than General Fund and Special Revenue Funds:
Schedule of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual
General Improvements Projects Capital Projects Fund ....................................
.............................82
Community Improvements Projects Capital Project Fund ...............................
.............................83
Parks Projects Capital Project Fund ................................................................................
.........._...84
Streets Projects Capital Project Fund ...............................................................
.............................85
Public Facilities Projects Fees Capital Project Fund ......_ ....... ...................
.... ........................
Fire Impact Fees Capital Projects Fund ...........................................................
.............................87
Traffic Impact Fees Capital Projects Fund .......................................................
.............................88
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
FINANCIAL SECTION (Continued):
Non -major Governmental Funds:
CombiningBalance Sheets .................................................................................. .............................92
Combining Statements of Revenues, Expenditures, and Changes
inFund Balances ............................................................................................ .............................98
Schedule of Revenues, Expenditures, and Changes
in Fund Balances - Budget and Actual ........................... ............................... ............................104
Internal Service Funds:
Combining Statements of Net Assets ................................... ............................... ............................140
Combining Statements of Revenues, Expenses and Changes in Fund Net Assets .........................142
Combining Statements of Cash Flows ..................... ..............................: .............. ............................144
Fiduciary Funds:
Statement of Changes in Assets and Liabilities — All Agency Funds ............. ............................148
STATISTICAL SECTION:
General Governmental Activities Tax Revenues by Source and.
Governmental Activities Tax Revenues by Source ............. ............................... ............................153
NetAssets by Component ........................................................... ............................... ............................154
Changesin Net Assets ............................................................... ............................... ............................156
Fund Balances of Governmental Funds ..................................... ............................... ............................158
Changes in Fund Balances of Governmental Funds .................. ............................... ............................160
Assessed Value and Estimated Actual Value of Taxable Property .......................... ............................162
Direct and Overlapping Property Tax Rates .............................. ............................... ............................163
Principal Property Taxpayers ............:....................................... ............................... ............................164
Property Tax Levies and Collections ......................................... ............................... ............................165
Directand Overlapping Dept ..................................................... ............................... ............................167
Legal Debt Margin Information ....:............................................ ............................... ............................168
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
STATISTICAL SECTION (Continued):
Demographic and Economic Statistics ...................................... ............................... ............................170
Property Value, Construction and Bank Deposits ..................... ............................... ............................171
PrincipalEmployers ................................................................... ............................... ............................172
Full -time Equivalent City and Contract Government Employees by Function ........ ............................173
Operating Indicators by Function .............................................. ............................... ............................174
Capital Assets Statistics by Function ..... ............ ........................... ........ ....__...... ....._.._..._............... 175
Top25 Sales Tax Producers ...................................................... ............................... ............................176
Miscellaneous Statistical Data ................................................... ............................... ............................177
1 �i
a
'
October 26, 2012
DTCITY OFT
Honorable Mayor and
UBLIN BLI1V
Members of the City Council
Presented with this transmittal is the City of Dublin (City) Comprehensive
100 Civic Plaza
Annual Financial Report (CAFR) for the year ended June 30, 2012. The
Dublin, California 94568
Phone: (925) 833 -6650
information in this Comprehensive Annual Financial Report is prepared in
P P P P
Fax: (925) 833 -6651
accordance with Generally Accepted Accounting Principles (GAAP) as
established by the Governmental Accounting Standards Board (GASB)-
The responsibility for the accuracy and fairness of this report rests with the
City. Management Staff are responsible for preparing a complete report which
is based upon reliable information. Maze and Associates Accountancy
Corporation, a firm of licensed public accountants, has issued an unqualified
( "clean ") opinion on the City of Dublin's financial statements for the year ended
June 30, 2012. The independent auditor's report has been included in this
Comprehensive Annual Financial Report.
This letter of transmittal is designed to assist with an individual's review of the
City's financial statements. Specifically it is intended to offer the reader useful
information in assessing the economic conditions impacting the City of Dublin.
It also complements the separate Management's Discussion and Analysis
(MD &A) narrative section, which provides financial highlights of the City and
additional analysis of trends reported as part of the financial statements. The
MD &A is located immediately following the report of the independent auditors.
CITY PROFILE
City Council
M oaso
City y Managger er
The City of Dublin was incorporated in 1982 and is located in Alameda County,
(925) 833 -6650
a growing area in the eastern portion of the San Francisco Bay Area. In 2011,
Community Development
the City was named an "All- America City" by the National Civic League, one of
(925) 833 -6610
Economic Development
the nation's oldest and most prestigious civic organizations. In 2012, the City
(925) 833 -6650
celebrated its 30'6 anniversary as an incorporated city.
Finance /Admin Services
(925) 83
Fire Prevention ntion
The City has a permanent staffing level of approximately 86 full -time
(925) 833 -6606
equivalent City employees and serves an estimated population of 46,785, with
Human Resources
(925) 833 -6605
estimated future population growth to 60,000 covering a land area of 14.62
P P 9 9
Parks& Community Services
square miles. The City's strategic location offers opportunities for employers,
(925) 556 -4500
retail outlets, and high quality residential neighborhoods.
Police
(925) 833 -6670
Public Works /Engineering
The City operates under the Council- Manager form of government. Policy
(925) 833 -6630
making and legislative authority are vested in the City Council, which Consists
of an elected Mayor, who serves a two -year term and four Council members
each elected to a four -year term. The City Council is responsible for the City's
ordinances, operating resolutions, adoption of the annual budget, hiring the
Dublin
City Manager and City Attorney and confirming the appointments made by the
Mayor to commissions and committees. The City Manager is responsible for
Ao- nwaeaary
the following activities: implementing the policies, ordinances, and directives of
1 11,1
the City Council; overseeing the day -to -day operations of the City; and
appointing the Directors of the City's departments.
2011
www.dubiin.ca.gov
Current City services include: City Manager and Central Services (Human Resources),
Administrative Services (Finance /Information Systems);; City Attorney; City Clerk; Police; Fire;
Animal Control; Crossing Guards; Community Development (Building /Planning /Housing);
Economic Development /Public Information; Parks and Community Services; and Public Works_
(including Engineering and Maintenance). The City contracts with both public agencies and
private firms to provide a variety of key services including: Building Inspection, Fire, Police; and
Public Works maintenance. A total of 121 FTE contract employees are identified in the City
budget.
ECONOMIC CONDITION AND OUTLOOK
The City of Dublin is located at the intersection of Interstates 580 and 680 approximately 35
miles east of San Francisco. The City has a wide range of housing types available to meet the
demands of various employers throughout the region. Over the past several years residential
builders and developers have constructed a variety of new housing options, which include a mix
of transit - oriented development adjacent to a Bay Area Rapid Transit (BART) station, as well as
single family homes and condominium / townhome developments. The relatively close
proximity to additional job centers and colleges and universities in the Bay Area create an
attractive environment.
The City has a large retail base which serves local residents as well as those in surrounding
communities. The largest employers include: government and public agencies such as the
United States Government — Department of Justice, County of Alameda, and the Dublin Unified
School District, corporate and technical production offices such as the United States
headquarters of Sybase (an SAP Company) and Carl Zeiss Meditec. In addition Oracle, Epicor
Software, Fluor Enterprises, Micro Dental Laboratories, and others have corporate operations in
the City; retailers such as Best Buy, Toys R US, Lowes, and Target; and auto dealers with
new car dealers in the City representing the following manufacturers: Chevrolet, Nissan, Honda,
Toyota, Volkswagen, Chrysler, Dodge, Jeep, Buick, GMC, Cadillac, Kia, Mazda, and Hyundai.
Retail Sales are an obvious indicator of the general economic climate. The General Fund Sales
Tax in Fiscal Year 2011/2012 increased by 15.6% over the amount collected in the prior year.
This increase was primarily due to of new retailers including: Sports Authority; REI; and a
second Target Store. The economic conditions statewide improved compared to the previous
year. Throughout the State, automobile sales increased and because of the large number of
new auto dealers located in the City, this trend had a positive impact on the revenue collected.
Over 80% of the increased revenue was associated with the following three major sales tax
classifications: Autos and Transportation, General Consumer Goods; and Business and
Industry. Other positive gains in sales tax revenue resulted from higher gasoline prices and
increased revenue from the "use tax" distributed through the State Sales Tax Allocation Pool.
The City is proactive in monitoring retail sales activity and impacts on the general operating
budget.
After two consecutive years of decreased Property Tax Revenue, the City experienced an
increase of approximately 1.3% for the Fiscal Year ending June 30, 2012 compared to the
decrease of approximately 1% the previous year. If the revenue from Supplemental Taxes,
Prior Year Taxes, and Penalties are excluded, the "Current' Property Taxes actually increased
by 2.4% and added $509,003 in revenue over the previous year. As the real estate market
adjusts and stabilizes, new sales will add value to the property tax roll.
It
Despite the overall economy, developers continued to complete new units (614 final residential
units added in Fiscal Year 2011/2012, compared to 349 in the previous fiscal year). In addition,
developers continued to obtain permits for the construction of new residential units resulting in
permits for 932 new residential units issued during the Fiscal Year 2011/2012, compared to 313
the previous Fiscal Year. (Note the prior year number is net of demolition of 150 units at the
Arroyo Vista project previously operated by the Housing Authority.)
The City Council does not control property tax rates. These rates are an outgrowth of the 1978
voter approved Proposition 13. As new housing stock comes on line it is beginning to contribute
to growth in the assessed valuation. Increased home prices are being helped by low interest
rates that allow buyers to complete purchases. The growth in property values is expected to be
less than at the peak of the real estate market.
Based on State Law the County Assessor can apply an automatic adjustment to assessed
values up to 2 %. The Actual rate applied has been 1 % or less including a negative adjustment
in Fiscal 201012011. This has resulted in slower growth in assessed valuation than what was
experienced in the past. The Fiscal Year 2012/2013 Budget was prepared based on continued
positive growth including a 3.9% increase in property tax revenue, with the State Adjustment
factors allowing for the full 2% automatic adjustment.. An economic forecast, prepared by
Beacon Economics, suggests that, as the inventory of bank foreclosures is reduced there will
continue to be a demand for housing options in the East Bay which has increased affordability
compared to San Francisco and the South Bay.
In terms of employment there is also positive news in economic forecasts for the region. A May
2012 report prepared for the East Bay Economic Development Alliance titled "Economic Outlook
2012" is available on their website www.eastbayeda.org. Among the information presented is
the trend associated with job creation which is outpacing the State and national figures. The
City of Dublin unemployment data, published by the State of California Employment
Development Department for calendar year 2011, shows a local rate of 6.3% which was below
the countywide rate of 10.4% for Alameda County.
The stability of the City's funding and expenditures is also significantly impacted by State of
California budget impacts and retirement system trends. The most recent State Budget was
adopted without containing significant negative impacts on City of Dublin revenues. The City
escaped any impacts of the decision by the State of California to dissolve Redevelopment
Agencies, because the City of Dublin had not created an agency to enhance development. The
City economic growth achieved in the City has been primarily market driven without the use of
public debt. Further, at the November 2012 Statewide General Election, voters approved
Proposition 30, which imposed certain tax increases in lieu of targeted budget cuts.
The State legislature also took steps to begin addressing pension reform in an effort to address
costs associated with retirement benefits. The new reforms take effect January 1, 2013 and the
California Public Employees Retirement System (CaIPERS) plans for new employees will have
a lower tier of benefits. In the long term this expected to provide savings compared to the cost
of benefits of the current retirement plans that are in place. In the City of Dublin, the City
Manager has engaged City Staff in discussions regarding options and opportunities to address
the increased costs. This resulted in changes approved by the City Council for Fiscal Year
2011/2012, which eliminated the City payment of any of the designated Employee 8%
contribution to PERS. In the upcoming year, employees will also begin contributing towards a
portion of the Employer share.
iii
City of Dublin leadership has used on the longer -term view which is presented in the first two -
year budget adopted for Fiscal Year 2012/2013 and 201312014. The approach used in this new
initiative was to seek "Fiscal Sustainability" in addressing costs that will be incurred as a result
of growth. Although slow and steady growth is assumed as part of the City's financial planning,
the City must consider the increased cost of maintaining more facilities and infrastructure. The
timing of one -time expenditures for new facilities must take into consideration whether on -going
revenue also exists to maintain the additional inventory. Given the City's location adjacent to
two freeways, excellent regional demographics and available development sites, it is expected
that growth will continue in the long term. The City celebrated its 301" year as an incorporated
City in 2012 and it has a long tradition of fiscal prudence. The challenge for the future is to
balance accommodating new or expanded services for a growing population, with available
resources.
FINANCIAL PLANNING AND POLICIES
The City Council adopted a 10 -Year Strategic Plan, which is updated every two years. The
focus in 2011/2012 was on the plan on five strategies, identified by the City Council. These
strategies set the stage to establish the framework and overarching policy focus for the delivery
of public services to the community. The Budget document has a section containing the
Strategic Plan and Goals and Objectives. Adjustments to programs presented by the City
Manager in the Budget document were tied to the prioritization of elements within the Strategic
Plan.
The City of Dublin operates with balanced budgets, as provided for in City policies. For Fiscal
Year 2011/2012, the City Manager presented a one -year recommended budget and Financial
Plan to the City Council. Beginning with Fiscal Year 2012/2013, the City Council utilized a two -
year budget format. The City Council adopts a final budget and appropriates funds in advance
of the July 1st start of the new Fiscal Year. In terms of major capital investments, constructed
with Impact Fees, the City has operated utilizing a pay -as- you -go philosophy. The City has no
outstanding City debt as of the close of the Fiscal Year. The City Council had authorized an
equipment lease transaction to finance solar panels and other energy saving improvements that
are to be installed in Fiscal Year 2012/2013. Savings in energy costs over the life of the
equipment are projected to fully offset the cost of the project. This project aligned with City
Council strategy focused on supporting environmental sustainability.
The financial policies currently used for budgeting also provide for the use of Internal Service
funds to assure resources are available to finance the replacement of public safety vehicles and
apparatus, computer systems, and some building components. The importance of being
prepared to address long term needs has always been a key principle supported by the City
Council. The City has also proactively financed contributions to fund long -term retiree medical
liabilities.
The City Council adopted a policy in accordance with GASB Statement 54, which establishes
the components of Fund Balance within the General Fund and how changes as the result of
operations are to be administered. The policy continues to support the long -term philosophy to
be prudent and maintain funds for future liabilities which may be both known as well as
unknown. The City Council has also set -aside funds for specific projects and activities with the
understanding that some goals require a long -term view and incremental funding over a number
of years before the project is undertaken.
IV
While the City is still experiencing some growth, the City also faces the pressures to deliver and
maintain public facilities, such as parks and other amenities. In Fiscal Year 2012/2013 the
completion will occur on Positano Hills Park and a Developer constructed park at Schaefer
Ranch. In addition, the Capital Improvement Project Plan provides for proceeding with design
of a Recreation and Aquatic Center at Emerald Glen Park as well as work on a City / Alameda
County Fire Maintenance facility and a Public Safety complex. Careful monitoring will be
necessary to plan for anticipated increased cost in services which will need to be balanced with
expected revenue trends.
The Fiscal Year 2012/2013 and Fiscal Year 2013/2014 Budget plan developed by the City
Manager demonstrates a commitment to cost containment and operational efficiency, while
enhancing resources in areas aligned with the Strategic Plan and meeting core services. In
order to support the achievement of Strategic Plan Initiatives and to also sustain service levels
to a growing community, 4.55 Full -Time Equivalent (FTE) positions were added (1 position is
City Staff and 3.55 positions are Contract Employees). This included the addition of one Police
Officer — Patrol (contract position).
The City is fortunate to have many new residents and a growing population. The use of "pay-
as-you-go" financing requires a prioritization of facilities and phased delivery over several years
to address the needs created by growth. There are plenty of examples where cities attempted
to deliver facilities beyond what could be supported by the current operating tax base. Through
fiscal discipline, the City of Dublin will continue to strive for the next 30 years and beyond, as a
model for other local governments.
AWARDS
The Government Finance Officers' Association (GFOA) has recognized the City of Dublin for its
Comprehensive Annual Financial Report covering the period ending June 30, 2011. A copy of
the award from this entity is included in this report. This award represents the 21st consecutive
year that the City's report was recognized by the GFOA. In order to be recognized, the City was
required to produce an easily readable and efficiently organized report. The report must also
meet the standard for generally accepted accounting principles and legal requirements.
ACKNOWLEDGEMENTS
It is important to recognize that the compilation of the information in this report, would not be
possible without includes contributions made by Staff in several departments. A special thanks
and acknowledgement goes to Vivian Gong, Finance Manager and the professional staff at
Maze and Associates. Of course the ultimate thanks are afforded to the Mayor and City Council
in their support and commitment to have the City's financial reporting strive for excellence.
Sincerely,
Joni Pattillo
City Manager
Paul S. Rankin
Administrative Services Director
This Page Left Intentionally Blank
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Dublin
California
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 2011
A Certificate of Achievement for Excellence in Financial
Reporting is presented by the Govermnent Finance Officers
Association of the United States and Canada to
government units and public employee retirement
systems whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
i
President
* �re 4,4 � 9 �
Executive Director
vtl
CITY OF DUBLIN
PRINCIPAL OFFICERS
Fiscal Year 2011/2012
Mayor
Tim Sbranti
Vice Mayor
Kevin Hart
Councilmember
Kasie Hildenbrand
ADMINISTRATION PERSONNEL
City Manager
Assistant City Manager
Administrative Services Director
City Attorney
City Clerk
Chief of Police
Public Work Director
Community Development Director
Park & Community Services Director
Fire Marshal
Deputy Fire Marshal
Viii
Councilmember
Don Biddle
Councilmember
Eric Swalwell
Joni Pattillo
Chris Foss
Paul Rankin
John Bakker
Caroline Soto
Tom McCarthy
Gary Huisingh
Jeri Ram
Paul McCreary
Bonnie Terra
Darrell Jones
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INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and Members of the City Council of the City of Dublin
Dublin, California
We have audited the accompanying financial statements of the governmental activities, each major fund and
the aggregate remaining fund information of the City of Dublin, California (City), as of and for the year
ended June 30, 2012, which collectively comprise the City's basic financial statements as listed in the Table
of Contents. These financial statements are the responsibility of the City's management. Our responsibility,
is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards for financial audit contained it Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance as to whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made
by management, as well as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, each major fund, and the aggregate remaining
fund information of the City of Dublin, California, as of June 30, 2012 and the respective changes in the
financial position and cash flows, where applicable, thereof and the respective budgetary comparisons listed
as part of the basic financial statements for the year then ended in conformity with generally accepted
accounting principles in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October 26, 2012;
on our consideration of the City's internal control over financial reporting and on our tests of its compliance
with certain provisions of laws, contracts, and grant agreements and other matters. The purpose of that
report is to describe the scope of our testing of internal control over fmancial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government Auditing
Standards and should be considered in assessing the results of our audit.
Accounting principles generally accepted in the United States of America require that Management's
Discussion and Analysis be presented to supplement the basic financial statements. Such information,
although not a part of the basic financial statements, is required by the Governmental Accounting Standards
Board, who considers it to be an essential part of financial reporting for placing the basic financial
statements in an appropriate operational, economic or historical context. We have applied certain limited
procedures to the required supplementary information in accordance with auditing standards generally
accepted in the United States of America, which consisted of inquiries of management about the methods of
preparing the information and comparing the information for consistency with management's responses to
our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic
financial statements. We do not express an opinion or provide any assurance on the information because the
limited procedures do not provide us with sufficient evidence to express an opinion or provide any
assurance.
T 925.930.0902
Accountancy Corporation r 925 930.0135
3478 Buskirk Avenue, Suite 215 a maze ®mazeassociates.com
Pleasant Hill, CA 94523 w mazeassociates.eom
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the City's, financial statements as a whole. The Introductory Section, Supplemental Information,
and Statistical Section listed in the Table of Contents are presented for purposes of additional analysis and
are not a required part of the financial statements. The Supplemental Information is the responsibility of
management and was derived from and relates directly to the underlying accounting and other records used .
to prepare the financial statements. The information has been subjected to the auditing procedures applied
in the audit of the financial 'statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the
financial statements or to the financial statements themselves, and other additional procedures in accordance
with auditing standards generally accepted in the United States of America. In our opinion, the
Supplemental Information is fairly stated in all material respects in relation to the basic financial statements
as a whole. The Introductory and Statistical Sections have not been subjected to the auditing procedures
applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or
provide any assurance on them.
October 26 2012
2
Gay OF ^^DUB`y CITY OF DUBLIN
rn �i'✓ ��t
Management's Discussion and Analysis (MDA) June 30, 2012
As management of the City of Dublin (City), we offer readers of the City's financial statements this
narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30,
2012. Please read this overview in conjunction with the accompanying letter of transmittal and the
accompanying basic financial statements.
OVERVIEW OF THE FINANCIAL STATEMENTS
This discussion and analysis is intended to serve as an introduction to the City's basic financial
statements, which are comprised of three components:
• Government -wide Financial Statements — These include the Statement of Net Assets
and Statement of Activities. These statements provide information about the activities of
the City as a whole and about the overall financial condition of the City in a manner similar
to a private- sector business.
• Fund Financial Statements — These statements provide additional information about the
City's major funds, including how services were financed in the short term and fund
balances available for financing future projects.
• Notes to the Financial Statements —The notes provide additional detail that is essential
to a full understanding of the information provided in the Government-wide and Fund
Financial Statements.
In addition to the basic financial statements and accompanying notes, this report also presents certain
required supplementary information concerning the City's progress in funding its obligation to provide
pension benefits to its employees.
GOVERNMENT -WIDE FINANCIAL STATEMENTS - DESCRIPTION
These statements include all assets and liabilities of the City using the accrual basis of accounting,
which is similar to the accounting used by most private sector companies. All current year's revenues
and expenses are accounted for regardless of when the cash is paid or received.
These statements report the City's net assets and changes to the net assets. Net assets - the
difference between assets and liabilities - are one way to measure the City's financial position. Over
time, increases or decreases in net assets are among indicators used to assess whether the financial
condition of the City is improving or deteriorating. However, it is also important to consider other non-
financial factors, such as: changes in the City's property tax values, sales tax outlets, and the condition
of the City's infrastructure (i.e. parks and streets), to accurately assess the overall health of the City.
The Government -wide statements present information about the City's activities, all of which are
considered governmental in nature. These include services provided for police, fire, community
development, streets, and culture and leisure. These services are funded from monies received from
property, sales and other taxes, direct charges for services provided, grants, contributions from other
agencies, and impact fees collected from new development.
3
oe Die CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
GOVERNMENT -WIDE FINANCIAL STATEMENTS — ANALYSIS
Table 1, provides and analysis summarizing the year to year change in the Government -Wide net
assets reported for the City of Dublin. By definition the "net assets' are represented as the difference
between total assets and total liabilities. -
Item
Current and other assets
Notes receivable (See Note5)
Capital assets
Total assets
Current Liabilities
Noncurrent Liabilities
Total Liabilities
Imested in capital assets
Restricted
Unrestricted
(See Note 8 to Financials for
Classification)
Total net assets
TABLE 1: SUMMARY OF NET ASSETS
June 30, 2012 and 2011
$10,427,971
433,548,888
576,780,934
$110,207,898
$6,184,936
433, 779, 703
550,172,537
, mange
is mange
$22,596,177
20.5%
$4,243,035
68.6%
(230;815)
-0.1%
26,608,397
4.8%
19, 646, 421
17, 338, 261
2,308,160
13.3%
807,642
1,296,799
(489,157)
-37.7%
20,454,063
18,635,060
1,819,003
9.8%
433,548,888
433,779,703
(230,815)
-0.1%
36,714,724
21,453,867
15,260,857
71.1%
86,063,259
76,303,907
9,759,352
12.8%
$556,326,871 $531,537,477 $24,789,394 4.66%
As shown above, during Fiscal Year 2011 -2012, the City's net assets increased by approximately $24.8
million, which was an increase of 4.66 percent. This change results from the following factors:
The total Net Assets are approximately $556.3 million. Approximately $433 million (78% of the
total net assets) are capital assets. Current assets total approximately $132.8 million and
increased by approximately $22.6 million compared to the balance reported in the previous
year. Notes receivable comprise the final component and account for approximately. $10.4
million. The two largest factors which contributed to the total increase in net assets .were:
increased cash and investments of approximately $22.9 million; and an increase in notes
receivable of approximately $4.2 million. The City completed funding of loans to Eden Housing
as part of the Emerald Vista Affordable Family and Senior Housing projects.
The City's total liabilities increased by approximately $1.8 million. Current liabilities represent
primarily obligations outstanding for current operations (such as accounts payable), capital
projects (such as retention payable), deposits held for development projects, and amounts
recorded as deferred revenue. The increase in the current liabilities is due to a combination of
factors including: increases in payables as well as deposits payable. The majority of the
deposits are related to development processing accounts which have increased activity.
CITY OF DUBLIN
m ail✓ ,n
Management's Discussion and Analysis (MDA) June 30, 2012
• There was a decrease in noncurrent liabilities is related to changes in a liability established for
sales tax sharing as well as a decrease in the long -term portion of the liability for compensated
absences.
Approximately $433.5 million or 78.0% of the total reported net assets reflects the City's
investment in capital assets (e.g. land, infrastructure, buildings, equipment, etc.). The City uses
these capital assets to provide services to citizens; consequently, these assets are not available
for future spending. The relatively small decrease in the amount shown as invested in capital
reflects both the addition of capital assets (including construction in progress), less accumulated
depreciation.
Approximately $36.7 million or 6.6% of the reported assets, as of June 30, 2012, represent
resources that are subject to external restrictions on how they may be used. These restrictions
may be imposed by outside agencies, state regulations, or legal restrictions which would limit
the discretionary use of these assets. Restricted assets increased by approximately $15.3
million. This was reflects a combination of factors including: collection of additional restricted
funds primarily in the impact fee funds related to new development; receipt of a new funding
source from Alameda County Transportation Commission; and other grant funds received.
These additions were partially offset by the use of restricted funds.
Approximately $86 million or 15.5% of the total assets are categorized as unrestricted and may
be used to meet the City's ongoing obligations to citizens and creditors. Although the
unrestricted net assets increased $9.7 million compared to the amount reported as of one year
earlier, as discussed in the notes to the financial statements, much of the unrestricted net
assets include the portions of the General Fund balance which has either been committed or
assigned for uses in accordance with a policy adopted by the City Council. This includes the
planned appropriation of funds to accomplish one -time projects and goals in future years.
CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
r�clr a��O
Governmental Activities: Table 2 provides a summary of major program expense categories, program
revenues used to fund specific expenses, and general City revenues available for funding all City
programs. Total revenues from all sources were $84.4 million and total expenses for all City programs
were $59.6 million. For Fiscal Year 2011 -2012, the City had no long term debt outstanding at June 30,
2012. (As discussed in Note 7 in the Financial Statements the City did have an authorized but
unissued Energy Equipment Lease at the close of the Fiscal Year). The format of Table 2 provides
additional detail showing factors that impacted the Net Asset figures presented earlier in Table 1.
TABLE 2: SUMMARY OF CHANGES IN NET ASSETS
For the Years Ended June 30, 2012 and 2011
Revenues
Program Revenues
Charges For Services
Operating Contributions & Grants
Capital Grants & Contributions
Sub -Total Program Revenues
General Revenues
Property Taxes
Sales Tax
Motor vehicle in lieu, unrestricted
Other Taxes
Investment income, unrestricted
Other general revenues
Sub -Total General Revenues
Total Revenues
Expenses:
Governmental activities:
General govemment
Public safety
Highways and streets
Health and welfare
Culture and leisure services
Community development
Sub -Total governmental activities
Increase In Net Assets
Net Assets - Beginning of Year
Net Assets - End of Year, as restated
Fiscal Year Ending June 30th
2012 2011 $ Change % Change
$ 15,965,437
$ 13,133,226
$ 2,832,211
21.6%
1,008,318
2,220,247
(1,211,929)
(54.6 %)
23,668,070
15,745,614
7,922,456
50.3%
40,641,825
31,099,087
9,542,738
30.7%
22,246,360
21,918,484
327,876
1.5%
14,996,932
12,969,119
2,027,813
15.6%
0
250,974
(250,974)
(100.0 %)
4,295,675
3,798,515
497,160
13.1%
865,719
196,685
669,034
340.2%
1,389,349
1,418,781
(29,432)
(2.1 %)
43,794,035
40,552,558
3,241,477
8.0%
$ 84,435,860 $ 71,651,645 $ 12,784,215 17.8%
$ 10,116,219
$ 9,322,322
$ 793,897
.8.5%
26,781,283
24,413,496
2,367,787
9.7%
6,709,217
10,142,946
(3,433,729)
(33.9 %)
146,204
12,749,042
(12,602,838)
(98.9 %)
9,804,128
9,304,429
499,699
5.4%
6,089,415
5,482,552
606,863
11.1%
59,646,466
71,414,787
(11,768,321)
(16.5 %)
$ 24,789,394
$ 236,858
531,537,477 531,300,619
$ 556,326,871 $ 531,537,477 $ 24,789,394 4.66%
CITY OF DUBLIN
m�
Management's Discussion and Analysis (MDA) June 30, 2012
�LIFORN
Overall there was a $24.8 million increase in net assets for Fiscal Year 2011 -2012 compared to the
$236,858 change reported in the prior year. Factors which contributed to the current results include
increases in program and general revenues, (particularly - charges for services; capital contributions
and grants, and sales tax). In addition, overall expenses were less especially within the Health and
Welfare programs. A discussion of key Revenue and Expense factors is presented below.
Revenues
Overall, total revenues decreased by $12.8 million or 17.9 %, for the period ending June 30, 2012
compared to the previous Fiscal Year. The following are the major factors which contributed to these
results.
• Charges for Services increased by approximately $2.8 million. This primarily reflects increased
development processing activity, increased Internal Service Fund charges and increases in
revenue collected for City programs and services.
• Capital Contributions and Grants increased by $7.9 million. This was largely due to increased
development activity and the collection of impact fees. The City also had Capital Projects
funded by grant funds, which are received on a reimbursement basis after the expenditure has
been made. Year to year fluctuations are common with grant funds.
• Property Taxes increased by approximately $328,000. The current year collections represented
increased assessed valuations and continued growth in property sales.
• Sales Tax revenue increased by approximately $2 million, as a result of new retail outlets and
increased sales at existing retail outlets operating in the City. New and used automobile sales
were especially strong throughout the State. Due to the large number of auto dealers located in
Dublin, this sector represents a significant portion of the local retail sales tax generated.
• Other Taxes also increased by approximately $497,000. This increase primarily reflects
increases in Transient Occupancy Tax (Hotel Tax) based on increased business at local hotels
and the Garbage Franchise Tax. There were smaller increases in the electric, gas and cable
television franchise taxes. These increases were partially offset by a decrease of approximately
$34,000 in Real Estate Transfer Tax.
• Investment income increased by approximately $669,000. The increase reflects higher
balances of funds invested. The results also take into account an unrealized adjustment to
reflect the market value of investments as of June 30, 2012. In the current Fiscal Year a
negative adjustment of approximately $65,000 was recorded as an unrealized investment loss.
This was smaller than the $463,120 negative adjustment posted in the previous year.
Expenses
Overall, total expenses decreased by approximately $11.8 million (a decrease of 16.5 %) as compared
to Fiscal Year 2010 — 2011. The total expenses reported as of June 30, 2012 were $59.6 million. The
following are the major factors which contributed to these results:
General Government expenses increased by approximately $2.3 million. This was primarily
related to expenses within the Internal Service Fund for contributions for Retiree Medical
obligations depreciation as well as increased operating costs.
CITY OF DUBLIN
rn Yi✓ .a
Management's Discussion and Analysis (MDA) June 30, 2012
GLiron�S
Public Safety expenses increased by approximately $2.4 million. The most significant portion of
the increased expense is attributable to Police Services. These services are provided under
contract with the Alameda County Sheriff's Office. The increased costs include additional costs
imposed by the County to address personnel benefit cost increases attributable to increased
funding required for retirement and health benefits. In addition there are inflationary costs
associated with contract personnel salaries and benefits as well as an adjustment to the City's
share of dispatch costs compared to the previous year. These increases were partially offset by
decreases in Disaster Preparedness, which incurred a one -time regional emergency radio
system expense in the prior year. There was also a decrease in the cost of contracted Animal
Control services.
Highways and street expenses decreased by approximately $3.4 million. This was the result of
a reduction in one -time capital project expenses that did not repeat in Fiscal Year 2011 -2012.
• Health and Welfare expenses decreased by approximately $12.6 million. This was largely
attributable to the fact that the previous year included City expenses supporting a public/private
redevelopment of the Arroyo Vista public housing project site. These were one -time
expenditures which were not repeated in Fiscal Year 2011 — 2012.
• Culture & Leisure expenses increased by approximately $0.5 million. This was primarily related
to the Park Maintenance activity as new parks were in full operation including the Dublin
Heritage Park and Fallon Sports Park.
• Community Development expenses were approximately $0.6 million more than the previous
year. This was primarily related to an increase in consultant expenses associated with
inspection and review of new development plans.
The chart which follows displays the Government -Wide Fiscal Year 2011 -2012 Revenues in a pie chart
format. More than 90% of the total revenue is related to four sources: 1) Property taxes which
comprise 26.4 %; 2) Capital grants which comprise 29.3 %; 3) Charges for Services which comprise
18.9 %; and 4) Sales tax which comprises 17.8 %.
Revenues By Source (in Millions) Total Revenue $843 Million
Other Tun - S.I%TIJ
Ch., . wr servke. .
189 %SIGO
Saks Ter - 118 %$15.0
Op Cona16 / G,aste -
1.2 %51.0
Isveetmrot bee -
,.0%50.9
Other Reveeues -1]%
51.4
Cepltal /Costs -293%
5199
PmVM T.Tes -2&4%j
522.2
Gl��o�eo��y CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
In terms of expenses, the largest program expense is Public Safety representing 44.90 %, which is
larger than the next three categories combined (General Government, Culture & Leisure Services, and
Streets and Highways).
EXPENSES BY PROGRAM (In Millions)
Total Expenses -$59.6 Million
Commwuty Development
10.21 %$6.1
16 96% 510.1
LWtme and Layne -
16.44 %$9,5
Health end W Ifine -
0.25 % 50.1
Highwrys and St,ecta
1125Yo E6.]
Public Safety
E26.8
FUND FINANCIAL STATEMENTS
These statements provide more detailed information about the City's major funds. A fund is a grouping
of related accounts that is used to maintain control over resources that have been segregated for
specific activities or objectives. The City, like other state and local governments, uses fund accounting
to ensure and demonstrate compliance with finance- related legal requirements. All of the funds of the
City can be divided into three categories: Governmental funds, Proprietary funds, and Fiduciary funds.
Governmental funds: Governmental funds are used to account for essentially the same functions
reported as governmental activities in the Government -wide financial statements. However, unlike the
Government -wide financial statements, Governmental fund financial statements focus on near -term
inflows and outflows of spendable resources, as well as on balances of spendable resources available
at the end of the fiscal year. Such information may be useful in evaluating a government's near -term
financing requirements.
Because the focus of Governmental funds is narrower than that of the Government -wide financial
statements, it is useful to compare the information presented for Governmental funds with similar
information presented for governmental activities in the Government -wide financial statements. By
doing so, readers may better understand the long -term impact of the government's near -term financing
decisions. Both the Governmental fund balance sheet and Governmental fund statement of revenues,
expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison
between Governmental funds and governmental activities.
CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
The City maintains forty -four (44) individual Governmental funds. Information is presented separately
in the Governmental fund balance sheet and in the Governmental fund statement of revenues,
expenditures, and changes in fund balances for the following nine funds: General Fund; Affordable
Housing Fund; four Capital Project Funds (General Improvement Projects; Community Improvement
Projects, Parks Projects; Streets Projects); and three Impact Fee Funds (Public Facilities Impact Fees,
Fire Impact Fees, and Traffic Impact Fees). These funds either qualify or the City requested them to be
classified as major funds due to their significance in the financing of new capital assets. Data from the
other thirty -five (35) Governmental funds are combined into a single aggregated presentation, labeled
as Non -Major Governmental Funds. Individual fund data for each of these non -major governmental
funds is provided in the form of combining statements elsewhere in this report.
The City adopts an annual appropriated budget for each of its Governmental funds. A budgetary
comparison statement has been provided for each Governmental fund to demonstrate compliance with
this budget.
Proprietary funds: The City maintains one type of Proprietary fund. Internal service funds are an
accounting device used to accumulate and allocate costs internally among the City's various functions
and to build up reserves for future replacement of capital assets. These funds are also used to collect
funds for future retiree medical costs, which are then transferred to a trust. In Fiscal Year 2006 -2007,
the City established an internal service fund component related to the pre - payment of the Public
Employees Retirement System side fund obligation. Charges are made to departments based on
payroll to fully recover advanced retirement payment overtime. The City uses six internal service funds
to account for its fleet of vehicles, computer systems, other furniture and equipment, certain retiree
costs and contributions, and improvements to City buildings: Because these services solely benefit the
governmental function, they have been included within governmental activities In the Government -wide
financial statements.
Proprietary fund financial statements provide the same type of information as the Government -wide
financial statements, only in more detail. All six internal service funds are combined into a single,
aggregated presentation in the Proprietary fund financial statements. Individual fund data for the
internal service funds is provided in the form of combining statements elsewhere in this report.
Fiduciary funds The Fiduciary fund section consists of four Agency Funds. The Dublin Boulevard
Extension Agency Fund is an improvement district with outstanding bonds. The City's role is that of a
trustee, or fiduciary, in collecting assessments and remitting bond payments. The City has no legal,
contingent or moral obligation for the repayment of this debt and merely ensures that the assets
received are used for their intended purposes. The City also provides a similar role for two Geologic
Hazard Abatement Districts. California Public Resources Code section 25670 establishes that these
Districts are a political subdivision of the State and not an agency or instrumentality of a local agency.
The City contractually provides support to collect funds in a fiduciary capacity and may also arrange for
activities funded by the Districts.
The City served as the fiscal agent for Alameda County Associated Community Action Program (ACAP)
beginning in 2011. The entity is a Joint Powers agency which the members have decided to proceed
with closing out all activities. The City role-was limited to holding funds collected from members and
issuing payments as part of the close -out process.
These fiduciary activities are excluded from the City's fund financial statements because these assets
cannot be used to finance City operations. The activity for these funds, however, is provided for in a
separate combining statement contained elsewhere in this report.
10
CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
FINANCIAL ANALYSIS OF THE GOVERNMENT'S FUNDS
As of June 30, 2012, the City's governmental funds reported combined ending fund balances of $101.5
million, an increase of $17.6 million from the prior year. The City General Fund had an increase of $0.6
million; Capital Funds increased by $16.1 million; Affordable Housing Fund decreased by approximately
$0.1 million and Non -Major Funds increased by approximately $1 million. The following sections
provide a more detailed financial analysis by fund type.
GENERALFUND
The General Fund is the chief operating fund of the City. Approximately $3.4 million of the balance is
non - spendable in the form of pre -paid expenses, advances to other funds, and an endowment fund
related to a City owned historic cemetery. At the end of Fiscal Year 2011 -2012, the unassigned fund
balance of the General Fund was $15.0 million and total fund balance of the General Fund was $64.7
million. The unassigned amount reflects an amount calculated for the unrealized gain on investments
as well as an amount related to cash flow for on -going operations. The remaining balances are
committed or assigned in accordance with a policy adopted by the City Council as discussed in Note 9
to the financial statements.
During Fiscal Year 2011 -2012, the General Fund revenues exceeded its expenditures by $6.9 million.
However, a total of $6.9 million was transferred out of the General Fund, primarily as a contribution to
fund projects accounted for in a Capital Projects Fund. General Fund Revenue in Fiscal Year 2011-
2012 was approximately $4.3 million more than the previous year. Significant revenue sources which
contributed to this included: increased tax revenue from retail sales; increased building permits and
development processing fees and charges. Expenditures for Fiscal Year 2011 -2012 were
approximately $3.2 million more than the previous year. Significant contributing factors included
increased costs for Police and Fire; increased costs associated with Park Maintenance; and increased
costs associated with community development servi9ces associated with development activities.
