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HomeMy WebLinkAbout08-09-2012 APPROVED HCAC Minutes CITY OF DUBLIN ERITAGE AND CULTURAL ARTS COMMISSION MINUTES 'hursday,August 9,2012- The meeting of the Heritage and Cultural Arts Commission was called to order at 7:01 p.m. at the Dublin Civic Center, Dublin, California, by Vice Chairperson Hernandez. PLEDGE OF ALLIGIENCE Vice Chairperson Hernandez led the Pledge of Allegiance. ROLL CALL Commissioners Present: Carr, Tutino, Minniear, Hernandez and Vanderpool Commissioners Absent: Halket and King ORAL COMMUNICATIONS -None APPROVAL OF MINUTES -June 14, 2012 Cm. Carr directed the Commission's attention to page two, 1St paragraph, last sentence, Cm. Carr stated that made she made the statement, regarding the necessity of the Shannon water play area for western Dublin, not Cm. Tutino. Cm. Minniear directed the Commission's attention to page two, to 9-1 Other Business, second to last sentence; Cm. Minniear asked the sentence be corrected to read, "Cm. Minniear also advised he helped lead a public walk and history tour at Emerald Glen Park regarding Schumacher Naval Hospital". ON A MOTION BY CM. MINNIEAR, SECONDED BY CM. VANDERPOOL,AND BY VOTE OF 5-0-0, THE COMMISSION VOTED TO APPROVE THE MINUTES OF JUNE 14, 2012 AS AMENDED. WRITTEN COMMUNICATION -None PUBLIC HEARING -None UNFINISHED BUSINESS -None NEW BUSINESS 8.1 SPRING QUARTERLY REPORT Ann Mottola, Heritage and Cultural Arts Manager, City of Dublin, presented Agenda Statement Item 8.1 regarding the Spring Quarterly 2012 report to Commission as outlined. Staff Member Mottola asked the Commission for their questions or comments regarding Agenda Statement Item 8.1. Staff Member Mottola advised the Commission the comparative data may not be accurate because it was being compared to a prior combined session of winter and spring Paul McCreary, Director, Parks & Community Services Director clarified the quarterly report is accurate but, the comparative data from prior sessions are in question. Staff Member McCreary assured Commission this problem would not be an issue with future quarterly reporting. Staff Member McCreary advised that class participation in heritage and cultural arts programs has been trending upwards from the dramatic drop in 2008 and participation in these programs is growing according to Staffs expectations. Staff Member Mottola answered questions from the Commission regarding cancellation rates, total revenue, class offerings, facility availability for cultural art use and the process of how the City of Dublin contracts with instructors to teach classes. Cm. Minniear requested that future reports include a breakdown of participation by adults versus. children in heritage and cultural art classes. Cm. Tutino asked Staff Member Mottola to check on the number of school tours offered as she thought the actual number is higher. 8.2 PARKS & COMMUNITY SERVICES WORK PLAN 2012-2014 Staff Member McCreary presented Agenda Item 8.2, the Parks & Community Services Work Plan for 2012-2014, as outlined in the Staff report. Cm. Minniear asked Staff Member McCreary to elaborate on the City's definition of public art. Staff Member McCreary listed examples of the different types of art currently in place throughout the City of Dublin. Staff Member McCreary answered a variety of questions regarding the handling, funding, decision making, and the art installation process as outlined in the Public Art Master Plan and Ordinance. Cm. Carr stated that the process used to for the "transit art project"worked very well. Cm. Minniear asked for additional information from Staff Member McCreary regarding the Parks & Recreation Marketing Plan, which Staff Member McCreary further described the plan to Cm. Minniear. 8.3 "splatter" UPDATE Stephanie Mein, Recreation Coordinator, City of Dublin presented Agenda Statement Item 8.3 to Commission as outlined in the Staff report. Staff Member Mein asked Commission for their questions and/or comments regarding the presentation of Item 8.3. Staff Member McCreary commended the event staff for putting together a diverse event. Vice- Chairperson Hernandez complimented Staff Member Mein on her presentation and said she felt the "splatter" event should be great fun for community. Cm. Tutino complimented Staff on the original interactive events and activities planned for this event and stated Staff had done a great job including all age groups in a fun, unconventional, artistic event. Cm. Tutino felt this event would be engaging to the public because of this type of creative planning. Cm. Minniear encouraged Staff to include gluten free, Vegan and Vegetarian food options and non- alcoholic drink options to service a wider variety of the public. Staff Member Mottola explained to Commission that Staff has been striving to reach a wider demographic by delving into a new marketing arena and Staff Member Mottola is very excited about this new venture and believes this event will do very well. Staff Member McCreary stated that Staff would continue to make adjustments to accommodate Commission comments and try to work them into the event. However with the close proximity to the event some ideas will need to be explored next year. OTHER BUSINESS 9.1 OTHER BUSINESS Cm. Vanderpool asked if the City website advertised buying placards along the seat wall of the fairy ring at Shannon Park. Staff Member McCreary advised he would determine if the opportunity was still available and how it is being promoted. Cm. Tutino advised this summer she had an opportunity to work with the Alamo/Danville Artist Association to participate in an art exhibit. Cm. Tutino felt the Heritage Park would be a great venue to offer an art exhibit in photography or watercolor or any type of art mediums. Cm. Tutino further stated that the Heritage Museum and Parks offers many unique opportunities to capture the beauty of the site, artistically. Staff Member McCreary felt these types of opportunities for the community are certainly worthwhile and the City does have the resources to host an exhibition in a variety of locations such as the Civic Center and Shannon Community Center lobbies and therefore an offering of this kind is possible. Cm. Carr will follow up with Georgean Vonheeder-Leopold, Dublin Fine Arts Foundation, to further discuss this issue further with her and, update Commission as soon as possible. Cm. Minniear advised he would like to see the City include plans for these types of uses as new opportunities for art arise within the City of Dublin. Staff Member McCreary stated understands Commission's desire to offer more exhibitions and moving forward will take their suggestions into consideration when Staff plans for future facilities. Staff Member Mottola advised that at the next City Council meeting on August 21, 2012 the outgoing Poet Laureate will be in attendance to be recognized for her service to the community over the past years. ADJOURNMENT Being no further business, the meeting was adjourned at 8:23 p.m. Respectfully submitted, Recor•i g Secretary APPR Vice Chairperson Hernandez