AFFORDABLE HOUSING FUND
The Affordable Housing Fund is a special revenue fund which accounts for funds associated with the
Affordable Housing programs. The fund balance totaled $5,155,894 at June 30, 2012 which was
approximately $97,351 less than the balance the previous year. The change reflects program costs net
of revenues collected in Fiscal Year 2011 — 2012. The balance is designated as restricted due to the
fact that there are legal restrictions and it is not available for general purposes.
CAPITAL PROJECT FUNDS
As previously described the City has included seven specific capital funds in the information presented
as part of the governmental funds. Four of the funds are used to capture expenditures related to active
capital projects that are under way. The four funds are: General Projects; Community Projects; Parks
Projects, and Streets Projects. The funding for the expenditures made in these funds is the result of
transfers in from other funds. As of June 30, 2012 none of these funds carried a balance. The
following Capital Impact Fee Funds are also reported:
• Public Facilities Fee Fund — This fund includes fees collected to develop parks and other public
facilities. Total revenue collected in Fiscal Year 2011 -2012 was $10.0 million more than the amount
collected in the prior year. This increase was the result of developers processing Final Maps which
result in the collection of park land dedication fees. Due to variations in project construction and
c� of^ °racy CITY OF DUBLIN
�i
Management's Discussion and Analysis (MDA) June 30, 2012
o�rrroaN�D
acquisition timelines expenditure patterns will fluctuate. There were expenses totaling
approximately $0.5 million. The expenditures during the year were primarily for design and
preparing for construction of new park facilities to serve the growing population. The balance is
designated as restricted due to the fact that there are legal restrictions and it is not available for
general purposes.
Fire Impact Fees — This fund includes fees collected from new development to pay for the capital
cost associated with the provision of Fire Services. Total revenue collected in Fiscal Year 2011-
2012 was $392,627 which was $294,264 more than the amount collected in the prior year. In Fiscal
Year 2011 -2012 the City collected an advance payment from the Jordan Ranch project. This will
reduce fees collected as the property develops since the developers will have credits in -lieu of
paying cash at the time of receiving a building permit. The expenses associated with these funds
represent the repayment of a long term advance made from the City General Fund. Payments
include interest. In Fiscal Year 2011 -2012 the amount owed to the General Fund decreased by
$377,074 after accounting for interest on the outstanding balance. The total balance owed to the
General Fund, as of June 30, 2012 is $1,358,914. The balance is designated as restricted due to
the fact that there are legal restrictions and it is not available for general purposes.
Traffic Impact Fee Fund — This fund includes fees collected to construct major traffic improvements
necessary to facilitate development. Fees are levied and collected on development in proportion to
its impact on the transportation needs. Total revenue collected in Fiscal Year 2011 -2012 was
approximately $2.0 million, which was approximately $1.1 million more than collected in the prior
year. The City expended approximately $262,000 in payments to reduce outstanding obligations.
In addition approximately $460,000 was transferred to the Streets Capital Project Fund, primarily for
future project design expenses. This resulted in a net increase of fund balance. The balance is
designated as restricted due to the fact that there are legal restrictions and it is not available for
general purposes.
NON -MAJOR FUNDS
The City's non -major funds are presented in the basic financial statements in the aggregate. At June
30, 2011, these funds had a total fund balance of approximately $5.5 million. One year later, as of
June 30, 2012 the balance was approximately $6.5 million. Based on the designated use of the funds
they can be arranged by function as shown in Table.4 below:
TABLE 4: ANALYSIS OF FUND BALANCES — NON MAJOR GOVERNMENTAL FUNDS
ARRANGED BY FUNCTION
(Fiscal Year 2011 -2012 Compared To Fiscal Year 2010 -2011)
Function
Public Safety
Transportation
Environmental
Parks, Culture, Arts
Health & Welfare
Maintenance Districts
2012 2011 $ Change % Change
$491,307 $564,525 ($73,218)
3,863,540 2,585,892 1,277,648
819,443 1,113,240 (293,797)
376,348
364,638
11,710
70,259
66,789
3,470
922,011
856,276
65,735
TOTAL FUND BALANCE JUNE 30th $6,542,908 $5,551,360 $991,548
12
- 13.0%
49.4%
-26.4%
3.2%
5.2%
7.7%
17.9%
CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
c4�feovr�D
The full amount has been restricted under the programs indicated in the Table above. The balances
are subject to legal restrictions and not available for general purposes. The changes in Public Safety
reflect primarily increased use of Traffic Safety funds for Traffic Signal Maintenance and expenditures
of Federal Asset Seizure funds for one time capital needs. The Transportation function shows an
increase as a result of collection Gas Tax Funds in excess of annual expenditures as well as special
one -time Federal Transportation grant funds and the receipt of Alameda County Transportation
Commission vehicle registration funds. The Environmental function decreased due to expenditures
from both the County Measure D Recycling Funds and the Local Recycling Fund. The increase in
Maintenance District balances is largely due to districts in the eastern portion of the City. More
information about these aggregated non -major funds can be found in the combining statements
following the required supplementary information.
GENERAL FUND BUDGETARY HIGHLIGHTS
A summary of the budgetary comparison schedule for the General Fund is shown in Table 5 below.
The complete schedule, as required, is included in the supplementary information following the notes to
the financial statements.
TABLE 5: SUMMARY OF GENERAL FUND ORIGINAL AND FINAL BUDGET AND ACTUAL
(For the Period Ending June 30, 2012)
REVENUE:
Taxes
Licenses and permits
Fines and forfeitures
Use of Money & Property
Intergovernmental
Charges for service
Other revenue
Total Revenue
EXPENDITURES:
General government
Public safety
Highways and streets
Health and welfare
Culture and leisure
Community development
Total expenditures
OTHER FINANCING SOURCES (USES):
Transfer in
Transfer out
Budget Amounts
Original Final
$ 39,183,130
2,043,830
118,650
1,322,050
360,000
5,854,490
1,056,760
$ 39,832,100
3,024,080
118,650
1,122,870
180,000
7,040,699
1,255,090
Actual Variance with
Amounts Final Budget -
$ 41,538,967
$ 1,706,867
4,501,736
1,477,656
126,387
7,737
1,255,553
132,683
196,629
16,629
7,708,243
667,544
1,827,802
572,712
49,938,910 52,573,489 57,155,317 4,581,828
7,334,430
7,524,587
6,455,195
(1,069,392)
24,438,860
25,977,133
25,406,425
(570,708)
2,018,310
2,024,442
1,927293
(97,149)
213,250
360,654
307,508
(53,146)
7,987,320
8,322,425
- 8,212,869
(109,556)
7,018,620
8,078,840
7,314,969
(763,871)
49,010,790 52,288,081 49,624,259 (2,663,822)
27,770 27,760 27,760
(2,305,840) (6,938,331) (6,938,331) -
Total other financing sources (uses)
(2,278,070)
(6,910,571)
(6,910,571) -
NET CHANGE IN FUND BALANCE
(1,349,950)
(6,625,163)
620,487 7,245,650
13
G� pe oUe CITY OF DUBLIN
rr�0Management's Discussion and Analysis (MDA) June 30, 2012
Over the course of the year, revisions were made to the City budget with adjustments that generally fall
into one of the following four categories:
• Changes made to adjust appropriations for operating carryovers from the prior year.
• Changes made to adjust appropriations for capital project carryovers from the prior year.
• Changes made in the mid -year report to adjust revenues and augment current year
appropriations.
• Other revenue and expenditure adjustments approved after the original budget was
adopted.
In the General Fund total actual revenues exceeded the final budget by $7.5 million for the Fiscal Year
ending June 30, 2012. However, during the year the City also had net transfers to other funds. of $6.9
million primarily for contributions to Capital Projects. Overall, Revenue was approximately 8.7% more
than the final Budget. Expenditures were approximately 5.1 % less than the final Budget.
General Fund Taxes consist of primarily Property Taxes ($22.2 million in Fiscal Year 2011 -2012) and
Sales Taxes ($15.0 million in Fiscal Year 2011 - 2012). The final amount collected in property taxes was
$310,170 more than the budget. This reflected continued growth in the sales prices and assessed
values. The final result was 1.4% more property taxes than budgeted. The final amount collected in
sales tax was approximately $1.3 million more than the budget, which did not anticipate additional
growth in automobile sales and new retail outlets contributed more than the amount assumed as part of
the Budget.
Licenses and permit revenue a positive variance of approximately $1.5 million more than the budget.
This reflected primarily Building permits that were sought by Developers in advance of the original
projected construction dates. It is important to note that permit fees can be paid in one fiscal year with
the inspection expenses incurred across multiple years.
Use of money and property had a positive budget variance at year end of approximately $132,000.
This was primarily attributable to increased balance invested during the year. The lease of City
facilities actually contributed positively to this revenue source.
The positive budgetary variance in Charges for Services primarily reflects development processing fees
and inspection services. The projection in the budget estimate was more pessimistic than the final
services performed. In some cases, development projects proceeded with construction of more
residential units than the budget had estimated. With low residential mortgage rates demand for new
homes remained strong. Culture & Leisure Services programs had greater participation than was
assumed in the budget and this also contributed to this category. The Recreation programs which had
the largest increase were Aquatics and Family Programs:
General Fund Expenditures overall were $2.7 million less than the Budget for all of the operating
programs, with all programs showing a budgetary savings.
The General Government Program had a. budgetary savings of approximately $1.0 million, which
occurred across all departments. In addition to operating savings, this program includes a budgeted
contingency accounts. These contingency accounts were not fully needed and contributed
approximately $379,000 of the budgetary savings.
14
G`� oe nOB'm CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
�atr�ve�9
Public Safety programs were less than the budget primarily due to expenditures less than the budget
for contract Police, Fire Services, and Animal Control. The savings represented approximately 2% of
the final budget for the Public Safety activities.
Highways and Streets had a minor savings of $97,149 resulting primarily from lower expenditures than
expected for Street Landscaping as well as Public Works Administration contract services.
Health & Welfare had a budgetary savings of approximately $53,146. The primary contributing factor
was related to appropriations for the City share of contributions to the Associated Community Action
Program (ACAP) program, as part of the close -out activities. These contributions were not required by
ACAP during the fiscal year.
Culture and Leisure expenditures were approximately $109,556 less than the budget. This represents
approximately 1.3% of the total budgeted for these activities. The two primary factors were lower
expenditures required for Library repairs and improvements and lower contract services for cultural
classes and activities.
Community Development had a savings of approximately $763,871. This was primarily related to
savings as a result of: Community Development staff vacancies-, less than anticipated demand for
consultant services associated with special Planning Projects and initiatives,- and no expenditures made
as part of a new economic development commercial fagade improvement grant program.
CAPITAL ASSET AND DEBT ADMINISTRATION
Capital Assets
The City's investment in capital assets for its governmental activities, as of June 30, 2012, amount to
$433.5 million (net of accumulated depreciation). This investment in capital assets includes land and
streets right of way, buildings, park and roadway improvements, vehicles and other equipment and
construction in progress, as summarized in the schedule bellow. During the current fiscal year, the
City's investment in capital assets decreased by approximately $230,815 (0.1 %).
TABLE 6: SUMMARY OF INVESTMENT IM CAPITAL ASSETS -
(For the Period Ending June 30, 2012)
Land
Streets right of way
Construction in Progress
Infrastructure
Buildings and Improvements
Machinery and Equipment
Sub -Total
Less Accumulated Depreciation
Total Net of Depreciation
Governmental Activities
June 30, 2012
June 30, 2011
$ CHANGE
CHANGE
$166,506,225
$162,556,225
$3,950,000
2.40/6
35,425,288
35,425,288
0
0.0 %-
10,232,445
27,214,542
(16,982,097)_
(62.4 %)
373,765,547
353,890,794
19,874,753
5.6%
70,248,471
68,685,020
1,563,451
2.3%
8,529,813
7,237,390
1,292,423
17.9%
664,707,789
655,009,259
9,698,530
1.5%
(231,158,901)
(221,229,556)
(9,929,345)
4.5 %
$433,548,888
$433,779,703
($230,815)
(0.1 %)
IN
rn
G�reoa�`D
CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
The City had an active Capital Improvement Program with significant progress made on a variety of
community assets. Selected major capital activities undertaken during the current fiscal year included
the projects listed below:
Capital Project
Status of
Project
2011 -2012
Expenditures
Traffic Signal Improvements
Completed
$ 436,773
Annual Slurry Seal Program
Completed
$ 622,574
Annual Sidewalk Safet Re air Pro ram
Completed
$ 96,805
Energy Efficient Park Lighting Replacement
Completed
$ 215,789
Public Art Installation at East Dublin Transit Center
Completed
$ 100,470
Dougherty Road Improvements (Design)
In Progress
$ 375,549
Annual Street Overlay Project
In —Progress
$ 125,278
Golden Gate Drive Improvements
In Progress
$ 134,963
Alamo Canal Trail Under Interstate 580
In Progress
$ 759,011
Positano Hills Park
In Progress
$ 456,855
Civic Center Generator Replacement
In Progress
$ 465,728
Acquisition and Preliminary Design — Public Safety Complex
In Progress
$ 5,793,064
Debt
For Fiscal Year 2011 -2012, the City had no long term debt. State statutes limit the amount of general
obligation debt a governmental entity may issue and the current debt limitation for the City is $318.1
million. As noted previously the only debt which is administered is described in the Fiduciary fund
section. The City has no legal obligation for the repayment of this debt and merely ensures that the
assets received are used for their intended purposes. As discussed in Note 7 in the Financial
Statements, the City did have an authorized but unissued Energy Equipment Lease at the close of the
Fiscal Year. The financing transaction was expected to be completed in the first quarter of Fiscal Year
2012 -2013.
ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS
The economic conditions observed, as the two year budget for Fiscal Year 2012 -2013 and Fiscal Year
2013 -2014 was prepared, suggested that some key economic indicators were more positive than in the
recent past. However, it does not appear that the rate of growth in revenues will return to what was
experienced in the early part of this decade. The budget approach deployed is to focus on fiscal
sustainability. Although the budget estimates General Fund revenue to be more than the projection for
Fiscal Year 2011 -2012, significant revenue increases are one -time payments in the form of Community
Benefit Payments and a Reimbursement from Alameda County Fire, which will help fund one -time
capital expenses. The City is anticipating gains in property tax and sales tax as the economic
pressures begin to lessen.
As part of the Budget planning the City Council strived to align requested changes in expenditures to
the Ten Year Strategic Plan. Undertaking a two year budget planning cycle was intended to focus on
the longer term needs. The Operating Budget is balanced without the need for augmentation from
Economic Stability reserves. The Budget projects that the General Fund revenues will exceed
expenses by approximately $189,000.
16
G ^roe °Ua�y CITY OF DUBLIN
Management's Discussion and Analysis (MDA) June 30, 2012
It is important to acknowledge that the City must adjust to the impacts of serving a growing population.
Balancing the timing of delivery of new City facilities will need to take into consideration whether there
is adequate growth in revenues to sustain services and absorb the added amenities. Copies of the
adopted Budget and Financial Plan are available online at www.dubiin.ca.gov.
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of the financial position of the City for all
those with an interest in the government's finances. Questions concerning any of the information
provided in this report or requests for additional financial information should be addressed to the
following address: City of Dublin, Finance Department, 100 Civic Plaza, Dublin, CA 94568. A copy of
this,financial report is also located at the City's website — www.dublin.ca.gov.
17
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CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
GOVERNMENT -WIDE FINANCIAL STATEMENTS
STATEMENT OF NET ASSETS
AND STATEMENT OF ACTIVITIES
This Page Left Intentionally Blank
CITY OF DUBLIN
STATEMENT OF NET ASSETS
JUNE 30, 2012
See accompanying notes to financial statements
21
Governments[-
Activities
ASSETS
Current assets:
Cash and investments (Note 3)
$126,146,833
Prepaids
55,343
Accounts receivable
6,368,802
Accrued interest receivable
- 233,097
Total current assets
132,804,075
Noncurrent assets:
Notes receivable (Note 5)
10,427,971
Capital assets (non - depreciable): (Note 6)
Land
166,506,225
Streets right of way
35 425,288
Construction in progress
10 232,435
Capital assets (depreciable): (Note 6)
Infrastructure
373,765,547
Building and improvements
70,248,471
Vehicles and equipment
8,529,813
Less accumulated depreciation
(231,158,901) .
Total capital assets
433,548,888
Total noncurrent assets
443 976,859
Total Assets
576,780,934
LIABILITIES
Current liabilities:
Accounts payable
16,324,165
Accrued wages Sc other payroll liabilities
518,592
Deposits payable -
1,570,533
Contract retention payable
118,113
Other payables
224,046
Unearned revenue
286,607
Compensated absences - Due within I year (Note IG)
604,365
Total current liabilities
19,646,421
Noncurrent liabilities:
Net OPEB olidmat ions - Dublin Regional Fire .Authority (Note 12B)
276,715
Other payables -
271,914
Compensated absence (Note IG)
259,013
Total noncurrent liabilities
807,642
Total Liabilities
20,454,063
NET ASSETS (Note 9)
Invested in capital assets
433,548,888
Restricted for:
Public safety
1,061,158
impact fee projects
25,288,863
l lighways and streets
4,769,979
Health and welfare
_ 5,491,317
Culture and leisure
103,407
Total restricted
36,714,724
Unrestricted
86,063,259
Total Net Assets
$556,326,871
See accompanying notes to financial statements
21
CITY OF DUBLIN
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2012
General revenues:
"Faxes
Property taxes
Sales tax
Other taxes
Total Taxes
Intergovernmental (unrestricted)
Miscellaneous
Unrestricted investment earnings
Total general revenues
Change in Net Assets
Net assets:
Beginning of year
End of year
See accompanying notes to financial statements
22
Program Revenues
Operating
Capital
Charges for
Grants and
Contributions
Expenses
Services
Contributions
and Grants
Governmental Activities:
General government
S10, 116,219
$140,418
$65,072
$1,107,851
Public safety
26,781,283
1,061,352
349,003
392,626
Highways and streets
6,709,217
738,662
186,700
5,888,103
Health and welfare
146,204
3,063,223
407,543
838,123
Culture and leisure
9,804,128
1,909,812
15,441,367
Community development
6.089,415
9,051,970
Total Governmental Activities
59,646,466
15,965,437
1.008.318
23,668,070
General revenues:
"Faxes
Property taxes
Sales tax
Other taxes
Total Taxes
Intergovernmental (unrestricted)
Miscellaneous
Unrestricted investment earnings
Total general revenues
Change in Net Assets
Net assets:
Beginning of year
End of year
See accompanying notes to financial statements
22
Net (Expense) Revenue and
Changes in Net Assets
Total
Program Governmental
Revenues Activities
$1313,341 ($8,802,878)
1,802.981 (24,978,302)
6,813,465 104.248
4,308,889 4,161685
17,351,179 7,547,051
9.051,970 2.962.555
40.641.825 (19,004,641)
22,246,360
14,996,932
4295.675
41,538,967
196,629
1,192,720
865,719
43.794,035
24,789,394
53 1,537,477
5556.326,871
23
This Page Left Intentionally Blank
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
FUND FINANCIAL STATEMENTS
The funds described below were determined to be Major Funds by the City in Fiscal Year 2011 -2012. Individual
non -major funds may be found in the Supplemental.
The General Fund - is the governments primary operating fund. It accounts for all financial resources of the City,
except those required to be accounted for in another fund.
The Affordable Housing Special Revenue Fund - is used to account for in -lieu fees received from developers of
properties, which can only be used for the design, development, and construction of citywide affordable housing
projects and /or support of affordable housing programs.
The General Improvements Projects Capital Projects Fund - is used to manage the programming of funds and
activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that are general in nature and are not Streets, Parks, or
Community Improvements projects.
The Community Improvements Projects Capital Projects Fund - is used to manage the programming of funds
and activities associated with major Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that would promote or enhance redevelopment,
revitalization, beautification of the City's infrastructure and are not General Improvements, Streets or Parks related
projects.
The Parks Projects Capital Projects Fund - is used to manage the programming of funds and activities associated
with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures and utilizes
those resources to support projects that would construct, improve, or enhance the City's parks and facilities.
The Streets Projects Capital Projects Fund - is used to manage the programming of funds and activities
associated with major Capital Improvements Projects. The Fund accumulates resources for capital expenditures
and utilizes those resources to support projects that would construct, improve, or enhance the City's trails,
highways, streets, roads, bridges, as well as street lighting, and storm drain systems.
The Public Facilities Impact Fees Capital Projects Fund - is used to account for impact fees received from
developers of properties, which can only be used for the design, development, and construction of new public
facilities within the City.
The Fire Impact Fees Capital Projects Fund - is used to account for impact fees received from developers of
properties, which can only be used for the design, development, and construction of fire capital expansion projects
within the City.
The Traffic Impact Fees Capital Projects Fund - is used to account for impact fees received from developers of
properties, which can only be used for the design, development and construction of street and highway projects
which serve as part of the City's transportation network.
25
ASSETS
Cash and investments (Note 3)
Prepaids
Accounts receivable
Accrued interest receivable
Notes receivable (Note 5)
Due from other funds (Note 4)
Advances to ISF PERS Side Fund (Note 4)
Advances to other funds (Note 4)
Total Assets
LIABILITIES
Accounts payable
Accrued wages and other payroll liabilities
Deposits payable
Contract retention payable
Other payables
Deferred Revenue
Due to other funds (Note 4)
Advances from other funds (Note 4)
Total Liabilities
FWD BALANCES (Note 9)
Non Spendable
Restricted
Committed
Assigned
Unassigned
Total Fund Balances (Deficit)
Total Liabilities and Fund Balances
CITY OF DUBLIN
GOVERNMENTAL FUNDS
BALANCESHEET
JUNE 30, 2012
$71,127,108 $5,176,892 $242,339 $28,593 $321,590
20,145
3,989,861 500
233,097
10,427,971
1,517,018
1,994,826
1,358,914
$80,240.969 $15,605,363 $242,339 $28,593 $321,590
$12,899,857 $9,690 $221,191 $24,648 $313,461
518,592
1,541,928 11,808
23,788 21,148 3,945 8,129
224,046
269,010 10,427,971
15,477,221 10,449,469 242,339 28,593 321,590
3,433,886
5,155,894
24,176,650
22,080,677
15,072,535
64,763,748 5,155,894
$80.240,969 $15,605,363 $242,339 528,593 $321,590
See accompanying notes to financial statements
26
Capital Project Funds
Special Revenue Fund General
Community
Affordable Improvement
Improvement Parks
General Housing Projects
Projects Projects
$71,127,108 $5,176,892 $242,339 $28,593 $321,590
20,145
3,989,861 500
233,097
10,427,971
1,517,018
1,994,826
1,358,914
$80,240.969 $15,605,363 $242,339 $28,593 $321,590
$12,899,857 $9,690 $221,191 $24,648 $313,461
518,592
1,541,928 11,808
23,788 21,148 3,945 8,129
224,046
269,010 10,427,971
15,477,221 10,449,469 242,339 28,593 321,590
3,433,886
5,155,894
24,176,650
22,080,677
15,072,535
64,763,748 5,155,894
$80.240,969 $15,605,363 $242,339 528,593 $321,590
See accompanying notes to financial statements
26
Capital Project Funds
$16,253,245
Public Fire
Traffic
Streets Facilities Impact
Impact
Projects Impact Fees Fees
Fees
Other
Govemmental
Funds
Total
Governmental
Funds
$720,322 $18,340,075 59,483,325 56,449,154 $111,889,398
20,145
3 54, 184 1,653,768 5,998,313
233.097
10,427,971
1,517,018
1,994,826
1,358.914
$720,322 518,340,075 $9,837,509 $8,102,922 $133,439,682
$661,690 $1,801,777 $320,931
$16,253,245
$3,433,886
518,592
971 15,826
1,570,533
58,632 2,471
118,113
24,176,650
224,046
17,597
10,714,578
1,203,189
1,203,189
$1.358.914
1,358,914
720,322 1,358,914 1,802,748 1.560.0 14
31,961210
27
$3,433,886
$18,34U75 $8,034,761
6,542,908
38,073,638
24,176,650
22,080,677
(1358,914)
13,711621
18,340,075 (1,358914) 8,034,761
6,5,12,908
101.478,472
5720.322 518.340,075 $9,837509
58,102,922
5133,439,682
27
This Page Left Intentionally Blank
CITY OF DUBLIN
Reconciliation of the
GOVERNMENTAL FUNDS -- BALANCE SHEET
with the
STATEMENT OF NET ASSETS
June 30, 2012
Total fund balances reported on the governmental funds balance sheet
Amounts reported for Governmental Activities in the Statement of Net Assets
are different from those reported in the Governmental Funds above because of the following:
CAPITAL .ASSETS
Capital assets used in Governmental Activities are not current assets or financial resources and
therefore are not reported in the Governmental Funds.
$1 01,478,472
ALLOCATION OF INTERNAL SERVICE FUND NET ASSETS
Internal service funds are not governmental funds. However, they
are used by management to
charge the costs of certain activities, such as insurance and central
services and maintenance
to individual governmental funds. The net current assets of the
Internal Service Funds are therefore
included in Governmental Activities in the following line items
in the Statement of Net Assets.
Cash and investments
S 14,257,435
Prepaid items
35198
Accounts receivable
370,489
Capital assets
50,974,428
Accounts payable and accruals
(70,920)
Interfund balance
(2,308,655)
ACCRUAL OF NON- CURRENT REVENUES AND EXPENSES
Revenues which are deferred on the Fund Balance Sheets because they are not available currently
are taken into revenue in the Statement of Activities.
LONG -TERM ASSETS AND LIABILITIES
The assets and liabilities below are not due and payable in the current period and therefore are not
reported in the Funds:
Net OPEB liability
Non- current portion of compensated absences
Non-current portion of general liability claims
NET ASSETS OF GOVERNMENTAL ACTIVITIES
See accompanying notes to financial statements
29
382,574,460
63,257,975
10,427,971
(276,715)
(863,378)
(271,914)
$556,326,871
CITY OF DUBLIN
GOVERNMENTALFUNDS
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Sales tax
Other taxes
Intergovernmental
Licenses and permits
Charges for service
Interest
Use of property
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General Government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Capital outlay
General improvements
Community improvements
Culture and leisure
Streets
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
57,155,317 1.080,745
6,455,195 15,462
25,406,425
1,927,293
307,508 1,169,234
8,212,869
7,314,969
$6,641,674
$213.777
$996,669
49,624,259 1,184,696 6,641,674 213,777 996,669
OVER EXPENDITURES -
Special Revenue Fund
Capital Project Funds
(213,777) (996,669)
OTHER FINANCING SOURCES (USES)
General Community
Affordable
Improvement Improvement Parks
General
Housing
Projects Projects Projects
Transfers (out) (Note 4)
(6,938,331)
(2,484)
$22,246,360
Total Other Financing Sources (Uses)
(6,910,571)
14,996,932
213.777 996,669
4,295,675
196,629
4,501,736
7,708,243
$79,060
707,144
55,583
548,409
111,448
126,387
819,440
1,827,802
15,214
57,155,317 1.080,745
6,455,195 15,462
25,406,425
1,927,293
307,508 1,169,234
8,212,869
7,314,969
$6,641,674
$213.777
$996,669
49,624,259 1,184,696 6,641,674 213,777 996,669
OVER EXPENDITURES -
7,531,058
(103,951) (6,641,674)
(213,777) (996,669)
OTHER FINANCING SOURCES (USES)
Transfers in (Note 4)
27,760
6,600 6,644,158
213,777 1,021,414
Transfers (out) (Note 4)
(6,938,331)
(2,484)
(24,745)
Total Other Financing Sources (Uses)
(6,910,571)
6,600 6,641,674
213.777 996,669
NET CHANGE IN FUND BALANCES 620,487 (97,351)
BEGINNING FUND BALANCES (DEFICIT) 64,143,261 5,253,245
ENDING FUND BALANCES (DEFICIT) $64,763,748 $5,155,894
See accompanying notes to financial statements
30
Capital Project Funds
Public Fire
Streets Facilities impact
Protects Impact Fees Fees
'Traffic Other Total
Impact Governmental Governmental
Fees Funds Funds
$152,487
$22,398,847
468,408
15,465,340
840,775
4,295,675
- - 3,765,943
3,962,572
35,360
4,501,736
2,544,198
10,331,501
$155,537 $87,145 62,729
1,068,138
2.959,555 (539,637)
659,857
158,606
284,993
15,138,098 7,791
15,965,329
$392,627 2,076,676 197,443
4,509,762
944,455
944.455
15293,635 392,627 2,163.&21 8,302,060 84,388,205
260,738 270,455
7,001,850
15,553 876,984
26,298,962
840,775
2,768,068
2,945,726
4,422,468
35,360
8,24829
1,041 46,722
7,362,732
6.641,674
2.959,555 (539,637)
213,777
(930.466)
996,669
$2.959.555
2,959,555
2,959,555 15.553 261,779 5,016.022
66,913,984
(2,952555) 15,293,635 377.074 1,902,042 3.286,038 17,474,221
2,959,555
24,745
10,898,009
(539,637)
(930,466)
(2.319,235)
(10,754,898)
2.959,555 (539,637)
(930.466)
(2,294,490)
143,111
14,753,998
377,074
971,576
991,548
17,617,332 '
3,586,077
(1,735,988)
7,063,185
5,551,360
83,861,140
$18,340,075
($1,358,914)
$8,034,761
$6,542,908
$101,478,472
31
CITY OF DUBLIN
Reconciliation of the
NET CHANGE IN FUND BALANCES - TOTAL GOVERNMENTAL FUNDS
with the
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED JUNE 30, 2012
The schedule below reconciles the Net Changes in Fund Balances reported on the Governmental Funds Statement of
Revenues, Expenditures and Changes in Fund Balance, which measures only changes in current assets and current
liabilities on the modified accrual basis, with the Change in Net Assets of Govemmental Activities reported in the
Statement of Activities, which is prepared on the full accrual basis.
NET CHANGE IN FUND BALANCES -TOTAL GOVERNMENTAL FUNDS $17,617,332
Amounts reported for governmental activities in the Statement of Activities
are different because of the following:
CAPITAL ASSET TRANSACTIONS
Governmental Funds report capital outlays as expenditures. However,
in the Statement of Activities the cost of those assets is capitalized and allocated over
their estimated useful lives and reported as depreciation expense.
The capital outlay and other expenditures are therefore added back to fund balance 9,172,317
Depreciation expense is deducted from the fund balance. The amount excludes the
depreciation of $2,483,295 (7,446,051)
ACCRUAL OF NON- CURRENT ITEMS
The amounts below included in the Statement of Activities do not provide or (require) the use of
current financial resources and therefore are not reported as revenue or expenditures in
governmental funds (net change):
Deferred revenue 6,846,799
Compensated absences (83,572)
Net OPEB Liabilities (6,673)
ALLOCATION OF INTERNAL SERVICE FUND ACTIVITY
Internal Service Funds are used by management to charge the costs of certain activities,
such as equipment acquisition, maintenance, and insurance to individual funds.
The portion of the net revenue (expense) of these Internal Service Funds arising out
of their transactions with governmental funds is reported with govemmental activities,
because they service those activities.
Change in Net Assets - All Internal Service Funds (1,310,758)
CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES $24,789.394
See accompanying notes to financial statements '
32
CITY OF DUBLIN
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES
Current
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
7,334,430
7,524,587
24,438,860
25,977,133
Variance with
2,024,442
Budgeted
Amounts
7,987,320
Final Budget
7,018,620
9,078,840
Positive
Original
Final
Actual Amounts
(Negative)
REVENUES
Property taxes -
$22,066,000
$21,936,190
$22,246,360
$310,170
Sales tax
13,245,000
13,745,000
14,996,932
1,251,932
Other taxes
3,872,130
4,150,910
4,295,675
144,765
Intergovernmental
360,000
180,000
196,629
16,629
Licenses and permits
2,043,830
3,024,080
4,501,736
1,477,656
Charges for service
5,854,490
7,040,699
7,708,243
667,544
Interest
853,040
628,040
707,144
79,104
Use ofpropeny
469,010
494,830
548,409
53,579
Fines and forfeitures
118,650
118,650
126,387
7,737
Other revenue
1,056,760
1,255,090
1,827,802
572,712
Total Revenues _
49,938,910
52,573 489
57,155,317
4,581,828
EXPENDITURES
Current
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
7,334,430
7,524,587
24,438,860
25,977,133
2,018,310
2,024,442
213,250
360,654
7,987,320
8,322,425
7,018,620
9,078,840
6,455,195
1,069,392
25,406,425
570,708
1,927,293
97,149
307,508
53,146
8,212,869
109,556
7,314,969
763,871
49,010,790
52 288.081
49,624,259
2,663,822
928,120
285,408
7,531,058
7,245,650
27,760 27,760 27,760
(6,938,331) (6,938,331) (6,938,331)
(6910,571) (6,910,571) (6,910,571)
($5,982,451) ($6,625,163)
See accompanying notes to financial statements
33
$620,487 $7,245,650
64,143,261
$64,763,748
CITY OF DUBLIN
AFFORDABLE HOUSING SPECIAL REVENUE FUND
STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES:
Interest
Loan repayment
Charges for services
Other Revenue
Developer fees
Total Revenues
EXPENDITURES:
Current:
General government
Health and welfare
Total Expenditures
REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Budgeted Amounts
Original
Final
Variance with
Final Budget
Positive
Actual Amounts (Negative)
$58,650
$58,650
$55,583
(3,067)
500
500
111,448
110,948
41,600
41,600
79,060
37,460
15,214
15,214
300,000
819,440
519.440
100,750
400,750
1,080,745
679,995
46,200
46,200
15,462
30,738
1,822,180
1,853,360
1,169,234
684,126
1,868,380
1,899,560
1,184,696
714,864
(1.767.630)
(1,498,810)
(103.951)
1,394,859
6,600
6.600
6,600
600
6,600
6,600
($1,761,030)
($1,492,210)
(97,351)
$1,394.859
See accompanying notes to financial statements
34
5,253,245
$5,155,894
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
MAJOR PROPRIETARY FUNDS
Proprietary funds account for City operations financed and operated in a manner similar to a private business
enterprise. The intent of the City is that the cost of providing goods and services be financed primarily through user
charges.
35
CITY OF DUBLIN
PROPRIETARY FUNDS
STATEMENT OF NET ASSETS
JUNE 30, 2012
ASSETS
Current Assets:
Cash and investments (Note 2)
Prepaid items
Accounts receivable
Total current assets
Noncurrent assets:
Capital Assets (Note 6):
Land
Construction in progress
Building and improvements
Machinery and equipment
Less: accumulated depreciation
Total noncurrent assets
Total Assets
LIABILITIES
Current Liabilities:
Accounts payable and accruals
Due to other funds (Note 4)
Total current liabilities
Non - current Liabilities:
.Advances from other funds (Note 4)
Total Liabilities
NET ASSETS (Note 9)
Invested in capital assets
Unrestricted
Total Net Assets
Governmental
Activities -
Internal Service
Funds
$14,257,435
35,198
370,489
14,663,122
10,774,792
229;387
62,115,076
6,837,074
(28,981.901)
50,974,428
65,637,550
70,920
313.829
384,749
1,994.826
2,379,575
50,974,428
12,283,547
$63,257,975
See accompanying notes to financial statements
36
CITY OF DUBLIN
PROPRIETARY FUNDS
STATEMENT OF REVENUE, EXPENSES
AND CHANGES IN FUND NET ASSETS
FOR THE YEAR ENDED JUNE 30, 2012
Net Assets - Beginning of year 64,568.733
Net Assets- Ending of year S63,257,975
See accompanying notes to financial statements
37
Governmental
Activities -
intemal Service
Funds
OPERATING REVENUES -
Charges for services
52,785,435
Other
375,654
Total Operating Revenues
3,161,089
OPERATING EXPENSES
Supplies and services
496,484
OPEB Expenses
1,514,1 12
Depreciation
2,483,295
Total Operating Expenses
4,493,891
Operating Income (Loss)
(1,332,802)
NONOPERATNG REVENUES
Interest income -
158,853
Sales of property
6302
Total Nonoperating Revenues
165.155
Income (Loss) Before Transfers
(1,167,647)
Transfer from the General Improvement Capital Projects Fund (Note 4)
2,484
Transfer to the General Improvement Capital Projects Fund (Note 4)
(145,595)
Change in net assets
(1,310,758)
Net Assets - Beginning of year 64,568.733
Net Assets- Ending of year S63,257,975
See accompanying notes to financial statements
37
CITY OF DUBLIN
PROPRIETARY FUNDS
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED JUNE 30, 2012
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from other funds
Payments to suppliers and service providers
Other revenues
Net cash provided (used) by operating activities
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES
Receipts from other funds
Payments to other funds
Cash Flows from Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Purchase of capital assets
Sales of capital assets
Cash Flows from Capital and Related Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received
Cash Flows from Investing Activities
Net Cash Flows
Cash and investments at beginning of year
Cash and investments at end of year
Reconciliation of operating income (loss) to
net cash provided by operating activities:
Operating income (loss)
Adjustments to reconcile operating income to
net cash provided by operating activities:
Depreciation
Change in assets and liabilities:
Accounts receivable
Prepaid expenses
Accounts payable and accruals
Net cash provided (used) by operating activities
See accompanying notes to financial statements
38
Governmental
Activities -
Internal Service
Funds
$2,526,802
(2,255,565)
375,654
646,891
2,484
(177,895)
(175,411)
(526,214)
6,302
(519,912)
158,853
158.853
110,421
14,147,014
$ 14.257,435
($1,332,802)
2.483,295
(258,633)
(2,268)
(242,701)
$646,891
CITY OF DUBLIN
Comprehensive Annual Financial Report
For the Year Ended June 30, 2012
FIDUCIARY FUNDS
Agency funds are used to account for assets held by the City as an agent for individuals, private organizations,
and other governments. The financial activities of these funds are excluded from the Entity- wide financial
statements, but are presented in separate Fiduciary Fund financial statements.
39
CITY OF DUBLIN
FIDUCIARY FUNDS
STATEMENT OF FIDUCIARY NET ASSETS.
JUNE 30, 2012
Agency
Fund
ASSETS
Cash and investments (Note 3) $1,001,191
Restricted cash and investments (Note 3) 164,508
Total Assets $1,165,699
LIABILITIES
Accounts payable $3,044
Due to trustee 964,771
Due to bondholders 197,884
Total Liabilities $1,165,699
See accompanying notes to financial statements
:ili
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements and accounting policies of the City conform with generally accepted accounting
principles applicable to governments. The Governmental Accounting Standards Board (GASB) is the
accepted standard- setting body for establishing governmental accounting and financial reporting
principles. Significant accounting policies are summarized below:
A. Reporting Entity
The City is a residential community with a significant regional, commercial base, located in the TriValley
area of Alameda County, California at the crossroads of Interstate Freeways 580 and 680. The City was
incorporated as a municipal corporation on February 1, 1982. The total population estimate published by
the California Department of Finance for January 1, 2012 was 46,785. This figure includes prisoners
housed at the Alanieda County Sheriffs Department Santa Rita Jail and at the Federal Correctional
Institute. The City of Dublin was ranked based on total population at #182 out of 480 cities within
California.
The City operates under the Council - Manager form of government, with five elected Council members
served by a full -time City Manager and staff. At June 30, 2012, the City's staff was comprised of 86
authorized permanent employees who were responsible for City- provided services. The City provides
many traditional municipal services through contracts with both public and private agencies.
Approximately 121 contract employees provide a variety of municipal services from City facilities. As of
June 30, 2012, the City had approximately 150 temporary and seasonal personnel that were on active
payroll status.
B. Basis of Presentation
The City's Basic Financial Statements are prepared in conformity with accounting principles generally
accepted in the United States of America. The Government Accounting Standards Board is the
acknowledged standard setting body for establishing accounting and financial reporting standards
followed by governmental entities in the U.S,A.
These Standards require that the financial statements described below be presented.
Government -wide Statements: The Statement of Net Assets and the Statement of Activities display
information about the primary government (the City). These statements include the financial activities
of the overall City government, except for fiduciary activities. Governmental activities generally are
financed through taxes, intergovernmental revenues, and other nonexchange transactions.
The Statement of Activities presents a comparison between direct expenses and program revenues for
each function of the City's governmental activities. Direct expenses are those that are specifically
associated with a program or function and, therefore, are clearly identifiable to a particular function.
Program revenues include (a) charges paid by the recipients of goods or services offered by the
programs, (b) grants and contributions that are restricted to meeting the operational needs of a particular
program and (c) fees, grants and contributions that are restricted to financing the acquisition or
construction of capital assets. Revenues that are not classified as program revenues, including all taxes,
are presented as general revenues.
41
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fund Financial Statements: The fund financial statements provide information about the City's funds,
including fiduciary funds. Separate statements for each fund category — governmental; proprietary, and
fiduciary — are presented. The emphasis of fund financial statements is on major individual
governmental and enterprise funds, each of which is displayed in a separate column. All remaining
governmental and enterprise funds are aggregated and reported as nonmajor funds.
Proprietary fund operating revenues, such as charges for services, result from exchange transactions
associated with the principal activity of the find. Exchange transactions are those in which each party
receives and gives up essentially equal values. Nonoperating revenues, such as subsidies and
investment earnings, result from nonexchange transactions or ancillary activities.
C. Major Funds
Major finds are defined as funds that have either assets, liabilities, revenues or expenditures /expenses
equal to ten percent of their fund -type total and five percent of the grand total. The General Fund is
always a major fund. The City may also select other funds it believes should be presented as major
funds.
The City reported the following major governmental funds in the accompanying financial statements
The General Fund - is the governments primary operating find. It accounts for all financial resources of
the City, except those required to be accounted for in another fund.
The Affordable Housing Special Revenue Fund - is used to account for in -lieu fees received from
developers of properties, which can only be used for the design, development, and construction of
citywide affordable housing projects and /or support of affordable housing programs.
The General Improvements Projects Capital Projects Fund - is used to manage the programming of
funds and activities associated with major Capital Improvements Projects. The Fund accumulates
resources for capital expenditures and utilizes those resources to support projects that are general in
nature and are not Streets, Parks, or Community Improvements projects.
The Comnutni(v Improvements Projects Capital Projects Fund - is used to manage the programming of
funds and activities associated with major Capital Improvements Projects. The Fund accumulates
resources for capital expenditures and utilizes those resources to support projects that would promote or
enhance redevelopment, revitalization, beautification of the City's infrastructure and are not General
Improvements, Streets or Parks related projects.
The Parks Projects Capital Projects Fund - is used to manage the programming of funds and activities
associated with major Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that would construct, improve, or enhance
the City's parks and facilities.
The Streets Projects Capital Projects Fund - is used to manage the programming of funds and activities
associated with major Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that would construct, improve, or enhance
the City's trails, highways, streets, roads, bridges, as well as street lighting, and storm drain systems.
1%
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
The Public Facilities Impact Fees Capital Projects Fund - is used to account for impact fees received
from developers of properties, which can only be used for the design, development, and construction of
new public facilities within the City.
The Fire Impact Fees Capital Projects Fund - is used to account for impact fees received from
developers of properties, which can only be used for the design, development, and construction of fire
capital expansion projects within the City.
The Traffic Impact Fees Capital Projects Fund - is used to account for impact fees received from
developers of properties, which can only be used for the design, development and construction of street
and highway projects which serve as part of the City's transportation network.
The City also reports the following fund types:
Internal Service Funds — Account for assets replacement of assets and internal charges collected for
the purpose of funding retirement plan side -fund obligations and post- retirement healthcare activities.
All of these activities are provided to City departments on a cost - reimbursement basis.
Fiduciary Funds — The City maintains one type of Fiduciary Funds - Agency Funds. The financial
activities of these funds are excluded from the Government -wide financial statement, but are presented
in separate Fiduciary Fund financial statements. Agency Funds are used to account for assets held by
the City as an agent for the following purposes:
The Dublin Boulevard Extension Special Assessment District is an agency fund, which uses the accrual
basis of accounting to account for amounts held for debt service on the Dublin Boulevard Extension
Project. The Agency fund is custodial in nature (assets equal liabilities) and therefore does not involve
measurement of results of operations. The City is not responsible for payment of the bonds and acts
only as an agent to collect assessments, pay bondholders, and initiate foreclosure proceedings.
The Associated Community Action Program (ACAP) is an expendable trust fund. The City acts as the
fiscal agent to collect and account for the contributions received and to coordinate administrative
services leading to the agency ceasing its operation. ACAP is a Joint Powers Authority (JPA), whose
members include the Alameda County and eleven of the thirteen incorporated cities in the County. (The
cities of Berkeley and Oakland are not members). The JPA was formed to provide and administer
social service related programs. The Agency fund is custodial in nature (assets equal liabilities) and
therefore does not involve measurement of results of operations.
The Fallon Village and Schaefer Ranch Geological Hazard Abatement Districts (GRAD) _are
expendable trust funds. Each fiscal year, the District Engineer prepares an Engineer's Report which
includes the budget for the GHADs for that year. The annual budget consists of regular site monitoring,
annual inspections, contract services for annual mitigation and repairs, and administrative costs. The
funds collected through special assessment are placed into a dedicated reserve fund. The reserve fund is
set aside to be used to mitigate and repair large, geologic hazards, such as landsides in the Fallon
Village and the Schaefer Ranch Subdivisions.
43
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 1-SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
D. Basis of Accounting
The government -wide and proprietary financial statements are reported using the economic resources
measurement focus and the full accrual basis of accounting. Revenues are recorded when earned and
expenses are recorded at the time liabilities are incurred, regardless of when the related cash flows take
place.
Governmental funds are reported using the current financial resources measurement focus and the
modified accrual basis of accounting. Under this method, revenues are recognized when measurable
and available. The City considers all revenues reported in the governmental funds to be available if the
revenues are collected within sixty days after year-end. Expenditures are recorded when the related
fund liability is incurred, except for principal and interest on general long -term debt, claims and
judgments, and compensated absences, which are recognized as expenditures to the extent they have
matured. Governmental capital asset acquisitions are reported as expenditures in governmental funds.
Proceeds of governmental long -term debt and acquisitions under capital leases are reported as other
financing sources.
Those revenues susceptible to accrual at both the City -wide and Fund level are property, sales and
franchise taxes, current service charges, and interest revenue. Fines and licenses and permits are, not
susceptible to accrual because they are not measurable until received in cash.
Non - exchange transactions, in which the City gives or receives value without directly receiving or giving
equal value in exchange, include taxes, grants, entitlements, and donations. On the accrual basis, revenue
from taxes is recognized in the fiscal year for which the taxes are levied or assessed. Revenues from grants,
entitlements, and donations are recognized in the fiscal year in which all eligibility requirements have been
satisfied.
Grant revenues are recognized in the fiscal year in which all eligibility requirements are met. Under the
terms of grant agreements, the City may fund certain programs with a combination of cost -
reimbursement grants, categorical block grants, and general revenues. Thus, both restricted and
unrestricted net assets may be available to finance program expenditures. The City's policy is to first
apply restricted grant resources to such programs, followed by general revenues if necessary.
Certain indirect costs are included in program expenses reported for individual functions and activities
The City follows Statements and Interpretations of the Financial Accounting Standards Board and its
predecessors that were issued on or before November 30, 1989, in accounting for its business -type
activities, unless they conflict with Govemment Accounting Standards Board pronouncements.
As a general rule, the effect of interfund activity has been eliminated from the government -wide
financial statements. Exceptions to this general rule are payments -in -lieu of taxes and other charges
between the government's business -type activities and various other functions of the government.
Elimination of these charges would distort the direct costs and program revenues reported for the
various functions concerned.
Amounts reported as program revenues include 1) charges to customers or applicants for goods,
services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and
contributions, including special assessments. Internally dedicated resources are reported as general
revenues rather than as program revenues. Likewise, general revenues include all taxes.
44
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating
revenues and expenses generally result from providing services and producing and delivering goods in
connection with a proprietary fund's principal ongoing operations. The principal operating revenues of
the City's internal service funds are charges to customers for sales and services. Operating expenses for
internal service funds include the cost of sales and services, administrative expenses, and depreciation
on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating
revenues and expenses.
E. Property Tax Revenues
Alameda County assesses properties and bills, collects, and distributes property taxes to the City. The
County remits the entire amount paid and handles the collection of all delinquencies. The City receives
proportionate shares of prior year collections including interest and penalties. Secured and unsecured
property taxes are levied on January 1 of the preceding fiscal year. The property tax assessments are
formally due on November 1 and February 1, and become delinquent after December 10 and April 10,
respectively. Taxes become a lien on the property effective January 1 of the preceding year.
R Use of Restricted Resources
When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted
resources first, and then unrestricted resources as needed.
G. Compensated Absences
The City records a long -term compensated absences liability to recognize the financial effect of unused
general leave and other accrued compensated leave. The liability will be paid from future resources
primarily from the general fund.
Compensated absences activities were as follows for the year ended June 30, 2012:
Beginning Balance
Additions
Payments
Ending Balance
Current Portion
H. Prepaid Items
Total
Compensated. Govemmental
General Leave Leave Activities
$764,206
$15,600
$779,806
798,766
42,462
841,228
(716,710)
(4M46)
(757,656)
$846,262 $17,116. $863,378
$592,383 $11,981 $604,365
Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as
prepaid items in both government -wide and fund financial statements.
M61
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 1- SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
I. Use of Estimates
The preparation of financial statements in conformity with generally accepted accounting principles
(GAAP) requires management to make estimates and assumptions that affect the reported amounts of
assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial
statements and the reported amounts of revenues and expenses during the reporting period. Actual
results could differ from those estimates.
Z New Funds
In fiscal year 2011 -2012, the City created the following funds
Federal Transportation (TIGER) Special Revenue Fund to account for the receipts of Federal grants for
approved street and trail improvements funded by a one -time Federal grants.
ACTC Vehicle Registration Fee Special Revenue Fund to account for an Alameda County
Transportation Commission (ACTC) voter approved increase in vehicle registration fee that is
distributed by ACTC to be used for street and road system maintenance.
Cable TV Facilities Special Revenue Fund to account for Cable TV Facilities fees collected from Cable
Television providers and passed through to the City for local cable television as allowed under State and
Federal franchising laws.
Park Replacement Internal Service Fund to account for the financing of future major maintenance and
repairs of City's parks.
NOTE 2 — BUDGETS AND BUDGETARY ACCOUNTING
The City follows these procedures in establishing the budgetary data reflected in the basic financial
statements:
➢ Prior to June 30 the City Manager submits to the City Council a proposed operating budget for the
fiscal year commencing the following July I. The operating budget includes proposed
expenditures and the means of financing them.
➢ The public is given an opportunity to comment on the budget at a noticed City Council meeting.
Prior to July 1, the budget is legally enacted through passage of a resolution.
➢ The City Manager is authorized to transfer budgeted amounts between line items, provided that
the transfer is within the same department and fund. Any revisions, which alter total departmental
expenditures of the City must be approved by City Council except as follows: The City Manager
will be allowed to transfer funds from the contingent reserve to operating departments salary and
benefits accounts when required due to employee turnover or change in status, City Council
approved funding for increases in employees salaries and benefits, and City Council approved
funding for increase in contract or labor rates. Also, the City Manager can transfer from the
Contingent Reserve to address General Fund utility expenditures which exceed the budget.
Expenditures may not exceed budgeted appropriations by fund at the departmental level, without
City Council approval.
46
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 2 — BUDGETS AND BUDGETARY ACCOUNTING (Continued)
➢ Formal budgetary integration is employed as a management control device during the year for the
general fund, special revenue funds and capital projects funds.
➢ Budgets for the general, special revenue and capital projects funds are adopted on a basis'
consistent with generally accepted accounting principles in the United States.
➢ All unexpended operating budget appropriations lapse at the end of the fiscal year, and the City
Council may approve a Budget'Chan'ge reflecting carry -over items.
➢ As part of the annual Budget adoption the City Council authorizes Staff to carry-over unexpended
capital project appropriations, for those projects where work and expenditures will continue in the
subsequent year,
➢ The funds below ineurred expenditures in excess of their budgets in the amounts below.
Sufficient resources were available within each department to finance these overages.
Capital Projects Fund
Fire Impact Fees Fund
Public Safety
$15,553
Special Revenue Funds:
Supplemental Law Enforcement Fund
Public Safety
242
Local Law Enforcement Block Grant Fund
Public Safety
170
Measure D Recycling Fund
Health and Welfare
13,191
NOTE 3 — CASH AND V4VESTMENTS
The City's dependence on property tax receipts, which are received semi - annually, requires it to maintain
significant cash reserves to finance operations during the remainder of the year. The City pools cash as
described under the policy section below.
A. Policies
California Law requires banks and savings and loan institutions to pledge government securities with a
market value of 110% of the City's cash on deposit, or first trust deed mortgage notes with a market valise
of 150% of the deposit, as collateral for these deposits. Under California law, this collateral is held in a
separate investment pool by another institution in the City's name and places the City ahead of general
creditors of the institution.
The City pools cash from all sources and all funds, except certain specific investments within funds and
cash with fiscal agents, so that it can be invested at the maximum yield, consistent with safety and
liquidity, while individual funds can make expenditures at any time.
47
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 3 - CASH AND INVESTMENTS (Continued)
The City and its fiscal agents invest in individual investments and in investment pools. Individual
investments are evidenced by specific identifiable pieces of paper called security instruments, or by an
electronic entry registering the owner in the records of the institution issuing the security, called the book
entry system. Individual investments are generally made by the City's fiscal agents as required under its
debt issues. In order to maximize security, the City employs the Trust Department of a bank as the
custodian of all City managed investments, regardless of their form.
The City's investments are carried at fair value, as required by generally accepted accounting principles.
The City adjusts the carrying value of its investments to reflect their fair value at each fiscal year end, and
it includes the effects of these adjustments in income for that fiscal year.
B. Classification
Cash and investments are classified in the financial statements as shown below, based on whether or not
their use is restricted under the terms of City agreements.
City:
Cash and investments $126,146,833
Total City cash and investments
126,146,833
Fiduciary Funds (separate statement):
550,405
Cash and investments
1,001,191
Restricted cash and investments
164,508
Total Fiduciary Funds cash and investments
1,165,699
Total cash and investments $127,312,532
Cash and investments as of June 30, 2012, consist of the following:
Cash on hand
$3222
Deposits with financial institutions
550,405
Investments
126,758,905
Total cash and investments
$127,312,532
Proprietary fund type cash and investments are used in the preparation of the statement of cash flows as
investments are not allocated to specific funds. Each of these funds' allocation of pooled cash and
investments is considered cash and cash equivalents.
48
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30,2012
NOTE 3 - CASH AND INVESTMENTS (Continued)
C. Investments Authorized by the California Government Code and the City's Investment Policy
The City's Investment Policy and the California Government Code allow the City to invest in the
following, provided the credit ratings of the issuers are acceptable to the City, and approved percentages
and maturities are not exceeded. The table below also identifies certain provisions of the California
Government Code, or the City's Investment Policy where the City's Investment Policy is more restrictive.
Authorized Investment
Negotiable Certificates of Deposit
Bankers' Acceptances
U.S. Treasury Bills and Notes
U.S. Government Agency Securities
California Asset Management Program
Commercial Paper
Time Certificates of Deposit
State Local Agency Investment Fund
Money Market Funds
D. Interest Rate Risk
Maximum
Credit
Percentage
Investment
Maturity
Quality
of Portfolio
In One Issuer
5 years
AA/A -1
30%
20%
180 days
A -1
40%
20% of Portfolio
5 years
N/A
No Limit
No Limit
5 years
N/A
25% for callable
40%
N/A
N/A
No Limit
No Limit
270 days
A -1
25%
20% of Portfolio
I year
N/A
10%
No Limit
N/A
N/A
75%
No Limit
N/A
AAA
20%
No Limit
Interest rate risk is the risk that changes in market interest rates will adversely affect the fair value of an
investment. Normally, the longer the maturity of an investment, the greater the sensitivity of its fair
value to changes in market interest rates. The City generally manages its interest rate risk by holding
investments to maturity.
Information about the sensitivity of the fair values of the City's investments (including investments held
by bond trustees) to market interest rate fluctuations is provided by the following table that shows the
distribution of the City's investments by maturity or earliest call date:
12 Months 13 to 24 25 to 60
Investment Type - or less Months Months Total
California Local Agency Investment Fund
California Asset Management Program
Money Market Funds
U.S. Government Agencies
$50,023,711 _$50,023,711-
8,566,386 8,566,386
164,508 164,508
16.250,100 $14,250,600 $37,503,600 68,004,300
Total Investments $75,004,705 $14,250,600 $37,503,600 $126,758,905 -
Z
Z
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 3 - CASH AND INVES'T'MENTS (Continued)
The City is a participant in the Local Agency Investment Fund (LAIF) that is regulated by California
Government Code Section 16429 under the oversight of the Treasurer of the State of California. The
City reports its investment in LAW at the fair value amount provided by LAIF, which is the same as the
value of the pool share. The balance is available for withdrawal on demand, and is based on the
accounting records maintained by LAIF, which are recorded on an amortized cost basis. Included in
LAIF's investment portfolio are collateralized mortgage obligations, mortgage- backed securities, other
asset - backed securities, loans to certain state funds, United States Treasury Notes and Bills, and floating
rate securities issued by federal agencies, government- sponsored enterprises, and corporations. At June
30, 2012, these investments matured in an average of 242 days.
The City is a voluntary participant in the California Asset Management Program (CAMP). CAMP is an
investment .pool offered by the California Asset Management Trust (the Trust). The Trust is a joint
powers authority and public agency created by the Declaration of Trust and established under the
provisions of the California Joint Exercise of Powers Act (California Government Code Sections 6500 et
seq., or the "Act ") for the purpose of exercising the common power of its Participants to invest certain
proceeds of debt issues and surplus funds. The Pool's investments are limited to investments permitted by
subdivisions (a) to (n), inclusive, of Section 53601 of the California Government Code. The City reports
its investments in CAMP at the fair value amounts provided by CAMP, which is the same as the value of
the pool share. At June 30, 2012, the fair value approximated is the City's cost. At June 30, 2012, these
investments have an average maturity of 54 days.
The City's investments include Government Mortgage — Backed Securities in the amount of
$27,338,390 that are highly sensitive to interest rate fluctuations to a greater degree than already
indicated above.
E. Credit Risk
Credit risk is the _risk that an issuer of an investment will not fulfill its obligation to the holder of the
investment. This is measured by the assignment of a rating by a nationally recognized statistical rating
organization. The actual ratings as of June 30, 2012 were provided by Standard and Poor's investment
rating system except as noted. The Local Agency Investment Fund was not rated as of June 30, 2012.
Investment Type
California Asset Management Program
Money Market Funds
U.S. Government Agency Issues
Totals
Not rated.
California Local Agency Investment Fund
Total Investments
50
AAA/AAAm AA +- Total
$8,566,386 $8,566,386
164,508 164,508
$68,004,300 68,004,300
$8,730,894 $68,004,300 76,735,194
50,023,711
$126,758,905
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 3 - CASH AND INVESTMENTS (Continued)
F. Concentration of Credit Risk
lncluded.in the table at Note D above are the following significant investments in any one issuer other than
U.S. Treasury securities, mutual funds, and external investment pools.
Reporting Reported
Unit Issuer Investment Type - Amount
Entity-wide
Federal Farm Credit Bank
Federal Home Loan Bank
Federal Home loan Mortgage Corporation
Federal National Mortgage Association
NOTE 4 - INTERFUND TRANSACTIONS
A. Transfers Between Funds
US Government agency securities
$8,058,360
US Government agency securities
32,607,550
US Government agency securities
10,134,120
US Government agency securities
17,204,270
Transfers between funds during the fiscal year ended June 30, 2012 were as foll6ws:
Fund Making Transfer Fund Receiving Transfers
General Fund General Improvements Capital Projects Fund
Community Improvements Capital Projects Fund
Parks Projects Capital Projects Fund
Streets Projects Capital Projects Fund
Capita Projects Funds:
General Improvement Capital Projects Fund
Parks Capital Projects Fund
Public Facilities Impact Fees Capital Projects Fund
Traffic Impact Fees Capital Projects Fund
Special Revenue Funds:
Non -Major Special Revenue Funds
Internal Service Funds:
Buildings Replacement Internal Service Fund
Equipment Replacement Internal Service Fund
Non -Major Special Revenue Funds
Parks Projects Capital Projects
Streets Projects Capital Projects Fund
General Fund
General Improvements Capital Projects Fund
Affordable Housing Special Revenue Fund
Community Improvements Capital Projects Fund
Parks Projects Capital Projects Fund
Streets Projects Capital Projects Fund
General Improvements Capital Projects Fund
(A) To fund Capital project expenditures
(B) To reimburse General Fund staffing and admin costs for the project
(C) 'to reimburse Affordable Housing Fund staffing and admin costs for the project
(D) Correction to retention payable for project in May 2011. Payment for retention payable did not get debited to the
correct account. Instead it got charged against the project expense account.
51
Amount
Transferred
$6,450,982 (A)
119,119 (A)
308,583 (A)
59,647 (A)
$6,938,331
2,484 (A)
24,745 (D)
539,637 (A)
930,466 (A)
1,497,332
27,760 (B)
47,581 (A)
6,600 (C)
94,658 (A)
173,194 (A)
1,969,442 (A)
2,319,235
145,595 (A)
145,595
$10,900,493
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 4 - INTERFUND TRANSACTIONS (Continued)
B. Current /nterfund Balances
Current interfund balances arise in the normal course of business and are expected to be repaid shortly
after the end of the fiscal year. At June 30, 2012, the following funds have balances due to the General
Fund:
Due from other funds
General Fund
Due to other funds
Non -Major Special Revenue Funds $1,203,189
Internal Service Funds 313,829
Total $1,517,018
C. Advances Between Funds
During the 2004 -2005 and 2005 -2006 fiscal years, the General Fund advanced funds to the Fire Impact
Fees Capital Projects Fund to aid in the financing of fire station construction projects. The advance will be
repaid through future revenues to the Fire Impact Fees Fund. Interest accrues on the advance at a rate equal
to the City's return on its investment portfolio.
During the fiscal year 2007 -2008, the General Fund made a long term advance to the Internal Service Fund
PERS Side Fund to prepay CalPERS for the City's Side Fund Obligation. The Side Fund was created in
2005 when CalPERS assigned agencies with less than 100 participants to a risk sharing pool. The City had
a negative unfunded liability at the time the City was assigned to the pool. As part of Ca1PERS Employer
Contribution Rate, the City was scheduled to pay 4.319% of payroll for the next 17 years to eliminate the
current side fund obligation. The benefit of prepayment resulted in reduction of the Employer Contribution
rate in fiscal year 2007 -2008 from 15.894% to 11.575 %. The advance from General Fund will be repaid
annually, calculated at the rate of 4.319% of the total salary and be recorded as an Internal Service Fund
retirement benefit expenditure with an offset to reduce the General Fund long term advance.
The following interfund balances existed at June 30, 2012:
Advances from other funds General Fund
Fire Impact Fees Capital Project Fund $,1,358,914
Internal Service Funds - 1,994,826
Total $3,353,740
52
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 5 — NOTES RECEIVABLE
The following table summarizes the notes receivable outstanding as of June 30, 2012:
First Time Homebuyer Loan Program S1,286,136
Eden (Wicklow Square) Senior Affordable Housing 2,641,835
Eden (Emerald Vista) Construction Loan - Family Housing 4,680,000
Eden (Emerald Vista) Construction Loan - Senior Housing 1,820,000
Total $10,427,971
Revolving Horne Loans - As part of the City of Dublin First Time Homebuyer Loan Program (FTHLP),
the City provides financial assistance, in the form of a deferred loan. The program targets first time
homebuyers within a certain income range purchasing their first home in Dublin. Monthly payments of
principal and interest are generally deferred until the homes are sold, or are in default. In certain
situations the loan may also be due when the homeowners refinance their primary mortgage. The total
outstanding amount due, including accrued simple interest at 3.5% per annum, as of June 30, 2012 was
$1,286,136. During fiscal year 2011 -2012, $36,500 principal plus $4,144 of interest were accrued as
uncol lectable.
53
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 5 - NOTES RECEIVABLE
Details of the Revolving Home Loans as of June 30, 2012 were as follows
LOAN #
LOAN DATE
ORIGINAL
LOAN AMOUNT
ACCRUED
INTEREST
REPAYMENT OF
PRINCIPAL AND
INTEREST
LOAN BALANCE
#07 -01
2/16/2007
$39,915
$7,502
$47,417
#07 -02
4/3/2007
36,500
(36,500)
-
907 -03
3/30/2007
60,039
11,042
- 71,081
#07 -04
10/30/2007
50,000
8,170
58,170
#07 -06
9/28/2007
35,640
(35,640)
_
#07 -07
9/28/2007
42,886
7,139
50,025
407 -08
7/24/2007
35,596
(35,596)
#07 -09
8128/2007
26,036
4,412
30,448
#07 -10
8/28/2007
49,536
8,393
57,929
#07 -11 -
10/10/2007
38,141
6,305
44,446
407 -12
2/16/2007
33,051
6,212
39,263
#07 -13
10/11/2007
40,253
(40,253)
#07 -14
10/1/2007
19,610
3,259
22,869
#07 -15
12/3/2007
24,536
3,929
28,465
#07 -16
12/28/2007
8,000
1,262
9,262
#07 -17
2/4/2008
22,826
(22,826)
907 -18
2/29/2008
24,170
3,667
27,837
#07 -20
5/30/2008
19,175
2,742
21,917
408 -01
8/15/2008
25,377
3,441
28,818
408 -02
10 120 /2008
47,200
(47,200)
#08 -03
10/17/2008
33,750
4,372
38,122
#08 -04
11/14/2008
41,500
(41,500)
_
408 -05
1/29/2009
22,619
2,705
25,324
908 -06
2/11/2009
55,404
6,556
61,960
#08 -07
4/9/2009
27,425
3,095
30,520
#08 -08
6/30/2009
39,576
4,159
43,735
#09 -01
8/3/2009
33,000
3,357
, _ 36,357
#09 -02
9/28/2009
36,595
3,527 -
4.0,122
#10 -01
12/24/2010
37,500
(37,500)
-
410 -02
1/24/2011
40,000
2,002
42,002
#10 -03
5/5/2011
26,700
1,078
27,778
411 -01
7/7/2011
30,000
1,030
31,030
911 -02
10/14/2011
29,999
745
30,744
#11 -03
11/21/2011
30,839
654
31,493
#11 -04
12/2/2011
26,025
524
26,549
411 -05
12/28/2011
35,249
625
35,874
#11 -06
1/13/2012
29,999
486
.30,485
#11 -07
1/13/2012
36,415
590
37,005
911 -08
1/19/2012
36,682
573
37,255
#11 -09
1/3012012
35,249
510
35,759
411 -10
2/15/2012
36,671
478
_
37,149
#11 -11
4/3/2012
38,586
329
38,915
#11 -12
6/27/2012
29,999
12
30,011
TOTAL
$1.468,269
$78,382
($260,515)
$1,286,136
54
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 5 —NOTES RECEIVABLE (Continued)
Eden Senior Affordable Housing Loan - (Wicklow Square) — On September 23, 2002, the City selected
Eden Housing, Inc. as the developer for the affordable senior housing at the site of the former library
located at 7606 Amador Valley Boulevard. This site also houses a senior center that the City
constructed during fiscal year 2003 -2004. On February 1, 2004, the City entered into an agreement and
provided a loan in the amount of $2,248,248 to the Dublin Senior Limited Partnership to support the
senior housing project. The interest on the outstanding principal balance of the loan is accrued at the
rate of 3% simple interest per annum. The entire outstanding principal balance of the loan, together
with the interest accrued, shall be payable in full on February 8, 2059, the 55th anniversary of the Initial
Disbursement Date of February 18, 2004. Repayments commenced on June 1, 2006, and on the first
day of each June, 60% of the Surplus Cash generated by the project during the previous calendar year
are remitted to reduce the outstanding indebtedness. Any payment not paid when due shall bear interest
at a rate equal to 10% annum from the due date until it is paid in full. The outstanding amount as of
June 30, 2012 was $2,641,835.
Arroyo Vista Predevelopment /Construction Loan — Family and Senior Projects — (Emerald Vista) - On
June 1, 2011, the City entered into an agreement to provide a loan to Eden Dougherty, L.P., a California
nonprofit public benefit corporation, with a not -to- exceed $7,600,000 principal amount in accordance to
the Arroyo Vista Disposition and Development Agreement dated July 25, 2007 concerning the
redevelopment of the real property located at 6700 Dougherty Road in the City of Dublin. The City
agreed to provide a loan to Eden to assist in financing the development of the Family Project and Senior
Project. The City determined that the development of the project is in the interests of health, safety and
welfare of the residents of the City, and that the City financing is necessary to make the project
affordable to low and very low income households for a term of not less than fifty-five years. The note
will not bear interest until the earlier of (i) the date that the project's construction financing is either
converted to a permanent loan or repaid in full, or (ii) twelve months following the date of issuance of
the final certificate of occupancy or, equivalent for the project, thereafter, the outstanding principal
balance of the loan shall bear interest at a rate equal to three percent simple annual interest. Annual
payments shall be due and payable on a residual receipts basis in accordance with the formula set forth
in the note. The entire outstanding principal balance and accrued interest shall be paid in full on the
earlier of (i) the fifty fifth anniversary of the date of issuance of the final certificate of occupancy or (ii)
the fifty- seventh anniversary of the loan origination date. The City has the right to accelerate maturity
date and declare all sums immediately due and payable to the City upon the occurrence of an event of
developer default, including developer's failure to commence or complete construction of the project
within times period specified in the note. At June 30, 2012, the outstanding amounts are $4,680,000 for
the Family Project and $1,820,000 for the Senior Project.
NOTE 6 — CAPITAL ASSETS
Capital assets, which include buildings, machinery and equipment, and infrastructure assets (roads,
bridges, curbs and gutters, streets and sidewalks, drainage systems, lighting systems, and park
improvements), are reported in the Governmental Activities columns of the Government -Wide Financial
Statements. Capital assets are defined by the City as assets with an initial, individual cost of more than
$2,500 for general capital assets and $100,000 for infrastructure capital assets. Such assets are recorded
at historical cost or estimated historical cost if actual historical cost is not available. Donated.capital
assets are valued at their estimated fair market value on the date donated.
55
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 6 —CAPITAL ASSETS (Continued)
Capital assets are depreciated over their estimated useful lives using the straight -line method. This
means the cost of the asset is divided by its expected useful life in years and the result is charged to
expense each year until the asset is fully depreciated. The purpose of depreciation is to spread the cost
of capital assets over the useful life of these assets. The amount charged to depreciation expense each
year represents that year's pro rata share of the cost of capital assets.
Depreciation of capital assets is charged as an expense against operations each year and the total
amount of depreciation taken over the years, called accumulated depreciation, and is reported on the
Statement of Net Assets of the government -wide financial statements as a reduction in the book value of
the capital assets.
The City has assigned the useful lives listed below to capital assets.
Infrastructure
20 -75 Years
Building and Improvements
20 -38 Years
Vehicles and Equipment
3 -15 Years
Capital assets include land, buildings, and equipment used in City operations. Infrastructure includes
roads, bridges, curbs, sidewalks, drainage systems, street and traffic lights, park improvements and other
improvements used by all citizens.
A. Capital Asset activity during the fiscal year were as follows
Capital assces being depreciated:
Infrastructure
Buildings and Improvements
Vehicles and Equipment
Total capital assets being depreciated
Less accumulated depreciation for
Infrastructure
Buildings and Improvements
Vehicles and Equipment
Total Accumulated Depreciation
Net governmental fund program
Capital assets being depreciated
Governmental activity capital assets, net
Balance at
Transfers June 30, 2012
$166,506,225
35,425,288
($22,062,139) 10,232,445
(22,062,139) 212,163,958
353,890,794 19,874,753 373,765,547
68,685,019 1,563,452 70,748,471
7,237,390 668,489 623,934 - 8,529,813
429,813,203 668,489 22,062,139 452,543,831
(191,681,945) (6,244,600) (197,926,545)
(23,690,399) (3,272,660) . (26,963,059)
(5,857,211) (412,086) (6,269,297)
(221,229,555) (9,929,346) (231,158,901)
208,583,648 (9,260,857)
$433,779,703 ($230,815)
56
22,062,139 221,384,930
$433,548,888
Balance at
June 30, 2011
Additions Retirements
Gavernmeatal activities
Capital assets not being depreciated.
Land
$162,556,225
$3,950,000
Streets Right of Way
35,425,288 .
Construction in Progress
27,214 542
5,080,042
Total capital assets not being depreciated
225,196,055
9,030,042
Capital assces being depreciated:
Infrastructure
Buildings and Improvements
Vehicles and Equipment
Total capital assets being depreciated
Less accumulated depreciation for
Infrastructure
Buildings and Improvements
Vehicles and Equipment
Total Accumulated Depreciation
Net governmental fund program
Capital assets being depreciated
Governmental activity capital assets, net
Balance at
Transfers June 30, 2012
$166,506,225
35,425,288
($22,062,139) 10,232,445
(22,062,139) 212,163,958
353,890,794 19,874,753 373,765,547
68,685,019 1,563,452 70,748,471
7,237,390 668,489 623,934 - 8,529,813
429,813,203 668,489 22,062,139 452,543,831
(191,681,945) (6,244,600) (197,926,545)
(23,690,399) (3,272,660) . (26,963,059)
(5,857,211) (412,086) (6,269,297)
(221,229,555) (9,929,346) (231,158,901)
208,583,648 (9,260,857)
$433,779,703 ($230,815)
56
22,062,139 221,384,930
$433,548,888
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 6 — CAPITAL ASSETS (Continued)
B. Project Commitments
At June 30, 2012, the City had outstanding commitments with contractors for the following projects:
Commitment
Sidewalk construction /repair
51,146
Park construction
1,252,623
Construction testing
29,110
Construction management
53,760
Street resurfacing
636,621
Construction management
256,225
Trail construction
831,651
C. Capital Asset Contributions
Some capital assets may be acquired using Federal and State grant funds, or they may be contributed by
developers or other governments. GASB Statement 34 requires that these contributions be accounted for
as revenues at the time the capital assets are contributed.
D. Depreciation Allocation
Depreciation expense is charged to functions and programs based on their usage of the related assets.
The amounts allocated to each function or programs are as follows:
Governmental Activities Amount
General govemment 51,742,907
Public safety 563,871
Highways and streets 5,264,757
Culture and leisure 2,350,556
Community development 7,255
Total depreciation expense $9,929,346
NOTE 7 — AUTHORIZED BUT UNISSUED DEBT
On June 12, 2012, City entered into an Energy Services Performance Contract with Chevron Energy
Solutions to implement the recommended efficiency improvements in the City's ongoing efforts to
reduce energy consumption and develop long -term cost savings through increased energy efficiency.
The total project cost is estimated to be $7,430,976. City expects the full cost of improvements
including interest can be offset through estimated energy savings. The project is to be funded through a
combination of Lease Financing and Internal Service Fund reserves.
The total amount to be financed through a bank lease is approximately $7,023,268, with interest rate
fixed at 2.56 %. The financing is a lease arrangement with Bank of America holding title to the
improvements being installed. Once all lease payments are made, improvements are filly owned by the
City.
57
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 7 — AUTHORIZED BUT UNISSUED DEBT (Continued)
According to the payment schedule the City will not make payments during the construction period
which is estimated to take up to twelve months. Thereafter, the payments will be made over a
fourteen -year period. The amount of annual lease payments is intended to produce consistent savings
each year. Therefore, for payments in the initial years, when certain rebates and incentives are
received, the payments will be higher. The average annual lease payment over the repayment period
is estimated to be approximately $614,093 per year. The City anticipates that energy savings and
incentives are projected to fully offset these costs.
The actual funding of the lease was scheduled to occur in the first quarter of Fiscal Year 2012/2013. .
NOTE 8 — SPECIAL ASSESSMENT CITY DEBT (NON- OBLIGATORY)
The Dublin Boulevard Extension Special Assessment District, formed within City limits, had
outstanding debt with a balance of $182,000 at June 30, 2012. Proceeds of the debt, which was issued
in 1991, were used to finance improvements within City boundaries. The City has no legal,
contingent or moral obligation for the repayment of this debt and acts solely as the collecting and
paying agent for the District. Activities of the District are reported in the Dublin Boulevard Extension
Assessment District Agency Fund.
NOTE 9 — NET ASSETS AND FUND BALANCES
A. Net Assets
Net Assets is the excess of all the City's assets over all its liabilities, regardless of fund. Net Assets are
divided into three captions. These captions apply only to Net Assets, which is determined only for
proprietary funds and at the Government -wide level, and are described below:
Invested in Capital Assets, describes the portion of Net Assets which is represented by the current net book
value of the City's capital assets.
Restricted describes the portion of Net Assets which is restricted as to use by the terms and conditions of
agreements with outside parties, governmental regulations, laws, or other restrictions which the City
cannot unilaterally alter. These principally include developer fees received for use on capital projects and
debt service requirements.
Unrestricted describes the portion of Net Assets which is not restricted to use.
58
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 9 — NET ASSETS AND FUND BALANCES (Continued)
B. Fund Balances
Governmental fund balances represent the net current assets of each fund. Net current assets generally
represent a fund's cash and receivables, less its liabilities.
The City's fund balances are classified based on spending constraints imposed on the use of resources.
For programs with multiple funding sources, the City prioritizes and expends funds in the following
order: Restricted, Committed, Assigned, and Unassigned. Each category in the following hierarchy is
ranked according to the degree of spending constraint:
Nonspendable represents balances set aside to indicate items do not represent available, spendable
resources even though they are a component of assets. Fund balances required to be maintained intact,
such as Permanent Funds, and assets not expected to be converted to cash, such as prepaids, notes
receivable, and long -term interfund loans are included. However, if proceeds realized from the sale or
collection of nonspendable assets are restricted, committed or assigned, then Nonspendable amounts are
required to be presented as a component of the applicable category.
Restricted fund balances have external restrictions imposed by creditors, grantors, contributors, laws,
regulations, or enabling legislation which requires the resources to be used only for a specific purpose.
Encumbrances and nonspendable amounts subject to restrictions are included along with spendable
resources.
Committed find balances have constraints imposed by formal action of the City Council which may be
altered only by formal action of the City Council. Encumbrances and nonspendable amounts subject to
council commitments are included along with spendable resources.
Assigned fund balances are amounts constrained by the City's intent to be used for a specific purpose,
but are neither restricted nor committed. Intent is expressed by the City Council or its designee and may
be changed at the discretion of the City Council or its designee. This category includes encumbrances,
Nonspendable, when it is the City's intent to use proceeds or collections for a specific purpose, and
residual fund balances, if any, of Special Revenue, Capital Projects and Debt Service Funds which have
not been restricted or committed.
59
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30 2012
NOTE 9 — NET ASSETS AND FUND BALANCES (Continued)
Unassigned fund balance
represents residual amounts that have not been restricted, committed,
or
assigned. This includes the residual general fund balance and residual fund deficits, if any,
of other
governmental funds. In accordance with policies adopted by the City Council, the "Unassigned" fund
balance represents $1,013,252
associated equivalent to the unrealized gain on investments
and
$14,059,283 based on goals to accommodate general cash flow.
Detailed classifications of the
City's Fund Balances, as of June 30, 2012, are stated below:
Major Funds
Affordable Public Facilities Fire Impact Traffic Impact
General Housing Impact Fees Fees Fees Non- Nlajor
Fwd Fund Fund Fund Fund Funds
Total
NmSpendable:
Prepaid Eapermes
$20,146
$20,146
Cemetery Endowment
60,000
60,000
Long'1'erm Advance to Fire Impact Fee Fund
1,358,914
1,358,914
Long Term Advances to PERS Side Fund
1994,826
1,994,826
SubTotal Non-Spendable, Fund Balance
3,433.886
3.433.886
Restrieted For:
Public Safety
$1,061,158
1,061,158
IBghways and Streets
4,769,979
4,769,979
Health and Welfare
335,423
335,423
Recycling Pmgr:ms
107,407
103,407
Impact FCC Capital Projects
$18340,075 $S,034,761 272,941
26,647,777
Housing
$5.155,894
5,155,894
Sub Total Committed Fund Balance
5,155,894 18,340,075 8,034,761 6,542,908
38,073,638
Committed ne
Economic Stability
5,868,847
5,868,847
Downtown Public Improvements
1000,000
1,000,000
Open Space Funding
1,000,000
1,()0()000
Affordable Housing
1,000,000
1,000,000
Enumld clear Aquatic Center Additional Scope
1,500,000
1,500,000
Emergency Commsmicwons
741,000
741000
Fire Services OPEB
5,148 021
5,148,021
Innovators and New Opportunities
3,372,785
3,372,785
Maintenance Facility
1083,989
1,083,989
Civic Center Expauiou
767,722
767,922
Emergency Generator
79,867
79,867
Public Safety Complex
1,272,811
1272,811
0. Time Imitative
1,341,408
1.341,408
Sub Toted Committed Fund Balance
24,176,650
24,176650
Aen-ned to:
Employees Accrued! Leavc
863379
863,379
Operating Cmryovers
652,585
652,585
CUP Carryovers
215,587
215,587
Catastrophic loss and Recovery
10,537,271
10,537,271
Service Continuity Obligations -
2,410,000
2,410,000
Pension and Post Employment Benefits
7,073,816
7,073,816
Fiscally Responsible Adjustment
328,039
328,039
Sub Total Assigned Found Balance
22,080,677
22,080,677
Unassigmdl Fund B.I.
($1,358,914)
(1,358,914)
Unrealized gain on investments
1,013,252
1,013,252
Cash Flow Per City Policy
14,059,283
14,059,283
15 ,071,535 ($1,358,914)
13,713,621
Total Fund Balance(Deficin
$64,763,748 $5,155,894 $18,340,075 ($1,358,914) $8,034,761 $6,542,908
$101478,472
M.
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 9 — NET ASSFTS AND FUND BALANCES (Continued)
C. Minimum Fund Balance Policies
The City's Reserve Policy requires the City to maintain an Unrestricted General Funds, for cash flow
purposes, of minimum equal to two months of budgeted operating expenditures with a goal to achieve a
maximum of four months. As of June 30, 2012 the cash flow reserves, which are part of the Unassigned
Fund Balance, were above the minimum at approximately 2.8 months, however they were below the
desired target of 4 months. Funds may be appropriated as to Undesignated Capital Contribution by
designation from City Council only for high priority one time capital expenditures provided the
minimum fund balance would remain.
D. Fund Equity Deficits
The funds listed in the table below had fund balance deficits at June 30, 2012. These deficits are
expected to be eliminated by future revenues.
Fund
Fund
Deficit
Fire Impact Fees Capital Projects Fund $1,358,914
PERS Side Fund Internal Service Fund 1,994,826
NOTE 10 — DEFERRED COMPENSATION PLAN
City employees may defer a portion of their compensation under a City sponsored deferred
compensation plan created in accordance with Internal Revenue Code Section 457. Under this plan,
participants are not taxed on the deferred portion of their compensation until it is distributed to them;
distributions may be made only at termination of employment, retirement, death,-or in an emergency
as defined by the Plan. In accordance with GASB Statement No. 32, the funds have been placed in a
trust administered by ICMA Retirement Corporation and are not available to the City's general
creditors. Accordingly, the City does not report the assets in the financial statements.
NOTE 11 - PENSION PLAN
A. CaIPEBS
Plan Description — The City's defined benefit pension plan, (Miscellaneous - Plan), provides
retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan
members and beneficiaries. The Miscellaneous Plan is part of the Public Agency portion of the
California Public Employees Retirement System (Ca1PERS), a cost sharing multiple- employer plan
administered by CalPERS, which acts as a common investment and administrative agent for
participating public employers within the State of California. A menu of benefit provisions as well as
other requirements is established by State statutes within the Public Employees' Retirement Law.
The City selects optional benefit provisions from the benefit menu by contract with CaIPERS and
adopts those benefits through local ordinance or resolution. CalPERS issues a separate
comprehensive annual financial report. Copies of the CaIPERS's annual financial report may be
obtained from the CalPERS Executive Office, 400 P Street Sacramento, California 95814.
61
. CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 11 - PENSION PLAN (Continued)
Funding Policy — Active plan members in the Miscellaneous Plan are required to contribute 8 percent
of their annual covered salary. Prior to July 1, 2012 the City paid 7% of the Employee required
contribution. The change to employees paying the full share reduced the Annual Pension Cost for the
period ending June 30 2012. The City is required to contribute the actuarially determined remaining
amounts necessary to fund the benefits for its members. The actuarial methods and assumptions used
are those adopted by the CaIPERS Board of Administration. The required employer contribution rate
for fiscal year 2011 -2012 was 14.762% for miscellaneous employees. (The City has only
miscellaneous employees.) The contribution requirements of the plan members are established by
State statute and the employer contribution rate is established and may be amended by Ca1PERS.
Annual Pension Cost — For fiscal year 2011 -2012, the City's annual pension cost was $1,298,838 and
was equal to the City's required and actual contributions. The required contribution for fiscal year
2011 -2012 was determined in the June 30, 2010, actuarial valuation using the entry age normal
actuarial cost method with the contributions determined as a percent of pay. The actuarial
assumptions included (a) 7.75 percent investment rate of return compounded annually net of
administrative expenses; (b) projected salary increases that vary by duration of service ranging from
3.55 percent to 14.45 percent for miscellaneous members, depending on Age, Service, and type of
employment; (c) Inflation component of 3.0 percent; d) Payroll Growth of 3.25 percent; and e)
Individual Salary Growth based on a merit scale varying by duration of employment coupled with an
assumed annual inflation growth of 3 percent and annual production growth of 0.25 percent. The
actuarial value of Miscellaneous Plan's assets was determined using a technique that smoothes the
effect of short-term volatility in the market value of investments over a two to five year period
depending on the size of investment gains and /or losses. Miscellaneous Plan's unfunded actuarial
accrued liability (or excess assets) is being amortized as a level percentage of projected payroll on a
closed basis. The average remaining amortization period at June 30, 2010, the latest actuarial study
available, was 19 years for miscellaneous employees for prior and current service unfunded liabilities.
The Asset Valuation Method was 15 Year Smoothed Market.
Three Year Trend Information for the Miscellaneous Plan
Annual Percentage Net
Fiscal Year Pension ofAPC Pension
Ending Cost (APC) Contributed Obligation
June 30, 2010 $1,728,667 100% $0
June 30, 2011 - 1,715,082 100% 0
June 30, 2012 1,298,838 100% 0
The City adopted GASB Statement No. 50, Pension Disclosure, an amendment of GASB Statement
No. 25 and 27. This Statement aligns the financial reporting for pensions with those for other
postemployment benefits. It also provides enhancement in the information disclosed in the notes to
the financial statements or presented as required supplementary. information.
The City contributes to the California Public Employee's Retirement System (CalPERS), as an agent
multiple — employer public employee defined benefit pension plan. As part of the actuarial valuation
date of June 30, 2003, the City's miscellaneous plan became part of a CalPERS Risk Pool for
employers with less than 100 active plan members. As part of a cost sharing, multiple - employer
defined benefit plan, disclosure of the Schedule of Funding progress is not required.
62
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30, 2012
NOTE 11- PENSION PLAN (Continued)
B, Social Security / Public Agency Retirement Systems (PARS)
The Omnibus Budget Reconciliation Act of 1990 (OBRA) mandates that public sector employees
who are not members of their employer's existing retirement system as of January 1, 1992, be covered
by either Social Security or an alternate plan. The City's part -time, seasonal and temporary
employees are not covered under Social Security.
The City entered into an agreement with the PARS to provide an alternative retirement system for the
part -time employees. The PARS plan was effective December 25, 2005, and replaced Social Security.
In fiscal year 2011 -2012, the employees contributed $50,610 or 6% of salary and the City contributed
$12,653 or 1.5% of employee's pay towards PARS.
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS
The City provides certain health care benefits for retirees, as required under a contract signed with
PERS. All former employees who retire with the City under PERS are eligible for these benefits.
GASB 45 requires public agencies to estimate their Other Post Employment Benefits (OPEBs) and
account for the future liability. Rather than use the "pay as you go" system and account for retiree
benefits as they are due, GASB 45 requires the agencies to account for the expenses as benefits are
accrued for the employees. On June 29, 2007, the City established an agreement with the California
Public Employees' Retirement System (CaIPERS) to set aside finds and deposit into the California
Employer's Retiree Benefit Trust (CERBT) fund to accumulate, and distribute assets for the exclusive
benefit of retirees and their beneficiaries. Plan assets are irrevocable and may not be used for any
purpose other than finding post - retirement health care. The CERBT fund is an agent multiple
employer plan and in order to ensure that the CERBT fund remains compliant with all reporting
requirements, the CALPERS is responsible for publishing aggregate GASB 43 compliance Financial
Statements, Notes, and Required Supplementary Information (RSf). The information may be found
on CaIPERS web site at www.calpers.ca.cov.
63
CITY OF DUBLIN
Notes to Basic Financial Statements
For the Year Ended June 30,2012'
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
A. City of Dublin Retiree Health Plan
Plan Description - City of Dublin (City) Retiree Health Plan is a single- employer defined benefit healthcare
plan administered by the California Public Employees Retirement System (CaIPERS). The plan provides
medical insurance benefits to eligible retirees and their eligible dependents in accordance with Public
Employee Retirement Law (Article 2). The Public Employees Retirement System Board of Administration
has the responsibility to approve health benefit plans and may contract with carriers offering health benefit
plans. The Board of Administration is responsible for adopting all rules and regulations, including the
scope and content of basic health plans. The California Government Code also defines certain rules for
contract agencies, such as the City of Dublin, to purchase health insurance benefits.
Funding Policy - There is no requirement imposed by CaIPERS, to contribute any amount beyond the pay -
as- you -go contributions. The cost of monthly insurance premiums may be shared between the retiree and
the City. The cost sharing varies depending on: date of hire (a vesting schedule is in place for employees
hired after April 1, 2004); the dependent status; and plan selected. A minimum employer monthly
contribution requirement is established and may be amended by the CaIPERS Board of Administration and
applicable laws. Within the parameters of the law, individual contracting agencies, such as the City, are
allowed to establish and amend the level of contributions made by the employer towards the monthly cost
of the plans. Changes to the employer contribution rate towards retiree benefits are recorded in a resolution
adopted by the City Council.
The City has established a policy to make contributions to an Internal Service Fund, for the purpose of
funding its calculated obligations over a period of time, with the intent the funds will be transferred to
CalPERS periodically at which time the transfers will be recorded as Cash with Fiscal Agent in a Trust
Fund. The amount necessary to fund future benefits is based on projections from the June 30, 2011
Actuarial Study completed by Bartel and Associates, LLC in accordance with GASB Statement 45,
Accounting and Financial Reporting for Postemployment Benefits Other than Pensions.
During fiscal year 2006 -2007, the City made arrangements with CalPERS to retain the OPEB assets to
finance future Retiree Health Benefits. On June 29, 2007, the City transferred $5,468,611 from the
Internal Service Fund into the California Employers' Retiree Benefit Trust Fund (CERBT). The City
has elected a one -year amortization period for the OPEB plan assets deposited into the CERBT, as
permitted under GASB Statement 45, paragraph 13F, amortization periods allow for a maximum of 30
years with no minimum years.
M
CITY OF DUBLIN
F
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
Annual OPEB Cost and Net OPEB Obligation - The City's annual Other Post Employment Benefit (OPEB)
cost (expense) is calculated based on the Annual Required Contribution of the employer (ARC), an amount
actuarially determined in accordance with the parameters of GASB Statement 45. The ARC represents a level
of funding that, if paid on an ongoing basis, is projected to cover normal cost each year and amortize any
unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years. The following table
shows the components of the City of Dublin annual OPEB costs for the year, the amount actually contributed
to the plan, and changes in the City's net OPEB obligation to the City Retiree Health Plan:
Annual required contribution $ 1,164,000
Interest on net OPEB obligation -
Adjustment to annual required contribution -
Annual OPEB expense (income) 1,164,000
Contributions made (1,164,000)
Increase (decrease) in net OPEB obligation
Net OPEB obligation (asset) - beginning of year
Net OPEB obligation (asset) - end of year $ -
The City Retiree Health annual OPEB cost, the percentage of annual OPEB cost contributed to the plan,
and the net OPEB obligation for fiscal year 2011 -12, and the preceding years were as follows:
Fiscal Annual Annual OPEB OPEB
Year Ended OPEB Cost Cost Contributed Obligation (Asset)
6/30/2010 $616,000 97.84% ($32,506)
6/30/2011 615,000 94.71% 0
6/30/2012 1,164,000 100% 0
Funded Status and Funding Progress - As of June 30, 2011, the most recent actuarial valuation date, the
plan was 59% funded. The Actuarial Accrued Liability (AAL) for benefits was $11,557,000, and the
Actuarial Value of Plan Asset was $6,823,000, resulting in an Unfunded Actuarial Accrued Liability
(UAAL) of $4,734,000. The covered payroll (annual payroll of active employees covered by the plan)
was $7,830,000, and the ratio of UAAL to the covered payroll was 60 percent.
Annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB
obligation for 2012 and the previous years.were as follows:
Underfunded
65
Entry Age
(Overfunded) -
Actuarial
Actuarial
_ Actuarial
UAAL as a
Actuarial
Value of
Accrued
Accrued
Funded
Covered
Percentage of
Valuation
Assets
Liability
Liability
Ratio
Payroll
Covered Payroll
Date
(A)
(B)
(B -A)
(AB)
(C)
[(T3-ANCI
" 6/30/2004
$0
$4,973,780
$4,973,780
0.00%
�- $6,320,280
(78.7 %)
6/30/2007
_
5,694,000
6,159,000
465,000
92.45%
6,697,747
(6.9 %)
6/30/2009
5,326,000
6,990,000
1,664,000
76.19%
7,618,000
(21.8 %)
6/30/2011
6,823,000
11,557,000
4,734,000
59.04%
7,830,000 -
(60.5 %)
65
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
Actuarial Methods and Assumptions - Projections of benefits for financial reporting purposes are based
on the substantive plan (the plan as understood by the employer and the plan members) and include the
types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit
costs between the employer and plan members to that point. The actuarial methods and assumptions used
include techniques that are designed to reduce the effects of short-term volatility in, actuarial accrued
liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations.
In the June 30, 2011 actuarial valuation, the actuarial cost method used is Entry Age Normal (EAN) cost
method. Under the EAN cost method, the plan's Normal Cost is developed as a level percent of payroll
throughout the participants' working lifetime. Entry age is based on current age minus years of service.
Actuarial Accrued Liability (AAL) is the cumulative value on the valuation date, of prior Normal Cost.
For the retirees, the AAL is the present value of all projected benefit. The Unfunded AAL is being
amortized as a level dollar- closed 30 year basis, as a level percent of payroll with a remaining
amortization period at June 30, 2011 of 30 years.
GASB 45 requires the interest rate to represent the underlying expected return for the source of funds
used to pay benefits. The actuarial methods and assumptions included 6.75 percent interest rate,
representing the long term expected rate of return on the CaMFRS Trust Fund including a margin for
adverse earnings. Annual inflation assumed to increase at one half of the Kaiser family premium increase
and Aggregate Payroll assumed to increase at 3.25 percent per annum. The study also used assumptions
for the salary merit and longevity increases, and demographic assumptions such as mortality, withdrawal,
and disability based on Ca1PERS 1997 -2007 Experience Study. Retirement assumption was also based
on Ca1PERS 1997 -2007 Experience Study of the Miscellaneous Plan 2.7% at 55 years, with expected
retirement age of approximate 58 for both females and males.
The health care cost trend rate is the rate of change in per capita health claims costs over time as a result
of factors such as medical inflation, utilization of healthcare services, plan design, and technological
developments.
The following table includes the annual healthcare cost trend rate used in the Actuarial Valuation:
Year
Non ,Medicare
HMO & PPO
Medicare
HMO & PPO
2010
Actual Premiums
Actual Premiums
2011
Actual Premiums
Actual Premium
2012
- 9.5%
10,0%
2013
9.0%
9A%
2014
8&5%
8.9%
2020+
5.0%
5.0%
to
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
B. Dougherty Regional Fire Ataltority Health Plan
Dougherty Regional Fire Authority Background - In 1988, the cities of Dublin and San Ramon formed
Dougherty Regional Fire Authority (DRFA), a Joint Powers Agency (JPA). The JPA provided fire
services to all of Dublin and the southern portion of San Ramon. In 1997, the two cities decided to
change how Fire Services would be provided in each City. As a result, JPA personnel were absorbed by
the two new service providers pursuant to a mutual agreement. The JPA has remained intact to conclude
the financial affairs of the entity. This includes residual retiree obligations and workers compensation
liabilities. Dublin's share of all DRFA close -out expenses, including retiree medical benefits, is 57.51%
of the actual costs, with the City of San Ramon paying 42.49% of the costs. The two cities have entered
into a binding agreement to share these expenses on this basis. The City of Dublin is presenting
information only for its contractual share of the obligations.
Plan Description - City of Dublin share of DRFA Retiree Health Plan is a single- employer defined
benefit healthcare plan administered by the California Public Employees Retirement System (CalPERS).
The Plan provides medical insurance benefits *to eligible retirees and their eligible dependents. In
accordance with Public Employee Retirement Law (Article 2), the Public Employees Retirement System
Board of Administration has the responsibility to approve health benefit plans and may contract with
carriers offering health benefit plans. The Board of Administration is responsible for adopting all rules
and regulations, including the scope and content of basic health plans. The California Government Code
also defines certain rules for contract agencies, such as DRFA, to purchase health insurance benefits.
Funding Policy - There is no requirement imposed by CalPERS, to contribute any amount beyond the
pay -as- you -go contributions. The cost of monthly insurance premiums may be shared between the retiree
and DRFA. The cost sharing varies depending on: the bargaining unit, dependent status; and. plan
selected. A minimum employer monthly contribution requirement is established and may be amended by
the CAPERS Board of Administration and applicable laws. Within the parameters of the law, individual
contracting agencies, such as the DRFA, are allowed to establish and amend the level of contributions
made by the employer towards the monthly cost of the plans. Changes to the employer contribution rate
towards retiree benefits are recorded in a resolution adopted by the DRFA Management Committee.
For fiscal year 2011 -2012, the City contributed $52,600 to the plan, all of which was for current
premiums. No other contributions were made.
Annual OPEB Cost and Net OPEB Obligation - The City of Dublin's share of the DRFA Retiree Health
Plan annual other post employment benefit (OPEB) cost (expense) is calculated based on the annual
required contribution of the employer (ARC), an amount actuarially determined in accordance with the
parameters of GASB Statement 45, Accounting and Financial Reporting for Postemployment Benefits
Other than Pensions. The ARC represents a level of funding that, if paid on an on -going basis, is
projected to cover costs. This plan is in a unique status since there are no active members and no
"normal" cost component. Therefore, 100% of the calculated ARC relates to the amortization of
unfunded actuarial liabilities (or funding excess) over a period not to exceed thirty years.
67
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
The following table shows the components of the City of Dublin share of DRFA annual OPEB cost for
the year, the amount actually contributed to the plan and changes in the Dublin Share of DRFA net
OPEB and the City of Dublin share of the obligation to DRFA Retiree Health Plan:
Annual required contribution
$ 64,727
Interest on net OPEB obligation
9,300
Adjustment to annual required contribution
(14,754)
Annual OPEB expense (income)
59,273
Contributions made
(52,600)
Increase (decrease) in net OPEB obligation
6,673
Net OPEB obligation (asset) - beginning of year
270,042
Net OPEB obligation (asset) - end of year $ 276,715
The DRFA Retiree Health (City of Dublin Share) annual OPEB cost, the percentage of annual OPEB
cost contributed to the plan, and the net OPEB obligation for fiscal year 2011 -2012 and the two previous
years were as follows:
Fiscal
Annual
Annual OPEB
OPEB
Year Ended
OPEB Cost
Cost Contributed
Obligation
6/30/2010
$110,000
45.27%
$211,265
6/30/2011
110,000
46.57%
270,042
6/30/2012
59,273
95%
276,715
Funded Status and Funding Progress -As of June 30, 2010, the most recent actuarial valuation date, the
plan was not funded. Therefore, both the actuarial accrued liability for benefits and the unfunded
actuarial accred liability (UAAL) equaled $867,658. Since there are no active employees, it is not
possible to calculate a comparison of the liability to the payroll.
Actuarial Methods and Assumptions - Projections of benefits for financial reporting purposes are based
on the substantive plan (the plan as understood by the employer and the plan members) and include the
types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit
costs between the employer and plan members to that point. The actuarial methods and assumptions used
include techniques that are designed to reduce the effects of short-term volatility in actuarial accrued
liabilities and the actuarial value of assets, consistent with the long -term perspective of the calculations.
M
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 12 — OTHER POST EMPLOYMENT BENEFITS (Continued)
A sole or agent employer that meets any of the eligibility criteria in paragraph 11 of'GASB 45 is
permitted to apply the alternative measurement method set forth in paragraphs 33 through 35 of
GAS1345, which allows for certain simplifying modifications to the selection of assumptions for purposes
of measuring the ARC (Annual Required Contribution) and the plan's actuarial accrued liabilities and
funded status. To the June 30, 2010 actuarial valuation prepared by Vavrinek, Trine, Day & Co., LLP the
actuarial used was Alternative Measurement Method with the Entry Age Normal (EAN) cost method.
Under the FAN cost method, the plan's Normal Cost is developed as a level percent of payroll
throughout the participants' working lifetime. The actuarial assumptions included a 4.5% investment rate
of return (net of administrative expenses), calculated based on the funded level of the plan at the
valuation date. The expected rate of increase in healthcare insurance premiums is based on projections of
the Office of the Actuary at the Centers for Medicare and Medicaid Services, as published in National
Health Expenditure Projections: 2009 -20t9, Table 3. The increases are as follows:
FY 6130
RATE
2011
4.00%
2012
3.70%
2013
5.40%
2014
6.70%
2015
7A0%
2016
6.80%
2017 & Later
6 20 %
The Actuarial Accrued Liability (AAL) is the cumulative value, on the valuation dale, of prior Normal
Costs. For retirees, the AAL is the present value of all projected benefits. Although GASB45 allows an
amortization period not to exceed 30 years, due to the closed status of the plan, the unfunded AAL is
amortized over 20 years as a level of dollar amount.
NOTE, 13 -HEALTH, GENERAL LIABILITY AND WORKERS' COMPF,NSATION COVERAGE
A. Risk Pool
The City participates in the ABAG PLAN Corporation, a non - profit public benefit corporation
established to provide liability insurance coverage, claims administration and risk management services,
and legal defense to its participating members. The liability insurance coverage is provided by a
combination self- insurance collectively funded by ABAG PLAN Corporation and the purchase of
commercial insurance for large losses.
ABAG PLAN provides the first $5 million of coverage as self - funded general liability and automobile
liability coverage per occurrence. ABAG PLAN purchases commercial excess liability insurance in two
layers of $10 million each to provide total coverage of claims up to $25 million per occurrence. The City
has a deductible of $50,000 per occurrence. ABAG PLAN also provides $1 million of employee bonds
(theft coverage) in excess of a $5,000 deductible.
ABAG PLAN also provides property insurance coverage. This coverage is also comprised of a self -
insured layer combined with commercial insurance. The first $100,000 of losses are self - funded by
ABAG PLAN form premiums collected from the participants in the program. ABAG PLAN purchases
an insurance policy to cover losses above $100,000 per occurrence and the annual aggregate losses of the
pool are insured above $250,000. The insurance provides coverage for property damage among all
participants to $1 billion. The City deductible for property and vehicle losses is $5,000. For any single
loss in excess of $25,000 the deductible is waived.
69
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 13 - HEALTH, GENERAL LIABILITY AND WORKERS' COMPENSATION COVERAGE
(Continued)
The City's contributions to the ABAG PLAN for liability coverage are based on a formula which
considers the ratio of the City's payroll to the total payrolls of all entities participating in the same layer
of each program, in each program year's loss history and population. Actual surpluses or losses are
shared according to.a formula developed from overall loss costs and spread to member entities on a
percentage basis after a retrospective rating.
There have been no significant reductions in any of the City's areas of insurance coverage and no
settlement amounts have exceeded coverage in the past three years.
Audited financial information for the ABAG PLAN can be obtained from ABAG PLAN, P.O. Box 2050,
Oakland, California 94604 -2050.
B. Worker's Compensation Coverage
The City participates in the Cities Group, created by a joint powers agreement to provide workers'
compensation coverage paid from the pooled contributions of its membership with no deductible to the
City. Any claim in excess of $1 million is covered up to $10 million through a policy with New York
Marine Insurance Corp purchased by the Cities Group. The Cities Group acts as an administrator, claim
adjuster and provides other risk management services as provided by State law. Each member of the
Cities Group pays a premium commensurate with the level of coverage requested and shares surpluses
and deficits proportionately to its participation in the Cities Group. During the year ended June 30, 2012,
the City paid Cities Group $11,228 in premiums. At June 30, 2012, the City of Dublin's share of equity
in the Cities group amounted to $174,964.
Financial Statements may be obtained from the Cities Group, PO Box 111, Burlingame, CA 9401 1 -0111.
C. Liability for Uninsured Claims
The GASB requires municipalities to record their liability for uninsured claims and reflect the current
portion of this liability as expenditures in their financial statements. As discussed above, the City has
coverage for such claims, but it has retained the risk for the deductible or the uninsured portion.of these
claims in the ABAG PLAN and the Cities Group plans. GASB Statement No. 10, "Financial Reporting
for Risk Financing and Related Insurance Issues" require that this amount be separately identified and
recorded as a liability.
The City's liability for uninsured claims, limited to general liability and workers compensation claims as
discussed above, includes a provision for incurred but not reported (IBNR) losses. This amount was
estimated based on claims experience. The reserve recorded is adequate to cover 5.44 IBNR claims or
$271,914. Therefore no adjustment was made in fiscal year 2011 -2012 as the City's exposure is for the
$50,000 deductible per General Liability claim. The City has no actual liabilities that are due and
payable at June 30, 2012.
70
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 14 —JOINT POWERS AGREEMENTS
The City participates in joint ventures discussed below through separate entities established under the Joint
Exercise of Powers Act of the State of California. As separate legal entities, these entities exercise full
powers and authorities within the scope of the related Joint Powers Agreements including the preparation of
annual budgets, accountability for all funds, the power to make and execute contracts and the right to sue
and be sued. Each -joint venture is governed by a board consisting of representatives from member
municipalities. Each board controls the operations of the respective joint venture, including selection of
management and approval of operating budgets, independent of any influence by member municipalities
beyond their representation on that board. Obligations and liabilities of these joint ventures are not the
City's responsibility and the City does not have an equity interest in the assets of each joint venture except
upon dissolution of the joint venture.
A. Animal Control Services
The Cities of Dublin, Pleasanton, and Livermore and the County of Alameda have entered a joint powers
agreement, dated September 15, 1992, under which Alameda County constructed an animal shelter
facility on County's property. The agreement provided that the County would retain ownership of the
land and that each participating agencies would receive an equity interest in the facility. Certificates of
Participation were issued to construct the facility. Under the agreement the entities will share in the debt
service costs of the project based upon their use of the animal shelter.
The original total principal portion of the scheduled debt is $4,523,877. The City's share for the annual
debt service requirements are based upon the statistics of live animals handled in the shelter. In fiscal
2012 the City contributed $8,384 of the total annual debt service payment. In addition, the City
contributed $84,383 or 12.53% toward the annual operating shelter services and $130,586 representing
4.53% of the animal field service expenditures.
The City has not recorded an equity interest for the animal shelter agreement. As noted above the
ongoing financial interest is limited to the statistics of live animals handled in the appropriate fiscal year.
No Joint Powers Authority was established as part of this agreement therefore, separate financial
statements are not issued.
B. Associated Community Action Program (ACAP)
The City is a member of ACAP, a Joint Powers Authority established in July 12, 1994, with a governing
board comprised of elected officials from its 13 member agencies. The members include Alameda
County and the Cities of Alameda, Albany, Dublin, Emeryville, Fremont, Hayward, Livermore, Newark,
Piedmont, Pleasanton, San Leandro, and Union City. The purpose of the ACAP was to plan, develop,
and administer social services programs under the federal Community Services Block Grant Program.
These programs included housing assistance, jobs training and education, and youth development
services. Due to significant financial issues, the Board of Directors of ACAP in February 2011 chose to
terminate its participation in various state and federal program and to effectively cease its operations.
Management Partners, Inc. was engaged to manage and implement the close of ACAP.
The representatives of the members and the ACAP Board of Directors have determined that the original
JPA that created ACAP should be amended to reflect the current status of ACAP. On October 18, 2011,
the City Council approved an Amended and Restated Joint Powers Agreement to restructure ACAP's and
delegate oversight powers to allow the County and the City Managers, rather than the elected officials, to
continue its obligations such as records retention, legal and claims, and audit compliance and to limit
future exposure for member agencies.
71
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 14 — JOINT POWERS AGREEMENTS (Continued)
During fiscal year 2011 -2012 the City of Dublin has also acted as a fiscal agent, which was comprised of
collecting contributions from the members, processing payments on behalf of ACAP, and issuing
financial reports. In fiscal year 2011 -2012 the City Council authorized a contribution up to $146,539 of
which the City has contributed $100,385. The remaining $25,398 is available for appropriation in fiscal
year 2012 -2013 if required as part of the close -out activities. The City will incur a pro -rata share of the
on -going costs.
Condensed financial information as of June 30, 2011 for ACAP is presented below:
Total assets
$833,615
Total liabilities
40,354
Total net assets
793,261
Total revenues
1,280,808
Total expenses
487,547
Increase (decrease) net assets
793,261
NOTE 15 — OTHER COMbHTMENTS AND CONTINGENT LIABILITIES
The City participates in several Federal and State grant programs. These programs have been audited by the
City's independent accountants in accordance with the provisions of the Federal Single Audit Act of 1984
as amended in 1996, and applicable State requirements. No cost disallowances were proposed as a result of
these audits. However, these programs are still subject to further examination by the grantors and the
amount, if any, of expenditures which may be disallowed by the granting agencies cannot be determined at
this time. The City expects such amounts, if any, to be immaterial.
The City is a defendant in a number of lawsuits that have arisen in the normal course of business, the
outcome of which cannot be predicted with certainty. In the opinion of the City Attorney, these actions
when finally adjudicated will not have a material adverse effect on the financial position of the City.
A. Reimbursements to the City of Pleasanton
On January 23, 1996, the City adopted a fee for the purpose of reimbursing the City of Pleasanton for the
costs of making improvements to the interchanges on Interstate 580 at Hacienda Drive and Tassajara
Road /Santa Rita Road that benefit development in both Pleasanton and future development in Eastern
Dublin. The Cities entered into an agreement on November 3, 1998, to allow for an automatic annual
escalator factor in the amount of the fee assessed to developers based upon the LAIF interest rate and to
repay the City of Pleasanton. The amount of the contingent liability outstanding at June 30, 2012, was
$4,440,186 which is net of the $112,878 in payments made by the City to reduce this contingent liability
during the year. The accounting for the amount due is not recorded as indebtedness since future
payments are contingent upon the future collection of development fees assessed for reimbursement of
these improvements.
72
CITY OF DUBLIN
Notes to Basic Financial Statements
Fiscal Year Ended June 30, 2012
NOTE 15 — OTHER CONMTMENTS AND CONTINGENT LIABILITIES (Continued)
B. Alameda County Surplus Property Authority
The City entered into an agreement with the Alameda County Surplus Property Authority for the
repayment of the City's Short Term BART Advance by the Authority. Under the terms of the agreement,
interest on the advance shall accrue at a rate based on the Alameda County Treasurers return on
investments. As of June 30, 2012, the balance was $1,490,426, which includes accrued interest of $6,499
at 0.41 % for the current year. The advance is to be repaid from developer fees, charges, and other non -
tax revenues from the benefiting areas and has no specific due date. The City's General Fund shall not
be obligated to repay this obligation. The accounting for the amount due is not recorded as indebtedness
since future payments are contingent upon the future collection of development fees assessed for
repayment of the advance.
C. Other Development Agreements
The City entered into several agreements with various developers and merchant builders who are
developing numerous residential and commercial projects throughout the City. The City agreed to grant
the developers' impact fee credits since the developers constructed certain improvements beyond what
was needed to serve their specific projects. The value of credits does not increase for inflation nor do
they accrue interest. Any unused credits may be used by the developers on other projects located within
the Traffic Impact Fee area. The value of the credits as of June 30, 2012 was $134,889,292. For the
current year, additions to the credits amounted to $6,470,273 and credits used and transferred amounted
to $49,451,364. The accounting for the amounts due are not recorded as indebtedness since the payments
(the uses of credits) are contingent upon the collection of development fees from building growth that has
not yet occurred.
73
This Page Left Intentionally Blank
SUPPLEMENTARY INFORMATION
CITY OF DUBLIN
GENERALFUND
SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES
FOR THE YEAR ENDED JUNE 30, 2012
'
Variance with
Budgeted Amounts
Final Budget
Positive
Original
Final
Actual Amounts
(Negative)
Property taxes:
Current year secured
$16,500,000
$16,500,000
$16,919,594
$419,594
Current year unsecured
1,065,000
1,050,000
1,099,263
49,263
Supplemental property tax
300,000
300,000
265,195
(34,805)
Prior year secured
500,000
500,000
396,783
(103,217)
Prior year unsecured
11,000
11,000
36,108
25,108
Property tax penalties
250,000
165,000
119,232
(45;768)
In lieu property tax
3,440,000
3,410,190
3,410,185
(5)
Sub -total
22,066,000
21,936,190
22,246,360
310,170
Taxes other than property:
Sales and use tax
9,933,750
10,308,750
11,451,818
1,143,068
In lieu sales tax
3,31 1,250
3,436,250
3,545,114
108,864
Real property transfer tae
400,000
400,000
441,575
41,575
Flotel transient occupancy tae
670;000
850,000
879;733
29,733
Franchise tares
2,802,130
2,900,910
2,974,367
73,457
Sub -total
17.117,130
17,895,910
19292,607
1,396,697
Licenses and permits:
Animal licenses
6,000
6,000
5,204
(796)
Building permits
1,646,720
2,646,720
4,075,222
1,428,502
Business license
139,000
139,000
137,920
(1,080)
Construction and demolition permits
68,550
68,550
116,918
48,368
Encroachment permits
59,750
59,750
46,068
(13,682)
Fire permits
46,510
40,180
48,729
8,549
Grading permits
600
600
5,508
4,908
Newspaper racks permits
_ 3,240
3,240
(3,240)
Planning permits
53,710
53,710
58,142
4,432
Police permits
19,750
6,330
8,025
1,695
Sub -total
2.043,830
3,024,080
4,501,736
1,477.656
Fines and forfeitures:
Parking citations
58,400
58,400
56,620
(1,780)
Business license penalties
3,250
3,250
2,238
(1,012)
Other court fines
57,000
57,000
67,509
10,509
Other fines and penalties
20
20
Sub -total
118.650
118,650
126,387
7,737
M
CITY OF DUBLIN
GENERALFUND
SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES
FOR THE YEAR ENDED JUNE 30, 2012 (Continued)
77
Variance with
Budgeted Amounts
_
Final Budget
Positive
- -
Original
Final
Actual Amounts
(Negative)
Revenue from use of money and property:
Interest
853,040
628,040
763,560
- 135,520
Internal designated
8,286
8,286
Change in fair market value of investments
(64,702)
(64,702)
Rent and concession:
-
Field and court rentals
133,900
143,760
176,522
32.762
Facility rentals
273,600
289,560
314,092
- 24,532
Leased property
61.510
61,510
57,795
(3.715)
Sub -total
1,322,050
1,122,870
1.255,553
132.683
Intergovernmental revenues:
Motor vehicle in -lieu
180 -000
Mandated costs
15,853
15,853
Homeowner's property tax relief
180-000
180,000
180,776
776
Sub -total
360,000
180,000
196.629
16,629
Charges for services:
General government
Building use insurance
17,860
17,860
20,560
2,700
Sale of maps and documents
3,220
3,220
8,485
5,265
Public safety
Police charges for services
54,880
74,630
71,173
(3,457)
Fire charges for services
84,870
207,470
279,151
71,681
Santa Rita fire services
650,000
650,000
689,510
39,510
Waste management
-
Waste management admin fees
610,000
645,720
668,372
22,652
Parks and community services
Aquatics programs
137,230
144,189
194,926
50,737
Cemetery
3,590
3,590
3,405
(185)
Cultural arts
137,525
137,530
137,884
354
Family programs
329,190
329,190
393,803
64,618
Heritage Center
12,635
12,640
16 -088
3,448
Preschool programs -
467,060
467,060
432,939
(34,121)
Recreational activities
246.270
265,530
265.533
3
Community events and festivals
78,840
78,840
93,769
14,929
Senior programs
- 86,010
- 86,010
71,448
(14,562)
Sports programs
421,880
445,125
470,380
25,255
Teens programs
5,450
5,450
2,421
(3,029)
Community Development
Engineering plan checking
1,410,980 -
1,988,365
2,261,371
273,006
Local share permit surchange - SMIP
720
880
2,028
1,148
Building plan checking
2,600
2,600
3,890
1,290
Local share permit surcharge - Zone 7 drainage fees
7,300
6,420
31,126
24,706
Zoning and subdivision fees
1,086,380
1,468,380
1,589,976
121,596
Sub -total
5,854,490
7,040,699
7,708,243
667,544
77
CITY OF DUBLIN
GENERALFUND
SCHEDULE OF BUDGET VERSUS ACTUAL REVENUE BY SOURCES
FOR THE YEAR ENDED JUNE 30, 2012 (Continued)
rF3
Variance with
Budgeted
Amounts
Final Budget
Positive
Original
Final
Actual Amounts
(Negative)
Other revenues:
Contributions
54;510
62,510
65,072
2,562
Sales of property
166,670
166,670
166,667
(3)
Miscellaneous
35,000
81,000
166,352
85,352
Reimbursement - general
27,980
172,310
242,065
69,755
Reimbursement - public damage
16,760
16,760
79,795
63,035
Reimbursement - Community benefit assessment
755,840
755,840
1,107,851
352,011
Sub -total
1,056,760
1,255,090
1,827,802
572,712
Total Revenue by Sources
$49.938,910
$52,573,489
$57,155.317
$4,581,828
rF3
CITY OF DUBLIN
GENERALFUND
SCHEDULE OF BUDGET VERSUS ACTUAL DEPARTMENTAL EXPENDITURES
FOR THE YEAR ENDED NNE 30, 2012
Budgeted Amounts
Original Final
Variance with
Final Budget
Positive
Actual Amounts (Negative)
General government
City Council
$425,680
$465,680
$349,649
$116,031
City Manager
1,253,480
1,281,352
1,277,736
3,616
Election
1,870
1,870
1,686
184
Central services
1,382,850
1,427,894
1,110,500
317,394
City Attorney
687,540
798,540
716,959
81,581
Administrative services
2,026,790
2.104,687
1,948,072
156,615
Building management
729,470
790,785
759,440
31,345
Non - departmental
826.750
653,779
291L53
362.626
Sub -total
7334.430
7,524,587
6,455,195
1,069,392
Public safety:
Police
13,316,700
$14,795,121
$14,660.752
$134,369
Fire services
10,534,240
10,534,240
10,287,780
246,460
Disaster preparedness
94,650
101,432
92,395
9,037
Crossing guards
122,960
122,960
1 1 1,843
11.117
Animal control
370,310
370,310
223,353
146,957
Traffic signals and street lighting
53.070
30,302
22,768
Sub -total
24,438,860
25,977.133
25,406,425
570.708
Highways and streets: -
Public works administration
875,610
876,742
832,897
43,845
Street maintenance
145,930
150,930
140,453
10,477
Street landscape maintenance
996,770
996.770
953,943
42,827
Sub -total
2,018,310
2.024442
1.927,293
97,149
Health and welfare:
-
Environmental programs
6,000
92,250
85,717
6,533
Social services
207,250
268.404
221.791
46,613
Sub -total
213,250
360,654
307,508
53,146
Culture and leisure:
'
Community cable television
32,840
32,840
23,244
9,596
Library services
564,530
593,875
573,873
20,002
Heritage and Culture Arts
821,390
846,891
792,242
54,649
Park maintenance
2,461,470
2,487,971
2,472,491
15,480
Parks and community services
3,819,440
3,925,119
3,925,235
(116)
Parks and facilities management
287.650
435,729
425,784
9,945
Sub -total
7,987,320
8,322,425
8,212,869
109,556
Community development
Development services
4,491,990
4,737,613
4,167,820
- 569,793
Engineering
1,825,480
2,551,585
2,551,584
1
Economic development
701,150
789,642
595,565
194.077
Sub -total
7,018,620
8,078,840
7,314,969
763,871
Total Expenditures
$49,010,790
$52,288,081
$49,624,259
$2,663,822
79
This Page Left Intentionally Blank
BUDGETED MAJOR GOVERNMENTAL FUNDS OTHER THAN
GENERAL FUND AND SPECIAL REVENUE FUNDS
The General Improvements Projects Capital Projects Fund - is used to manage the programming of
funds and activities associated with major Capital Improvements Projects. The Fund accumulates
resources for capital expenditures and utilizes those resources to support projects that are general in
nature and are not Streets, Parks, or Community Improvements projects.
The Community Improvements Projects Capital Projects Fund - is used to manage the programming of
funds and activities associated with major the Capital Improvements Projects. The Fund accumulates
resources for capital expenditures and utilizes those resources to support projects that would promote or
enhance redevelopment, revitalization, beautification of the City's community and are not General
Improvements, Streets or Parks related projects.
The Parks Projects Capital Projects Fund - is used to manage the programming of funds and activities
associated with major the Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that would construct, improve, or enhance
the City's parks and facilities.
The Streets Projects Capital Projects Fund - is used to manage the programming of funds and activities
associated with major the Capital Improvements Projects. The Fund accumulates resources for capital
expenditures and utilizes those resources to support projects that would construct, improve, or enhance
the City's highways, streets, roads, bridges, lighting, or the storm drain systems.
The Public Facilities Projects Fees Capital Project Fuld - is used to account for impact fees received
from developers of properties, which can only be used for the design, development, and construction of
new public facilities within the City.
The Fire Impact Fees Capital Projects Fund - is used to account for fees received from developers of
properties, which can only be used for the design, development, and construction of fire capital
expansion projects within the City.
The Traffic Impact Fees Capital Projects Fund - is used to account for fees received from developers of
properties, which can only be used for the design, development and construction of street projects within
the City.
81
CITY OF DUBLIN
GENERAL IMPROVEMENTS PROJECTS CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES:
Capital outlay:
General improvements
Total Expenditures
REVENUES OVER (UNDER) EXPENDITURES
OTI LER FINANCNG SOURCES (USES)
Transfers in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE N FUND BALANCE
BEGINNNG FUND BALANCE
ENDNG FUND BALANCE
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative;
$2,195,168 $8.834,910 $6,641,674 $2,193,236
82
2,195,168 8,834.910 6,641,674 2,193,236
(2,195,168) (8,834,910) (6,641,674) 2,193,236
2,195,168
8,927,669 6,644,158 (2,283,511)
(2,484) (2,484)
2,195,168 8,927,669 6,641,674 (2,285,995)
$92,759 ($92,759)
CITY OF DUBLIN
COMMUNITY IMPROVEMENTS PROJECTS CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES:
Community improvements
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCE -
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
83
$89,574 $252,783 $213,777 $39,006
89,574 252,783 213,777 39.006
(89,574) (252.783) (213,777) 39,006
89,574 139.915 213.777 73,862
89,574 139,915 213,777 73,862
($112.868) $112.868
CITY OF DUBLIN
PARKS PROJECTS CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES:
Capital outlay:
Parks
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE LV FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Variance wiih
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
$3.959,554 $2,043,516 $996,669 $1.046,847
3,959554 2,043,516 996,669 1,046,847
(3,959,554) (2,043,516) (996,669) 1,046,847
3,959,554 3,550,312 1,021,414 (2,528,898)
(24,745) (24,745)
3.959,554 3,550,312 996,669 (2,553,643)
$1,506,796 ($1,506,796)
84
CITY OF DUBLIN
STREETS PROJECTS CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES:
Capital outlay:
Streets
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers in
Total Other Financing Sources (Uses)
NET Cl IANGE IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
$7,611,037 $7.462,318 $2,959,555 $4,502,763
7.611,037 7,462,318 2,959,555 4502.763
(7,611,03 (7,462,318) (1959,555) 4,502,763
85
7,611,037 7,424,254 2,959,555 (4A64.699)
7,611,037 7,424,254 2,959,555 (4,464,699)
($38,064) $38.064
CITY OF DUBLIN
PUBLIC FACILITIES PROJECTS FEES CAPITAL PROJECT FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES:
Interest
Developer fees
Total Revenues
EXPENDITURES:
Capital outlay
Culture and leisure
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfers out
Total Other Financing Sources (Uses)
NET CI -IANGE IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Variance with
Budgeted Amounts Final Budget
Positive
Original Final Actual Amounts (Negative)
$123,150 $123,150 $155,537 532,387
8,379,560 8,379,560 15,138,098 6,758,538
8,502,710 8.502,710 15,293,635 6.790,925
26,650 26,650 26,650
26,650 26,650
26,650
8,476,060 8,476,060 15,293,635 6,817,575
(3,195,830) (3,195,830) (539,637) 2,656,193
(3,195,830) (3,195,830) (539,637) 2.656,193
$5,280,230 $5,280,230 14,753,998 $9,473,768
m
3,586,077
$18,340,075
CITY OF DUBLIN
FIRE IMPACT FEES CAPITAL PROJECTS FUND
SCHEDULE OF RFVRNUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES:
Other revenue
Total Revenues
EXPENDITURES:
Current:
Public safety
Total Expenditures
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
NET CHANGE IN FUND BALANCE
BEGINNING FIND BALANCE (DEFICIT)
ENDING FUND BALANCE (DEFICIT)
Budgeted Amounts
Original Final
87
Variance with
Final Budget
Positive
Actual Amounts (Negative)
$202,900 $202,900 5392,627 $189.727
202,900 202,900 392.627 189,727
15.553 (15,553)
15,553 (15,553)
202,900 202,900 377.074 174,174
$201900 $202,900 377,074 $174,174
(1,735,988)
($1,358,914)
CITY OF DUBLIN
TRAFFIC IMPACT FEES CAPITAL PROJECTS FUND
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
88
Variance with
Budgeted Amounts
Final Budget
Positive
Original
Final
Actual Amounts
(Negative)
REVENUES:
Interest
$23,490
$23,490
$87,145
$63,655
Other revenue
918.120
918,120
2,076,676
1.158,556
Total Revenues
941,610
941,610
2,163,821
1,222,211
EXPENDITURES:
Current:
General government
300,000
260,738
39,262
Community development
43.940
43,940
1,041
42,899
Total Expenditures
43,940
343,940
26L779
82,161
EXCESS (DEFICIENCY) OF REVENUES
OVER EXPENDITURES
897,670
597,670
1,902,042
1,304,372
OTHER FINANCING SOURCES (USES)
Transfers out
(3,318,393)
(3,318,393)
(930,466)
2,387,927
Total Other Financing Sources (Uses)
(3,318,393)
(3,318,393)
(930,466)
2,387,927
NET CHANGE IN FUND BALANCE
($2,420,723)
($2,720,723)
971,576
$3,692,299
BEGINNING FUND BALANCE
7,063,185
ENDING FUND BALANCE
$8,034,761
88
NON -MAJOR GOVERNMENTAL FUNDS (Continued)
AMERICAN RECOVERY ANTI) REINVESTMENT ACT
Established to account for the use of funds received from the Federal governments related to environmental
activities.
STORM WATER MANAGEMENT
Established to account for the funds received from the State and designated specifically for the use of storm
water related activities.
BOX CULVERT
Established to account for the funds designated for the maintenance and repairs of box culvert in the East Dublin
area.
DUBLIN/DOUGIIERTY STORM WATER MANAGEMENT
Established to account for funds designated for the management of the Dublin /Dougherty area storm water units.
VILLAGE PARKWAY STORM WATER MANAGEMENT
Established to account for funds designated for management of the Village Parkway area storm water units.
PARKS, CULTURAL, AND ARTS:
EAST BAY REGIONAL PARK DISTRICT
Establish to account for the funds received from the East Bay Regional Park District from the Measure WW -
Extend Existing East Bay Regional Park District Bond With No Increase In Tax Rate approved by voters on
November 4, 2008.
PUBLIC ART
Establish to account for the fees received from developers of properties, which can only be used for the purchase
design, development, and construction of Public Art projects within the City of Dublin.
CABLE TV FACILITIES
Established to account for Cable TV Facilities fees collected from Cable Television providers and passed
through to the City for local cable television as allowed under State and Federal franchisine laws.
HEALTH AND WELFARE:
NOISE MITIGATION
Establish to account for the fees received from developers of properties, which can only be used for the noise
mitigation measures.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Used to account for grants and expenditures related to Community Development Block Grants received.
MAINTENANCE DISTRICTS:
Established to account for revenue and related expenditures of lighting and landscape districts.
89
NON -MAJOR GOVERNMENTAL FUNDS (Continued)
MEASURE B SALES TAX
Local Streets - Established to account for an Alameda County voter sales tax used for improvements on streets
and roads.
MEASURE B SALES TAX
Bike and Pedestrian - Established to account for an Alameda County voter approved increase in sales tax used
for bike and pedestrian related projects.
CONGESTION MANAGEMENT AGENCY
Established to account for Rinds received from the Alameda County Congestion Management Agency.
TRAFFIC CONGESTION RELIEF (TCRF)
Established to account for traffic congestion relief expenditures funded by a State grant.
HIGHWAY SAFETY TRAFFIC REDUCTION BOND
Established to account for the receipts of funds for local streets and road improvements.
FEDERAL TRANSPORTATION (TIGER)
Established to account for the receipts of Federal grants for approved street and trail improvements funded by a
one -time Federal grants.
ACTC VEHICLE REGISTRATION FEE
Established to account for an Alameda County Transportation Commission (ACTC) voter approved increase in
vehicle registration fee that is distributed by ACTC to be used for street and road system maintenance.
ENVIRONMENTAL:
MEASURE D RECYCLING
Established to account for the use of funds received which are levied by the County pursuant to a charter
amendment and are provided for recycling and related activities. This fund also accounts for other locally.
derived funds for recycling related activities.
GARBAGE SERVICE
Established to account for the use of funds received which are levied by the county on behalf of the City for
garbage pick -up and removal and recycling services.
LOCAL RECYCLING
Established to account for locally derived funds collected for a commercial organic and recycling program and
activities retained by the City at the end of the franchise held by Waste Management Inc. These funds are
independent of the funds distributed by Stop Waste pursuant to the Alameda County Recycling Measure.
all
NON -MAJOR GOVERNMENTAL FUNDS (Continued)
AMERICAN RECOVERY AND REINVESTME NT ACT
Established to account for the use of funds received from the Federal governments related to environmental
activities. -
STORM WATER MANAGEMENT
Established to account for the funds received from the State and designated specifically for the use of storm
water related activities.
BOX CULVERT
Established to account for the funds designated for the maintenance and repairs of box culvert in the East Dublin
area.
DUBLIN/DOUGHERTY STORM WATER MANAGEMENT
Established to account for funds designated for the management of the Dublin/Dougherty area storm water units.
VIELLAGE PARKWAY STORM WATER MANAGEMENT
Established to account for funds designated for management of the Village Parkway area storm water units.
PARKS, CULTURAL, AND ARTS:
EAST BAY REGIONAL PARK DISTRICT
Establish to account for the funds received from the East Bay Regional Park District from the Measure WW -
Extend Existing East Bay Regional Park District Bond With No Increase In Tai Rate approved by voters on
November 4, 2008.
PUBLIC ART
Establish to account for the fees received from developers of properties, which can only be used for the purchase
design, development, and construction of Public Art projects within the City of Dublin.
CABLE TV FACILITIES
Established to account for Cable TV Facilities fees collected from Cable Television providers and passed
through to the City for local cable television as allowed under State and Federal franchising laws.
HEALTH AND WELFARE:
NOISE MITIGATION
Establish to account for the fees received from developers of properties, which can only be used for the noise
mitigation measures.
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
Used to account for grants and expenditures related to Community Development Block Grants received.
MAINTENANCE DISTRICTS:
Established to account for revenue and related expenditures of lighting and landscape districts.
91
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEETS
JUNE 30, 2012
Special Revenue Funds
'
Special
Supplemental
Local Law
Criminal
Vehicle
Law
Enforcement
Activitv
Abatement
Enforcement
Block Grant Traffic Safety
ASSETS
Cash and investments
$124,998
$215,314
$50,562
Accounts receivable
15,072
Total Assets
$124,998
$215.314
$65,634
LIABILITIES
Accounts payable
Deposits payable
Contract retention payable
Deferred revenue
Due to other funds
Total Liabilities
FUND BALANCE
Fund balance:
Restricted
Public safety programs
Street maintenance and construction
Health and welfare programs
Recycling programs
Capital improvement projects
Total Fund Balances
Total Liabilities and Fund Balances
$165
$15,826
$28.003
1 5,826 165 28,003
109,172 215,149
109,172 215,149
$124,998 $215,314
92
I
37,631
37,631
$65,634
Special Revenue Funds
Emergency Measure B Measure B Congestion
Federal Asset Medical Enforcement Sales Tax Sales Tax Management
Seizure Services Grants State Gas Tax SAFETEA -LU Local Streets Bike/Pedestrian Agcncy
$109,157 $24,420
S5,035 $1,983,817
$792,041
$189.629
71.489
5651,460 51,810 -
178.355
$290,981
$109,157 $95,909
$5.035 $1,983,817
$651,460 $843,851
S367.984
5290,981
$457 $79,198 51,091 S78,369 $23
2,471
457 79.198 1.091
108,700 16,711 3,944
S651.460 $290.981
651.460 23 290.981
1,902.977 $843.851 367,961
108,700 16,711 3,944 1,902.977 843,851 367.961
S109.157 $95,909 S5,035 $1983,817 $651,460 $843,851 $367.984 $290,981
(Continued)
93
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEETS
JUNE 30, 2012
Revenue Funds
Highway
$507,790
ACTC
Traffic Safety
Federal
Vehicle
Congestion Traffic
Transportation
Registration Measure D
Relief Reduction Bond
(TIGER)
Fee Recycling
ASSETS
Cash and investments -
$507,790
$210,181
$4.377
Accounts receivable
7,831
$73,164
40,546
34,685
Total Assets
$515.621
$73,164
$250,727
$39,062
LIABILITIES
Accounts payable
$2,878
Deposits payable
Contract retention payable
Deferred revenue
$17,597
Due to other ftmds
$73.164
Total Liabilities
73.164
17.597
2,878
FUND BALANCE
Fund balance:
Restricted
Public safety programs $515.621 233,130 _
Street maintenance and construction
Health and welfare programs
Recycling programs 36,184
Capital improvement projects
Total Fund Balances 5 15,62 1 233, t30 36.184
Total Liabilities and Fund Balances 55 15.62 1 $73.164 $250.727 $39,062
di
Revenue
$48,046 $189,597 $25,127 $353,098 $98,785 $77,269
$186,700
$48,046 $189597 $186.700 525,127 $353,098 $98.785 $77,269
$8.663
$186,700
186.700
$48,046 180,934
$25.127
$353,098 $98,785 $77,269
48,046 180.934 25,127 353,098 98,785 77,269
$48,046 $189.597 $186,700 525.127 S353,098 $95785 $77,269
(Continued)
95
Dublin/
Village
American Storm
Dougherty
Parkway
Garbage Local Recovery and Water
Storm Water
Storm Water
Service Recvclino Reinvestment Act Management
Box Culvert Management
Management
$48,046 $189,597 $25,127 $353,098 $98,785 $77,269
$186,700
$48,046 $189597 $186.700 525,127 $353,098 $98.785 $77,269
$8.663
$186,700
186.700
$48,046 180,934
$25.127
$353,098 $98,785 $77,269
48,046 180.934 25,127 353,098 98,785 77,269
$48,046 $189.597 $186,700 525.127 S353,098 $95785 $77,269
(Continued)
95
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING BALANCE SHEETS
JUNE A 2012
Revenue Funds
M
East Bay
Cable
Community
Regional
TV
Noise
Development
Park District
Public Art
Facilities
Mitigation
Block Grant
ASSETS
Cash and investments
$272,941
$67,612
$70,259
Accounts receivable
35,795
$6,213
Total Assets
5272.941
$103,407
$70,259
$6,213
LIABILITIES
Accounts payable
$5,329
Deposits payable
Contract retention payable
Deferred revenue
Due to other funds
884
Total Liabilities
6,213
FUND BALANCE
Fund balance:
Restricted
Public safety programs
Street maintenance and construction
Health and welfare programs
$103.407
$70,259
Recycling programs
Capital improvement projects
$272,941
Total Fund Balances
272,941
103,407
70,259
Total Liabilities and Fund Balances
$272,941
$103,407
570.259
$6,213
M
Revenue Funds
$178,890 $37,945 583,732 $291,495 $437,037 $6,449,154
7,629 2,038 1,653.768
$186519 537.945 $83,732 $291,495 5439,075. S8.102.922
SX109 $5,007 $8,412 547.593 $25,634 $320,931
15,826
2,471
17,597
1,203,189
30,109 5.007 8A 12 47,593 25,634 1,560.014
156,410 413,441 1,835,036
32,938 75,320 243,902 3,996,101
173,666
265,164
272,941
156,410 32,938 75.320 243,902 413,441 6.542,908
$186519 $37,945 S83,732 S291.495 5439.075 $8.102.922
97
Maintenance Districts
Total
1983 -1
1983 -2 1986 -1
1997 -1
1999 -1
Non -Major
Street
Stagecoach Dougherty -
Santa Rita
East Dublin
Governmental
Lighting
Landscape Landscape
Landscape
Street Lighting
Funds
$178,890 $37,945 583,732 $291,495 $437,037 $6,449,154
7,629 2,038 1,653.768
$186519 537.945 $83,732 $291,495 5439,075. S8.102.922
SX109 $5,007 $8,412 547.593 $25,634 $320,931
15,826
2,471
17,597
1,203,189
30,109 5.007 8A 12 47,593 25,634 1,560.014
156,410 413,441 1,835,036
32,938 75,320 243,902 3,996,101
173,666
265,164
272,941
156,410 32,938 75.320 243,902 413,441 6.542,908
$186519 $37,945 S83,732 S291.495 5439.075 $8.102.922
97
1
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING STATEMENTS OF REVENUES, EXPENDITURES
AND CFIANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUESOVER
(UNDER) EXPENDITURES _
OTHER FINANCING SOURCES (USES)
Transfer in
Transfer out
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCES:
Beginning of year
End of year
Revenue Funds
Special
567
Supplemental
Local Law
235,502
Criminal
Vehicle
Law
Enforcement
Activity
Abatement
Enforcement
Block Grant
Traffic Safety
$30,784
$100,000
$1,144
2,404
242
$25
$1,028
158,606
25.723
199
26,867 33,188 100.242 25 159,833
1,334
567
100,242
7,718
235,502
1,334
567
100,242
7,718
235,502
25,533 32.621
(19,330)
(19,330)
25,533 13,291
(7,693) (75,669)
(7,693) (75,669)
83,639 201,858 7,693 113,300
$109,172 $215,149 $37,631
Revenue Funds
12,114 153,733
1,274 324,079 11,886 1,402,330 688.316 353,081 279,953 29.884
33,417 321,670 10,832 18,064
412.899 12,732
6,000
33,417 321,670 10.832 436.963 12,732
(32,143) 2A09 1,054 965,367 688,316 353,081 267,221 29,884
(482,804) (698,316) (186,447) (387,521) (29,884)
(482,804) (688,316) (186,447) (387,521) (29,884)
(32,143) 2,409 1,054 482,563 166,634 (120,300)
140,843 14.302 2,890 1,420,414 677,217 488,261
$104700 $16,711 $3.944 $1,902,977 $843,851 $367,961
(Continued)
99
Emergency
Measure B
Measure B
Congestion
Federal Asset
Medical
Enforcement
Sales Tax
Sales Tax
Management
Seizure
Services
Grants
State Gas Tax $AFETEA -LU
Local Streets
Bike/Pedestrian
Agency
$152,487
$345,525
$122,883
171,573
$11,882
$1,372,482 $688.316
$29,884
$1,274
19
4
17,734
7,556
3,337
12,114 153,733
1,274 324,079 11,886 1,402,330 688.316 353,081 279,953 29.884
33,417 321,670 10,832 18,064
412.899 12,732
6,000
33,417 321,670 10.832 436.963 12,732
(32,143) 2A09 1,054 965,367 688,316 353,081 267,221 29,884
(482,804) (698,316) (186,447) (387,521) (29,884)
(482,804) (688,316) (186,447) (387,521) (29,884)
(32,143) 2,409 1,054 482,563 166,634 (120,300)
140,843 14.302 2,890 1,420,414 677,217 488,261
$104700 $16,711 $3.944 $1,902,977 $843,851 $367,961
(Continued)
99
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING STATEMENTS OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Revenue Funds
$648,617 $73,164
1,967
$232,634 $161,790
496
2,750
Total Revenues
Highway
I
ACfC
Traffic
Safety
Federal
Vehicle
Congestion
Traffic
Transportation
Registration Measure D
Relief
Reduction Bond
(TIGER)
Fee Recycling
$648,617 $73,164
1,967
$232,634 $161,790
496
2,750
Total Revenues
650,584 73,164 233,130 164,540
EXPENDITURES
(UNDER) EXPENDITURES
Current:
73,164 233,130 (176,960)
General government
Public safety
Transfer in
Highways and streets
5,809
Health and welfare
335,691
Cultural and leisure
Total Other Financing Sources (Uses)
Community development
(73,164) (3,000)
Total Expenditures -
341,500
REVENUES OVER
(UNDER) EXPENDITURES
650,584
73,164 233,130 (176,960)
OTHER FINANCING SOURCES (USES)
_
Transfer in
Transfer out
(134,963)
(73,164) (3,000)
Total Other Financing Sources (Uses)
(134,963)
(73,164) (3,000)
NET CHANGE IN FUND BALANCES
515,621
233,130 (179,960)
FUND BALANCES:
Beginning of year 216,144
End ofyear - $515,621 $233,130 $36,184
100
Soecial Revenue Funds
Dublin/ Village
American Storm Dou&crty Parkway
Garbage Local Recovery and Water Storm Water Storm Water
Service Recycling Reinvestment Act Management Box Culvert Management Management
$18,100
$2,405,851
1,869 3,010
$173,194
2,407,720 21,110 173,194
2,397,815 165,823
$526
(144) $3,876 $1,104 $864
382 3,876 1,104 864
5,000 5,000
2,397,815
165,823
5,000
5,000
9,905
(144.713) 173,194
382 3,876 (3,896)
(4,136)
24,745
(173,194)
(173,194) 24,745
9,905 (144,713) 25,127 3,876 (3,896) (4,136)
38,141 325,647 349,222 102,681 81,405
$48,046 $180,934 $25,127 $353,098 $98,785 •$77,269
(Continued)
11111
CITY OF DUBLIN
NON -MAJOR GOVERNMENTAL FUNDS
COMBINING STATEMENTS OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE -30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government.
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfer out
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCES:
Beginning of year
End of year
Special Revenue Funds
East Bay
Cable
Community
Regional
TV
Noise
Development
Park District
Public Art
Facilities
Ytitigation
Block Grant
$52,997
$138,347
53.696
420
$757
5,078
2,713
8,774
138.767
3,470
52.997
35,360
35,360
$46,397
46,397
8,774 103,407 3,470 6,600
(100,471) (6.600)
(100,471) (600)
(91,697) 103,407 3,470
364,638 66,789
5272,941 $103,407 $70,259
102
Revenue Funds
$152,487
468,408
3,765,943
2,544,198
$1,862 $275 $766 $2,554 $4,590 62,729
158,606
7,791
2,924 - 197,443
269,653 74,434 105,136 285,841 209,391 944,455
274,439 74,709 105,902 288,395 213,981 8.302,060
270,455 270,455
147,638 876,984
64,668 100,295 234,372 840,775
2,945,726
35,360
11.679 5,364 5.899 8,661 9,119 46,722
282.134 70,032 106,194 243,033 156,757 5.016,022
(7,695) 4.677 (292) 45,362 57,224 3.286.038
24,745
(2,390) (630) (920) (1650) (26,951) (2,319,235)
(2,390) (630) (920) (2,650) (26,951) (2,294.490)
(10,085) 4,047 . (1,212) 42,712 30,273 991,548
166,495 28,891 76,532 201,190 383,168 5,551,360
$156,410 $32,938 $75,320 $243,902 $413,441 $6,542,908
103
Maintenance Districts
Total
1983 -1
1983 -2
1986 -1 1997 -1
1999 -1
Nonmajor
Street
Stagecoach
Dougherty Santa Rita
East Dublin
Governmental
Lighting
Landscape
Landscape Landscape
Street Lighting-
Funds
$152,487
468,408
3,765,943
2,544,198
$1,862 $275 $766 $2,554 $4,590 62,729
158,606
7,791
2,924 - 197,443
269,653 74,434 105,136 285,841 209,391 944,455
274,439 74,709 105,902 288,395 213,981 8.302,060
270,455 270,455
147,638 876,984
64,668 100,295 234,372 840,775
2,945,726
35,360
11.679 5,364 5.899 8,661 9,119 46,722
282.134 70,032 106,194 243,033 156,757 5.016,022
(7,695) 4.677 (292) 45,362 57,224 3.286.038
24,745
(2,390) (630) (920) (1650) (26,951) (2,319,235)
(2,390) (630) (920) (2,650) (26,951) (2,294.490)
(10,085) 4,047 . (1,212) 42,712 30,273 991,548
166,495 28,891 76,532 201,190 383,168 5,551,360
$156,410 $32,938 $75,320 $243,902 $413,441 $6,542,908
103
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
I ealth and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Tianster in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
104
SPECIAL CRIMINAL ACTIVITY
Budgeted Amounts
Original Final
$1,300 $1,300
Positive
Actual (Negative)
$1,144 ($156)
25,723 25,723
1.300 .1,300 26,867 25,567
3,740 3,740 1,334 2,406
3.740 3,740 1,334 2,406
(2.440) (2,440) 25533 27,973
($2,440) ($2,440) 25,533 $27,973
83,639
$109,172
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
105
VEHICLE ABATEMENT
Variance
Budgeted Amounts
Positive
Original
Final
Actual
(Negative)
REVENUES
Property taxes
Taxes other than property
Intergovernmental
532,000
$30,784
(1,216)
Charges for service
Interest
$31000
3,670
2,404
(1,266)
Fines and forfeitures
Developer fees
3,670
Other revenue
Special assessments
Total Revenues
35.670
35,670
33,188
(2,482)
EXPENDITURES
Current:
General government
_
Public safety
660
660
567
93
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
660
660
567
93
REVENUESOVER
(UNDER) EXPENDITURES
35,010
35,010
3 2,62 1
(2,389)
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
(19,330)
(19,330)
Total Other Financing Sources (Uses)
(19,330)
(19.330)
NET CHANGE IN FUND BALANCES
$35.010
$15,680
13,291
($2,389)
FUND BALANCE.
Beginning of year
201.858
End of year
$215.149
105
CITY OF DUBLIN
BUDGETED NON -MAJOR FINDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health mid welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET Cl 1ANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
106
SUPPLEMENTAL LAW ENFORCEMENT
Variance
Budgeted Amounts Positive
Original Final Actual - (Negative)
$61,620 $t00,000 538380
242 242
i
61,620 100,242 38,622
100,000 100,242 (242)
100,000 100,242 (242)
(38,380)
($38,380)
38,380
538,380
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE N FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
107
LOCAL LAW ENFORCEMENT
BLOCK GRANT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
S25 $25
25
25
$7,548 7,718
(170)
$7,548 2718
(170)
(7,548) (7,693)
(145)
(S7,548) (7,693) ($145)
7,693
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES FN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Tares other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FIND BALANCES
FUND BALANCE:
Beginning of year
End of year
108
TRAFFIC SAFETY
Variance
Budgeted Amounts _ Positive
Original Final Actual (Negative)
$38,380 $38,380 - ($38,380)
910 910 $1,028 118
173,500 158,606 (14,894)
173,500
$199 199
212,790 212,790 159,833 (52,957)
276,690 276,690 235,502 41,188
276.690 276,690 235,502 ' 41J88
(63,900) (63,900) (75,669) (11,769)
(38380)
(38,380)
($102,280) ($63,900) (75,669) ($11,769)
113,300
$37,631
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES N FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service _
Interest
fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Can ent
General government
Public safety
Ilighways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
O'lHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
109
FEDERAL ASSET SEIZURE
Variance
Budoeted Amounts Positive
Original Final Actual (Negative)
$1,920 S1,920 $L274 (5646)
1,920 1.920 1,274 (646)
40,220 140,736 33,417 107,319
40320 140,736 33,417 107,319
(38,300) (138,816) (32,143) 106,673
($38,300) (5138,816) (32,143) - $106,673
140,843
$108,700
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Hi.ghways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
O'I'I-IER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
110
EMERGENCY MEDICAL SERVICES
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$150,100
$150,100
$152,487
$2,387
171,570
171,570
171,573
3
110
110
19
(91)
321,780 321,780 324,079 2,299
321,670 321,670 321,670
321,670 321,670 321,670
110 110 2.409 2,299
$110 $110 2,409 $2,299
14.302
$16,711
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTI IER FINANCING SOURCES (USES)
Transfer in
"fransfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
ENFORCEtSIENT GRANT
Variance
Budgeted .Amounts Positive
Original Final Actual (Negative)
$4,560 $14,240
$11,882 ($2,358)
4 4
4,560 14,240 11,886 (2,354)
4,560 14,240 10,832 3,408
4,560 14,240 10,832 3,408
1,054 1.054
1,054" $1,054
2,890
$3.944
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
I lealth and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCENG SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
112
STATE GAS TAX
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1,280.500 $1,229,500 $1,372,482 5141982
21,340 21,340 17,734 (3,606)
12,114 12,114
1301,840 1,250,840 1,402,330 151,490
42,000 42,000 18,064 23,936
419,550 481,826 412,899 68,927
6.000 6,000 6,000
467,550 529,826 436.963 92,863
834,290 721.014 965,367 244,353
(694,620) (726,663) (482,804) 243,859
(694,620) (726,663) (482,804) 243,859
$139,670 ($5,649) 482,563 $488,212
1,420,414
$1,902,977
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovemmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out) ,
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
113
SAFETEA -LU
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$2,359,000 52,062,000 $688,316 ($1,373,684)
2.359.000 2,062,000 688,316 (1,373,684)
2,359.000 2,062,000 688,316 (1,373.684)
(2.39.000) (2,0623000) (688.316) 1.373,684
(2,359,000) (2,062,000) (688,316) 1,373,684
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
MEASURE B SALES TAX LOCAL STREETS
Variance
333,370
Budgeted Amounts
353,081
Positive
OTHER FINANCING SOURCES (USES)
Original Final
Actual
(Negative)
Transfer in
REVENUES
Property taxes
- (92,430)
(174,843)
(186,447)
Taxes other than property
$322,790 $322,790
$345,525
$22,735
Intergovernmental
(11,604)
NET CHANGE IN FUND BALANCES
$240,940
Charges for service
166,634
$8,107
FUND BALANCE:
Interest
10,580 10,580
7,556
(3,024)
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
333.370 333,370
353,08t
19.711
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
333,370
333,370
353,081
19,711
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
- (92,430)
(174,843)
(186,447)
(11,604)
Total Other Financing Sources (Uses)
(92,430)
(174,843)
(186,447)
(11,604)
NET CHANGE IN FUND BALANCES
$240,940
$158,527
166,634
$8,107
FUND BALANCE:
Beginning of year 677,217
End of year $843,851
114
r
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
115
MEASURE B SALES TAX BIKE/PEDESTRIAN
Variance
Budgeted Amounts _ Positive
Original Final .Actual (Negative)
$114,660 $114,660 5122,883 $8,223
5,770 5,770 3,337
230,140 230,140 $153,733
(2,433)
(76,407)
350,570 350,570 279,953 (70,617)
4,430 15,120 12,732 2,388
4,430 15,120 12,732 2388
346.140 335.450 267.221 (68,29)
(455,580)
(447,580)
(387,521)
60.059
(455,580)
(447.580)
(387,521)
60,059
($109,440)
($112,130)
(120,300)
($8,170)
488,261
$367,961
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Cunent
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
116
CONGESTION MANAGEMENT AGENCY
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$522,000 $522,000
4,170 4,170
$29,884 ($492,116)
(4,170)
526,170 526,170 29,884 (496,286)
526,170 526,170 29,884 (496.286)
(30,000) (29,884) 116
(30,000) (29,884) 116
$526,170 $496,170 - ($496,170)
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012 _
REVENUES
Property tares
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
I lighways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVFR
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of yew
117
TRAFFIC CONGESTION RELIEF
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTIIER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other. Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
118
HIGHWAY SAFETY
TRAFFIC REDUCTION BOND
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$600,210 $600,210 $648,617
1,967
$48,407
1,967
600,210 600,210 650,584 50,374
600,210 600,210 650,584 50,374
(600,210) (600210) (134,963) 465,247
(600,210) (600,210) (134,963) 465,247
515,621 $515,621
$515,621
CITY OF DUBLIN
BUDGETED NON -MAJOR FUN IDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and Forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDHURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
119
FEDERAL TRANSPORTATION
(TIGER)
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$73.164 $73.164
73,164 73,164
73,164 73.164
(73.164) (73,164)
(73,164) (73,164)
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUESOVER
(UNDER) EXPENDITURES
011IER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
Find of year
ifPIq
ACTC VEHICLE REGISTRATION FEE
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$232,634 $232,634
496 496
233,130 233,130
233,130 233,130
233,130 $233.130
$233,130
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
121
MEASURE D RECYCLING
Variance
Budgeted
Amounts
Positive
Original
Final
Actual
(Negative)
REVENUES
Property taxes
Taxes other than property
Intergovernmental
$156,470
$156,470
$161,790
$5,320
Charges for service
Interest
1,440
1,440
(1,440)
Fines and forfeitures
Developer fees
Other revenue
2,750
1750
Special assessments
Total Revenues
157,910
157,910
164,540
6,630
EXPENDITURES
Current:
General government
3,966
3,966
Public safety
Highways and streets
2,880
5,810
5,809
1
Health and welfare
323,500
323,500
335,691
(12,191)
Cultural and leisure
Community development
Total Expenditures
326,380
333,276
341,500
(8,224)
REVENUES OVER
'
(UNDER) EXPENDITURES
(168,470)
(175.366)
(176,960)
(1.594)
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
(3,000)
(3,000)
Total Other Financing Sources (Uses)
(3.000)
(3,000)
NET CHANGE IN FUND BALANCES
($168,470)
(5175,366)
(179,960)
(S4,594)
FUND BALANCE:
Beginning of year
216.144
End of year
$36,184
121
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE Bd FUND BALANCES
FUND BALANCE:
Beginning of year
End of year -
122
GARBAGE SERVICE
Vat iance
Budgeted Amounts Positive
Original Final Actual (Negative)
$2,380,010 $1380,010 $2,405,851 $25,841
350 350 1,869 1,519
2,380,360 2.380,360 2.407,720 27,360
2,399,330 2,399,330 2,397,815 1,515
2,399.330 2.399,330 2,397,815 1,515
(18,970) (18,970) 9,905 28,875
($18,970) ($18,970) 9,905 $28,875
38,141
$48,046
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
123
LOCAL RECYCLING
Variance
Budgeted Amounts
Positive
Original
Final
Actual
(Negative)
REVENUES
Properly tares
_
Taxes other than property
Intergovernmental
$37,600
$37,600
$18,100
(S19,500)
Charges for service
Interest
2,870
2,870
3,010
140
Fines and forfeitures
Developer fees
Other revenue
_
Special assessments
Total Revenues
40,470
40,470
21,110
(19,360)
EXPENDITURES
Current
General government
'
Public safety
Highways and streets .
Health and welfare
272,800
292,800
165,823
126,977
Cultural and leisure
Community development
Total Expenditures
272,800
292.800
165,823
126.977
REVENUES OVER
(UNDER) EXPENDITURES
(232,330)
(252.330)
(144,713)
107.617
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
($232,330)
($252,330)
(144,713)
$107,617
FUND BALANCE:
Beginning of year
325,647
End of year
$180,934
123
CITY OF DUBLIN
- BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property tares
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
'I otal Fxpenditures
REVENUES OVER
(UNDER) EXPENDI IURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE. IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
124
AMERICAN RECOVERY AND
REINVESTMENT ACT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$167,340, $167,340 $173,194 $5,854
167,340 167,340 171194 5,854
167,340 167,340 173,194 5,854
(167,340) (168,340) (173194) (4,854)
(167,340) (168,340) (173,194) (4,854)
($1,000) $1,000
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest .
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUESOVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
125
STORM WATER MANAGEMENT
Variance
Budgeted Amounts Positive
Orig inal Final Actual (Negative)
.5489,300
489.300
$526 $526
(144) .(144)
382 382
489,300 382
24.745
(489,300)
(489,300) 24.745
25,127
$25,127
382
24,745
24,745
$25,127
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property takes
"faxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NE I' CHANGE IN 17UND BALANCES
FUND BALANCE:
Beginning of year
End of year
126
BOX CULVERT
Budgeted Amounts
Original Final
$4,930 $4,930
Positive
Actual (Negative)
$3,876 ($1,054)
4,930 4,930 3,876 (1,054)
80,000 80,000
80,000 80,000
80,000
80,000
(75,070) (75,070) 3,876 78,946
($75,070) ($75.070) 3,876 $78,946
349,222
$353,098
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property tares
Tares other that property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safely
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
'I ransfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
127
DUBLIN/DOUGHERTY
STORM WATER MANAGEMENT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1,600 51,104
($496)
$1,600
1,600
1,104 (496)
1,600
5,000
5,000
5.000
5,000
5,000
5,000
(3,400)
(3,400)
(3.896) (496)
($3,400) ($3,400) (3,896) ($496)
02,681
$98,785
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
N13T CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
128
VILLAGE PARKWAY STORM WATER MANAGEMENT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1,260 $1,260 $864 ($396)
1,260 1,260 864 (396)
5,000 5,000 5,000
5,000 5,000 5,000
(3,740) (3,740) (4,136) (396)
($3,740) ($3,740) (4,136) ($396)
81,405
$77,269
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property tares
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
1- lighways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
.(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
77ansters (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
IIIrQ
EAST BAY REGIONAL PARK DISTRICT
Budgeted Amounts
Original Final
Variance
Positive
Actual (Negative)
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property tares
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Otherrevenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
130
PUBLIC ART
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$3,680 $3,680 $3,696 $16
5,078 5,078
3,680 3,680 8,774 5,094
2,500 2,500
2,500
2500 2,500 2,500
1.180 1,180 8.774 7,594
(100.471) (100,471)
(100,471) (100,471)
$1,180 $1,180 (91,697) ($92,877)
364,638
$272,941
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
RFV F N U FS
Property taxes
Taxes other than property
Intergovern mental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
CABLE TV FACILITIES
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
5122,700 5122,700 5138,347 $15,647
980 980 420 (560)
123,680 123.680 135,767 15.087
35.650 35,360 290
35,650 35,360 290
123,680 88,030 103,407 15,377
$123,680 $88,030 103,407 $15.377
End of year $103,407
131
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Hcalth and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (_USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
Nl F CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
132
NOISE MITIGATION
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1.070
$1,070
$757
($313)
890
890
2,713
1,823
1,960
1.960
3,470
1,510
1,960 1,960 3,470 1,510
$1,960 S1,960 3,470 $1,510
66,789
$70,259
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES TN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30. 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current
General government
Public safety '
Ilighways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
133
CONMIUNITY DEVELOPNIENT BLOCK GRANT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$60,430 560,430 $52,997 ($7,433)
60.430
60,430
52,997
(7,433)
53,830
53,830
46397
7,433
53,830
51830
46,397
7.433
6.600 6.600 6,600
(6.600) (6.600) (6.600)
(6,600) (6,600) (6,600)
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Tares other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
I- lealth and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUESOVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
134
1983 -1 STREET LIGHTING
MAINTENANCE DISTRICT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1,920 $1,920 $1,862 ($58)
2,500
2,500
2,924
424
270,970
270.970
269,653
(1,317)
($35.429)
(10,085) $25344
275,390
275390
274,439
(951)
296,750 296,750 270,455 26,295
8,860 11,679 1 1.679
305,610 308,429 282,134 26,295
(30 -220) (33,039) (7.695) 25.344
(2,390)
(2,390)
(2.390)
(2,390)
(2,390)
(2,390)
($32,610)
($35.429)
(10,085) $25344
166,495
$156,410
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL,
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(1-TINDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CI -IANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
135
1983 -2 STAGECOACH LANDSCAPE
MAINTENANCE DISTRICT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$550 5550 5275 ($275)
72,140 72,140 74,434 2,294
72,690 72,690 74,709 2.019
68,990
68,990
64,668 4,322
4.070
5,364
5364
73.060
74,354
70.032 4.322
(370) (1.664) 4,677 6.341
(630)
(630)
(630)
(630)
(630)
(630)
($1,000)
($2,294)
4,047 $6,341
28,891
$32,938
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES N FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments,
Total Revenues
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER PNANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE N FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
136
1986 -1 DOUGHERTY LANDSCAPE
MAINTENANCE DISTRICT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$1,130 $1,130 $766 ($364)
104,250 104,250 105.136 886
105380 105,380 105,902 522
1 16,700 116,700 100,295 16,405
4,590 5.900 5.899 1
121.290 122,600 106.194 16,406
(15,910) (17,220) 292) 16,928
(920) (920) (920)
(920 ) (920) (920)
($16,830 ($18.140) (1,212) $16,928
76,532
$75,320
F
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Otherrevenue
Special assessments
Total Revenues
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCI- IEDUL.E OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
EXPENDITURES
Current:
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community development
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning ofyear
End of year
137
1997 -1 SANTA RITA LANDSCAPE
MAINTENANCE DISTRICT
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$3,060 $3,060 S2,554 ($506)
301,080 301,080 285,841 (15.239)
304,140 304,140 288,395 (15.745)
301,610 301,610 234,372 67,238
7.990 8,662 8,661 1
309.600 i 310,272 243.033 67,239
(5,460) (6332) 45.362 51 -,494
(2.650)
(2.650)
(2.650)
(2.650)
(2,650)
(2,650)
($8,110)
($8.782)
42,712
$51.494
201,190
$243,902
CITY OF DUBLIN
BUDGETED NON -MAJOR FUNDS
SCHEDULE OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
BUDGET AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 2012
REVENUES
Property taxes
Taxes other than property
Intergovernmental
Charges for service
Interest
Fines and forfeitures
Developer fees
Other revenue
Special assessments
Total Revenues
EXPENDITURES
Current
General government
Public safety
Highways and streets
Health and welfare
Cultural and leisure
Community devclopment
Total Expenditures
REVENUES OVER
(UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Transfer in
Transfers (out)
Total Other Financing Sources (Uses)
NET CHANGE IN FUND BALANCES
FUND BALANCE:
Beginning of year
End of year
138
1999 -1 EAST DUBLIN STREET LIGHTING -
KAINTENANCE DISTRICT .t
Variance
Budgeted Amounts Positive
Original Final Actual (Negative)
$4,670
$4,670
$4,590
($80)
208,760
208,760
209,391
631
213,430
213,430
213,981
551
134,280
147,638
147,638
7,370
9,120
9,119
1
141,650
136,758
156.757
t
71,780
56.672
57,224
552
80,980)
.(80,980)
(26,95t)
54,029
(80,980 )
(80,980)
(26,951)
54,029
(59,200)
($24,308)
30,273
$54,581
383,168
$413,441
INTERNAL SERVICE FUND
Internal Service Funds are used to account for the financing of goods or services provided by one department or
agency to other departments or agencies of the City on a cost reimbursement basis. The City has established five
of these types of funds:
VEHICLE REPLACEMENT
This fund is an interest bearing Internal Service Fund established to finance necessary vehicle replacements.
BUILDING REPLACEMENT
This fund is an interest bearing Internal Service Fund established to finance future major building component
repair expenditures.
EQUIPMENT REPLACEMENT
This fund is an interest bearing Internal Service Fund established to finance necessary equipment
replacements.
MAINTENANCE AND REPAIR
This fund is an interest bearing Internal Service Fund established to account for the on -going maintenance
and repairs of vehicle and office equipment.
RETIREE HEALTH CARE
This fund is an interest bearing Internal Service Fund established to account for the contribution made to the
California Employers' Retiree Benefit Trust Fund for future retiree health care benefits.
PERS SIDE
This fund was established to account for the repayment to the general fund for the advance made in fiscal
year 2007 -2008 to pay CalPERS for the City's Side Fund obligation. The Side Fund was created in 2005
when CalPERS assigned agencies with less than 1.00 participants to a risk sharing pool. The City elected to
pre -pay its obligation from the General Fund reserves and an internal service charge is made each year to
repay the reserve.
PARK REPLACEMENT
This fund was established to finance future major maintenance and repairs of City's parks.
139
CITY OF DUBLIN
INTERNAL SERVICE FUNDS
COMBINING STATEMENTS OF NET ASSETS
JUNE 30, 2012
Noncurrent Assets
Land
Vehicle
Building
Equipment
Maintenance
Nonew rent Liabilities:
Replacement
Replacement
Replacement
and Repair
ASSETS
Machinery and equipment
3,755,480
461,552
Current Assets:
Less: accumulated depreciation
(2,593,213)
(23,968,967)
(2,419,721)
Cash and investments
$3,033,760
$8,648,422
$2,416,212
$53,673
Accounts receivable
58,260,262
2,616,533 88,871
Prepaid items
1,162,267
49,611,840
200,321
35,198
Total current assets
3,033,760
8,648,422
2,416,212
88,871
Noncurrent Assets
Land
10,774,792
196
Construction in progress
Nonew rent Liabilities:
229,387
Building and improvements
62,115,076
Machinery and equipment
3,755,480
461,552
2,620,042
Less: accumulated depreciation
(2,593,213)
(23,968,967)
(2,419,721)
Total non - current assets
1,162,267
49,611,840
200,321
Total Assets
4,196,027
58,260,262
2,616,533 88,871
LIABILITIES
Current Liabilities: _
Accounts payable and accruals 196 28,499
Due to other funds
Total current liabilities
196
28,499
Nonew rent Liabilities:
Advances from other fiords
Total non - current liabilities
Total Liabilities
196
28,499
NET ASSE75
Invested in capital assets
1,162,267
49,611,840
200,321
Unrestricted
3,033,760
8.648,422
2,416,016
60,372
Total Net Assets
$4,196,027
$58,260,262
$2,616,337
$60372
140
Retiree PERS Park
I lealth Caic Side Fund Replacement Total
$105,368 $14,257,435
$370,489 370,489
35.198
370,489 105,368 14,663,122
10,774,792
229,387
62,115,076
6,837,074
(28,981,901)
50.974 428
370.489 105,368 65,637550
42,225
70,920
313,829
313,829
356,054
384,749
$1,994,826
1,994,826
1,994,826 1,994,826
356,054 1,994,826 2,379,575
50,974,428
14,435 (1,994,826) 105,368 12,283,547
$14,435 ($1,994,826) $105,368 563,257,975
141
CITY OF DUBLIN
INTERNAL SERVICE FUNDS
COMBINING STATEMENTS OF REVENUES, EXPENSES AND
CHANGES IN FUND NET ASSETS
FOR THE YEAR ENDED JUNE 30, 2012
OPERATING REVENUES
Charges for services
Other revenue
Total Operating Revenues
OPERATING EXPENSES
Supplies and services
OPEB expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
NONOPERATING REVENUES (EXPENSES)
Interest income
Gain from sale of property
Total Nonoperating Revenues (Expenses)
Income (Loss) Before Transfers
Transfer from the General Improvement Capital Funds
Transfer to the General Improvement Capital Projects Fund
Net transfers
Change in Net Assets
BEGINNING NET ASSETS (DEFICIT)
ENDING NET ASSETS (DEFICIT)
Vehicle Building Equipment Maintenance
Replacement Replacement Replacement and Repair
$346,176 $143,268 $286,228 $405,041
2,578
346.176 143,268 286228 407,619
19,764
30,073
76,447 370,200
256,044
2,118,823
108,428
275,808
2,148,896
184,875 370.200
70,368
(2,005,628)
101,353 37,419
34,259 96,103 26,055 392
6.302
40,561 96,103 26,055 392
110,929 (1,909,525) 127,408 37,811
2,484
(145595)
(145,595) 2,484
110,929 (2,055,120) 129,892 37,811
4.085.098 60,315,382 2,486,445 22,561
$4,196,027 $58,260.262 $2,616,337 $60,372
142
Retiree PLRS Park
Health Care Side Fund Replacement Total
$1,153,929 $346,129 $104,664 $2,785,435
373,076 375,654
L527,005 346,129 104.664 3,161.089
496,484
1,514,112 - 1,514,112
2,483,295
1,514,112 4,493,891
12,893 346,129 104,664 (1,332,802)
1,340
704
158,853
6,302
1.340
704
165,155
14,233
346,129
105,368
(1,167,647)
2,484
(145,595)
(143,111)
14,233
346,129
105,368
(1,310,758)
202
(2,340,955)
64,568.733
$14,435
($1,994,826)
$105,368
$63.257,975
143
CITY OF DUBLIN
INTERNAL SERVICE FUNDS
COMBNNG STATEMENTS OF CASH FLOWS
FOR THE YEAR ENDED JUNE 30, 2012
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts from other funds
Payments to suppliers and service providers
Other revenues
Cash Flows from (used for) Operating Activities
CASH FLOWS FROM NONCAPITAL
FINANCING ACTIVITIES
Receipts from other funds
Payments to other funds
Cash Flows (used for) Noncapital Financing Activities
CASH FLOWS FROM CAPITAL AND RELATED
FINANCING ACTIVITIES
Purchase of capital assets
Sales of capital assets
Cash Flows from Capital and Related
Financing Activities
CASH FLOWS FROM INVESTING ACTIVITIES
Interest received
Cash Flows from Investing Activities
Net Cash Flows
Cash and investments at beginning of year
Cash and investments at end of year
Reconciliation of operating income (loss) to net cash flows
from operating activities:
Operating income (loss)
Adjustments to reconcile operating income (loss)
to net cash flows from operating activities:
Depreciation
Change in assets and liabilities:
Accounts receivable
Prepaid expenses
Accounts payable and accruals
Cash Flows from Operating Activities
Vehicle Building Equipment Maintenance
Replacement Replacement Replacement and Repair
$348,348 $143,268 $286,228 $406,281
(22,746) (30,073) (77,681) (364,384)
2,578
325.602 113,195 208,547 44,475
2,484
(145,595)
(145.595) 2.484
(424,158) (16,345) (85,711)
6,302
(417,856) (16,345) (85,711)
34.259
96,103
26,055
392
34,259
96.103
26.055
392
(57.995)
3.091,755
47,358
8,601,064
151,375
2,264,837
44,867
8,806
$3.033,760
$8,648,422
S2 416,212
$53,673
144
$70,368 ($2,005,628) $101,353 $37,419
256,044 2,118,823 108,428
2,172 1,240
,(2,268)
(2,982) (1,234) 8,084
$325,602 $113,195 $208.547 $44,475
Retiree PERS Park
Health Care Side Fund Replacement Total
5891,884 $346,129 $104,664 $2,526,802
(1,760,681) (2,255,565)
371076 375.654
(495,721) 346,129 104.664 646,891
2.484
313,829 (346,129) (177,895)
313,829 (346,129) (175,411)
(526,214)
6.302
(519,912)
1,340
704
158,853
1340
704
158.853
(180,552)
105,368
110.421
180.552
$14,147.014
5105.368
$14,257,435
$12,893 $346,129 $104.664 ($1,332,802)
2,483,295
(262,045) (253,633)
(2,268)
(246,569) (242,701)
($495,721) $346,129 $104,664 5646,891
145
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AGENCY FUNDS
Agency Funds are used to account for assets held by the City in a fiduciary capacity for individuals, governmental
entities and others. These funds carry out the specifications of trust indentures, ordinance or other regulations.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
To account for the special assessment established to fund the improvements to Dublin Boulevard.
ASSOCIATED COMMUNITY ACTION PROGRAM
This fund was established for the City to act as the fiscal agent to collect and account for the contributions
received from twelve cities in Alameda County and to coordinate administrative service for the closing of the
ACAP, a Joint Powers Agency, in social services related programs serving Alameda County communities.
GEOLOGIC HAZARD ABATEMENT DISTRICTS
Two districts were formed under provisions in the California Public Resource Code, which establishes in
section 25670 that a District is a political subdivision of the State and is not an agency or instrumentality of a
local agency. The City acts as a trustee of the funds collected and may contractually provide or arrange for
services paid for by the District. Fiscal Year 2008 -2009 was the first year that tax roll assessments were
levied by the Districts.
Fallon Village Geologic Hazard Abatement District
This assessment district was established in 2007, in accordance with a condition of approval for the
Fallon Village development project. The District was formed to provide a mechanism for ongoing
maintenance of open space areas within the development. The boundary of this assessment district
encompasses approximately 175 acres of land, located generally east of Fallon Road.
Schaefer Ranch Geologie Hazardous Abatement District
This assessment district was established in 2006, in accordance with a condition of approval for the
Fallon Village development project. The District was formed to provide a mechanism for ongoing
maintenance of open space areas within the development. The boundary of this assessment district
encompasses approximately 500 acres of land, located at the westerly boundary of the City limits north
of Interstate 580, and south of the unincorporated area of Alameda County.
147
Associated Community Action Program
Assets
Cash and investments
Accounts receivable
Liabilities
Accounts payable
Due to trustee
Fallon Village Geological Hazardous Abatement District
Assets
Cash and investments
Liabilities
Accounts Payable
Due to trustee
$753,230 $192,328 5849,748 $100,810
75,385 75,385
$833,615 $192,328 - $925,133 5100,810
$40,354
CITY OF DUBLIN
$40,354
$3,044
793,261
189,284
AGENCYFUNDS
97,766
$833,615
$192,328
5925,133
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FOR THE YEAR ENDED JUNE
30, 2012
Balance
Balance
June 30, 2011
Additions Deductions
June 30, 2012
Dublin Boulevard Extension Assessment District
Assets
Cash and investments
$236,367
$23,390
$226381
$33,376
Restricted cash and investments 164,500
8
164,508
$400,867
$23,398
$226,381
$197,884
Liabilities
Accounts payable
- S43
S43
Due to bondholders
400,824
$23,398
226,338
$197,884
$400,867
$23,398
$226,381
$197,884
Associated Community Action Program
Assets
Cash and investments
Accounts receivable
Liabilities
Accounts payable
Due to trustee
Fallon Village Geological Hazardous Abatement District
Assets
Cash and investments
Liabilities
Accounts Payable
Due to trustee
$753,230 $192,328 5849,748 $100,810
75,385 75,385
$833,615 $192,328 - $925,133 5100,810
$40,354
$3,044
$40,354
$3,044
793,261
189,284
884,779
97,766
$833,615
$192,328
5925,133
5100,810
$154,585 $187,157 $5.722 $336,020
$154,585 $187,157 $5.722 5336.020
5208
5208
154,377
5187,157
5,514
$336,020
$154585
$187,157
$5.514
$336,020
148
CITY OF DUBLIN
AGENCY FUNDS
STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
FOR THE YEAR ENDED JUNE 30, 2012 (Continued)
Schaefer Ranch Geological Hazardous Abatement District
Assets
Cash and investments
Liabilities
Accounts Payable
Due to trustee
Totals - All Agenev Funds
Assets
Cash and investments
Restricted cash and investments
Accounts Receivable
Liabilities
Accounts Pavable
Due to trustee
Due to bondholders
Balance
June 30, 2011
Additions
Deductions
Balance
June 30, 2012
$278,452 5259,223 $6,690 $530.985
$278,452 $259,223 $6,690 $530,985
$208 $208
278,244 $259,223 6,482 $530,985
$278.452 $259,223 $6,482 $530,985
$1,427,634 $662,098 $1,08$541 $1,001,191
164,500 8 164,508
75,385 75385
$1,667519 $662.106 $1,163,926 51,165,699
540,813
$3,044
$40,813
$3,044
1,225,882
635,664
896,775
964,771
400,824
23,398
226,338
197.884
$1,667,519
5662,106
$1,163.926
$1.165,699
149
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STATISTICAL SECTION
This part of the City's Comprehensive Annual Financial Report presents detailed information as a context for
understanding what the information in the financial statements, note disclosures, and required supplementary
information says about the City's overall financial health. In contrast to the financial section, the statistical section
information is not subject to independent audit.
Financial Trends
These schedules contain trend information to help the reader understand how the City's financial performance and
well being have changed over time:
1. Net Assets by Component
2. Changes in Net Assets
3. Fund Balances of Governmental Funds
4. Changes in Fund Balance of Governmental Funds
Revenue Capacity
These schedules contain information to help the reader assess the City's most significant local revenue source, the
property tax:
1. Assessed Value and Estimated Actuarial of Taxable Property
2. Direct and Overlapping Property Tax Rates
3. Principal Property Taxpayers
4. Property Tax Levies and Collections
Debt Capacity
These schedules present information to help the reader assess the affordability of the City's current levels of
outstanding debt and the City's ability to issue additional debt in the future:
1. Direct and Overlapping Debt
2. Legal Debt Margin Information'
Demographic and Economic Information
These schedules offer demographic and economic indicators to help the reader understand the environment within
which the City's financial activities take place:
1. Demographic and Economic Statistics
2. Property Value, Construction and Bank Deposits
3. Principal Employers
Operating Information
These schedules contain service and infrastructure data to help the reader understand how the information in the
City's financial report relates to the services the City provides and the activities it performs:
I. Full -Time Equivalent City and Contract Government Employees by Function
2. Operating Indicators by Function
3. Capital Asset Statistics by Function
4. Top 25 Sales Tax Producers
5. Miscellaneous Statistical Data
Sources
Unless otherwise noted, the information in these schedules is derived from the Comprehensive Annual Financial
Reports for the relevant year. The City implemented GASB Statement 34 in fiscal year 2011 -2012; schedules
presenting' government -wide information include information beginning in that year-
151
z:
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City of Dublin
General Governmental Activities Tax Revenues by Source and
Governmental Activities Tax Revenues by Source
Last Ten Fiscal Years
Fiscal
Year
Ended
June 30
Property
Tax
Sales
Tax
Franchise
Tax
Property
Transfer
Tax
Transient
Occupancy
Tax
Total
2003
$10,142,650
$13,573,607
$1,394,953
$379,089
$717,083
$26,207,382
2004
11,422,308
14,297,705
1,505,435
571,361
664,309
28,461,118
2005
14,167,079
14,517,465
1,559,900
831,003
663,632
31,739,079
2006
16,891,670
14,807,059
1,789,356
690,404
727,612
34,906,101
2007
20,266,216
14,458,912
2,111,281
596,533
800,773
38,233,715
2008
2-9,229,039
14,684,091
2,221,930
493,175
789,396
40,417,631
2009
23,306,302
12,424,541
2,180,846
254,022
577,057
38,742,768
2010
22,286,209
12,581,879
2,271,574
372,646
557,000
38,069,308
2011
21,918,484
12,969,119
2,639,584
475,199
683,732
38,686,118
2012
22,398,847
15,465,340
3,004,367
411,575
879,733
42,159,862
Data Source: City of Dublin Administrative Services Department
Notes: The City experienced a dramatic decline in Transient Occupancy'I'axes following the September 11, 2001 national
tragedy and the economy down turn that occurred in the San Francisco Bay Area during 2001 -2005.
The City has experienced significant growth in other types of taxes due to significant residential and commercial
growth that had occurred during 2006 -2007, and 2007 -2008.
153
City of Dublin
Net Assets by Component
Last Ten Fiscal Years
(accrual basis of accounting)
Primary government:
Governmental activities:
Invested in capital assets,
net of related debt
Restricted
Unrestricted
Total primary government
2003 2004
$ 61,016,642 $ 80,050,710
34,110,132 37,455,125
50,413,267 50,943,803
2005 2006 2007
$ 383,667,187 $ 387,888,143 $ 399,631,407
45,288,468 48,480,463 45,647,928
52,176,440 57,766,785 61,789,687
$ 145,540,041 $ 168,449,638 $ 481,132,095 $ 494,135,391 $ 507,069,022
Data Source: City of Dublin Administrative Services Department
Notes: The City of Dublin implemented GASB34 for the fiscal year ended June 30, 2002. Information prior to the implementation of
GASB34 is not available. The significant increase in Capital Assets in Fiscal Year 20042005 is due to a retroactive valuation
recorded for the City's existing infrastructure in accordance with GASB 34.
154
2008
2009
2010
2011
2012
$ 411,619,671
$ 423,474,384
$ 436,857,107
$ 433,9,703
$ 433,548,888
48,572,719
36,906,687
25,004,384
21,453,867
36,714,724
68,456,077
66,597,197
70,203,471
76,303,907
86,063,259
$ 528,648,467 $ 526,978,268 $ 532,064,962 $ 531537,477 $ 556,326,871
155
City of Dublin
Changes in Net Assets
Last Ten Fiscal Years
(accrual basis of accounting)
Expenses:
Govemmental activities:
General government
Public safety
Highways and streets
Health and welfare
Culture and leisure services
Community development
Total governmental activities
Program revenues:
Governmental activities:
Charges for services:
General government
Public safety
Highways and streets
Health and welfare
Culture and leisure services
Community development
Operating grants and contributions
Capital grants and contributions
Total governmental activities
Net revenues (expenses):
General revenues and other changes in net assets:
Govemencetal acdvides:
Taxes:
Property taxes
Sales tax
Other taxes
Motor vehicle tax, unrestricted
Investment income, unrestricted
Other general revenues
Total governmental activities
2003 2004 2005 2006 2007
$ 6,135,341
$ 6,288,645
$ 3,081481
$ 4,940,586
$ 8,866,758
14,026,216
17,135,716
19,047,262
20,314,535
22,306,240
15,187,872
939,260
19,810,590
13,894,865
17,182,208
1,319,228
3,755,564
1,722,224
1,887,417
1,816,800
4,730,430
1,603,494
8,954,495
10,074,239
14,080,040
5,334,616
6,113,171
7.210,558
8,553,887
11,157,417
46,763,736
351835,850
59,826,710
59,665,529
75,409,463
202,330
2,603
5,198
4,011
208,247
1,073,145
851,864
1,197,925
1,270,233
2,284,955
75,609
2,321,473
2,451,377
2,167,740
745,727
1,033,317
1,558,930
1,541,361
2,092,566
2,483,619
1,009,572
1,252,866
1,617,013
1,751,965
1,508,752
5,182,361
6,135,027
6,969,366
6,629,383
9,432,851
1,824,368
239,094
169,906
238,053
2,813,079
19,424,093
15,364,732
42,585,906
18,900,426
25,973,730
29,774,815
27,726,589
56,538,052
33,054,377
45,450,963
$ 06,988,921) 5 (8,109,261) $ (3,288,658) $ (26,611,152) $ (29,958,500)
10,783,414
11,422,308
14,167,079
16,891,670
20,266,216
13,193,407
13,940,263
14,152,987
14,363,863
14,025,869
2,491,125
2,865,226
3,181,939
3,343,943
3,508,587
2,072,4411
1,682,152
413,075
856,766
261,276
1,710,903
799,0118
2,704,647
2,505,911
4,053,187
398,413
309,901
199,233
280.386
1,1U9,734
30,639,702
31,018,858
34,818,960
38,242,539
43,224,869
Changes in net assets $ 13,660.781 $ 22,909,597 $ 31.5311,302 $ 11,631,387 $ 13,266.369
Data Source: City of Dublin Administrative Services Department
Notes: The City of Dublin implemented CASB34 for the fiscal year ended June 30, 2002 Information prior to the implementation of
GASB34 is not available.
156
2008 2009 2010 2011 2012
$ 7,790,286
$ 8,721,545 $
8,396,199
$ 9,322,322
$ 10,116,219
23,282,634
23,880,635
23,797,696
24,413,496
26,7812M
20,196,496
20,368,655
15,969,371
10,142,946
6,709,217
1,669,353
1,869,428
3,615,077
12,749,042
146,204
12,200,759
11,563,136
10,757,355
9,304,429
9,804,128
8,276,993
7.175,272
5,112.469
5.482,552
6.089,415
73,436,521
73,578,671
67,648,167
71,414,787
59,646,466
216,334
215,711
219,386
225,109
140,418
1,301,328
1,545,935
1,600,890
1,821,404
1,061,352
13,794
598,542
8,078,369
450,937
738,662
3,301,877
3,050,719
2,798,092
2,874,952
3,063,223
1,722,627
1,719,501
2,101,867
2,214,407
1,909,812
5,599,417
4,720,2211
3,775,102
5,546,417
9,051,970
2,747,497
2,245,945
2,29,043
2,220,247
1,008,318
37,393,930
14.599,068
12.254,443
15.745,614
23.668,070
52,296,804
28,695,642
33,057,192
31,099,087
40,641,825
$ (21,139,717) S (44,883,029) $ (34,590,975) $ (40,315,700) $ (19,004,641)
22,29,039
23,311,587
22,287,783
21,918,484
22,246,360
- 14,225,661
12,832,417
12,183,267
12,969,119
14,996,932
3504,501
2,180,816
3,201,219
3,798,515
4,295,675
197,245
160,242
141,21
250,974
4,399,908
4,266,601
758,016
536,047
865,719
1,202,074
461,137
1,106,163
1,079.419
1384349
45,758,428
43,212 ,830
39,677,669
40,552,558
43,794,035
S 24.618.711 5 (1,670,199) S 5,086,694 $ 236,858 S 24.789394
157
City of Dublin
Fund Balances of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
General Fund
Reserved
Unreserved, designated for.
Advance to TVTD W. BART station contribution
Affordable Housing
Authorized expenditures
Capital improvements
Cash Flow & Operation Stability
Catastrophic Loss & Business Recovery
Capital Improvements Projects Carryover
Compensated Absences
Economic Uncertainty
Emergency Communication System
Fire Retiree Medical
Innovation & New Opportunities
Investment Market Value Adjustment
Operation Carryover
Service Continuity Obligation
Unreserved, undesignated
Non - Spendable
Restricted
Committed
Assigned
Unassigned
Total general fund
All Other Governmental Funds
Reserved
Unreserved, designated, reported in
Special revenue funds
Capital projects funds
Undesignated
Non - Spendable
Restricted
Committed
Assigned
Unassigned
Total all other governmental funds
2003 2004 2005 2006 2007
$ 529,811
$ 1,896575
$ 2,275,433
$ 2,080,678
$ 5,741,942
-
110001000
1,000,000
1,000,000
1,000,000
33,665,113
32.581,785
32,971,221
38,860,039
44,328,550
8,089,385
8,222,723
41,239,100
5,985,440
4,258,539
1,651,965-
2,719,008
2970,721
2,970,720
2970,722
$ 43,936,274 $ 46,420,091 $ 80,456,475 $ 50,896,877 $ 58,299,753
$ 34,665,390 $ 37,395,125 $ 44,948,468 $ 48,140,467 $ 43,485,046
(1,075,338) (1,810,979) (2,202,289) (1,893,598) (1.791,762)
7 33,590,052 7 35,584,146 $ 42,746,179 $ 46,246,869 $ 41,693,284
Total All Governmental Funds $ 77,526,326 $ 82004,237 $ 123,202,654 $ 97,143,746 $ 99,993,037
Data Source: City of Dublin Administrative Services Department
Note: All Other Governmental Funds includes the City's Major and Non Major Capital Project and Special Revenue Funds,
excluding the General Fund.
In FY2011 the City implemented GASB No. 54 - the new Fund Balance Reporting and Governmental Fund Type Definitions.
This Statement establishes the definitions for new categorlesfor reporting fund balance and revises the definitions for
governmental fund types. As a result five new components of fund balance were established:
Non - Spendable, Restricted, Committed, Assigned, and Unassigned.Prior to FY2011, the Fund Balances were reported as Reserved and
Unreserved Fund Balances. Post FY2010, the Reserved Fund Balances were further categorized as Non -Spendable, Restricted and
Committed and the Unreserved Fund Balances were classified as Assigned and Unassigned.
158
2008
2009
2010 2011 2012
$ 5,623,014
$ 5,343,610
$ 5,922446 $
1,000,000
1,000,000
1,000,000
11000,000 - - -
42,181,292
34,474,209
3,960 - -
8,884,334
11,049,175
7,394,088 - -
-
-
8,860,000 - -
-
-
8,420,000 - -
-
-
203,507
744,041
791,582
802,311 - -
2,970,722
5,868,847
5,868,847 - -
-
210,000
1,000,000 - -
500,000
750,000
4500,000 - -
-
-
13,000,000 - -
1,508,906
2,334,061
1,516,569 - -
-
301,874
171,100 - -
-
-
11350,000 - -
- 4,096,768 3,433,886
- - - 27,893,755 24,176,650
17,407,053 22080,677
- - - 14,745,685 15,072,535
$ 63,412,309 $ 62123,358 S 6'1,012,828 $ 64,143,261 5 64,763,748
$ 50,789,419 $ 34,570,414 $ 25,004,384 $ - $
(1,837,021) (1,841,336) (3,168,929) - -
- - - 21,453,867 38,073,638
- (1,735,988) (1,358,414)
$ 48,952398 $ 32,729,078 $ 21,835,455 $ 19,717,879 $ 36,714,724
$ 112,364,707 $ 94,852436 $ 82,848,283 $ 83,861,140 $ 101,478,472
159
City of Dublin
Changes in Fund Balances of Governmental Funds
Last Ten Fiscal Years
(modified accrual basis of accounting)
Data Source: City of Dublin Administrative Services Department
160
2003
2004
2005
Revenues:
Property taxes
$ 10,142,650
$ 11,422,308
14,167,079
Taxes other than property
16,064,732
17,038,810
17,572,000
Intergovernmental
11,412,577
4,942,167
3,312,079
Licenses and permits
2,421,885
3,090,992
3,520,141
Charges for services
5,680,902
5,789,970
6,623,303
Investment income
2,709,459
857,734
2,948,612
Use of property
139,019
130,741
125,835
Fines and forfeitures
274,284
272,153
292,658
Developer fees
10,195,565
13,455,274
14,361,337
Special assessments
501,424
593,201
744,100
Other revenues
672,895
1,152,096
954,949
Total revenues
60,215,392
58,745,446
64,622,093
Expenditures
Current:
General government
4,363,241
6,193,881
6,535,408
Public safety
13,948,110
17,222,501
19,163,929
Highways and streets
1,850,944
2,072,806
2,272,310
Health and welfare
1,352,083
3,762,260
1,734,787
Culture and leisure services
4,611,564
5,098,102
5,377,134
Community development
5,399,648
6,363,727
7,404,619
Capital outlay:
General -
12,574,726
2,170,910
1,250,772
Health and welfare
-
-
-
Community improvements,
478,309
734,113
462,751
Culture and leisure
-
-
-
Parks
2,370,369
5,425,790
9,237,426
Streets -
18,345,206
7,045,878
2,828,616
Debt service:
Principal
-
Total expenditures
65,294,200
56,089,968
56,267,752
Excess (deficiency of revenues over (under)
expenditures
(5,078,808)
2,655,478
8,354,341
Other financing sources (uses):
Transfers in
18,580
21,905
1,336,275
Transfers out
(18,580)
(21,905)
(1,336,2.75)
Total other financing
sources (uses)
-
-
-
Net change in fund balances
$ (5,078,808)
$ 2,655,478
$ 8,354,341
Debt service as a percentage of
noncapital expenditures
0.0%
0.0%
0.0%
Data Source: City of Dublin Administrative Services Department
160
4,983,006
Fiscal Year
5,590,247
6,047,115
8,957,744
7,935,407
2006
2007
2008
2009
2010
2011
2012
16,891,670
20,266,213
22,229,039
23,306,302
22,286,209
22,067,074
22,398,347
18,014,431
17,967,499
18,188,593
15,436,466
15,783,099
17,210,947
19,761,015
2,593,336
2,845,936
3,431,314
2,393,153
7,951,237
3,946,271
3,962,572
3,142,223
2,572,069
1,784,644
1,623,029
2,260,364
2,752,748
4,501,736
7,090,105
9,476,984
8,101,935
7,759,628
7,100,403
8,743,460
10,331,501
2,859,433
5,840,949
6,101,736
5,597,303
1,475,308
952,819
1,068,138
123,154
203,240
335,151
989,081
1,491,413
978,642
659,857
340,336
342,098
360,496
318,737
312,778
303,595
284,993
17,018,274
8,618,271
18,226,041
1,875,841
4,387,339
9,390,001
15,965,329
645,230
716,144
797,520
826,717
868,348
904,739
944,455
826,715
960,534
2,497,249
3,312,774
1,778,477
4,135,091
4,509,762
69,544,907
69,809,937
82,053,718
63,439,031
65,694,975
71,385,387
84,388,205
4,983,006
5,619,088
5,590,247
6,047,115
8,957,744
7,935,407
7,001,850
20,542,375
22,148,312
23,629,954
23,951,223
24,241,160
24,546,456
26,298,962
2,536,127 -
2,726,599
2,719,532
3,168,513
2,985,311
3,030,540
2,768,068
1,906,950
1,626,197
1,706,918
1,888,631
3,653,297
12,775,536
4,422,468
5,948,563
6,874,596
7,207,896
7,621,663
7,267,805
7,223,808
8,248,229
8,199,933
8,173,711
8,335,105
7,364,651
5,300,211
5,609,603
7,362,732
666,160
377,026
411,293
4,221,956
742,754
599,965
6,641,674
-
75,526
-
-
-
-
-
838,618
95,672
218,058
68,236
82,333
328,418
213,777
-
-
-
-
-
-
996,669
10,189,487
10,711,807
8,820,229
9,409,692
10,706,350
3,809,723
-
7,102,450
5,532,110
11,042,816
13,742,919
13,762,167
4,513,072
2,959,555
77,699,132
70,372,528
63,960,644
77,484,599
66,913,984
62,913,669
69,682,048
6,631,238
5,849,293
12,371,670
(14,045,568)
(12,004,157)
1,012,859
17,474,221
21,789
90,399
77,528
26,232
25,777,410
9,163,360
10,898,009
(21,789)
(90,399)
(77,528)
(26,232)
(25,777,410)
(9,163,360)
(10,754,898)
-
-
-
-
-
-
143,111'
$ 6,631,238
$ 5,849,293
$ 12,371,670
$ (14,045,568)
$ (12,004,157)
$ 1,012,859
$ 17,617,332
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
161
City of Dublin
Assessed Value and Estimated Actual Value of Taxable Property
Last Ten Fiscal Years
Fiscal
City Wide
Year Taxable Avg Total
Ended Residential Commercial Industrial Unsecured/ Less: Assessed Direct Tax
June 30 Property Property Property Other Property Exemptions Value Rate
2003
$2,825,719,751
$877,069,998
$140,636,627
$534,477,740
($69,498,931)
$4,308,405,185
0.23997%
2004
3,233,586,490
998,908,661
147 ,997,335
561,725,805
(70,891,008)
4,871,327,283
0.23965%
2005
3,730,424,115
1,032,552,391
154,758,385
662,659,500
(72,612,237)
5,507,782,154
0.23964%
2006
4,520,222,157
1,052,701,438
162,182,398
652,279,788
(77,085,570)
6,310,30 ,211
0.23895%
2007
5,345,937,692
1,068,813,294
161,909,866
873,737,282
(80,274,178)
7,370,123,956
0.23868%
2008
5,870,526,565
1,112,837,055
171,673,012
1,072,734,321
(78,188,899)
8,149,582,054
0.23849%
2009
6,203,330,781
1,241,301,664
198,082,746
1,032,449,487
(36,478,516)
8,638,686,162
0.23842%
2010
5,868,488,395
1,326,481,767
212,939,326
983,426,713
(49,873,361)
8,341,462,340
0.23855%
2011
5,967,980,343
1, 285382 ,821
209,573,141
843,686,092
(115,875,189)
8,190,747,208
0.23859%
2012
6,114,540,497
1,263,207,583
246,434,460
859,683,607
(120,225,737)
8,363,640,410
0.23856%
Assessed Value of Taxable Property
$10.0
$9.0
$8.0 -
'a
C $7.0
m
$6.0
c $5.0
$4.0 -
c $3.0
$2.0
$1.0
$0.0
SOD'S ryOQh ryOOh 6 Opt 000 000 Oq0 O ^. O ^(L
ti ti ti ti ti ti
Fiscal Years
Data Source: 14DL Conan & Cone and Alameda County Assessor Combined Tau Rolls
Notes:
1) In 1978 the voters of the State of California passed Proposition 13 which limited property taxes to a total maximum rate of 1 %
based upon the assessed value of the property being assessed. Each year, the assessed value of property may be increased by an
"inflation factor" (limited to a maximum increase of 2 %). With few exceptions, property is only reassessed at the time that it is sold
to a new owner. At that point, the new assessed value is reassessed at the purchase price of the property sold.
2) The assessed valuation data shown above represents the only data currently available with respect to the actual market value of
taxable property.
3) The City-wide Direct Tax Rate is an average, the actual tax rate for each property varies according to its tax rate area. This average
tax rate is net of State Shifts of local property tax revenue to Education and net of admin fees.
162
City of Dublin
Direct and Overlapping Property Tax Rates
(Rate per $100 of assessed value)
Last Ten Fiscal Years
2002/03 2003/04 2W4105 2005/06 2006/07 2007 09 2006/09 7009/10 2010/11 2011/12
Basic Levy (1) 1.00000 1.00000 1.OW00 lam 1.00000 1.00000 1.00000 1.00000 1.0000D 1.00000
Bay Area Rapid Transit 0 .00WO 0.00000 0.00000 0.OD480 0.00500 0.00760 0.00900 0.00570 080310 0.00410
Castro Valley Unified School Bonds 0.04980 0.05610 0.05370 0.07180 (108110 0.09770 0.09690 0.10230 0.10040 0.09890
Chabot - Ias Poaitas Community College Bonds 0.00000 0.00000 0.01860 0.01580 0.01590 0.01640 0.01830 0.01950 0.02110 002140
Dublin Unified Bonds IA @ B 0.03760 0.04290 0.0399D 0.08170 0.08850 0.08500 0.07320 0.08160 0.10110 0.09700
East Bay Regional Park 0.00650 0.00570 0.00570 0.00570 8006.50 0.00800 0.01000 0.01080 0.00840 0.00710
Flood Zone 7 State Water Bonds 0.01580 0.01450 0.01140 0.01300 0.01510 0.01500 0.01690 0.02030 0.07500 0.03070
Livermore Valley joint Unified School Bond 0.09550 0.07930 0.07930 O.OM 0.06920 0.06260 0.06160 0.06740 0.06350 0.06770
Total Direct k Overlapping Tax Rare 120520 1.19850 1211810 127580 128330 129180 128590 130760 137160 132190
Total Direct Rare (2) 0.23997 023965 023964 023895 0.23868 0.93849 023842 023855 023859 023856
City's Share of 1% levy par proposition 13 (3) 028177 028177 028177 028177 028177 028177 028177 028171 028177 028177
Source: IfDL Coren k Cane and Alameda County Assessor Tax Rate Table
Notes:
(1) In 1978, California voters passed proposition 13 which sets the properly tax rate at a 1% fixed amount This 1% is shared by all teAng agencies for which to
subject property resides witdrt In addition to the 1.00% fixed amount property owners are charged taxes as a percentage of assessed properly values for the
payment of voter approved bonds from variaas agencies.
(2) Total Direct Rate re the weighted average of all Individual d ed rates.
(3) Qtyb Share of 1% levy is based on the Qty's share of the general hod tax rate area with the largest rattuable value within the Qty.
(4) Overlapping rates are those of local and county goveramenb that apply to property owns witdn the Qty. Not all overlapping rates apply m all city property
owrare.
(5) Total Direct Rare is the weighted average of all individual direct rates applied by the government preparing the statistical section informs0on.
163
City of Dublin
Principal Property Taxpayers
Current, And Nine Years Ago
Trust LP
2002/03 2011/12
1.75%
Holding Company
106,449,062
Percent of Total Percent of Total
Taxpayer (Number of Parcels)
Assessed Value
Assessed Value Assessed Value Assessed Value
Toll California II, LP
$136,199,036
3.13%
DCA Corporate Center, LLC
108,265,000
2.49%
Bere Island Properties I, LLC
73,528,320
1.69%
Acre Dublin, LLC
72,755,822
1.67%
Chang S. Lin
61,210,633
1.41%
Security Capital Pacific Trust
61,056,814
1.41%
RREEF American REIT Corporation
50,022,952
1.15%
Phoenix Mutual Life Insurance
48,148,478
1.11%
SHEA Homes, LP
47,921,718
1.10%
California State Teachers Retirement System
47,532,000
1.09%
Trust LP
$146,201,800
1.75%
Holding Company
106,449,062
1.27%
Avalon Station LP
85,502,183
1.02%
Corporate Center II, LP
85,500,000
1.02%
4800 Tassajara Road Apartments
80,897,916
0.97%
Barath Koneti
74,336,735
0.89%
BIT Holdings Sixty-Three INC
71,744,041
0.86%
Ross Dress for Less
67,681,230
0.81%
Island Properties I
66,428,352
0.79%
Tishman Speyer Archstone Smith
66,377,136
0.79%
Top Ten Total
$706,640,773 16.25% $851,118,455
10.17%
Source: HDL Corer & Cone and Alameda County Assessor Combined Tax Rolls
164
This Page Left Intentionally Blank
City of Dublin
Direct and Overlapping Debt
June 30, 2012
Total Property Tax Assessed Value of Taxable Property
$
8,363,640,410
Percentage
Outstanding
Debt
Applicable to
Estimated
Share of
6/30/12
City of Dublin
Overlapping Debt
OVERLAPPING DEBT REPAID MTH PROPERTY TAXES
Bay Area Rapid Transit District
$
412,540,000
1.9180%
$
7,912,517
Chabot -Las Positas Community College District
$
445,918,869
10.8300%
$
48,293,014
Dublin Joint Unified School District
$
191,968,132
99.9750%
$
191,920,140
East Bay Regional Park District
$
129,525,000
2.9110%
$
3,848,188
City of Dublin 1915 Act Bonds
$
182,000
100.0000%
$
182,000
California Statewide Communities Development Authority 1915 Act Bonds
$
1,059,545
100.0000%
$
1,059,545
Total overlapping debt repaid with property taxes
$
253,215,404
OVERLAPPING OTHER DEBT
Alameda County General Fund Obligations
$
669,510,500
4.9530%
$
33,160,855
Alameda County Pension Obligations
$
131,540,555
4.9530%
$
6,515,204
Alameda - Contra Costa Transit District Certificates of Participation
$
34,485,000
0.0990%
$
34,140
Chabot -Las Positas Community College District General Fund Obligations
$
4,320,000
10.8300%
$
467,856
Total Overlapping Other Debt
$
40,178,055
COMBINED TOTAL DEBT
$
293,393,459
RATIOS TO ASSESSED VALUATION:
DirectDebt .................. ............................... .........................0.0(%
Total Direct and Overlapping Tax and Assessment Debt- ........... 3.03%
Combined Total Debt . ............................... ..........................3.51%
Source: California Municipal Statistics, Inc
Notes:
1) For debt repaid with property taxes, the percentage of overlapping debt applicable is estimated using taxable assessed property values.
Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the city's
boundaries and dividing it by each unit's total taxable assessed value.
2) Overlapping govemments are those that coincide, generally, within the geographic boundaries of the City.
3) This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of
the City. This process recognizes that, when considering the City's ability to issue and repay long -term debt, the entire debt burden home by the
residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident, and therefore responsible
for repaying the debt, of each overlapping government.
4) Combined Total Debt excludes tax and revenue anticipation notes, enterprise revenue, mortgage revenue, tax allocation bonds, and non - bonded
capital lease obligations.
167
City of Dublin
Legal Debt Margin Information
Last Ten Fiscal Years
Assessed valuation
Add back exempted real property
Total assessed valuation
Conversion Ratio
Converted assessed valuation
Debt limit percentage
Debt limit
Total net debt applicable to limit.
General obligation bonds
Legal debt margin
2003 2004 2005 2006
$ 4,308,405,185 $ 4,871,327,283 $ 5,507,782,154 $ 6,310,300,211
70,891,008 70,891,008 72,612,237 77,085,570
$ 4,379,296,193 $ 4,942,218,291 $ 5,580,394,391 $ 6,387,385,781
250% 25% 25% 25%
$ 1,094,824,048 $ 1,235,554,573 $ 1,395,098,598 $ 1,596,846,445
15% 15% 15% 15%
$ 164,223,607. $ 185,333,186 $ 209,264,790 $ 239,526,967
$ 164,223,607 $ 185,333,186 $ 209,264,790 $ 239,526,967
Total debt applicable to the limit
as a percentage of debt limit 0.0% 0.0% 0.0%
Source: City of Dublin Administrative Services Department
Notes:
1. The Government Code of the State of California provides for a legal debt limit of 15%
of gross assessed valuation. However, this provision was enacted when assessed
valuation was based upon 1981 -82 fiscal year, each parcel is now assessed at "100% of
market value (as of the most recent change in ownership for that parcel). The
computations shown above reflect a conversion of assessed valuation data for each fiscal
year from5% of market value. Effective with the current full valuation perspective to the
25% level that was in effect at the time that the legal debt margin was enacted by the
State of California for local governments located within the state.
2. Excludes 1915 Act Bonds since they are not General Obligation Debt of the City of
168
0.0%
Fiscal Year
2007 - 2008 2009 2010 2011 2012
$ 7,370,123,956 $ 8,149,582,054 $ 8,638,686,162 $ 8,341,462,340 $ 8,190,747,208 $ 8,363,640,410
80,274,178 78,188,899 36,478,516 49,873,361 115,875,189 120,225,737
$ 7,450,398,134 . $ 8,227,770,953 $ 8,675,164,678 $ 8,391,335,701 $ 8,306,622,397 $ 8,483,866,147
25% 25% 25% 25% 25% 25%
$ 1,8621599,534 $ 2,056,942,738 $ 2,168,791,170 $ 2,097,833,925 $ 2,076,655,599 $ 2,120,966,537
15% 15% 15% 15% 15% 15%
$ 279,389,930 $ 308,541,411 $ 325,318,675 $ 314,675,089 $ 311,498,340 $ 318,144,981
$ 279,389,930 $ 308,541,411 $ 325,318,675 $ 314,675,089 $ 311,498,340 $ 318,144,981
0.0% 0.0% 0.01/ 0.0% 0.0% 0.0%
169
City of Dublin
Demographic And Economic Statistics
Last Ten Calendar Years
Calendar Year
Personal Income (in
Per Capita Personal
Unemployment Rate
Rank in Size of
January 1
City Population (1)
Thousands) (2)
h.. (2)
(3)
California Cities (1)
2002
34,155
§1,037,889
$301388
4.00%
209
2003
36,194
1,147,826
31,713
4.10%
204
2004
38,263
1,319,087
34,474
3.50%
193
2005
39,774
1,477,082
37,137
310%
192
2006
41,848
1,719,669
41,093
260%
190
20(17
43,563
1,904,687
43,723
280%
184
2008
46,869
2,077,720
44,330
3.70%
180
2009
47,953
2,034,463
42,426
6,50%
179
2010
45,672
1,700,094
34,823
6.90%
179
2011
46,785
1,677,944
35,865
6.30%
182
Sources:
1) I-IDL Caren & Cone /State of California Department of Finance: 2001 -2009 populations are estimated based on Census 2000.
2010 data was adjusted based on Census 2(110.
2)HDL Caren & Cone /Bureau of Economic Analysis, Personal hlcome and Per Capita Personal Income, Akineda County.
3) HDL Coren & Cone /State of California Employateat Development Department, City's Annual Average.
50,000
48,000
46,000
N 44,000
rn 42,000
c
0 40,000
A 38,000
Q 36,000
0 34,000
32,000
30,000
City Population (1)
tioo� ryoo3 ryoo° tioo� tioo6 tioo� tioo� ti000 �o,�o tio�N
Calendar Year
170
City of Dublin
Property Value, Construction And Bank Deposits
Last Ten Fiscal Years
Source: 1) City of Dublin Community Development Department
2) Findley Reports, Inc Bank Deposits represents the amount of cash deposits held by financial institutions
within the City annually, Jan dma Dec.
$300
$250
c
$200
g $150
$100
a $50
$0
New Construction Value -
Commercial vs Residential
• Commercial
-�- Residential
t ...... ... .:..t....
•
`L °'65 Oa`L ° °�'`L ° °6`L °°A `L °°�'`L ° °g`L °NQ1 NN`L ° °�
Fiscal Year
171
Total Number of
Commercial
Residential
Fiscal Year Ended
Building Permits
Construction Value
Construction Value
June 30
Issued (1)
(1)
(1)
Bank Deposits (2)
2003
1157
$46,448,163
$178,361,169
$980,220,300
2004
1154
18575,621
242,563,776
488,343,000
2005
1275
56 ,481,612
283,817,542
566,441,000
2006
1199
96,389,754
207,862,999
915,006,000
2007
1214
56,832,041
178,094,884
985,835,000
2008
1333
18,156,381
59,647,886
981,685,000
2009
1101
23,968,805
63,242,418
1,094,869,000
2010
1345
17,407,699
124,930,163
1,051570,000
2011
1471
40,005,124
165,324,045
1,281,183,000
2012
2110
28,775,536
344,927,791
N/A
Source: 1) City of Dublin Community Development Department
2) Findley Reports, Inc Bank Deposits represents the amount of cash deposits held by financial institutions
within the City annually, Jan dma Dec.
$300
$250
c
$200
g $150
$100
a $50
$0
New Construction Value -
Commercial vs Residential
• Commercial
-�- Residential
t ...... ... .:..t....
•
`L °'65 Oa`L ° °�'`L ° °6`L °°A `L °°�'`L ° °g`L °NQ1 NN`L ° °�
Fiscal Year
171
City of Dublin
Principal Employers
Current and prior
Source: City of Dublin Economic Development Department.
172
Percentage of
Number of
Number of
Total
2011
Employees
Ranking
2012
Employees
Ranlang
Employment
United States Government
United States Government
& Federal Correction Institute
2100
1
& Federal Correction Institute
2100
1
11.05%
Zeiss Meditec
975
2
Zeiss Meditec
973
2
5.12%
Sybase Corporation
710
3
Sybase Corporation
725
3
3.82%
Dublin Unified School District
675
4
Dublin Unified School District
675
4
3.55%
Miov Dental laboratories
550
5
Micio Dental laboratories
550
5
289%
County of Alameda
465
6
County of Alameda
465
6
245%
Safeway
400
7
Safeway
400
7
211%
Taleo
275
8
Taleo
250
8
1.32%
City of Dublin
201
9
City of Dublin
205
9
1.08%
Fra ddin Templeton Investments
200
10
Franklin Templeton Investments
200
10
1.05%
Source: City of Dublin Economic Development Department.
172
City of Dublin
Full-time Equivalent City and Contract Government Employees by Function
Last Ten Fiscal Years
Source: City of Dublin Administrative Services Department
Note: Include Full Time, Part Time, Temporary and Contract Employees
173
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
General government
City Manager
5.50
5.75
6.00
7.17
6.25
6.50
6.50
6.00
6.00
6.50
Administrative Services
10.00
11.00
11.50
11.50
1150
1200
1200
11.50
11.50
11.50
Central Services &
Building Management
3.60
3.65
3.40
3.43
3.75
3.51
3.52
3.18
3.32
3.57
Public Safety:
Police
55.00
54.00
54.00
57.00
59.00
61.00
61.00
61.00
59.00
59.00
Fire
40.00
39.89
40.89
4025
40.25
40.75
40.78
39.77
39.74
39.64
Disaster Preparedness
0.50
0.50
0.33
0.33
0.33
0.50
0.50
0.50
0.46
0.46
Transportation
Public Works
6.50
6.50
6.50
6.50
7.50
8.50
8.50
6.45
5.45
5.45
Street Maintenance
7.60
9.00
9.46
10.14
10.57
10.73
9.93
9.18
9.85
9.85
Health and welfare
Environmental
-
-
-
-
-
-
-
250
250
3.00
Housing
1.00
1.00
1.75
1.75
1.75
1.75
290
3.20
3.00
225
Waste Management
-
-
0.33
0.33
0.33
033
1.33
0.33
0.33
0.33
Culture and leisure services
Parks Community Services
1250
13.00
14.00
14.00
14.00
15.50
16.00
16.60
15.60
15.55
Park Maintenance
7.79
8.48
8.70
9.10
9.53
9.55
9.92
9.65
8.94
9.36
Parks /Facilities Management
200
200
200
200
200
200
200
200
200
2.25
library Services
0.20
0.60
0.51
0.51
0.48
0.45
0.43
0.39
0.42
0.42
Heritage & Cultural Arts
1.93
1.93
231
2.30
232
253
249
247
3.59
3.26
Community development
Planting & Building
25.00
76.00
3200
34.50
33.90
3250
27.10
19.05
19.25
20.95
Economic Development
1.00
1.00
1.00
1.00
1.00
1.00
1.50
150
1.50
250
Engineering
14.00
13.00
13.35
1335
1135
13.35
1235
9.00
8.00
9.00
Total
19412
197.30
208.03
215.16
217.81
22245
218.75
204.27
200.45
204.84
Source: City of Dublin Administrative Services Department
Note: Include Full Time, Part Time, Temporary and Contract Employees
173
City of Dublin
Operating Indicators by Function
Last Ten Fiscal Years
Function
Police:
Calls for Service
Citations Issued
Arrests
Fire:
Emergency calls
Inspections
Building Plan Reviews and Consultations
Public Works:
Bice Path Maintenance (hours)
Street Sign Maintenance (number of signs)
Curb Painting (linear feet)
Replace Street Aspbalt (square feet)
Street Sweeping (curb miles)
Parks and Comunnity Services:
Museum Visitors
Afterwhool Recreation (participants /day)
Pmachool Classes Participants
Youth Basketball league Participants
Senior Center Average Daily Attendance
Community Development
Planning Applications
Building Permits
Building Inspections
Source: City of Dublin
2003 2004 2005 2006 2007 2006 2009 2010 2011 2012
52,708
49,379
48,388
46,197
41,306
41,652
38,983
38,125
397174
38,580
10,501
11,081
10,911
10,595
11,676
11,768
7,066
10,101
9,023
9,729
1,376
1,614
1,631
2,020
108
2,021
1,620
1,556
1,624
1,542
1,872
1,724
1,742
1,771
1,780
1,978
1,969
1,999
2,244
2,323
5,021
4,951
3,249
4,122
CM
2,213
1,952
3,576
2,833
3,308
1,381
1,249
858
1,006
1,049
922
511
474
498
1,319
230
478
763
726
810
775
775
697
603
625
643
308
353
435
427
135
74
325
258
313
2,993
1,607
1,404
3,991
4,006
2A68
2,395
6,607
5,464
6.523
5,500
3,000
7,500
7,950
13, 800
33 ,000
29,000
30,000
57,000
26,000
5,116
5,371
5,686
5,730
5,927
6,075
6,341
5,083
5,294
5 ,519
300
900
800
1350
2140
2,225
2,040
3,530
3,680
47115
140
128
129
138
153
180
167
176
240
277
214
768
224
285
754
399
402
690
628
610
476
536
547
580
588
570
591
772
710
729
111
110
110
149
180
185
190
198
206
217
78
71
73
59
55
55
64
62
66
62
1,617
1,639
1,837
1,655
1,910
1,333
1,101
1,345
1,471
2,110
2402
31,571
33,534
34,244
36,071
25,602
12,302
8,933
71,308
15,%1
174
City of Dublin
Capital Assets Statistics by Function
Last Ten Fiscal Years
Function
Public Safety
Police Stations
Fire Stations
Public works:
Miles of Streets
Miles of Curbs
Traffic Signals
City Street Trees
City Landscape (acres)
Street Lights
Parks and recreation:
Number of Community Facilities
Number of City Parks
Acres of City Parks
Acres of Open Space
Source: City of Dublin
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
1
1
1
1
1
1
1
1
1
1
3
3
3
3
3
3
3
3
3
3
81
81
81
81
104
93
103
105
113
115
202
202
202
202
217
217
218
222
223
237
55
60
62
67
75
79
81
85
85
89
5,148
5,401
5,955
6,084
604
6,084
6,499
7,054
7,148
7,268
38
38
43
45
45
45
45
57
57
65
2,872
2,958
3,469
3,752
3,972
4,193
4,479
4,526
3,780
4,281
7
7
7
7
7
7
7
7
7
7
11
11
11
11
11
16
16
16
18
18
109
109
109
109
121
122
201
201
209
209
122
122
126
126
126
122
125
125
125
125
175
City of Dublin
Top 25 Sales Tax Producers
2011 -2012
BUSINESS NAME
BUSINESS CATEGORY
Alameda County Auction
Used Motor Vehicle Dealer
Alcosta Shell
Service Stations
Arco AM /PM Mini Mart
Service Stations
Barnes & Noble
Stationery/Book Store
Bed Bath & Beyond
Home Furnishings
Best Buy
Electronics /Appliance Stores
California Automotive Retailing Group
New Motor Vehicle Dealers
Carl Zeiss Ophthalmic System
Medical /Biotech
Dublin Chevron
Service Stations
Dublin Honda
Motor Vehicle Dealer
Dublin Hyndai
Motor Vehicle Dealer
Dublin Mazda
Motor Vehicle Dealer
Dublin Nissan
Motor Vehicle Dealer
Dublin Toyota
Motor Vehicle Dealer
Dublin Volkswagen
Motor Vehicle Dealer
Graybar Electric Co
Electrical Equipment
Lowes
Lumber /Building Materials
Marshall
Family Apparel
Safeway
Grocery / Liquor Store
Safeway Gas Sales
Service Stations
Santa Rita Jail Food Service
Food Service
Stoneridge Chrysler /Jeep /Dodge
Motor Vehicle Dealer
Target
Discount Department Store
T 1 Maxx
Family Apparel
Toys R Us
Specialty Stores
a
c
0
c
A
O
D
Sales Taxes
$20
$15
$10
$5
'1 oh 6 A pO 9 No h^ \ti
tioo�ry� ti°o�� � tiooyry� ,yoo �oo1,yo ry�gyoo ,yo ryo ^��o ryo� ^,yo
Fiscal Year
Source: Hinderfiter, de Llamas & Associates, State Board of Equalization
Notes:
State Law does not allow disclosure of the top ten sales tax providers to the City
Top producers listed in alphabetically order.
176
City of Dublin
Miscellaneous Statistical Data
June 30, 2012
General
Date of Incorporation February 1, 1982
Form of Government Council /Manager
Total Population (Estimated 1/1/2011 by State Department of Finance based on Census 2010 46,785
and included group quarters)
Number of Registered Voters 21,002
Employees, City and Contract (Full Time Equivalent) 204.84
Area (Square Miles) 14.62
Parks and Recreation
Parks 18.00
Acres in Parks 209.00
Acres in Open Space 125.00
Public Education
Elementary Schools
6
Middle Schools
2
High School
1
Continuation High School
1
Education Center
1
School Enrollment
6275
Police Protection
Number of Stations 1
Police Personnel (Full Time Equivalent) 56
Fire Protection
Number of Stations 3
Fire Personnel (Full Time Equivalent) 38
Community Facilities
Dublin Civic Center 1
Dublin Senior Center 1
Dublin Swim Center 1
Dublin Heritage Center 3
Dublin Public Library 1
Shannon Community Center 1
Emerald Glen Activity Center 1
Source: City of Dublin
177
SUMMARY — KEY INFORMATION COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDING JUNE 30, 2012
City Council Meeting December 18, 2012
1. Includes audited financial statements reviewed by Maze and Associates Accountancy
Corporation (Maze).
2. "Clean Opinion" based on testing Financial Statements fairly represent the City's
financial position.
3. Information included in a CAFR exceeds the minimum amount of information required
for a financial audit.
4. CAFR format will allow the City to apply for a Certificate of Achievement from the
Government Finance Officers Association (GFOA). The goal is to provide financial
information of the highest quality. In order to submit the report Staff obtained from
GFOA a one month extension to the period for filing for recognition.
5. ORGANIZATION OF DRAFT REPORT
a. Transmittal letter (pages i - v). (Provides a general overview of the components
which make up the report.
b. Opinion issued by the Independent Auditor (pages 1 -2).
c. Management Discussion and Analysis (MD &A) Page 3 and continuing to page
17, is required by GFOA. Provides and overview of the financial activities, with
a focus on significant trends, as well as major changes associated with the
City's major funds (i.e. General Fund and Impact Fee funds).
d. Financial Statements A significant portion of the CAFR is comprised of financial
statements and schedules for the various funds used to account for the City's
revenue and expenditures. Pages 21 - 23, include a Government Wide
Statement of Net Assets which is similar to financial statements presented by
private corporations.
e. Statistical Section Pages 151 — 177 comprise the unaudited statistical section of
the CAFR includes graphs of relevant historical data.
6. Fund Equity - A complete listing of both fund reserves and designations for all funds is
shown on page 60 of the report. These designations are based on actions taken by
the City Council prior to June 30, 2012.
7. AUDIT RECOMMENDATIONS / DISCLOSURES - As part of the Audit Review the
independent auditors can present recommendations for consideration by the City. The
process allows the Auditors to disclose their observations on certain practices and
policies. As part of the recommendations
government accounting standard changes.
separate document "Memorandum On Internal
for the year ended June 30, 2012 ".
Page 1 of 1
the Auditors also note the upcoming
This information is presented as a
Control and Required Communications
Attachment 2
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
AND
REQUIRED COMMUNICATIONS
FOR THE YEAR ENDED
JUNE 30, 2012
This Page Left Intentionally Blank
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
AND
REQUIRED COMMUNICATIONS
For the Year Ended June 30, 2012
Table of Contents
Page
Memorandum on Internal Control ..................................................................... ............................... l
Schedule of Other Matters .......................................................................... ..............................3
Required Communications .................................................................. ...............................
Financial Statement Audit Assurance ....................................................... ..............................9
Other Information Included with the Audited Financial Statements ...... ..............................9
AccountingPolicies .................................................................................. ............................... 9
Unusual Transactions, Controversial or Emerging Areas ...................... .............................10
Estimates.................................................................................................... .............................10
Disagreements with Management ............................................................ .............................10
Retention Issues ..................................... ............................... .................11
. ...............................
Difficulties................................................................................................. .............................11
AuditAdjustments .................................................................................... .............................11
Uncorrected Misstatements ...................................................................... .............................11
This Page Left Intentionally Blank
October 26, 2012
Honorable Mayor and Members of the City Council of
the City of Dublin,
Dublin, California
In planning and performing our audit of the financial statements of the City of Dublin (the City) as of and
for the year ended June 30, 2012, in accordance with auditing standards generally accepted in the United
States of America, we considered the City's internal control over financial reporting (internal control) as a
basis for designing our auditing procedures for the purpose of expressing our opinions on the financial
statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal
control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination
of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement
of the entity's financial statements will not be prevented, or detected and corrected on a timely basis.
A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less
severe than a material weakness, yet important enough to merit attention by those charged with
governance.
Our consideration of internal control was for the limited. purpose described in the first paragraph and was
not designed to identify all deficiencies in internal control that might be significant deficiencies or
material weaknesses and, therefore, there can be no assurance that all such deficiencies have been
identified. In addition, because of inherent limitations in internal control, including the possibility of
management override of controls, misstatements due to errors or fraud may occur and not be detected by
such controls. We did not identify any deficiencies in internal control that we consider to be material
weaknesses.
Included in the Schedule of Other Matters are recommendations not meeting the above definitions that we
believe to be of potential benefit to the City.
The City's written responses included in this report have not been subjected to the audit procedures
applied in the audit of the financial statements and, accordingly, we express no opinion on them.
This communication is intended solely for the information and use of management, City Council, others
within the organization, and agencies and pass-through entities requiring compliance with generally
accepted government auditing standards, and is not intended to be and should not be used by anyone other
than these specified parties.
Accountancy Corporation
3478 Buskirk Avenue, Suite 215
Pleasant Hill, CA 94523
T 925.930,0902
F 925.930.0135
E maze@mazeassociates.corn
w mazeassociates.com
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CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
2012 -01 Areas Affected by Staff Turnover During the Year
During the interim audit in June 2012, we noted that the City had fallen behind in procedures below due
to staff turnover:
• The City's March 31, 2012 bank reconciliation was not completed as of June 28, 2012.
• The City had not reviewed the accounts receivable aging report for uncollectable accounts or
reconciled the detailed accounts receivable ledger to the City's general ledger in the current
year. The City's normal practice is to conduct the review and reconciliation quarterly.
As a result of the interim audit, we made a recommendation to the City that all bank reconciliations be
prepared and reviewed within thirty days of the bank statement date or soon thereafter. In addition,
unreconciled items should be addressed immediately. We further recommended that the City resume its
practice to reconcile the detailed accounts receivable ledger to the City's general ledger and identify
uncollectible items on a regular basis.
During the final phase of the audit, we reviewed the City's bank reconciliation for the month ended June
30, 2012, and noted that the City had incorporated our recommendation for the bank reconciliation
process.
We recommend that the City continue its timely bank reconciliation procedures in fiscal year 2012 -2013.
Also, the City should reconcile its detail accounts receivable ledger and review the accounts receivable
aging report for uncollectable receivables on a more regular basis.
Management Response: As noted by the audit team due to the retirement of two long tenure staff
members in the Finance Department, there were delays in the bank account and the accounts receivable
reconciliations. As a result of the turnover and training of new staff positions, this delayed the regular
schedule for completion. The City recognizes the importance of timely and accurate bank and accounts
receivable reconciliation. It is the goal of the Finance Department to complete the monthly bank
reconciliation within 30 days of the bank statement date and the quarterly accounts receivable
reconciliation within 30 days after each quarter ends. Both processes have been brought to a current
status.
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
New GASB Pronouncements
The following pronouncements issued by the Governmental Accounting Standard Board (GASB) will be
effective in fiscal year 2012 -2013.
GASB 60 - Accountinz and Financial Reportinz for Service Concession Arranzements
The objective of this proposed Statement is to establish accounting and financial reporting requirements
for service concession arrangements (SCAB), which are a type of public - private or public - public
partnership arrangement. As used in this proposed Statement, an SCA is an arrangement between a
transferor (a government) and an operator (governmental or nongovernmental) in which:
a. The transferor conveys to the operator the right and related obligation to provide public
services through the operation of a capital asset (referred to in this standard as "facility ").
b. The operator collects and is compensated with fees from third parties.
C. The transferor is entitled to significant residual interest in the service utility of the facility
at the end of the arrangement.
d. The transferor determines or has the ability to modify or approve what services the
operator is required to provide, to whom the operator is required to provide the services,
and the prices or rates that can be charged for the services.
Service Concession Arrangements include, but are not limited to:
a. Arrangements in which the operator will design and build a facility and will obtain the right
to collect fees from third parties (for example, construction of a municipal complex for the
right to lease a portion of the facility to third parties)
b. Arrangements in which the operator will provide an up -front payment or a series of payments
in exchange for the right to access an existing facility (for example, a parking garage) and
collect fees from third parties for its usage
c. Arrangements in which the operator will design and build a facility (for example, a new
tollway), finance the construction costs, provide the associated services, collect the associated
fees, and convey the facility to the government at the end of the arrangement.
The following information should be disclosed in the notes to financial statements of transferors and
governmental operators for SCAB:
a. A general description of the arrangement in effect during the reporting period, including
management's objectives for entering into it and, if applicable, the status of the project during
the construction period
b. The nature and amounts of assets liabilities and deferred inflows of resources related to an
SCA that are recognized in the financial statements
c. The nature and extent of rights retained by the transferor or granted to the governmental
operator under the arrangement.
4
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
GASB 61 - The Financial Reportinff Entity — Omnibus — An Amendment for GASB Statement No. 14
and No. 34 — Component Unit Focus
This Statement modifies certain requirements for inclusion of component units in the financial reporting
entity. For organizations that previously were required to be included as component units by meeting the
fiscal dependency criterion, a financial benefit or burden relationship also would need to be present
between the primary government and that organization for it to be included in the reporting entity as a
component unit. Further, for organizations that do not meet the financial accountability criteria for
inclusion as component units but that, nevertheless, should be included because the primary government's
management determines that it would be misleading to exclude them, this Statement clarifies the manner
in which that determination should be made and the types of relationships that generally should be
considered in making the determination.
This Statement also amends the criteria for reporting component units as if they were part of the primary
government (that is, blending) in certain circumstances. For component units that currently are blended
based on the "substantively the same governing body" criterion, it additionally requires that (1) the
primary government and the component unit have a financial benefit or burden relationship or (2)
management (below the level of the elected officials) of the primary government have operational
responsibility (as defined in paragraph 8a) for the activities of the component unit. New criteria also are
added to require blending of component units whose total debt outstanding is expected to be repaid
entirely or almost entirely with resources of the primary government.
GASB 62 - Codification of Accounting and Financial Reportin,- Guidance Contained in Pre -
November 30 1989 FASB and AICPA Pronouncements
The objective of this Statement is to incorporate into the GASB's authoritative literature certain
accounting and financial reporting guidance that is included in the following pronouncements issued on or
before November 30, 1989, which does not conflict with or contradict GASB pronouncements:
1. Financial Accounting Standards Board (FASB) Statements and Interpretations
2. Accounting Principles Board Opinions
3. Accounting Research Bulletins of the American Institute of Certified Public Accountants'
( AICPA) Committee on Accounting Procedure.
This Statement also supersedes Statement No. 20, Accounting and Financial Reporting for Proprietary
Funds and Other Governmental Entities That Use Proprietary Fund Accounting, thereby eliminating the
election provided in paragraph 7 of that Statement for enterprise funds and business -type activities to
apply post- November 30, 1989 FASB Statements and Interpretations that do not conflict with or
contradict GASB pronouncements. However, those entities can continue to apply, as other accounting
literature, post- November 30, 1989 FASB pronouncements that do not conflict with or contradict GASB
pronouncements, including this Statement.
The provisions of this Statement are organized by topic. Each topic contains provisions derived from
FASB and AICPA pronouncements that address the subject matter. The order in which the topics are
presented corresponds to the order of the primary locations within the GASB Codification of
Governmental Accounting and Financial Reporting Standards, where the topics are codified.
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
GASB 62 - Codification of Accounting and Financial Reporting Guidance Contained in Pre -
November 30,1989 FASB andAICPA Pronouncements (Continued)
The requirements in this Statement will improve financial reporting by contributing to the GASB's efforts
to codify all sources of generally accepted accounting principles for state and local governments so that
they derive from a single source. This effort brings the authoritative accounting and financial
reporting literature together in one place, with that guidance modified as necessary to appropriately
recognize the governmental environment and the needs of governmental financial statement users. It will
eliminate the need for financial statement preparers and auditors to determine which FASB and AICPA
pronouncement provisions apply to state and local governments, thereby resulting in a more consistent
application of applicable guidance in financial statements of state and local governments.
GASB 63 - Financial Reportin- of Deferred Outflows of Resources, Deferred Inflows of Resources,
and Net Position
This Statement provides financial reporting guidance for deferred outflows of resources and deferred
inflows of resources. Concerts Statement No. 4, Elements of Financial Statements, introduced and
defined those elements as a consumption of net assets by the government that is applicable to a future
reporting period, and an acquisition of net assets by the government that is applicable to a future reporting
period, respectively. Previous financial reporting standards do not include guidance for reporting those
financial statement elements, which are distinct from assets and liabilities.
Concepts Statement 4 also identifies net position as the residual of all other elements presented in a
statement of financial position. This Statement amends the net asset reporting requirements in Statement
No. 34, Basic Financial Statements —and Management's Discussion and Analysis— or State and Local
Governments, and other pronouncements by incorporating deferred outflows of resources and deferred
inflows of resources into the definitions of the required components of the residual measure and by
renaming that measure as net position, rather than net assets.
The objective of this Statement is to provide guidance for reporting deferred outflows of resources,
deferred inflows of resources, and net position in a statement of financial position and related disclosures.
State and local governments enter into transactions that result in the consumption or acquisition of net
assets in one period that are applicable to future periods. Concepts Statement No. 4, Elements of Financial
Statements, identifies those consumptions or acquisitions as deferred outflows of resources and deferred
inflows of resources, respectively, and distinguishes them from assets and liabilities. This Statement
provides guidance for reporting deferred outflows of resources and deferred inflows of resources
balances.
Concepts Statement 4 identifies net position as the residual of all other elements presented in a statement
of financial position. It is the difference between (a) assets and deferred outflows of resources and (b)
liabilities and deferred inflows of resources. This Statement provides guidance for reporting net position
within a framework that includes deferred outflows of resources and deferred inflows of resources, in
addition to assets and liabilities.
2
CITY OF DUBLIN
MEMORANDUM ON INTERNAL CONTROL
SCHEDULE OF OTHER MATTERS
GASB 63 - Financial Reportinz of Deferred Outflows of Resources, Deferred Inflows of Resources,
and Net Position (continued)
SUMMARY
Statement of Net Position The statement of net position should report all assets, deferred outflows
of resources, liabilities, deferred inflows of resources, and net position. Governments are
encouraged to present the statement of net position in a format that displays assets, plus deferred
outflows of resources, less liabilities, less deferred inflows of resources, equals net position,
although a balance sheet format (assets plus deferred outflows of resources equals liabilities plus
deferred inflows of resources, plus net position) may be used. Regardless of the format used, the
statement of net position should report the residual amount as net position, rather than net assets,
proprietary or fiduciary fund balance, or equity. Net position represents the difference between all
other elements in a statement of financial position and should be displayed in three components —
net investment in capital assets; restricted (distinguishing between major categories of
restrictions); and unrestricted.
• Net Investment in Capital Assets Component of Net Position The net investment in capital assets
component of net position consists of capital assets, net of accumulated depreciation, reduced by
the outstanding balances of bonds, mortgages, notes, or other borrowings that are attributable to
the acquisition, construction, or improvement of those assets. Deferred outflows of resources and
deferred inflows of resources that are attributable to the acquisition, construction, or improvement
of those assets or related debt also should be included in this component of net position. If there
are significant unspent related debt proceeds or deferred inflows of resources at the end of the
reporting period, the portion of the debt or deferred inflows of resources attributable to the
unspent amount should not be included in the calculation of net investment in capital assets.
Instead, that portion of the debt or deferred inflows of resources should be included in the same
net position component (restricted or unrestricted) as the unspent amount.
Restricted Component of Net Position The restricted component of net position consists of
restricted assets reduced by liabilities and deferred inflows of resources related to those assets.
Generally, a liability relates to restricted assets if the asset results from a resource flow that also
results in the recognition of a liability or if the liability will be liquidated with the restricted assets
reported.
• Unrestricted Component of Net Position The unrestricted component of net position is the net
amount of the assets, deferred outflows of resources, liabilities, and deferred inflows of resources
that are not included in the determination of net investment in capital assets or the restricted
component of net position.
• Financial Reporting for Governmental Funds Deferred outflows of resources and deferred
inflows of resources that are required to be reported in a governmental fund balance sheet should
be presented in a format that displays assets plus deferred outflows of resources, equals liabilities
plus deferred inflows of resources, plus fund balance.
0
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MIXIIIIII-104-21y"K,
October 26, 2012
Honorable Mayor and Members of the City Council of
the City of Dublin,
Dublin, California
We have audited the financial statements of the City of Dublin (the City) as of and for the year ended
June 30, 2012 and have issued our report thereon dated October 26, 2012. Professional standards require
that we advise you of the following matters relating to our audit.
Accounting Policies: Management has the responsibility to select and use appropriate accounting
policies. A summary of the significant accounting policies adopted by the City is included in Note I to
the financial statements. During fiscal year 2011-2012, there were no initial selections of accounting
policies and no changes in significant accounting policies or their application. The following
pronouncement became effective but did not have a material effect on the financial statements:
T 925.930.0902
Accountancy Corporation F 925.930.0135
3478 Buskirk Avenue, Suite 215 E rTiaze@mazeassociates.com
Pleasant Hill, CA 94523 9 w mazeassociates.com
GASB 64 - Derivative Instruments. Application of Hedge Accounting Termination Provisions, an
amendment of GASB Statement No. 53
Some governments have entered into interest rate swap agreements and commodity swap agreements in
which a swap counterparty, or the swap counterparty's credit support provider, commits or experiences
either an act of default or a termination event as both are described in the swap agreement. Many of those
governments have replaced their swap counterparty, or swap counterparty's credit support providers,
either by amending existing swap agreements or by entering into new swap agreements. When these swap
agreements have been reported as hedging instruments, questions have arisen regarding the application of
the termination of hedge accounting provisions in Statement No. 53, Accounting and Financial Reporting
for Derivative Instruments. Those provisions require a government to cease hedge accounting upon the
termination of the hedging derivative instrument, resulting in the immediate recognition of the deferred
outflows of resources or deferred inflows of resources as a component of investment income.
The objective of this Statement is to clarify whether an effective hedging relationship continues after the
replacement of a swap counterparty or a swap counterparty's credit support provider. This Statement sets
forth criteria that establish when the effective hedging relationship continues and hedge accounting
should continue to be applied.
Unusual Transactions, Controversial or Emerging Areas: No matters have come to our attention that
would require us, under professional standards, to inform you about (1) the methods used to account for
significant unusual transactions and (2) the effect of significant accounting policies in controversial or
emerging areas for which there is a lack of authoritative guidance or consensus. There have been no
initial selections of accounting policies and no changes in significant accounting policies or their
application. during 2012.
Estimates: Accounting estimates are an integral part of the financial statements prepared by management
and are based on management's current judgments. Those judgments are normally based on knowledge
and experience about past and current events and assumptions about future events. Certain accounting
estimates are particularly sensitive because of their significance to the financial statements and because of
the possibility that future events affecting them may differ markedly from management's current
judgments. The most sensitive accounting estimates affecting the financial statements are depreciation
and compensated absences.
Management's estimate of depreciation is based on useful lives determined by management. These lives
have been determined by management based on the expected useful life of assets as disclosed in Note 6.
We evaluated the key factors and assumptions used to develop the depreciation estimate and determined
that it is reasonable in relation to the basic financial statements taken as a whole.
Accrued compensated absences is estimated using accumulated unpaid leave hours and hourly pay rates
in effect at the end of the fiscal year. We evaluated the key factors and assumptions used to develop the
accrued compensated absences and determined that it is reasonable in relation to the basic financial
statements taken as a whole.
Disagreements with Management: For purposes of this letter, professional standards define a
disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a
financial accounting, reporting, or auditing matter that could be significant to the City's financial
statements or the auditor's report. No such disagreements arose during the course of the audit.
10
Management informed us that, and to our knowledge, there were no consultations with other accountants
regarding auditing and accounting matters.
Retention Issues: We did not discuss any major issues with management regarding the application of
accounting principles and auditing standards that resulted in a condition to our retention as the City's
auditors.
Difficulties: We encountered no serious difficulties in dealing with management relating to the
performance of the audit.
Audit Adjustments: For purposes of this communication, professional standards define an audit
adjustment, whether or not recorded by the City, as a proposed correction of the financial statements that,
in our judgment, may not have been detected except through the audit procedures performed. These
adjustments may include those proposed by us but not recorded by the City that could potentially cause
future financial statements to be materially misstated, even though we have concluded that the
adjustments are not material to the current financial statements.
We did not propose any audit adjustments that, in our judgment, could have a significant effect, either
individually or in the aggregate, on the entity's financial reporting process.
Uncorrected Misstatements: Professional standards require us to accumulate all known and likely
misstatements identified during the audit, other than those that are trivial, and communicate them to the
appropriate level of management. We have no such misstatements to report to the audit committee.
This report is intended solely for the information and use of the audit committee, City Council, and
management and is not intended to be and should not be used by anyone other than these specified
parties.
r
11
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CITY OF DUBLIN
SINGLE AUDIT REPORT
FOR THE YEAR ENDED JUNE 30, 2012
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CITY OF DUBLIN
SINGLE AUDIT REPORT
For The Year Ended June 30, 2012
TABLE OF CONTENTS
Page
Schedule of Findings and Questioned Costs ............................................... ............................... 1
Section I - Summary of Auditor's Results ............................................ ............................... 1
Section II — Financial Statement Findings ............................................ ............................... 3
Section III — Federal Award Findings and Questioned Costs .............. ............................... 3
Section IV - Status of Prior Year Findings
andQuestioned Costs ..................................................................... ............................... 4
Schedule of Expenditures of Federal Awards ............................................. ............................... 5
Notes to Schedule of Expenditures of Federal Awards .............................. ............................... 6
Independent Auditor's Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards ...................... 7
Independent Auditor's Report on Compliance with Requirements that Could
Have a Direct and Material Effect on Each Major Program and on Internal
Control over Compliance in Accordance with OMB Circular A -133 .... ............................... 9
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CITY OF DUBLIN
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For The Year Ended June 30, 2012
SECTION I— SUMMARY OF AUDITOR'S RESULTS
Financial Statements
Type of auditor's report issued: Unqualified
Internal control over financial reporting:
• Material weakness(es) identified? Yes X
• Significant deficiency(ies) identified? Yes X
Noncompliance material to financial statements noted? Yes X
Federal Awards
Type of auditor's report issued on compliance for major
programs:
Internal control over major programs:
• Material weakness(es) identified?
• Significant deficiency(ies) identified?
Any audit findings disclosed that are required to be reported
in accordance with section 510(a) of OMB Circular A -133?
Identification of major programs:
Unqualified
No
None
Reported
No
Yes X No
None
Yes X Reported
Yes X No
CFDA #(s) Name of Federal Program or Cluster
20.205 Highway Planning and Construction Program
Dollar threshold used to distinguish between type A and type B programs: $300,000
Auditee qualified as low -risk auditee? Yes X No
1
SECTION II — FINANCIAL STATEMENT FINDINGS
Our audit did not disclose any significant deficiencies, or material weaknesses or instances of noncompliance
material to the basic financial statements. We have also issued a separate Memorandum on Internal Control
dated October 26, 2012 which is an integral part of our audits and should be read in conjunction with this
report.
SECTION III — FEDERAL AWARD FINDINGS AND QUESTIONED COSTS
Our audit did not disclose any findings or questioned costs required to be reported in accordance with
section 510(a) of OMB Circular A -133.
SECTION IV - STATUS OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS —
Prepared by Management
Financial Statement Prior Year Findings
• There were no prior year Financial Statement Findings reported.
Federal Award Prior Year Findings and Questioned Costs
• There were no prior year Federal Award Findings and Questioned Costs reported.
2
CITY OF DUBLIN
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Fiscal Year Ended June 30, 2012
Federal Pass - Through
Federal Grantor/ CFDA Identifying Federal
Pass - Through Grantor/Program or Cluster Title Number Number Expenditures
US Department of Housing and Urban Development, Pass - Through Program From:
Alameda County of Department of Housing & Community Development
Community Development Block Grants/Entitlement Grants 14.218 $46,397
Total Department of Housing and Urban Development 46,397
US Department of Justice, Direct Programs
Edward Byrne Memorial Justice Assistance Grant (JAG) Program/Grants to Units of Local Government 16.804 7,723
Equitable Sharing Program -Asset Forfeiture 16.922 33,416
Total Department of Justice 41,139
U.S. Department of Transportation, Pass - Through Programs From:
State of California, Department of Transportation
Highway Planning and Construction (Federal Aid Highway Program)
Alamo Canal Train Under I -580
20.205 CML 5432(013) 532,114
National Infrastructure Investments
TIGER Discretionary Grants
20.933 73,164
Program Total
605,278
State of California, Office of Traffic Safety
State and Community Highway Safety Program
Avoid the 21
20.600 12,714
Program Total
12,714
Total Department of Transportation
617,992
U.S. Department of Energy, Direct Program
ARRA - Energy Efficiency and Conservation Block Grant Program (EECBG)
Energy Block Grant
81.128 173,194
Total Department of Energy
173,194
Total Expenditures of Federal Awards
$878,722
See Accompanying Notes to Schedule of Expenditures of Federal Awards
tj
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CITY OF DUBLIN
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For The Year Ended June 30, 2012
NOTE 1- REPORTING ENTITY
The Schedule of Expenditure of Federal Awards (the Schedule) includes expenditures of federal awards for
the City of Dublin, California, and its component units as disclosed in the notes to the Comprehensive
Annual Financial Statements.
NOTE 2 -BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts
and reported in the financial statements, regardless of the measurement focus applied. All governmental
funds and agency funds are accounted for using the modified accrual basis of accounting. Expenditures of
Federal Awards reported on the Schedule are recognized when incurred.
NOTE 3- DIRECT AND INDIRECT (PASS- THROUGH) FEDERAL AWARDS
Federal awards may be granted directly to the City by a federal granting agency or may be granted to other
government agencies which pass- through federal awards to the City. The Schedule includes both of these
types of Federal award programs when they occur.
M
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i0 G% � �2e. �(llair aroarvn 1lummmi
Honorable Mayor and City Council
of the City of Dublin, California
We have audited the financial statements of the City of Dublin as of and for the year ended June 30,
2012, and have issued our report thereon dated October 26, 2012. We conducted our audit in accordance
with generally accepted auditing standards in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of
the United States.
Management of the City of Dublin is responsible for establishing and maintaining effective internal control
over financial reporting. In planning and performing our audit, we considered the City's internal control over
financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinions
on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's
internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the
City's internal control over financial reporting.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct
misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in
internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial
statements will not be prevented, or detected and corrected on a timely basis.
Our consideration of internal control over financial reporting was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over financial
reporting that might be deficiencies, significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over financial reporting that we consider to be material weaknesses, as defined
above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free of material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts
and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance and other matters that are required to be
reported under Government Auditing Standards.
Accountancy Corporation
3478 Buskirk Avenue, Suite 215
Pleasant Hill. CA 94523
0
T 925.930.0902
F 925.930.0135
E maze @mazeassociates.com
w rnazeassociates.com
We have also issued a separate Memorandum on Internal Control dated October 26, 2012 which is an integral
part of our audits and should be read in conjunction with this report.
This report is intended solely for the information and use of City Council, management, and federal
awarding agencies and pass-through entities and is not intended to be and should not be used by anyone
other than these specified parties.
October 26, 2012
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I'll 111 N ME Nt, i
Honorable Mayor and City Council
of the City of Dublin, California
MY=,
We have audited City of Dublin's compliance with the types of compliance requirements described in the
OMB Circular A -133 Compliance Supplement that could have a direct and material effect on each of the
City's major federal programs for the year ended June 30, 2012. The City's major federal programs are
identified in the summary of auditor's results section of the accompanying schedule of findings and
questioned costs. Compliance with the requirements of laws, regulations, contracts, and grants applicable
to each of its major federal programs is the responsibility of City's management. Our responsibility is to
express an opinion on the City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A -133. Those
standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable
assurance about whether noncompliance with the types of compliance requirements referred to above that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the City's compliance with those requirements and performing
such other procedures as we considered necessary in the circumstances. We believe that our audit
provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City's
compliance with those requirements.
In our opinion, the City complied, in all material respects, with the compliance requirements referred to
above that could have a direct and material effect on each of its major federal programs for the year
ended June 30, 2012.
r i
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
programs. In planning and performing our audit, we considered the City's internal control over
compliance with the requirements that could have a direct and material effect on a major federal program
to determine the auditing procedures for the purpose of expressing our opinion on compliance and to test
and report on internal control over compliance in accordance with OMB Circular A -133, but not for the
purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly,
we do not express an opinion on the effectiveness of the City's internal control over compliance.
T 925.930.0902
Accountancy Corporation F 925.930.0135
3478 Buskirk Avenue, Suite 215 e maze @mazeassociates.com
Pleasant Hill, CA 94523 w mazeassociates.com
A deficiency in internal control over compliance cxiats when the design m operation ofu control over
compliance does not allow management or employees, in the normal course of performing their assigned
fbood000, to prevent, or detect and correct, noncompliance with u type of compliance requirement of
federal program on u tiooc\v huoia. /\ ooatodul `veukocau in io1cruo} control over compliance is u
deficiency, or combination of deficiencies, in iutc000i control over compliance, such that there is u
reasonable possibility that material noncompliance with a type of compliance requirement of federal
program will not be prevented, or detected and corrected, on adnou|v basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this mccdoo and was not designed to identify all deficiencies in internal control over
compliance that might be deGolenuiom` significant deficiencies, or znu1ocul vvoubucoaom. We did not
identify any deficiencies in internal control over compliance that we consider to be /no/er/o/vvuoknoxxox,
au defined above.
Schedule of Expenditures m' Federal Awards
We have audited the Duaocbd statements of the governmental activities, each major hzud and the
aggregate remaining fund information of the City uuof and for the year ended June 30,2Ol2, and have
issued our report thereon dated 0u1ubcr 26, 2012 which contained an unqualified opinion on those
financial statements. Our audit was performed for the purpose of forming our opinions on the [lnuucio\
statements that collectively comprise the City's financial nbde000utu. The accompanying schedule of
expenditures of federal uv/urdo is presented for purposes of additional ona|vaio as required by O%48
Circular /\-133, ,4xmYCx of States, Local Governments, and Non-Profit Organizations, and is not a
required part ofthe fiuuuciu| m{u1eoueo1m. Such information ia the responsibility of management and was
derived from and relates directly to the underlying accounting and other records used to prepare the
financial otatoouoo1s. The information has been subjected to the auditing procedures applied in the audit
of the financial nbdeoocnta and certain other procedures, including comparing and reconciling such
information directly to the underlying accounting and other records used to prepare the financial
o1a1conento or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States ofAmerica. In our opinion, the schedule of
expenditure of federal awards is fairly stated in all material respects in relation to the financial statements
uyuwhole.
This report is intended solely for the information and use ofmanagement, City Council, federal
agencies, and pass-through entities and is not intended to be and should not be used by anyone other than
these upouificdparties.
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October 26'20l2 w
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CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMMISSION -
MEASURE B FUNDS
FOR THE YEAR ENDED JUNE 30, 2012
This Page Left Intentionally Blank
CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMNUSSION
MEASURE B FUNDS
For the Year Ended June 30, 2012
Table of Contents
Page
INDEPENDENT AUDITOR'S REPORT ........................................................... ............................... 1
FINANCIAL STATEMENTS
CombinedBalance Sheet ................................................................................... ............................... 2
Combined Statement of Revenues, Expenditures and Changes in Fund Balances ......................... 3
Notesto Financial Statements ........................................................................... ............................... 5
INDEPENDENT AUDITOR'S REPORT ON MEASURE B COMPLIANCE ............................ 9
This Page Left Intentionally Blank
S f • a
Honorable Mayor and Members of the City Council of the City of Dublin
Dublin, California
We have audited the financial statements of the Alameda County Transportation Commission - Measure
B funds (Measure B Funds) of the City of Dublin, California, as of and for the year ended June 30,
2012, as listed in the table of contents. These financial statements are the responsibility of the City's
management. Our responsibility is to express an opinion on these financial statements based on our
audits.
We conducted our audit in accordance with generally accepted auditing standards in the United States
of America and the standards for financial audits contained in Government Auditing Standards, issued
by the Comptroller General of the United States. Those standards require that we plan and perform the
audits to obtain reasonable assurance as to whether the financial statements are free of material
misstatement. An audit includes examining on a test basis evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
As discussed in Note 1 to the financial statements, the financial statements referred to above present
only the Measure B Funds and are not intended to present fairly the financial position of the City and
the results of its operations in conformity with generally accepted accounting principles.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities of the Measure B Funds as of June 30, 2012,
and the respective changes in fund balances for the year then ended, in conformity with accounting
principles generally accepted in the United. States of America.
In accordance with Government Auditing Standards, we have also issued our report dated October
26, 2012, on our consideration of the City of Dublin's internal control over financial reporting and on
our tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements and other matters. The purpose of that report is to describe the scope of our testing of
internal control over financial reporting and compliance and the results of that testing, and not to
provide an opinion on the internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards and should be
considered in assessing the results of our audit.
A Y-1 P,,-b C;atw
October 26, 2012
T 925,930.0902
Accountancy Corporation F 925.930.0135
3478 Buskirk Avenue, Suite 215 e maze@rnazeassociates.com
Pleasant Hill, CA 94523 w mazeassociates.com
City of Dublin
Alameda County Transportation Commission - Measure B Funds
Combined Balance Sheet
For the year ended June 30, 2012
Special
Revenue Funds
Measure B Measure B
Local Bike and
ASSETS
Cash and investments $ 792,041 $ 189,629 $
Accounts receivable 51,810 178,355
Alamo
Canal Trail
Under I580 Total
$ 981,670
230,165
Total assets 843,851
367,984
- 1,211,835
LIABILITIES AND FUND BALANCES
Liabilities:
Accounts Payable -
23
- 23
Total expenditures -
23
- 23
Fund Balances:
Restricted 843,851
367,961
- 1,211,812
Total fund balances 843,851
367,961
- 1,211,812
Total Liabilities and fund balances $ 843,851 $ 367,984 $ - $ 1,211,835
See accompanying Notes to Financial Statements
2
City of Dublin
Alameda County Transportation Commission - Measure B Funds
Combined Statement of Revenues, Expenditures and Changes In Fund Balance
For the year ended June 30, 2012
Special
Revenue Funds
Measure B Measure B Alamo
Local Bike and Canal Trail
Streets Pedestrian Under I580 Total
REVENUES:
Measure B Pass - through Revenue
$ 345,525 $
122,883 $
- $
468,408
Interest
7,556
3,337
-
10,893
Measure B Grants
-
-
153,733
153,733
Total revenues
353,081
126,220
153,733
633,034
EXPENDITURES:
Current:
Highway and Streets
-
12,732
-
12,732
Capital Outlay:
Street Overlay Program
186,447
-
-
186,447
Sidewalk Safety Program
-
8,884
-
8,884
Slurry Seal Program
-
-
-
-
Traffic Signal Improvements
-
224,904
-
224,904
Alamo Canal Trail Under 1580
-
-
153,733
153,733
Total expenditures
186,447
246,520
153,733
586,700
OTHER FINANCING (USES)
Transfers out - - - -
REVENUES OVER (UNDER) $ 166,634 $ (120,300) $ - $ 46,334
EXPENDITURES
FUND BALANCES:
Beginning of year 677,217 488,261 - 1,165,478
End of year $ 843,851 $ 367,961 $ - $ 1,211,812
See accompanying Notes to Financial Statements
3
This Page Left Intentionally Blank
CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMMISSION
MEASURE B FUNDS
Notes to Financial Statements
For the year ended June 30, 2012
NOTE I - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A. Reporting Entity
All transactions of the Alameda County Transportation Commission - Measure B Funds (Measure
B Funds) of the City of Dublin, California (City), are included as a separate special revenue fund in
the basic financial statements of the City. Measure B Program is used to account for the City's
share of revenues earned and expenditures incurred under the City's local streets, bikes and
pedestrians and capital projects programs. The accompanying financial statements are for Measure
B Program only and are not intended to fairly present the financial position of the City and the
results of its operations and cash flows of its proprietary fund type.
B. Basis of Accounting
The accompanying financial statements are prepared on the modified accrual basis of accounting.
Revenues are generally recorded when measurable and available, and expenditures are recorded
when the related liabilities are incurred.
The accounting and financial reporting treatment applied to a fund is determined by its
measurement focus. All governmental funds are accounted for using a "current financial
resources" measurement focus, wherein only current assets and current liabilities generally are
included on the balance sheets. Operating statements of governmental funds present increased
(revenues and other financing sources) and decreased (expenditures and other financing uses) in net
current assets.
C. Description of Funds
The accounts are maintained on the basis of fund accounting. A fund is a separate accounting entity
with a self - balancing set of accounts.
The following funds are used:
Special Revenue Funds - To account for the proceeds of specific revenues that are legally
restricted to be expended for specified purposes.
NOTE 2 — CASH AND INVESTMENTS
Cash and investments are maintained on a pooled basis with those of other funds of the City. Pooled
cash and investments consist of U.S. government securities, deposits with banks, mutual funds and
participation in the California Local Agency Investment Fund. All investments are stated at fair value.
Pooled investment earnings are allocated monthly based on the average monthly cash and investment
balances of the various funds and related entities of the City.
See the City's Comprehensive Annual Financial Report for disclosures related to cash and investments
and the related custodial risk categorization. This may be obtained from the City of Dublin, 100 Civic
Plaza, Dublin, California 94568.
CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMMISSION
MEASURE B FUNDS
Notes to Financial Statements
For the year ended June 30, 2012
The receivables represent the Measure B sales tax revenues and project reimbursements for the fiscal
year received from the Alameda County Transportation Commission after June 30, 2012.
NOTE 4 — MEASURE B PROGRAM
Under Measure B, approved by the voters of Alameda County in 1986 (Old Measure B) and in 2000,
Alameda CTC Measure B, the City receives a portion of the proceeds of an additional one-half cent sales
tax to be used for transportation-related expenditures. This measure was adopted with the intention that
the funds generated by the additional sales tax will not fund expenditures previously paid for by property
taxes but, rather, would be used for additional projects and programs.
Local projects funded by Measure B were as follows:
Street Resurfacing Projects -To place overlays on various streets throughout the City.
Bicycle and Pedestrian Safe -To fund various bicycle and pedestrian safety projects throughout the
City.
Highways & Streets (Public Works Admin) Bicycle Master Plan Program Implementation
Sidewalk Safety Repair Project 4949102 - A portion of a larger project was partially funded with
Measure B funds. The improvements were adjacent to Dublin High School and adjacent bus
stops. These improvements were also partially funded by General Fund sources.
Slurry Seal Program Project #969202 (Bicycle Master Plan Striping Component). Measure B
provided funding associated with replacement and installation of pavement markings in
conformance with the adopted Bicycle Master Plan.
Traffic Signal Improvements Project #96022 (Shannon Avenue / San Ramon Road School
Crossing Component). Measure B provided funding associated with the implementation of a
controlled left turn signal at a major intersection which is a primary pedestrian route to two
schools. The control of the left turn movement eliminated conflicts with pedestrians and turning
vehicles.
From a pool of funds held by the County, 26.88 percent of the pool is allocated among the cities in the
County, based on the cities' populations and the number of roads within their city limits for other
transportation-related projects. Funds allocated for streets and roads; bike lanes and pedestrian lanes are
recorded as a special revenue funds.
Regional capital projects not using Local Funds, being constructed under contract administered by the
City of Dublin were as follows:
Alamo Canal Trail Under 1-580 - This project is a multi-agency partnership including Measure B as well
as funding provided by the East Bay Regional Park, District and the Cities of Dublin and Pleasanton. The
project is independent of local funds provided as part of the Local Bike and Pedestrian funding.
0
CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMMISSION
MEASURE B FUNDS
Notes to Financial Statements
For the year ended June 30, 2012
NOTE 5 - COMMITMENTS AND CONTINGENCIES
The City participates in several grant programs. These programs have been audited by the City's
independent accountants in accordance with the provisions of applicable State requirements. No cost
disallowances were proposed as a result of these audits; however, these programs are still subject to further
examination by the grantors and the amount, if any, of expenditures which may be disallowed by the
granting agencies cannot be determined at this time. The City expects such amounts, if any, to be
immaterial.
NOTE 6 - RESERVES
Measure B Reserves - Pursuant to its agreement with the Alameda County Transportation Commission,
the City is to expend Measure B funds expeditiously. For the purposes of the Funding Agreement, no
unexpended funds beyond those included in reserves as defined in the Agreement are allowed to be
retained by the City. Specific reserves are described as follows:
Capital Fund Reserve — The City may establish a specific capital fund reserve to fund specific
large capital projects that could otherwise not be funded with a single year worth of Measure B
funds. The City may collect capital funds during not more than three fiscal years and shall
expend all reserve funds prior to the end of the third fiscal year immediately following the fiscal
year during which the reserve was established.
As of June 30, 2012, the City's Capital Fund Reserve retained to fund capital projects was
allocated as follows:
Measure B
Local Measure B
Project Streets Bike/Ped Total
#960027 - Golden Gate Drive $165,836 $288,602 $454,438
#969103 - Fiscal Year 2012 Overlay (carryover) 112,953 112,953
#969104 - FY 2012 Overlay (portion) 565,062 565,062
Total Capital Reserve $843,851 $288,602 $1,132,453
Operations Fund Reserve - The City may establish and maintain a specific reserve to address
operational issues including fluctuations in revenues and to help maintain transportation
operations. The total amount retained may not exceed 50 percent of anticipated annual combined
revenues from Measure B and VRF funds. This fund may be a revolving fund and is not subject
to an expenditure timeframe.
As of June 30, 2012, the City of Dublin classified the Measure B — Bike Ped Operations Fund
Reserve to be $79,359 and no funds were designated as part of the Measure B — Local Streets
Program.
CITY OF DUBLIN
ALAMEDA COUNTY TRANSPORTATION COMMISSION
MEASURE B FUNDS
Notes to Financial Statements
For the year ended June 30, 2012
NOTE 6 — RESERVES (Continued)
This maximum Operations Fund Reserve is to be based on 50% of the combined total of
anticipated revenue. Combined revenue budgeted in Fiscal Year 2012/2013 for Measure B —
Local Streets; Measure B — Bike/Ped; ACTC VRF totals $656,920. Therefore, 50% of this
amount or $328,460 is the maximum Operations Fund Reserve.
Actual allocations made by the City total $312,489 is comprised of $233,130 VRF and $79,359
in the Measure B — Bike/Ped.
Undesignated Fund Reserve - The City may establish and maintain a specific reserve for
transportation needs over a fiscal year such as matching funds for grants project development
work studies for transportation purposes or contingency funds for a project or program. This
fund may not contain more than 10 percent of annual pass- through revenues.
As of June 30, 2012, the City did not allocate any funds to an Undesignated Fund Reserve
Capital Reserve.
8
1, ff ''IT
Honorable Mayor, and Members of the City Council of the City of Dublin
Dublin, California
We have audited the financial statements of the Alameda County Transportation Conimission Measure B
Funds (Measure B Funds) of the City of Dublin (City) as of and for the year ended June 30, 2012, and
have issued our report thereon dated October 26, 2012. We conducted our audit in accordance with
generally accepted auditing standards in the United States of America and the standards applicable to
financial audits contained in Government Auditing Standards, issued by the Comptroller General of the
United States.
We have audited the City's compliance with the laws, regulations, contracts and grant requirements, as
specified in the Master Programs Funding Agreement, between the City and Alameda County
Transportation Commission, for the year ended June 30, 2012. Compliance with the Measure B
Requirements referred to above is the responsibility of the City's management. Our responsibility is to
express an opinion on the City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards issued by the Comptroller General of the United States; and Measure B Requirements. Those
standards require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with Measure B Requirements could have a material effect on the Measure B Program.
An audit includes examining, on a test basis, evidence about the City's compliance with Measure B
Requirements and performing such other procedures as we considered necessary in the circumstances.
We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal
determination of the City's compliance with Measure B Requirements.
In our opinion, the City complied, in all material respects, with the laws, regulations, contracts and grant
requirements, as specified in the Master Programs Funding Agreement, that are applicable to the City's
Measure B Program for the year ended June 30, 2012.
T 925.930.0902
Accountancy Corporation r 925.930.0135
3478 Buskirk Avenue, Suite 215 E rnaze@rnazeassociates,corn
Pleasant Hill, CA 94523 w mazeassociates.com
Management u[ the City isresponsible for establishing and maintaining effective internal control over
compliance with Measure B Requirements. In planning and performing our audit, we considered the
City's internal control over com9/kmou to determine the auditing procedures for the purpose of
expressing our opinion on compliance, but not for the purpose of expressing an opinion on the
cOeodvcueuo of internal cou1n`| over compliance. Accordingly, we do not ergxeao an opinion on the
uDfec1h/eoeeo of the City's internal control over compliance.
/\ deficiency in internal control over compliance exists when the design or operation ofucontrol does
not allow management or employees, in the normal onurmo of performing their assigned functions, to
prevent, or detect and correct, oonuonp|ioouu on udooulv basis. /\ material weakness in intcnouJ control
over compliance is a deficiency, or combination of deficiencies in internal control over compliance, such
that there is u reasonable possibility that material noncompliance with uoommp|iunce requirement will not
bu prevented, nr detected and corrected, unu timely basis.
Our consideration of internal control over compliance was for the limited purpose described inthe first
paragraph of this section and was not designed to identify all deficiencies in bdenzud unnNzo| that might
be do5uimmoiva` significant deficiencies, or material weaknesses in internal control over compliance. We
did not identify any deficiencies in bmtonnu| control over compliance that we owuaidor to he oom1urio)
weaknesses, xa defined above.
This report is intended solely for the information and use of City Council, Management, the Alameda
County Transportation its Board and Committees, others within the entity, and members of
the public that will examine compliance information and is not intended to be and should not be used by
anyone other than these specified parties.
October 26, 2012
�
IN
CITY OF DUBLIN, CALIFORNIA
ALAMEDA COUNTY
VEHICLE REGISTRATION FEE (VRF)
MEASURE F PROGRAM
FINANCIAL STATEMENTS
FOR THE YEAR ENDED JUNE 30, 2012
This Page Left Intentionally Blank
CITY OF DUBLIN, CALIFORNIA
ALAMEDA COUNTY VEHICLE REGISTRATION FEE (VRF)
MEASURE F PROGRAM
FINANCIAL STATEMENTS
For The Year Ended June 30, 2012
Table of Contents
Page
IndependentAuditor's Report .............................................................................................. ............................... 1
Financial Statements:
BalanceSheet ................................................................................................... ............................... 2
Statement of Revenues, Expenditures and Changes in Fund Balances ........... ............................... 3
Notes to Financial Statements ........................................................................... ............................... 5
Independent Auditor's Report on on Vehicle Registration Fee (VRF) Measure F Compliance ................... 9
This Page Left Intentionally Blank
Honorable Mayor and Members of the City Council
of the City of Dublin,
Dublin, California
We have audited the financial statements of the Alameda County Vehicle Registration Fee (VRF) Measure
F Program (Measure F Program) of the City of Dublin, California, as of and for the year ended June 30,
2012 as listed in the table of contents. These financial statements are the responsibility of the City's
management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards in the United States of
America and the standards for financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance as to whether the financial statements are free of material misstatement. An
audit *includes examining on test basis evidence supporting the amounts and disclosures in the financial
statements. An audit also includes assessing the accounting principles used and significant estimates made
by management as well as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
As discussed in Note I to the financial statements, the financial statements referred to above present only the
VRF Program and are not intended to present fairly the financial position of the City and the results of its
operations in conformity with generally accepted accounting principles.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities of the Measure F Program as of June 30, 2012,
and the respective changes in fund balance for the year then ended in conformity with accounting principles
generally accepted in the United. States of America.
In accordance with Government Auditing Standards, we have also issued our report October 26, 2012, on
our consideration of the City of Dublin's internal. control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.
The purpose of that report is to describe the scope of our testing of internal control over financial reporting
and compliance and the results of that testing, and not to provide an opinion on the internal control over
financial reporting or on compliance. That report is an integral part of an audit performed in accordance with
Government Auditing Standards and should be considered in assessing the results of our audit.
October 26, 2012
Accountancy Corporation
3478 Buskirk Avenue, Suite 215
Pleasant Hill, CA 94523
T 925.930.0902
r 925.930.0135
E maze0mazeassociates.c3m
w mazeassociates.com
City of Dublin
Alameda County Transportation Commission - Vehicle Registration Fee
Balance Sheet
For the year ended June 30, 2012
See accompanying Notes to Financial Statements
2
Special
Revenue Fund
Vehicle
Registration
Fee
Total
ASSETS
Cash and investments
$ 210,181 $
210,181
Accounts receivable
40,546
40,546
Total assets
250,727
250,727
LIABILITIES AND FUND BALANCES
Liabilities:
Deferred Revenue
$ 17,597 $
17,597
Total expenditures
17,597
17,597
Fund Balances:
Restricted
233,130
233,130
Total fund balances
233,130
233,130
Total Liabilities and fund balances
$ 250,727 $
250,727
See accompanying Notes to Financial Statements
2
City of Dublin
Alameda County Transportation Commission - Vehicle Registration Fee
Statement of Revenues, Expenditures and Changes In Fund Balance
For the year ended June 30, 2012
REVENUES:
VRF Pass - through Allocation
Interest
Reimbursement
Total revenues
EXPENDITURES:
Current:
Highway and Streets
Capital Outlay:
Street Overlay Program
Sidewalk Safety Program
Slurry Seal Program
Traffic Signal Improvements
Alamo Canal Trail Under I580
Total expenditures
OTHER FINANCING (USES)
Transfers out
REVENUES OVER (UNDER)
EXPENDITURES
FUND BALANCES:
Beginning of year
End of year
Special
Revenue Fund
Vehicle
Registration
Fee Total
$ 232,634 $ 232,634
496 496
233,130 233,130
$ 233,130 $ 233,130
$ 233,130 $ 233,130
See accompanying Notes to Financial Statements
3
This Page Left Intentionally Blank
CITY OF DUBLIN, CALIFORNIA
ALAMEDA COUNTY VEHICLE REGISTRATION FEE (VRF) MEASURE F PROGRAM
Notes to the Financial Statements
For The Year Ended June 30, 2012
OTE 1— BACKGROUND
Measure F Program - Alameda County Vehicle Registration Fee Measure F (Measure F
Program) was approved by the voters in November 2010, with 63 percent of the vote. The fee
will generate about $10.7 million per year by a $10 per year vehicle registration fee. The
collection of the $10 per year vehicle registration fee started in the first week of May 2011. The
goal of the VRF Program is to sustain the County's transportation network and reduce traffic
congestion and vehicle related pollution. The program includes four categories of projects:
• Local Road Improvement and Repair Program (60 percent)
• Transit for Congestion Relief (25 percent)
• Local Transportation Technology (10 percent)
• Pedestrian and Bicyclist Access and Safety Program (5 percent)
The Alameda County Transportation Commission administers the program and distributes an
equitable share of the funds among the four planning areas of the county over successive five year
cycles. Geographic equity will be measured by a formula, weighted 50 percent by population of
the planning area and 50 percent of registered vehicles of the planning area.
OTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES
Reporting Entity — All transactions of the Measure F Program of the City of Dublin, California
(City) are included as a separate special revenue fund in the basic financial statements of the City.
The accompanying financial statements include the Measure F Program only and are not intended
to fairly present the financial position, results of operations and cash flows of the City in
conformity with accounting principles generally accepted in the United States of America.
Basis of Accounting — The accompanying financial statements are prepared on the modified
accrual basis of accounting. Revenues are generally recorded when measurable and available, and
expenditures are recorded when the related liabilities are incurred.
The accounting and financial reporting treatment applied to a fund is determined by its
measurement focus. All governmental funds are accounted for using a "current financial
resources" measurement focus, wherein only current assets and current liabilities generally are
included on the balance sheets. Operating statements of governmental funds presents increases
(revenues and other financing sources) and decreases (expenditures and other financing uses) in
net current assets.
Description of Funds — The accounts are maintained on the basis of fund accounting. A fund is a
separate accounting entity with a self - balancing set of accounts.
CITY OF DUBLIN, CALIFORNIA
ALAMEDA COUNTY VEHICLE REGISTRATION FEE (VRF) MEASURE F PROGRAM
Notes to the Financial Statements
For The Year Ended June 30, 2012
OTE 2 — SUMMARY OF SIGNIFICANT ACCOUNTING PRINCIPLES Continued
The following funds are used:
Special Revenue Funds - To account for the proceeds of specific revenues that are legally
restricted to be expended for specified purposes.
Use of Estimates - Management uses estimates and assumptions in preparing the financial
statements. Those estimates and assumptions affect the reported amounts of assets and liabilities,
the disclosures of contingent assets and liabilities, and the reported revenues and expenses. Actual
results could differ from those estimates.
OTE 3 - CASH AND INVESTMENTS
Cash and investments are maintained on a pooled basis with those of other funds of the City.
Pooled cash and investments consist of U.S. government securities, deposits with banks, mutual
funds and participation in the California Local Agency Investment Fund. All investments are
stated at fair value. Pooled investment earnings are allocated monthly based on the average
monthly cash and investment balances of the various funds and related entities of the City.
See the City's Comprehensive Annual Financial Report for disclosures related to cash and
investments and the related custodial risk categorization. This may be obtained from the City of
Dublin, 100 Civic Plaza, Dublin, California 94568.
OTE 4 — RESERVES
Measure F Program Reserves - Pursuant to its agreement with the Alameda County
Transportation Commission, the City is to expend Measure F Program funds expeditiously. For
the purposes of the Funding Agreement, no unexpended funds beyond those included in reserves
as defined in the Agreement are allowed to be retained by the City. Specific reserves are
described as follows:
Capital Fund Reserve — The City may establish a specific capital fund reserve to fund specific
large capital projects that could otherwise not be funded with a single year worth of Measure F
Program funds. The City may collect capital funds during not more than three fiscal years and
shall expend all reserve funds prior to the end of the third fiscal year immediately following the
fiscal year during which the reserve was established.
As of June 30, 2012, the City did not allocate any funds to a Capital Fund Reserve.
51
CITY OF DUBLIN, CALIFORNIA
ALAMEDA COUNTY VEHICLE REGISTRATION FEE (VRF) MEASURE F PROGRAM
Notes to the Financial Statements
For The Year Ended June 30, 2012
[NOTE 4 — RESERVES Continued
Operations Fund Reserve - The City may establish and maintain a specific reserve to address
operational issues including fluctuations in revenues and to help maintain transportation
operations. The total amount retained may not exceed 50 percent of anticipated annual combined
revenues from Measure B and VRF funds. This fund may be a revolving fund and is not subject
to an expenditure timeframe.
As of June 30, 2012, the City of Dublin classified the VRF Operations Fund Reserve to be
$233,130.
This maximum Operations Fund Reserve is to based on 50% of the combined total of anticipated
revenue. Combined revenue budgeted in Fiscal Year 2012/2013 for Measure B — Local Streets;
Measure B — Bike /Ped; ACTC VRF totals $656,920. Therefore, 50% of this amount or $328,460
is the maximum Operations Fund Reserve.
Actual allocations made by the City total $312,489 and are below the maximum allowed and for
the period ending June 30, 2012. The $312,489 is comprised of $233,130 VRF and $79,359 in
Measure B — Bike/Ped.
Undesignated Fund Reserve - The City may establish and maintain a specific reserve for
transportation needs over a fiscal year such as matching funds for grants project development
work studies for transportation purposes or contingency funds for a project or program. This fund
may not contain more than 10 percent of annual pass- through revenues.
As of June 30, 2012, the City did not allocate any funds to and Undesignated Fund Reserve
Capital Fund Reserve.
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W-11110 . 11110011i
*& , 11 "s 1, , , . ,
Honorable Mayor and Members of the City Council
of the City of Dublin
Dublin, California
We have audited the financial statements of the Alaineda County Vehicle Registration Fee (VRF)
Measure F Program (Measure F Program) of the City of Dublin (City), California, as of and for the year
ended June 30, 2012, and have issued our report thereon dated October 26, 2012. We conducted our audit
in accordance with generally accepted auditing standards in the United States of America and the
standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States.
We have audited the City's compliance with the laws, regulations, contracts and grant requirements, as
specified in the Master Programs Funding Agreement, between the City and Alameda County
Transportation Commission, for the year ended June 30, 2012. Compliance with the Measure F
Requirements referred to above is the responsibility of the City's management, Our responsibility is to
express an opinion on City's compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; and the standards applicable to financial audits contained in Government
Auditing Standards issued by the Comptroller General of the United States and Measure F Requirements.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether
noncompliance with Measure F Requirements could have a material effect on the Measure F Program.
An audit includes examining, on a test basis, evidence about the City's compliance with Measure F
Requirements and performing such other procedures as we considered necessary in the circumstances. We
believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal
determination of the City's compliance with Measure F Requirements.
In our opinion, the City complied, in all material respects, with the laws, regulations, contracts and grant
requirements, as specified in the Master Programs Funding Agreement, that are applicable to the City's
Measure F Program for the year ended June 30, 2012.
T 925.930,0902
Accountancy Corporation F 925.930,0135
3478 Buskirk Avenue, Suite 215 E rnaze@mazeassociates,corn
Pleasant Hill, CA 94523 vv mazeassociates.com
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with Measure FKeouirementm. In planning and performing our audit, we considered the
City's internal control over compliance to determine the auditing procedures for the purpose of expressing
our opinion on compliance, but not for the purpose of expressing an opinion on the effectiveness of
im1uronl ouzdro| over compliance. Accordingly, we do not exFn:mu an opinion on the o0eutivcwemm of the
Cbv`m internal ooubo| over compliance.
A deficiency in /n&on,u/ control over compliance exists when the design or operation of control does not
allow management or employees, in the oomuu| uoormo of performing their assigned [budimoy, to prevent,
or detect and 000eoL uononozp|iooce 000 timely basis. /l material weakness in internal ounbo| over
compliance is adeficieuoy` or combination of deficiencies in internal control over compliance, such that
there is u,euumoah|e possibility that material noncompliance with u compliance requirement niU not be
prevented, or detected and corrected, oux timely basis.
Our consideration of internal control over compliance was for the limited purpose described in the first
pu/uQ7upb of this section and was not designed <o identify all deficiencies in internal control that might be
deficiencies, significant deficiencies, or material weaknesses in internal control over compliance. We did
not identify any deficiencies in internal control over compliance that we omu*idor to be material
weaknesses, aa defined above.
This report is intended solely for the information and use of the City Council, management, the Alameda
County Transportation Commission, its Board and Committees, others within the entity, and members of
the public that will examine compliance information and in not intended hzbe and should not be used 6v
anyone other than these specified parties.
�
October 26, 2012
01C
Vol no elf
Honorable Mayor and Members of the City Council
City of Dublin, California
We have performed the procedures below to the Appropriations Limit Worksheet which were agreed to by
the City of Dublin for the year ended June 30, 2013. These procedures, which were suggested by the
League of California Cities and presented in their Article YdELB Appropriations Limitation Uniform
Guidelines were performed solely to assist you in meeting the requirements of Section 1.5 of Article
of the California Constitution. Management is responsible for the Appropriations Limit Worksheet. This
agreed -upon procedures engagement was conducted in accordance with attestation standards established by
the American Institute of Certified. Public Accountants. The sufficiency of the procedures is solely the
responsibility of the City. Consequently, we make no representation regarding the sufficiency of the
procedures described below either for the purpose for which this report has been requested or for any other
11 -
The procedures you requested us to perform and our findings were as follows:
A. We obtained the Appropriations Limit Worksheet and determined that the 2012 -2013
Appropriations Limit of $200,919,750 and annual adjustment factors were adopted by Resolution
of the City Council. We also determined that the population and inflation options were selected by a
recorded vote of the City Council.
D. We recomputed the 2012 -2013 Appropriations Limit by multiplying the 2011 -2012 Prior Year
Appropriations Limit by the Total Growth Factor.
C. For the Appropriations Limit Worksheet, we agreed the Per Capita Income and City and County
Population Factors to California State Department of Finance Worksheets.
We were not engaged to, and did not, conduct an audit, the objective of which would.be the expression of an
opinion on the Appropriations Limit Worksheet. Accordingly, we do not express such an opinion. Had we
performed additional procedures, other matters might have come to our attention that would have been
reported to you.
This report is intended solely for the information of management and the City Council; however, this
restriction is not intended to limit the distribution of this report, which is a matter of public record.
i4
July 3, 2012
T 925.930.0902
Accountancy Corporation F 925.930.0135
3478 Buskirk Avenue, Suite 215 e maze @mazeassociates.com
Pleasant Hill, CA 94523 w mazeassociates.com